9594CS24Q0006_Fire and Life Safety Systems Solicitation rev..pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE 17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print)

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

8 (A)

NAICS:

SIZE STANDARD:

STANDARD FORM 1449 (REV. 3/2005) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

9594CS24Q0006

TABLE OF CONTENTS:

Listing of Incorporated Purchase Requisitions Section B - Supplies or Services and Prices/Costs Section C - Description/Specifications/Work Statement Section D - Packaging and Marking Section E - Inspection and Acceptance Terms Section F - Delivery or Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Documents, Exhibits, and other Attachments Section K - Representations, Certifications, and Other Statements of Offerors Section L - Instructions, Conditions and Notices to Offerors Section M - Evaluation Factors for Award

Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

FAC240017

Section B - Supplies or Services and Prices/Costs

Item Number Base Item Number

Supplies/Services

0001 Annual Inspection-Certification Services Description:

Purchase Requisitions FAC240017

Supplies/Services Quantity Unit

0001AA 0001AA- Fire Protection Systems and Components

1 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

IDC Type: Not Applicable

Supplies/Services Quantity Unit

0001AB 0001AB- Fire Extinguishers 1 EA Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Supplies/Services Quantity Unit

0001AC 0001AC- Fire Suppression Systems and Components

1 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Supplies/Services Quantity Unit

0002 0002- Quarterly Services for Fire Suppression Systems and

Components (The annual service covers the fourth quarter of services)

3 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Supplies/Services Quantity Unit

0003 0003- 24 Hour Service Calls (Labor) (This CLIN is only for the technician to assess the repair, if repairs are needed then that will fall under the "Repair Services" CLIN)

6 HRS

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Supplies/Services

0004 Repair Services

Supplies/Services Quantity Unit

0004AA 0004AA- Labor 10 HRS Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Supplies/Services Quantity Unit

0004AB 0004AB- Material 1 LT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Supplies/Services

1001 Annual Inspection-Certification Services Description:

Purchase Requisitions FAC240017

Option: 1 Option Time Date: 2/23/25 Option Time Duration: 364 Option Time Units: Days

Supplies/Services Quantity Unit

1001AA 1001AA- Fire Protection Systems and Components

1 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/25 Option Time Duration: 364

Supplies/Services Quantity Unit

1001AB 1001AB- Fire Extinguishers 1 EA Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/25 Option Time Duration: 364

Supplies/Services Quantity Unit

1001AC 1001AC- Fire Suppression Systems and Components

1 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Option:

Option Time Date: 2/23/24 Option Time Duration: 365

Supplies/Services Quantity Unit

1002 1002- Quarterly Services for Fire Suppression Systems and

Components (The annual service covers the fourth quarter of services)

3 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/25 Option Time Duration: 364

Supplies/Services Quantity Unit

1003 1003- 24 Hour Service Calls (Labor) (This CLIN is only for the technician to assess the repair, if repairs are needed then that will fall under the "Repair Services" CLIN)

6 HRS

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/25 Option Time Duration: 364

Item Number Base Item Number

Supplies/Services

1004 Repair Services Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/25

Supplies/Services Quantity Unit

1004AA 1004AA- Labor 10 HRS Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/25 Option Time Duration: 364

Supplies/Services Quantity Unit

1004AB 1004AB- Material 1 LT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/25 Option Time Duration: 364

Supplies/Services

2001 Annual Inspection-Certification Services Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/26

Supplies/Services Quantity Unit

2001AA 2001AA- Fire Protection Systems and Components

1 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/26 Option Time Duration: 364

Supplies/Services Quantity Unit

2001AB 2001AB- Fire Extinguishers 1 EA Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/26 Option Time Duration: 364

Supplies/Services Quantity Unit

2001AC 2001AC- Fire Suppression Systems and Components

1 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/26 Option Time Duration: 364

Supplies/Services Quantity Unit

2002 2002- Quarterly Services for Fire Suppression Systems and

Components (The annual service covers the fourth quarter of services)

3 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/26 Option Time Duration: 364

Supplies/Services Quantity Unit

2003 2003- 24 Hour Service Calls (Labor) (This CLIN is only for the technician to assess the repair, if repairs are needed then that will fall under the "Repair Services" CLIN)

