9594CS21Q0048 - 6-4-21.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

RSC210004 45

9594CS21Q0048

William E. Hall, william.hall@csosa.gov 202-220-5717

Net 30

See Section F Same as Block 9

Court Services and Offender Supervision Agency Office of Financial Management 800 N. Capitol St., NW, Seventh Floor Washington, DC 20002-4260

See Continuation Pages

N/A

813110

$8.0 M

06/04/2021

06/28/2021

12:00 PM EDT

Court Services and Offender Supervision Agency Office of Procurement 800 N. Capitol St., NW, Suite 7066 Washington, DC 20002-4260

Spiritual Therapy and Religious Services

9594CS21Q0048

Continuation of SF1449

Block 25 Accounting and Appropriation Data Continued:

To Be Entered at Award

Blocks 19 through 24 Continued:

CLIN

Schedule of

Supplies/Services Quantity Unit

Unit

Price

Not-to-Exceed

Amount

Facilitate Group Spiritual

Sessions 260 Session TBD TBD

Conduct Weekly Religious

Services 104 Session TBD TBD

TBD

CLIN

Schedule of

Supplies/Services Quantity Unit

Unit

Price

Not-to-Exceed

Amount

Facilitate Group Spiritual

Sessions 260 Session TBD TBD

Conduct Weekly Religious

Services 104 Session TBD TBD

TBD

CLIN

Schedule of

Supplies/Services Quantity Unit

Unit

Price

Not-to-Exceed

Amount

Facilitate Group Spiritual

Sessions 260 Session TBD TBD

Conduct Weekly Religious

Services 104 Session TBD TBD

TBD

Option Period 2: 12 months from the effective date of Option Period 2

Total Option Period 2 Not-to-Exceed Amount

Base Period: 12 months from the effective date of Award

Total Base Period Not-to-Exceed Amount

Option Period 1: 12 months from the effective date of Option Period 1

Total Option Period 1 Not-to-Exceed Amount

CLIN

Description of

Supplies/Services Quantity Unit

Unit

Price

Not-to-Exceed

Amount

Facilitate Group Spiritual

Sessions 260 Session TBD TBD

Conduct Weekly Religious

Services 104 Session TBD TBD

TBD

CLIN

Schedule of

Supplies/Services Quantity Unit

Unit

Price

Not-to-Exceed

Amount

Facilitate Group Spiritual

Sessions 260 Session TBD TBD

Conduct Weekly Religious

Services 104 Session TBD TBD

TBD

CLIN

Schedule of

Supplies/Services Quantity Unit

Unit

Price

Not-to-Exceed

Amount

5001* Facilitate Group Spiritual

Sessions 130 Session TBD TBD

5002* Conduct Weekly Religious

Services 52 Session TBD TBD

TBD

TBD

FAR 52.217-8 Option Period: 16 months from the effective date of the Option Period

Total Option Period 4 Not-to-Exceed Amount

(Note: This extension will only occur if FAR 52.217-8, Option to Extend Services, is exercised. The extension unit prices will be the same as the Option Period 4 unit prices.)

Total Base and All Option Periods Not to Exceed Amount

*FAR 52.217-8 6 month extension from end date of Option Period 4

Option Period 3: 12 months from the effective date of Option Period 3

Total Option Period 3 Not-to-Exceed Amount

Option Period 4: 12 months from the effective date of Option Period 4

Total Option Period 4 Not-to-Exceed Amount

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 Services. Contractor shall provide services in accordance with the Statement of Work

(Section C).

B.2 Contract Type. This is a Firm Fixed Price purchase order with unit rates; quantities are based on anticipated estimates and are Not-to-Exceed the allotted quantities and cost associated with each Contract Line Item Number (CLIN).

B.3 Contract Funding. This purchase order is incrementally funded in the amount of $TBD.

Additional funding will be added by a purchase order modification. (To be removed upon award if fully funded.) The Contractor is not authorized to exceed the obligated value on this purchase order. Per Section F.1, this purchase order has a base period of twelve months with four twelve month Option Periods.

B.4 North American Industry Classification System (NAICS) and Small Business Size

Standard. The NAICS Code for this acquisition is 813110 – Religious Organizations, and the small business size standard is $8.0M.

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Spiritual Therapy and Religious Services

C.1 Agency Background

C.1.1 The Court Services and Offender Supervision Agency (CSOSA) was established under

Section 11232 of the National Capital Revitalization and Self-Government Improvement Act of 1997 to effectuate the reorganization and transition of functions relating to pretrial services, parole, adult probation and offender supervision in the District of Columbia to a

Federal Executive Branch agency. CSOSA’s mission is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community through the supervision of all probationers, parolees and supervised releases held under the authority of any United States or District of Columbia statute, or any other lawful authority entrusted to the District.

