A 02 - SOW- Meals and Lodging.docx

STATEMENT OF WORK

FOR

MN ARNG MEALS & LODGING

1. Lodging

a. Must have hotel rooms quantities available for dates:

i. 03 February 2023 – 74 rooms

ii. 04 February 2023 – 74 rooms

b. Located within walking distance (not to exceed ½ mile of the following locations:

i. Roy Wilkins Auditorium

ii. St Paul Winter Carnival

iii. Science Museum of Minnesota

c. Must have Free Wireless Internet Connectivity

d. Onsite parking for no additional charge

e. Ability to adjust room quantity without penalty (final numbers are provided 10 days prior to due date)

f. All individuals must be able to retain same room for all nights.

g. Standard housekeeping must be included

h. Acceptable hotel room styles

i. 26 Single Bed Rooms

ii. 48 Double Bed Rooms or

iii. 74 Double Bed Rooms

i. Multiple locations are acceptable to meet the requirement – If multiple locations are to be used vendor must provide all locations as part of the solicitation response.

2. Meals

a. Meals to be provided:

i. Breakfast: 122 Meals (4 February 2023)

ii. Lunch: 122 Meals (4 February 2023)

iii. Breakfast: 122 Meals (5 February 2023) (must be a bagged/to-go meal)

b. Meals will be available per the following timelines:

i. Breakfast: (4 February 2023) 0700-0830

ii. Lunch: (4 February 2023) 1200-1300

iii. Bagged Breakfast: (5 February 2023) 0600-0700

c. All meals located at hotel.

d. No Government equipment will be provided or available for food preparation or storage

e. Vendor is required to provide all flatware, plates, glasses, serving equipment or other required items.

f. Menu / Meal Requirements

i. Meal plan should be included in the Solicitation Response.

ii. Final meal plan should be submitted 10 days prior to the first meal

iii. Bag meals are acceptable for all meals.

iv. All meals shall include at least: protein, carbohydrate, fruit / vegetable, dessert and beverage.

v. Dietary Special Requests: None

vi. The Vendor shall not impose a penalty upon the Government for food not consumed by participants per the initial contract attendance projection, providing the Government gives proper attendance count to the Contractor no later than one week prior to the event.

3. Conference Room

a. Capacity for 30 people

b. Available from check-in 3Feb23 to Check-out 5Feb23

4. General

a. Solicitation response must display the vendors capability to meet all of these requirements

b. All rooms must have doors that open into a finished area – motel style buildings are not allowed.

c. All taxes and fees must be included in the pricing provided as part of the solicitation response.

d. No incidentals will be charged to the individual. If any damages were to occur, vendor will provide claim to the Government.