6 HRS

Contract Type:Firm Fixed Price Unit Price

Extended Price

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/26 Option Time Duration: 364

Supplies/Services

2004 Repair Services Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/26

Supplies/Services Quantity Unit

2004AA 2004AA- Labor 10 HRS Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/26 Option Time Duration: 364

Supplies/Services Quantity Unit

2004AB 2004AB- Material 1 LT Contract Type:Firm Fixed Price

Unit Price Extended Price

Option:

Option Time Date: 2/23/26 Option Time Duration: 364

Supplies/Services

3001 Annual Inspection-Certification Services Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/27

Supplies/Services Quantity Unit

3001AA 3001AA- Fire Protection Systems and Components

1 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/27 Option Time Duration: 364

Supplies/Services Quantity Unit

3001AB 3001AB- Fire Extinguishers 1 EA Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Option:

Option Time Date: 2/23/27 Option Time Duration: 364

Supplies/Services Quantity Unit

3001AC 3001AC- Fire Suppression Systems and Components

1 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/27 Option Time Duration: 364

Supplies/Services Quantity Unit

3002 3002- Quarterly Services for Fire Suppression Systems and

Components (The annual service covers the fourth quarter of services)

3 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/27 Option Time Duration: 364

Supplies/Services Quantity Unit

3003 3003- 24 Hour Service Calls (Labor) (This CLIN is only for the technician to assess the repair, if repairs are needed then that will fall under the "Repair Services" CLIN)

6 HRS

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/27 Option Time Duration: 364

Supplies/Services

3004 Repair Services Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/27

Supplies/Services Quantity Unit

3004AA 3004AA- Labor 10 HRS Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/27 Option Time Duration: 364

Item Number Base Item Number

Supplies/Services Quantity Unit

3004AB 3004AB- Material 1 LT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/27 Option Time Duration: 364

Supplies/Services

4001 Annual Inspection-Certification Services Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/28 Option Time Duration: 365

Supplies/Services Quantity Unit

4001AA 4001AA- Fire Protection Systems and Components

1 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/28 Option Time Duration: 365

Item Number Base Item Number

Supplies/Services Quantity Unit

4001AB 4001AB- Fire Extinguishers 1 EA Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/28 Option Time Duration: 365

Supplies/Services Quantity Unit

4001AC 4001AC- Fire Suppression Systems and Components

1 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/28 Option Time Duration: 365

Supplies/Services Quantity Unit

4002 4002- Quarterly Services for Fire Suppression Systems and

Components (The annual service covers the fourth quarter of services)

3 EA

Contract Type:Firm Fixed Price Unit Price

Extended Price

Option:

Option Time Date: 2/23/28 Option Time Duration: 365

Supplies/Services Quantity Unit

4003 4003- 24 Hour Service Calls (Labor) (This CLIN is only for the technician to assess the repair, if repairs are needed then that will fall under the "Repair Services" CLIN)

6 HRS

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/28 Option Time Duration: 365

Supplies/Services

4004 Repair Services Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/28 Option Time Duration: 365

Supplies/Services Quantity Unit

4004AA 4004AA- Labor 10 HRS Contract Type:Firm Fixed Price

Unit Price Extended Price

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/28 Option Time Duration: 365

Supplies/Services Quantity Unit

4004AB 4004AB- Material 1 LT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions FAC240017

Option:

Option Time Date: 2/23/28 Option Time Duration: 365

Clauses incorporated by reference

None

Clauses incorporated by full text

CSOSA 085 Supplies or Services and Prices and costs B.1 Type of Contract. Fire and Life Safety is a Firm Fixed price Purchase Order with unit rates; quantities are based on anticipated estimates and are Not-to-Exceed the allotted quantities and cost associated with each Contract Line Item Number (CLIN). The Contractor shall provide all services required for the above contract line items (CLINs). In accordance with Section C Statement of Work.

B.2 North American Industry Classification System (NAICS) and Small Business Size Standard. The NAICS Code for this Purchase Order is 561621 - Security Systems Services (except Locksmiths). The Small Business Size Standard is $22.0M.

Section C - Description/Specifications/Work Statement

CSOSA 085 Performance Work Statement

See Attachment J-6: Section C Performance Work Statement

Section D - Packaging and Marking

CSOSA 085 Packaging and Marking

None; services are performed on-site at locations identified in Section C.