C.1.2 The Re-entry and Sanctions Center (RSC) is located at 1900 Massachusetts Avenue, SE, Washington DC. CSOSA's 102-bed RSC provides high-risk offenders with a 28 day

(men) and 42 day (women) intensive assessment and reintegration program. The RSC also allows CSOSA to impose prompt and meaningful residential sanctions for offenders who have violated the conditions of their release, improving the likelihood of successful supervision.

C.1.3 RSC offenders participate in group interventions focused on changing criminal thinking, anger management, substance use, education, and employment skills development.

C.2. Objectives

C.2.1 The Contractor shall provide all necessary labor, materials, and supplies needed to provide Spiritual Therapy and Religious Services for offenders that are assigned to the RSC in accordance with the requirements specified herein.

C.2.2 CSOSA shall provide the Contractor with a meeting space with the appropriate equipment (VCR, DVD, TV, etc.) for use in the delivery of Spiritual Therapy and Religious

Services to offenders. The Contractor shall also be provided access to office equipment as needed in the performance of this purchase order.

C.2.3 When possible, the Contractor shall ensure that observances for holy days within a particular faith are conducted during the normally scheduled Religious Services. The

Contractor shall submit requests for observances of holy days outside of the normally scheduled Religious Services to the RSC Contracting Officer’s Representative (COR) at least

30 days before the holy day occurrence. The RSC COR shall approve or deny the request and notify the Contractor.

C.3. Scope

C.3.1 Provide Group Spiritual Therapy.

C.3.1.1 The Contractor shall provide group Spiritual Therapy sessions designed to educate the RSC offenders about the importance of redirecting their lives and instill a value system that is void of criminal and antisocial acts.

C.3.1.2 The Contractor shall ensure that each group Spiritual Therapy session has a clearly defined topic, objectives, and goals that are designed to assist offenders in identifying the individual’s barriers to successful societal reintegration, and equip offenders with strategies for identifying, approaching, and overcoming these individual barriers.

C.3.1.3 Each Spiritual Therapy group session:

a. Will include between 1 and 18 participants,

b. Shall be approximately 50 minutes in duration, and

c. Shall require approximately 10 minutes of administrative time to complete reporting tasks.

C.3.1.4 At the beginning of each Spiritual Therapy group session the Contractor shall provide a sign-in sheet for all offenders to sign. A copy of all session sign-in sheets shall be hand delivered to a designated staff member, or designate location, at the conclusion of each session.

C.3.1.5 Upon completion of each Spiritual Therapy group session, the Contractor shall enter the completed progress notes in the RSC SMART Module case management system no later than one business day following the session. At a minimum, the following information must be included in the RSC SMART Module:

a. Offender Identification Information (Name, PDID Number, etc.);

b. Group Topic, Goals, Objectives

c. Group Session Date, and Time;

d. Confirmation of the group participation and/attendance

e. Summary of the Group Experience; and

f. A Narrative Summary of any significant information relevant to the offender’s participation in the group. The summary shall include information relative to the offender’s contribution to the group and/or information that may pose a threat to the safety of the offender or others.

C.3.1.6 The following spiritual practices and activities are never authorized:

a. Animal sacrifice.

b. Language or behaviors that could reasonably be construed as a threat to safety, security, or the orderly running of the RSC (e.g., curses).

c. Nudity.

d. Self-mutilation.

e. Use, display, or possession of weapons, or what appears to be a weapon (e.g., paper sword).

f. Paramilitary exercises.

g. Self-defense training.

h. Sexual acts.

i. Profanity.

j. Consumption of alcohol (e.g. Religious use of Wine).

k. Ingestion of illegal substances.

l. Proselytizing.

m. Encryption.

n. Disparagement of other religions.

C.3.2 The Contractor and/or Contractor’s employees shall not disparage the spiritual or religious beliefs of offenders, or coerce or harass an offender to change spiritual or religious affiliation. Offender attendance and participation in all Spiritual Therapy services is voluntary.

C.3.2 Conduct Religious Services as Directed by the Government.

C.3.2.1. The Contractor shall ensure that Religious Services are held every weekend.

Each Religious Service:

a. May include up to 20 participants.

b. Shall be approximately 50 minutes in duration.

c. Shall require approximately 10 minutes of administrative time to complete reporting tasks.

C.3.2.2 One Religious Service session shall involve, on average, a total of 60 minutes of direct group facilitation and reporting. Each Religious Service shall be conducted in accordance with the agreed upon schedule provided by the Government.

C.3.2.3 The Contractor shall provide Religious Services commensurate with the needs of the RSC offenders. When possible, the Contractor shall ensure that observances for holy days within a particular faith are conducted during the normally scheduled Religious

Services.

C.3.2.3.1 Religious Services may include Catholic, Protestant, and Islamic and involve organizing special services on holy days, leading worship services, providing faith based lessons, and instructing offenders in the tenets of each faith.