Section E - Inspection and Acceptance Terms

CSOSA 085 Inspection and Acceptance.

Addendum to FAR 52.212-4(a), Inspection and Acceptance. The following terms and conditions are an addendum to FAR 52.212-4(a) included in Section I of this contract.

The Contractor shall tender for acceptance only those items/services that conform to the requirement of the contract and the applicable purchase order. CSOSA reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Contracting Officer's Representative (COR) may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. CSOSA must exercise its post acceptance rights:

a. Within a reasonable period of time after the defect was discovered or should have been discovered; and

b. Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

Section F - Delivery or Performance

Line Item: 0001AA Period Of Performance Start Date Period Of Performance End Date Period Of Performance Address

2/12/24 2/11/25 CSP Location 633 Indiana Ave NW Washington DC

US 20004

Line Item: 0001AB Period Of Performance Start Date Period Of Performance End Date Period Of Performance Address

2/12/24 2/11/25 CSP Location 633 Indiana Ave NW

Line Item: 0001AC

2/12/24 2/11/25 CSP Location 633 Indiana Ave NW

Line Item: 0002

2/12/24 2/11/25 CSP Location 633 Indiana Ave NW

Line Item: 0003

2/12/24 2/11/25 CSP Location 633 Indiana Ave NW

Line Item: 0004AA

2/12/24 2/11/25 CSP Location 633 Indiana Ave NW

Line Item: 0004AB

2/12/24 2/11/25 CSP Location 633 Indiana Ave NW

Line Item: 1001AA

2/1/25 1/31/26

Line Item: 1001AB

Line Item: 1001AC

Line Item: 1002

Line Item: 1003

Line Item: 1004AA

Line Item: 1004AB

Line Item: 2001AA

2/1/26 1/31/27

Line Item: 2001AB

Line Item: 2001AC

Line Item: 2002

Line Item: 2003

Line Item: 2004AA

Line Item: 2004AB

Line Item: 3001AA

2/1/27 1/31/28

Line Item: 3001AB

Line Item: 3001AC

Line Item: 3002

Line Item: 3003

Line Item: 3004AA

Line Item: 3004AB

Line Item: 4001AA

2/1/28 1/31/29

Line Item: 4001AB

Line Item: 4001AC

Line Item: 4002

Line Item: 4003

Line Item: 4004AA

Line Item: 4004AB

CSOSA 085 Deliveries or Performance

F.1 Place of Performance. Contractor personnel shall perform the work under this contract at CSOSA locations identified in Section C.

F.2 Period of Performance.

F.2.1 The performance of performance for this contract shall be a base contract with 4 pre-price option periods, which shall be exercised at the discretion of the Government and subject to the availability of funding.

F.2.2 The period of performance for this Purchase Order is as follows:

Base Period – 12 months from award effective date

Option Period 1 – 12 months from the base period effective date

Option Period 2 – 12 months from the option period 1 effective date

Option Period 3 – 12 months from the option period 2 effective date

Option Period 4 – 12 months from the option period 3 effective date

FAR 52.217-8 – Option to Extend Services 6 months from effective date of the Option to Extend Services, if exercised

F.3 Hours of Operation. CSOSA hours of operation are 6:30 a.m. to 6:00 p.m., Monday through Friday, except federal holidays. The Contractor shall coordinate work hours at Government facilities with the COR. The Contractor shall not perform work at Government facilities on any federal holiday identified in section F.4 below or other non-business days without prior approval of the COR. Work to be performed at Government facilities must be accomplished within the CSOSA hours of operation identified above. Any work at the Government's facilities outside the above identified hours of operation is not authorized unless written approval is provided by the COR.

F.4 Observance of Legal Holidays.

F.4.1 CSOSA personnel observe the following holidays:

1. New Year's Day

2. Martin Luther King's Birthday

3. President's Day

4. Memorial Day

5. Juneteenth Day

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veterans' Day

10. Thanksgiving Day

11. Christmas Day

F.4.2 If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.4.3 When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

F.4.4 In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President's Proclamation

F.4.5 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within this Purchase Order.

F.5 Deviations. An advance written agreement from the Contracting Officer must be received by the Contractor for deviations to delivery or performance requirements under this Purchase Order.

F.6 Travel. No travel reimbursement is allowed under this Purchase Order.

F.7 Deliverables. The deliverables under this Purchase Order shall be provided in accordance with all the requirements identified in Section C and Section D (if applicable).

F.8 Notice of Contractor Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the Purchase Order delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, timely performance, the Contractor shall immediately, within one (1) business day, notify the Contracting Officer and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this Purchase Order.

F.9 FAR 52.242-14 Suspension of Work (Apr 1984)

(a) The Contracting Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Contracting Officer determines appropriate for the convenience of the Government.

(b) If the performance of all or any part of the work is, for an unreasonable period of time, suspended, delayed, or interrupted (1)by an act of the Contracting Officer in the administration of this contract, or (2)by the Contracting Officer's failure to act within the time specified in this contract (or within a reasonable time if not specified), an adjustment shall be made for any increase in the cost of performance of this contract (excluding profit) necessarily caused by the unreasonable suspension, delay, or interruption, and the contract modified in writing accordingly. However, no adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an equitable adjustment is provided for or excluded under any other term or condition of this contract.

(c) A claim under this clause shall not be allowed- (1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved (but this requirement shall not apply as to a claim resulting from a suspension order); And (2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract.

(End of clause)

Section G - Contract Administration Data

Requesting Office Address

CSP 800 N CAP

800 N. CAPITOL STREET, NW

Washington DC 20002 Phone: (202) 220-5421 Fax:

Contact Details:

Durden, Lawrence C lawrence.durden@csosa.gov

COR Office Address

CSP 800 N CAP

800 N. CAPITOL STREET, NW

Washington DC 20002 Phone: (202) 220-5392 Fax:

Contact Details:

Boissiere, David david.boissiere@csosa.gov

Issuing Office Address

CSP 800 N CAP

800 N. CAPITOL STREET, NW

Washington DC 20002 Phone: (202) 220-5421 Fax:

Contact Details:

Durden, Lawrence C lawrence.durden@csosa.gov

Payment Office Address

CSP 800 N CAP

800 N. CAPITOL STREET, NW

Washington DC 20002 Phone: Fax:

Contact Details:

Lipke, Lina S lina.lipke@csosa.gov

CSOSA 085 Contract Administration data

G.1 Contracting Officer's Representative.

G.1.1 The Contracting Officer's Representative (COR) for this Purchase Order is:

David Boissiere

Office of Information Technology

Court Services and Offender Supervision Agency (CSOSA)

800 North Capitol St., NW

Washington, DC 20002-4260

Telephone Number: 220-220-5392

Email Address: David.Boissiere@csosa.gov

G.1.2 The COR is responsible for the technical aspects of the Purchase Orderand serves as the liaison with the Contractor.

The COR is responsible for the final inspection and acceptance of all work performed and such other responsibilities as may be specified in this Purchase Order.

G.1.3 The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the Purchase Order price, terms, or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contacting Officer.

G.2 Contracting Officer.

G.2.1 The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this purchase order. In the event the Contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the purchase order, or to modify any term or condition of this purchase order. The CO is the only individual who can legally obligate Government funds. No cost chargeable to the proposed purchase order can be incurred before receipt of a fully executed contract, which includes any subsequent purchase order modifications or other specific written authorization from the CO.

G.2.2 The Contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of Government personnel, other than the CO, who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this purchase order, shall constitute a change under the terms for changes included in FAR 52.212-4 of this purchase order.

G.2.3 The procuring and administering Contracting Officer for this Purchase Order is:

Valerie Wallace

Office of Procurement

Court Services and Offender Supervision Agency (CSOSA)

800 North Capitol Street, NW

Washington, DC 20002-4260

Phone: 202-585-7448

Email Address: valerie.wallace@csosa.gov

G.3 Electronic Invoicing and Payment Requirements – Invoice Processing Platform mailto:David.Boissiere@csosa.gov mailto:valerie.wallace@csosa.gov

G.3.1 Payment requests must be submitted electronically through the U.S. Department of Treasury's Invoice Processing Platform (IPP) system using the "Bill to Agency" of Interior Business Center – FMD.

G.3.2 Definitions.

G.3.2.1 "Contract" as used throughout this clause means the type of contract identified in Section B.1 above.