C.4. Contractor’s Key Personnel Qualifications/Requirements. The Contractor shall provide services under this purchase order using personnel who meet the following criteria:

C.4.1 General: The Contractor shall manage the total work effort associated with the services required to assure fully adequate and timely completion of the services with trained and experienced personnel who meet established standards to effectively perform the services required, and who exhibit the capability to perform with minimum supervision.

Removal or dismissal of employees, who are not fully able to perform the normal assigned duties, or violate any security requirement, does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform the services required. The Contractor shall provide contingencies for employees who are absent during their regular work hours;

and, shall have in place a suitable replacement for the absentee employee within two hours of initial notification by the COR. The Contractor personnel shall meet the below criteria:

a. Be a citizen of the United States of America, or be lawfully permitted to reside in the United States, and possess a valid work permit.

b. Be at least 21 years of age, and must be able to withstand the physical demands of the job, and be capable of responding to emergency situations.

c. Be able to clear the CSOSA background investigation.

d. Be able to speak English fluently, and read and write the English language.

e. Maintain current, full, and unrestricted licensure, where applicable.

f. Be deemed drug free by the Contractor before being hired to perform services under this purchase order.

g. Submit to random drug testing by the Contractor, for which the Contractor shall provide the test results to CSOSA upon request.

h. Adhere to the terms of this purchase order.

i. Be prohibited from providing services to RSC offenders after expiration or revocation of privileges or licensure.

j. Sign a Non-Disclosure Agreement prior to starting work on the purchase order.

C.4.2 Spiritual Therapist. The Spiritual Counselor shall be ordained, commissioned, or credentialed according to the practices of an organized religious group and have completed

Clinical Pastoral Education (CPE), or have a minimum of a bachelor’s degree with emphasis in counseling or related subjects and have completed specific training to include: common spiritual issues in death and dying, belief systems of comparative religions related to death and dying, spiritual assessment skills, individualizing care to offender’s beliefs, and varied spiritual practices/rituals.

C.4.3 Religious Services Leader. The Religious Leader shall be ordained, commissioned, or credentialed according to the practices of an organized religious group, and provide documentation to that effect.

C.4.4 Communicable Disease/TB Testing. The Contractor shall ensure that all staff assigned to perform under this purchase order are tested annually for Tuberculosis using the

Purified Protein Derivative (PPD) tuberculin test. In the event that any Contractor staff are not able to take a tuberculin test, the Contractor shall submit annual chest x-ray results demonstrating asymptomatic clearance by a medical doctor. Results of all tests/x-rays shall be provided to CSOSA within ten business days and annually thereafter. CSOSA strongly encourages the Contractor to require its staff to maintain current immunizations (i.e., influenza, hepatitis, tetanus, etc.). The Contractor shall remove from performance under this purchase order any staff members who are found, or suspected, to be suffering from a communicable disease, disorder, or respiratory problem, and who, after taking/exercising universal precautions set forth by the Centers for Disease control or other reputable health care organizations, pose a risk to the health and safety of offenders or others in the work place.

C.4.6 Drug Testing. Due to the mission of the CSOSA RSC, the Contractor must comply with all conditions of the Drug-Free Workplace Act of 1988.

C.4.6.1 Drug Testing. All individuals assigned to this purchase order who facilitate group intervention services will be subject to pre-employment and random drug testing by the Contractor. The Contractor shall conduct the testing within fourteen calendar days prior to the individual staff member beginning work under this purchase order. The

Contractor will supply CSOSA with a copy of test results. Drug test collections will be conducted by urinalysis and will be in accordance with HHS Mandatory Guidelines for

Workplace Drug Testing Programs published in Federal Register on April 13, 2004 (69

FR19644) and the HHS Urine Specimen Collection Handbook, effective date November

1, 2004.

C.4.6.2 Tested Drugs. Drugs that the Contractor shall test for are Marijuana, Cocaine, Amphetamines, Opiates and Phencyclidine (PCP).

C.4.6.3 Laboratory Testing. The laboratories chosen to perform the drug testing for individuals assigned to this purchase order must be certified by Health and Human

Services (HHS), and laboratory procedures will be in accordance to HHS Mandatory

Guidelines for Federal Workplace Drug Testing Programs.

C.4.6.4 Refusal to undergo Drug Test. Any Contractor personnel who are assigned to this purchase order who refuse to be tested, attempt to alter or substitute the specimen, fail to appear for testing without an approved deferral, which constitutes refusal to test, or refuse to provide consent to release information of the test results, shall be removed from the purchase order immediately with notification to the COR.