G.3.2.2 "Payment request" means a bill, voucher, invoice or request for contract financing payment with associated supporting documentation.

G.3.3 To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract or the clause GSAR 552.212-4, Contract Terms and Conditions – Commercial Items, included in commercial item contracts.

G.3.4 IPP Registration. The IPP website address is: https://www.ipp.gov.The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the contract award date. Assistance with enrollment may be obtained by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at (866) 973-3131.

G.3.5 Payment Request/Invoice Submission.

G.3.5.1 Invoices shall be submitted in IPP with a unique invoice number and on a timely basis upon acceptance and delivery of items delivered under any awarded delivery order. Invoices shall not include items delivered from more than one awarded delivery order.

G.3.5.2 The payment request/invoice submission must identify the specific Contract Line Item Number (CLIN) for which the Contractor is seeking payment under the contract.

G.3.5.3 In addition to providing the information required by IPP, the Contractor shall include in IPP as an attachment(s) to the specific payment request the following:

1. Contractor Tax Identification Number;

2. Contractor Mailing Address;

3. Contractor Phone Number;

4. Date of Invoice;

5. Contractor Invoice Number (unique);

6. CSOSA Contract / Purchase Order Number;

7. CSOSA Contract Line Item Number (CLIN) or item number;

8. Description, price, quantity, deliverables.

G.3.6 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse Contractors on the 30th calendar day after a proper and valid invoice is officially received by the Agency.

G.3.6.1 Invoices submitted in IPP to incorrect CLINs and/or without required or valid attachment information are not considered proper.

G.3.6.2 Improper or invalid IPP invoices shall be disputed / rejected by CSOSA in their entirety. If the invoice is disputed / rejected by CSOSA, the Contracting Officer or COR appointed to the contract will notify the Contractor in writing of the dispute within seven (7) days of the CSOSA invoice official receipt date (the received date stamped on the invoice by OFM). CSOSA's mailto:IPPCustomerSupport@fiscal.treasury.gov written dispute / rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the government's dispute and a request for an immediate explanation and / or corrected invoice. In addition, the invoice will be rejected by CSOSA in IPP.

The Contractor shall re-submit corrected invoices in IPP, with required attachments, using a new, unique invoice number.

G.3.6.3 Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute.

Per FAR Part 32 the Contracting Officer has the final authority to approve payment of an invoice.

G.3.7 The Contractor should review IPP to determine the current status of a submitted invoice. Contractor inquiries concerning an invoice payment may be made to the CSOSA Office of Financial Management (OFM) thirty (30) calendar days after a proper invoice has been submitted. The Contractor may make payment inquires to by calling OFM, Ms. Rolanda White, at 202-220-5464 or emailing OFM at Rolanda.White@csosa.gov.

Section H - Special Contract Requirements

CSOSA 085 Special Contract Requirements

H.1 Security Requirements.

H.1.1Security Clearances.

H.1.1.1 The scope of work and data collection requires the Contractor to have on-site access and may require the Contractor to collect information that is Procurement Sensitive and For Official Use Only or Agency Sensitive. Therefore, personnel supporting this contract must have an approved CSOSA clearance, if they do not already have one.

H.1.1.2 The Contractor shall comply with the CSOSA administrative, physical and technical security controls to ensure that the government's security requirements are met. During the course of these tasks, the Contractor shall not use, disclose or reproduce data that bears a restrictive legend, other than as required in the performance of this contract, and will be required to sign non-disclosure agreements. Additionally, the Contractor shall comply with the CSOSA personnel security requirements listed below.

H.1.2 Personnel Security. The Contractor agrees to adhere to all regulations prescribed by the Government in regards to the safety and security of staff and Clients. All Contractor personnel (employees and approved subcontractors) utilized under this contract shall submit to a CSOSA background check, and if necessary, a background investigation prior to performing. The intent and purpose of the background check/ investigation is to preclude the assignment of any individual who poses a threat to the Government, or successful work completion, due to past unlawful or inappropriate behavior. Contractor personnel must be U.S. citizens or be lawfully permitted to reside in the United States and possess a valid work permit. The Contractor shall ensure that an individual does not begin work under this contract until the background checks are conducted and approved by the CSOSA Office of Security.

H.1.3 CSOSA Background Checks.