C.4.7 COVID-19 Testing. The Contractor and/or Contractor staff assigned to perform under this purchase order who test positive for COVID-19 shall be prohibited from providing services under this purchase order. Unless otherwise directed by the COR, while providing services at the RSC, the Contractor and/or Contractor staff must wear Contractor furnished mask and any other personal protective equipment.

C.4.8 Personnel Records. The Contractor shall maintain documentation that verifies that

Contractor personnel have received adequate training to perform the duties for which they are assigned and meet all applicable requirements for certification and/or licensure.

C.5 Coverage.

C.5.1 The Contractor shall ensure that appropriate coverage is provided to facilitate groups in accordance with the agreed upon schedule.

C.5.2 If the Contractor is unable to provide the requisite coverage based upon the agreed upon schedule, the Contractor shall notify the COR or COR’s designee via email and telephone 24 hours in advance of each occurrence.

C.6 Compliance with Federal, State and Local Regulations. The Contractor shall ensure that all staff assigned to the RSC adhere to the CSOSA Policies and the RSC operational instructions.

Copies of the CSOSA Policies and the RSC operational instructions will be made available to the

Contractor upon request.

C.7 Emergency Reporting.

C.7.1 The Contractor shall immediately notify the COR of any actions, events or deeds that appear to pose a safety concern, or an imminent danger to the RSC offenders, contractors, or

RSC staff.

C.7.2 The types of events that are deemed an imminent danger are: building/physical plant concerns, discovery of weapons or items that may be used as such, as well as, the offender’s suicidal ideations/ actions, verbal or physical threats, physical altercations, or any other action that suggests that the offender poses a threat to self or others.

C.7.3 In the event the COR is not available, the Contractor shall notify the Unit Manager, Shift Supervisor, or RSC Program Director.

C.8 Contractor Performance Standards. A minimum standard of performance is set forth below to provide guidance for the Contractor in maintaining suitability to perform services within the RSC.

C.8.1 Responsibilities.

C.8.1.1 The Contractor cannot subcontract any of the purchase order requirements specified herein without the express, written consent of the Contracting Officer.

C.8.1.2 The Contractor shall be responsible for maintaining satisfactory standards of staff competence, conduct, appearance, and integrity and shall ensure that all of its staff adhere to the Standards of Conduct (set forth below) and meet all applicable health requirements.

C.8.1.3 The Contractor shall also be responsible for taking any and all such disciplinary action as necessary when Contractor staff fail to meet purchase order standards or performance requirements.

C.8.2 Contractor’s and Contractor’s Personnel Standards of Conduct.

C.8.2.1 CSOSA is a law enforcement Agency and therefore requires a degree of public trust and confidence. Although CSOSA contractors and contractor personnel are not employees of the Federal Government, they shall be required follow and comply with these standards of conduct. All Contractor personnel shall follow the minimum standards of conduct set forth in 5 C.F.R. PART 2635.101 and CSOSA Policy Directive PS 1106.

Both documents are incorporated into this purchase order by reference and shall be made available to the Contractor upon request.

C.8.2.2 In 5 C.F.R. PART 2635.101, there is guidance on developing a standard for the

Contractor and Contractor employees. Also, a minimum code of conduct is set forth below to provide guidance in achieving a greater individual standard. The Contractor and

Contractor personnel assigned to this purchase order shall:

a. Be courteous and demonstrate good manners toward all offenders, CSOSA employees, and the public.

b. If a Contractor employee should be detained or become aware of being under investigation, by any federal, state or local agency, for any legal or ethical violation, the Contractor employee must report this to the Contractor, no later than the next working day. The Contractor shall immediately report the incident to the

COR.

c. Except in an officially authorized capacity, not possess narcotics, dangerous drugs controlled substances, or marijuana either on or off duty. Abstain from the consumption and possession of alcoholic beverages while on duty. Not report for duty or work under the influence of intoxicants or drugs. Not report for duty or work under any condition that impairs the ability to perform as expected.

d. Avoid personal and business associations with persons known to be connected with criminal activities. This does not apply to immediate family members so long as notification is made to the COR. It is the responsibility of the Contractor to report any relationship (including friendships, family relationships (i.e.

relatives), spouses/cohabitants, parental relationships, etc.) with a known offender immediately to the CO and COR.

e. Avoid any criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct; habitual use of intoxicants or non-prescription drugs to excess.

f. Report violations of prescribed rules, regulations and any violations of statute or law to the Contractor and/or the COR.

g. Not violate security procedures or regulations.

h. Always perform assignments in accordance with prescribed regulations to the best of personal ability and in accordance with safe and secure working procedures and practices.

i. Refrain from use of abusive or offensive language, quarreling, intimidation by words, actions, fighting and participation in disruptive activities that interfere with normal and efficient operations.

C.9 Unforeseen Closures, Work Stoppage and Government Closures. Uncontrollable or unforeseeable circumstances such as, acts of God or the public enemy, acts of the Government in its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, inclement weather, or special Federal or ceremonial events may cause the Government to close. Under such circumstances, CSOSA will not pay for sessions not conducted.