H.1.3.1Upon contract award, the Contractor will provide the COR with completed and signed security forms for Contractor and subcontractor personnel. The forms to be completed are:

• CSOSA SEC 0010 Security Form for Temporary Contractors (Attachment J-2) mailto:Rolanda.White@csosa.gov

• CSOSA SEC 0008 Credit Release (N/A)

• PIV Request Form (to be completed by COR if an access card is needed. If an access card is not needed, this form is not required)

H.1.3.2 The COR will provide the completed security forms to the Contracting Officer who will provide the completed forms to the CSOSA Office of Security to conduct background checks. Once background checks are conducted and approved, the Office of Security will issue security approval to/through the Contracting Officer/COR, who in turn will notify the Contractor. Only at that time may the Contractor notify an individual to begin work under this contract.

H.1.3.3 Once an individual has been granted security approval, they can begin work. The Contractor must allow up to 30 days for the Office of Security to process the CSOSA background checks.

H.1.3.4 Derogatory information, falsification of any forms, or refusal to supply information and/or forms may be considered justification for immediate security denial/removal of the individual. CSOSA has the right to request any additional information necessary to complete the background check. If Contractor personnel fail to provide any of the above information, or cooperate with the CSOSA Office of Security, the individual will be disapproved and removed immediately.

H.1.4 Defense Counterintelligence Security Agency (DCSA) Background Investigation. Awards with a period of performance of 180 days or more may undergo a background investigation by DCSA in addition to the CSOSA background check. The CSOSA Office of Security will provide the additional security forms required for initiation of the DCSA background investigation. The Contractor will ensure that each individual assigned to this contract provides the following forms to the CSOSA Office of Security:

1. SF-85P, Questionnaire for Public Trust Positions (web-accessible form) - The Office of Security will provide the link for individuals to complete this form electronically.

2. OF 306, Declaration for Federal Employment

3. FD 258, Fingerprint Cards

H.1.5 If an individual is terminated, resigns, or for any other reason is no longer working on the contract, the Contractor shall ensure that all previously issued CSOSA equipment and material (including CSOSA identification card, if one has been issued) is retrieved from that individual and returned to the COR within one business day of the termination. The Contractor must notify the COR immediately when an individual is no longer working on the contract. The COR must immediately notify the CSOSA Office of Security and Information Technology in writing so all electronic access can be promptly terminated. In addition, the Contractor shall coordinate with the Contracting Officer or COR to identify a replacement if necessary.

Replacements cannot start work until the CSOSA Office of Security provides approval.

H.1.6 Any individual who has been removed from performance under the contract may be required to undergo another CSOSA background check before resuming work.

H.1.7 Both the Contracting Officer and the COR shall ensure that all Contractor and approved subcontractor employees who provide services under this contract have been approved by the CSOSA Office of Security.

H.1.8 Contractor personnel shall wear or display CSOSA issued identification at all times when performing work at a CSOSA facility. Contractor personnel shall not share or loan any CSOSA identification. All individuals assigned to this contract must report the loss or misplacement of agency identification immediately to the CSOSA Office of Security.

H.1.9 By responding to the CSOSA solicitation, Contractor and approved subcontractor personnel agree to provide the requested information and cooperate with the above listed procedures. Any Contractor or approved subcontractor employee who does not obtain a favorable adjudication for the CSOSA background check, or DCSA background investigation, will be unable to perform services under this contract. The final adjudicative determination will be made at the sole discretion of

CSOSA.

H.1.10 Security and Privacy - Personally Identifiable Information (PII), Personal Health Information (PHI), or Sensitive Information Storage and Handling.

The Contractor is responsible for meeting information security and privacy requirements, and for the proper handling of Personally Identifiable Information (PII), Personal Health Information (PHI), or Sensitive Information Marked as Controlled Unclassified Information (CUI) as defined by Executive Order 13556 (or similar markings – For Official Use Only (FOUO), Sensitive Security Information (SSI), Sensitive But Unclassified (SBU), or any other forms of non-public information). Such information's security and privacy requirements include the Federal Information Security Modernization Act of 2014, E- Government Act of 2002, Privacy Act of 1974, and other applicable laws, Executive Orders, directives, policies, standards, instructions, regulations, or procedures, and agency directives, policies, instructions, regulations, or procedures. The Contractor must store, process, or transmit all PII, PHI, or Sensitive Information only within CSOSA-controlled IT resources.