C.10 Re-entry and Sanctions Center Security.

C.10.1 The Contractor agrees to adhere to all regulations prescribed by CSOSA with regard to the safety and security of the RSC facility, staff, and the residents. The RSC Safety and

Security policy will be provided to the Contractor upon task order award.

C.10.2 The Government requires all Contractor personnel to sign in and out of the RSC for security reasons

C.16 Government Mandatory Training Requirements.

C.16.1 Contractor personnel shall, at no additional cost, complete Government mandated training. The Government will require Contractor personnel to complete training in an online setting at the RSC.

C.16.2 The Government estimated need for Contractor participation in mandatory online training at the RSC is approximately eight hours per year, which may be completed in one session, or may be completed over the course of a number of small sessions.

C.17 Government-Furnished Translator. In the event the Contractor is required to provide treatment services to an Offender needing a translator, the Contractor will notify the COR and

CSOSA will obtain the services of a translator. CSOSA will confirm the availability of the translator with the Contractor. The Contractor shall provide, at a minimum, 24 hour notice of any Contractor initiated schedule changes for the translator services. Failure to provide this notification can result in increased cost to CSOSA for the translator services and that increased cost will be deducted from the Contractor’s next monthly invoice.

C.18 Contractor Quality Control (QC) Plan. The Contractor shall develop, and provide to the

CO within 30 days of purchase order award, a QC Plan that identifies what actions, processes, procedures, inspections, reviews, and responsibility assignments the Contractor will utilize to ensure that the Contractor’s performance complies with all of the requirements of this task order.

The CO shall have ten business days to review the QC Plan and provide requested or required changes to the Contractor. The Contractor will then have five business days to incorporate the

CO’s required/requested changes and return a final QC Plan to the CO. The Contractor’s QC

Plan shall be reviewed and updated as required, but no less than annually.

C.19 Post-Award Meeting. The COR will schedule a post-award meeting between the

Contractor and CSOSA within ten business days following purchase order award. The purpose of this meeting will be to review the performance requirements of the purchase order, agree on the roles and responsibilities of CSOSA and the Contractor under the purchase order, and any other issues either party may want to discuss. The Contractor shall prepare a meeting report that details who was in attendance at the meeting, what discussions took place, and what agreements were reached. A copy of the report shall be provided to the COR within ten business days following the meeting.

SECTION D - PACKAGING AND MARKING

D.1. Deliverables. Deliverables provided electronically shall be in PDF format. Font type of

Times New Roman with a font size of 12 shall be used throughout the document. The

Contractor shall minimize additional formatting as much as possible (e.g. avoid use of columns). Avoid using any design/layout elements.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Inspection will be in accordance with the terms and conditions in this Section E.

E.2 Inspection and Acceptance. The CSOSA COR shall be responsible for performing the inspection and acceptance of all services rendered under this purchase order.

SECTION F - DELIVERIES AND PERFORMANCE

F.1 Period of Performance. The period of performance of this purchase order is as follows:

(Specific dates to be added at award)

Base Period – 12months from date of award

Option Period 1 – 12 months from the effective date of Option Period 1

Option Period 2 – 12 months from the effective date of Option Period 2

Option Period 3 – 12 months from the effective date of Option Period 3

Option Period 4 – 12 months from the effective date of Option Period 4

Far 52.217-8 Option – 6 month from the effective date of the Option Period, if exercised

F.2 Place of Performance. The Contractor shall perform the work under this purchase order at the CSOSA RSC, 1900 Massachusetts Avenue, N.E., Washington, DC.

F.3 CSOSA RSC Hours of Operation. CSOSA RSC normal hours of operation are seven days per week, 24 hours per day.

F.4 Observance of Legal Holidays. CSOSA personnel observe the following days as holidays:

(1) New Year's Day (6) Labor Day

(2) Martin Luther King's Birthday (7) Columbus Day

(3) President’s Day (8) Veterans' Day

(4) Memorial Day (9) Thanksgiving Day

(5) Independence Day (10) Christmas Day

(11) Inauguration Day

F.4.1 If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.4.2 When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

F.4.3 In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President’s Proclamation

F.4.4 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the purchase order.

F.5 Deviations. Any deviation from the delivery or performance requirements by the

Contractor may be allowed only upon advance written agreement from the CO.

F.6 Notice of Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the purchase order delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, the timely performance of this purchase order, the Contractor shall immediately, within one business day, notify the CO and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this purchase order.

F.7 Emergencies. In the event of unforeseen emergency circumstances, such as natural disasters, acts of God, or any other major business interruptions, the Contractor shall immediately notify the COR.

F.8 Travel. No travel reimbursement is allowed under this purchase order.

F.9 Deliverables/Reports/Notifications.

ITEM

SOW

REFERENCE

DELIVERABLE /

EVENT

DUE BY

Distribution Method

1 C.3.1.4 Attendance Sheet End of Session

COR,

designated individual, or location

Hardcopy

2 C.3.1.5 Group Notes entered into

RSC SMART Module

Within one business day

SMART SMART

3 C.5.3 Coverage

Written notification within

24 hours of anticipated absence of prime personnel and assurance of back-up therapist reporting.

COR Email

4 C.6.3

Contractor personnel certification in cardiopulmonary resuscitation (CPR).

Annually

COR Email

5 C.7.3 Contractor personnel licenses and certifications

Upon COR request

COR Email

6 C.7.4 Contractor personnel TB test results Annually

COR Email

7 C.7.5.1 Contractor personnel drug test results

14 calendar days prior to new staff member beginning work

COR

8 C.9 Emergency reporting As required

COR or Unit

Manager, Shift

Supervisor, or

RSC Program

Director

In-person, phone, email

9 C.16.1

Contractor personnel shall complete

Government mandated online training. The training topics may include safety/security, IT

Security/Privacy Act, RSC Program

Regulations.

Upon request

COR Electronically

10 C.20 Contractor Quality

Control (QC) Plan.

Within 30 days of purchase order award and updated as required, but no less than annually.

CO Email

11 C.20 Post-Award Meeting minutes

10 days after meeting

COR TBD

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Contracting Officer’s Representative

G.1.1 A COR for this purchase order will be appointed by the Contracting Officer upon award and a copy of the COR Appointment Letter will be provided to the

Contractor.

G.1.2 The COR is responsible for the technical aspects of the purchase order and serves as the liaison with the Contractor. The COR is responsible for the final inspection and acceptance of all work performed and such other responsibilities as may be specified in this purchase order.

G.1.3 The COR is not authorized to make any commitments or otherwise obligate the

Government or authorize any changes which affect the purchase order price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contacting Officer.

G.2 Contracting Officer

G.2.1 The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this purchase order. In the event the Contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the purchase order, or to modify any term or condition of this purchase order. The CO is the only individual who can legally obligate Government funds. No cost chargeable to the proposed purchase order can be incurred before receipt of a fully executed contract, which includes any subsequent purchase order modifications or other specific written authorization from the

CO.

G.2.2 The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of Government personnel, other than the CO, who visit the Contractor’s facilities or in any other manner communicate with Contractor personnel during the performance of this purchase order shall constitute a change under the terms for changes included in FAR

52.212-4 of this purchase order.

G.2.3 The procuring and administering CO for this purchase order is:

Elijah Anderson

Office of Procurement

Court Services and Offender Supervision Agency (CSOSA) 800

North Capitol St., NW

Washington, D.C. 20002-4260

Email Address: Elijah.Anderson@csosa.gov

G.3 Electronic Invoicing and Payment Requirements – Invoice Processing Platform

G.3.1 Payment requests must be submitted electronically through the U.S. Department of

Treasury’s Invoice Processing Platform (IPP) system using the “Bill to Agency” of Interior

Business Center – FMD.

G.3.2 Definitions.

G.3.2.1 “Contract” as used throughout this clause means the type of contract identified in

Section B.2.

G.3.2.2 “Payment request” means any request for contract financing payment or invoice payment by the Contractor.

G.3.3 To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract or the clause

FAR 52.212-4, Contract Terms and Conditions – Commercial Items, included in commercial item contracts.

G.3.4 IPP Registration. The IPP website address is: https://www.ipp.gov. The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the contract award date. Assistance with enrollment may be obtained by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at (866) 973-3131.

G.3.5 Payment Request/Invoice Submission.

G.3.5.1 Invoices shall be submitted in IPP with a unique invoice number and no more than once a month, unless otherwise authorized under this contract.

G.3.5.2 The payment request/invoice submission must identify the specific Contract Line

Item Number (CLIN) for which the contractor is seeking payment under the contract.

G.3.5.3 In addition to providing the information required by IPP, the contractor shall include in IPP as an attachment(s) to the specific payment request/invoice amount the following information for each CLIN:

a. For supplies, provide the description, unit of measure, quantity, unit price, extended total price of the supplies invoiced and date of shipment or delivery.

b. For services:

(1) Provide a description of services performed, e.g., labor category, hours worked by date, hourly rate, and amount billed by labor category, and total invoice amount.

(2) For labor hour CLINS, as authorized by FAR 52.212-4, section (i) Payments, the contractor shall substantiate each payment request/invoice submitted by including individual daily job timecards for each person (on-site and off-site) performing any work under this contract.

G.3.6 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse contractors on the 30th calendar day after a proper and valid invoice is officially received by the Agency.