Any exceptions must be formally approved in writing by the CSOSA Director, CIO, Chief Privacy Officer, CISO, Records Management Officer, and formally distributed to the Contractor in writing via the authorized CSOSA Contracting Officer. If exceptions are granted, specific information security and privacy requirements will be determined and formally provided to the Contractor.

H.1.11 Information Security and Privacy Training

H.1.11.1 Contractor personnel are responsible for completing initial Information Security and Privacy Training in accordance with federal regulations and agency requirements, and completing annual training thereafter.

H.1.11.2 Computer Security Incident and Privacy Breach Notification. The Contractor agrees that in the event of any actual or suspected computer security incident or breach of PII, PHI, or Sensitive Information Marked as CUI as defined by Executive Order 13556 (or similar markings – FOUO, SSI, SBU, or any other forms of Non-Public Information), the Contractor will notify within one hour, the CSOSA CIO, Chief Privacy Officer, CISO, and the COR or Contracting Officer.

H.1.11.3 If requested by the COR, Contractor personnel (to include subcontractor personnel, teaming partner personnel, and independent consultants) who will be personally and substantially involved in the performance of this contract which requires the Contractor to act on behalf of, or provide advice with respect to any phase of an agency procurement, shall execute and submit a "Non-Disclosure Agreement" Form. Furthermore, if requested by the COR, Contractor personnel must submit a Non-Disclosure agreement whenever replacement personnel are proposed. Any information provided by the Contractor (and any subcontractors if applicable) in the performance of this contract or obtained by the Government is only to be used in the performance any work under this contract.

H.2 Unforeseen Closures, Work Stoppage and Government Closures. Uncontrollable or unforeseeable circumstances such as, acts of God or the public enemy, acts of the Government in its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, inclement weather or special Federal or ceremonial events, may cause the Government to close. Under such circumstances, the Government will not pay for unworked hours.

H.3 Confidentiality of Reports and Other Data. Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, nor personnel thereof, shall divulge to any third party any information concerning deliverables produced, work performed, results obtained, or any information provided by the Government in connection with this contract and any purchase order issued under the contract without the prior written approval of the Contracting Officer. This clause shall survive the expiration of this contract and its purchase orders.

H.4 Review of Announcements or Publishing. Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall make public releases of information or any matter pertaining to this contract and any purchase orders issued under the contract, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of this contract and its purchase orders.

H.5 Contractor Personnel Conduct.

H.6.1 Contractor's employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, "off limits" areas, and possession of weapons) when visiting or working at Government facilities.

H.6.2 Contractor personnel shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity, as described and shall take such disciplinary action against its employee as may be necessary. All Contractors are expected to adhere to standards of conduct that reflect credit on themselves, their employee, CSOSA, and the Government.

H.6.3 The Contractor shall ensure Contractor employees understand and abide by CSOSA established rules, regulations and policies concerning safety and security.

H.6.4 Contractor personnel working on-site at Government facilities shall wear a Government issued identification badge. All Contractor personnel shall identify themselves as contractors when their status is not readily apparent.

H.6.5 Contractor personnel performing work on-site at any CSOSA location shall not consume any controlled substances as defined in schedules I through V of section 202 of the Controlled Substances Act, 21, U.S.C. 812. If on medication, the Contractor personnel shall be fully capable of performing the requirements of the statement of work.

H.6.6 The Government may, at its sole discretion, direct the Contractor to remove any Contractor personnel from CSOSA facilities for poor performance, misconduct, or security reasons.

H.6 Notice of Government Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the contract delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, the timely performance of this contract, the Contractor shall immediately, within one business day, notify the Contracting Officer and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

H.7 Teaming Partners and Subcontractors

The Contractor shall obtain approval from the Contracting Officer before adding teaming partners or subcontractors. All teaming partners and subcontractors must be identified before performing any work under this contract. When submitting the request to add teaming partners or subcontractors, the Contractor shall include the rationale for the addition, and a description of any cost implications. The Contracting Officer has the ultimate authority to approve or reject the proposed teaming partner or subcontractor.