G.3.6.1 Invoices submitted in IPP to incorrect CLINs or without required or valid attachment information are not considered proper.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

G.3.6.2 Improper or invalid IPP invoices shall be disputed / rejected by CSOSA in their entirety. If the invoice is disputed / rejected by CSOSA, the CO or COR appointed to the contract will notify the contractor in writing of the dispute within seven (7) days of the

CSOSA invoice official receipt date (the received date stamped on the invoice by OFM).

CSOSA’s written dispute / rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the Government’s dispute and a request for an immediate explanation and / or corrected invoice. In addition, the invoice will be rejected by CSOSA in IPP. The Contractor shall re-submit corrected invoices in IPP, with required attachments, using a new, unique invoice number.

G.3.6.3 Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute. Per FAR Part 32 the Contracting Officer has the final authority to approve payment of an invoice.

G.3.7 The Contractor should review IPP to determine the current status of a submitted invoice. Contractor inquiries concerning an invoice payment may be made to the CSOSA

Office of Financial Management (OFM) thirty (30) calendar days after a proper invoice has been submitted. The contractor may make payment inquires to by calling OFM, Ms.

Rolanda White, at 202-220-5464 or emailing OFM at rolanda.white@csosa.gov .

G.3.8 Invoices shall not contain any personally identifiable information of offenders (name, SSN, etc.). The Contractor shall only use offender PDIDs to identify the offender associated with an invoice.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 Government-Furnished Property (GFP). Government-Furnished Property (GFP) will be provided to the Contractor. On-site Contractor personnel will be provided with access to office equipment, including, but not limited to, workspaces, phones, computers, printers, copiers and fax machines. Access badges will be provided for all Contractor personnel assigned to work at the RSC.

H.2 Use and Charges. As authorized by FAR 52.245-9 Use and Charges (APR 2012) (included in Section I below), the Contractor is authorized to use any government Furnished

Equipment/Property provided in the performance of any work awarded under this purchase order without charge.

H.3 Material Purchases. No materials are included in this purchase order. Contractor shall not purchase materials in the performance of this purchase order.

H.4 Unforeseen Closures, Work Stoppage and Government Closures. Uncontrollable or unforeseeable circumstances such as, acts of God or the public enemy, acts of the Government in its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, inclement mailto:rolanda.white@csosa.gov weather or special Federal or ceremonial events, may cause the Government to close. Under such circumstances, the Contractor will be required to follow the directions of the COR or CO. Under such a situation, CSOSA will not pay for unworked hours.

H.5 Review of Announcements or Publishing. Neither the Contractor, or any affiliate, subsidiary, consultant, subcontractor, nor personnel thereof, shall make public releases of information or any matter pertaining to this purchase order, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the CO. The provisions of this clause shall survive the expiration of this purchase order.

H.6 Period of Claim. Notwithstanding the claim period stated in FAR 52.212-4(d), Disputes, and pursuant to FAR 33.206, Initiation of a Claim, the Contractor agrees to submit any claim related to this purchase order within 12 months after accrual of the claim.

H.7 Key Personnel. All personnel assigned to this purchase order are considered essential to the work being performed under this purchase order and therefore, are considered key personnel.

H.7.1 The Contractor shall ensure that its staff maintains any required professional certifications, accreditations, and proficiency relative to their areas of expertise. CSOSA is not responsible to pay expenses incurred by the Contractor, or by individual Contractor personnel, to meet professional certifications requirements.

H.7.2 Key personnel may, with the consent of the contracting parties, be changed from time to time during the course of the purchase order by adding or deleting personnel, as appropriate, in order to provide sufficient personnel possessing the education, training, and experience necessary to perform the services required by this purchase order.

H.7.3 If one or more of the key personnel, for any reason, becomes, or is expected to become, unavailable for work under this purchase order for a continuous period exceeding thirty work days, or is expected to devote substantially less effort to the work than indicated in the proposal, or initially anticipated, the Contractor will promptly notify the CO and COR and will, subject to the concurrence of the CO or his authorized representative, promptly replace such personnel with personnel of at least substantially equal ability and qualifications. All Contractor personnel will be required to receive approval from the COR through resume submission.

H.7.4 CSOSA reserves the right to accept or reject any or all of the key personnel.

H.7.5 Before removing or replacing any key personnel, the Contractor shall notify the CO and COR, in writing, before the change becomes effective. The Contractor shall submit sufficient information to support the proposed action and to enable the CO to evaluate the potential impact of the change on this purchase order. The Contractor shall not remove or replace personnel until the CO approves the change.

H.8 Personnel Security Requirements

H.8.1 The Contractor agrees to adhere to all regulations prescribed by the Government in regards to the safety and security of staff and offenders. All Contractor personnel (employees and authorized sub-contractors) utilized under this purchase order shall submit to a CSOSA background check and, if necessary, a background investigation prior to performing. The intent and purpose of the background check/investigation is to preclude the assignment of any individual who poses a threat to the Government, CSOSA offenders, or successful work completion due to past unlawful or inappropriate behavior. Contractor personnel must be

U.S. citizens, or be lawfully permitted to reside in the United States, and possess a valid work permit. The Contractor shall ensure that an individual does not begin work under this purchase order until the background checks are conducted and approved by the CSOSA

Office of Security and the CO has provided the appropriate notification.

H.8.2 CSOSA Background Checks. Once the purchase order has been awarded, the CO will provide the Contractor with the security forms for the Contractor’s personnel. Forms to be completed are:

a. CSOSA Security Form for Temporary Contractors (Attachment J-1)

b. CSOSA Credit Release (Attachment J-2)

c. PIV Form (Attachment J-3)

H.8.3 The CO will provide the completed security forms to the Office of Security to conduct the CSOSA background checks. Once the CSOSA background checks are conducted and approved, the Office of Security will issue security approval to/through the CO, who in turn will notify the Contractor and the COR. Only at that time may the Contractor notify an individual to begin work under this purchase order.

H.8.4 Once an individual has been granted security approval, they can begin work. The

Contractor must allow up to 30 days for the Office of Security to process the CSOSA background checks.

H.8.5 Derogatory information, falsification of any forms, or refusal to supply information and/or forms may be considered justification for immediate security denial/removal of the individual. CSOSA has the right to request any additional information necessary to complete the CSOSA background check. If Contractor personnel fail to provide any of the above information or cooperate with the CSOSA Office of Security, he/she will be disapproved/removed immediately.

H.8.6 Defense Counterintelligence and Security Agency (DCSA) Background

Investigation. Contracts of 180 days or more may require a background investigation by

OPM in addition to the CSOSA background checks. The Office of Security will provide the additional security forms required for initiation of the DCSA background investigation. The

Contractor will ensure that each individual assigned to this purchase order provides the following forms to the Office of Security:

a. SF-85P, Questionnaire for Public Trust Positions (web-accessible form) - The

CSOSA Office of Security will provide the link for individuals to complete this form electronically.

b. OF 306, Declaration for Federal Employment.

c. FD 258, Fingerprint Cards

H.8.7 If an individual is terminated, resigns, or for any other reason is no longer working on the purchase order, the Contractor shall ensure that all previously issued Government equipment and material (including government identification card, if one has been issued) is retrieved from that individual and returned to the CO immediately. The Contractor must notify the CO immediately when an individual is no longer working on the purchase order.

The CO must notify the Office of Security and Office of Information Technology immediately so all electronic access can be promptly terminated. In addition, the Contractor shall coordinate with the CO or COR to identify a replacement, if necessary. Replacements cannot start work until the Office of Security provides approval.

H.8.8 The COR shall ensure that all Contractor employees who provide services under the purchase order have been approved by the Office of Security.

H.8.9 Contractor personnel shall wear or display CSOSA issued identification at all times when performing work at a CSOSA facility. Contractor personnel shall not share or loan any

CSOSA identification. All individuals assigned to this purchase order must report the loss or misplacement of agency identification immediately to the Office of Security.

H.8.10 Any individual who has been temporarily removed or resigned may be required to undergo another CSOSA background check before resuming work.

H.8.11 By responding to CSOSA’s solicitation, the Contractor agrees to provide the requested information and cooperate with the above listed procedures. Any Contractor personnel that do not obtain a favorable adjudication for the CSOSA background check, or

OPM background investigation (if required), will be unable to perform services under this purchase order. The final adjudicative determination will be made at the sole discretion of the Government. Any Contractor personnel deemed unsuitable for employment will be unable to perform services under this purchase order.

H.9 Independent Contractor Status

H.9.1 Contractor is an independent contractor, and neither Contractor nor Contractor's employees or subcontract personnel are, or shall be deemed, Government's employees. In its capacity as an independent contractor, Contractor agrees and represents, and the Government agrees, as follows:

H.9.2 Contractor has the right to control and direct the means, manner, and method in which to perform services required by CSOSA through this purchase order.

H.9.3 Contractor has the right to utilize assistants as subcontractors to provide the services required by this purchase order provided Contractor notifies the Government in writing of the need to utilize subcontractors, and receives the express written permission from the CO before utilizing any subcontractor under this purchase order.

H.9.4 The services required by this purchase order shall be performed by Contractor, Contractor's employees, and/or subcontract personnel, and the Government shall not hire, supervise, or pay any assistants or subcontractors to help Contractor.

H.9.5 The CO, COR and Contractor shall meet as deemed appropriate by all three parties to discuss program issues, purchase order deliverables, offender issues, contractual/financial expenditures, etc.

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