H.8 Insurance

H.8.1General Requirements. The Contractor, at its sole expense, shall procure and maintain, during the entire period of performance under this contract, the types of insurance specified below and shall immediately notify CSOSA if any insurance policy lapses or changes. Within 7 days of contract award and at the beginning of each subsequent option period, the Contractor shall have its insurance broker or insurance company submit a Certificate of Insurance to the Contracting Officer giving evidence of the required coverage prior to commencing performance under this contract. In no event shall any work be performed until the required Certificates of Insurance signed by an authorized representative of the insurer(s) have been provided to, and accepted by, the CO. All insurance shall be written with financially responsible companies authorized to do business in the District of Columbia or in the jurisdiction where the work is to be performed and have an A.M. Best Company rating of A- / VII or higher. The Contractor shall require all of its approved subcontractors to carry the same insurance required herein. All required policies shall contain a waiver of subrogation provision in favor of the Government of the United States and/or CSOSA. The government shall be included in all policies required hereunder to be maintained by the Contractor and its approved subcontractors (except for workers' compensation and professional liability insurance) as an additional insureds for claims against CSOSA or The United States relating to this contract, with theunderstanding that any affirmative obligation imposed upon the insured Contractor or its approved subcontractors (including without limitation the liability to pay premiums) shall be the sole obligation of the Contractor or its approved subcontractors, and not the additional insured. All of the Contractor's and its approved subcontractors' liability policies (except for workers' compensation and professional liability insurance) shall indicate that such policies provide primary coverage (without any right of contribution by any other insurance, reinsurance or self-insurance, including any deductible or retention, maintained by an Additional Insured) for all claims against the additional insured arising out of the performance of this contract by the Contractor or its approved subcontractors, or anyone for whom the Contractor or its approved subcontractors may be liable. If the Contractor and/or its approved subcontractors maintain broader coverage and/or higher limits than the minimums shown below, CSOSA requires, and shall be entitled to, the broader coverage and/or the higher limits maintained by the Contractor and its approved subcontractors.

H.8.2 The following insurance coverage and minimum amounts are required to be maintained by the Contractor in the performance of all work included in this contract.

H.8.2.1 Workers' Compensation. The Contractor shall provide Workers' Compensation insurance in accordance with the statutory mandates of the District of Columbia, or the jurisdiction in which any work ordered under this contract is performed.

H.8.2.2 Employer's Liability. $500,000.00.

H.8.2.3 General Liability. $1,000,000.00 per occurrence and $1,000,000.00 aggregate.

H.8.2.4 Employer Practices Liability. $1,000,000.00 per occurrence and $1,000,000.00 aggregate.

H.9 Indemnification

H.9.1 The Contractor agrees for itself, its employees, and subcontractors to save, defend, hold harmless and indemnify the Government and all of its elected and appointed officials, officers, current and former employees, agents, departments, agencies, boards, and commissions (collectively the "Government") from and against any and all claims made by third parties or by the Government for any and all losses, damages, injuries, fines, penalties, costs (including court costs and attorney's fees), charges, liability, demands or exposure, however caused, resulting from, arising out of, or in any way connected with the Contractor's acts or omissions, including the acts or omissions of its employees and/or subcontractors, in performance or nonperformance of its work called for by the Contract Documents.

H.9.2 The Contractor shall—

(a) Promptly notify the Contracting Officer of any claim or action against, or any loss by, the Contractor or any subcontractors that may reasonably be expected to involve indemnification under this clause;

(b) Immediately furnish to the Government copies of all pertinent papers of the Contractor that pertain to any indemnification matter;

(c) Furnish evidence or proof of any claim, loss, or damage covered by this clause in the manner and form the Government requires; and

(d) Comply with the Government's directions and execute any authorizations required in connection with settlement or defense of claims or actions.

H.9.3 The Government may direct, control, or assist in settling or defending any claim or action that may involve indemnification under this clause.

H.9.4 This indemnification shall survive the termination of this Contract.

H.9.5 Hold Harmless and Indemnification Agreement. The Contractor shall be solely liable for, and expressly agrees to indemnify the Government, with respect to any liability-producing acts or omissions by its employees or agents. Specifically, the Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature, for injury to or death of any person or persons and for loss or damage to any Contractor equipment or property or property owned by a third party occurring in connection with, or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

H.9.6 Government Liability. The Government shall not be liable for any injury or…