9594CS21Q0014.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

OCS210015 51

9594CS21Q0014

William E. Hall, william.hall@csosa.gov 202-220-5717

Net 30

See Section F Same as Block 9

Court Services and Offender Supervision Agency Office of Financial Management 800 N. Capitol St., NW, Seventh Floor Washington, DC 20002-4260

See Continuation Pages

N/A

Elijah Anderson

621330

$8.0 M

02/09/2021

03/10/2021

12:00 PM EST

Court Services and Offender Supervision Agency Office of Procurement 800 N. Capitol St., NW, Suite 7066 Washington, DC 20002-4260

Psychological Services

9594CS21Q0014

Continuation of SF1449

Block 25 Accounting and Appropriation Data Continued:

To Be Entered at Award

Blocks 19 through 24 Continued:

Item No. SCHEDULE OF SUPPLIES Quantity Unit Price Not to Exceed

Amount** 0001 Psychological Services 1 Lot TBD TBD

TBD

Base Period: 12 months from the effective date of award

Total Base Period Not to Exceed Amount

Item No. SCHEDULE OF SUPPLIES Quantity Unit Price Not to Exceed

Amount** 1001 Psychological Services 1 Lot TBD TBD

TBD

Option Period 1: 12 months from the effective date of Option Period 1

Total Option Period 1 Not to Exceed Amount

Item No. SCHEDULE OF SUPPLIES Quantity Unit Price Not to Exceed

Amount** 2001 Psychological Services 1 Lot TBD TBD

TBD

Option Period 2: 12 months from the effective date of Option Period 2

Total Option Period 2 Not to Exceed Amount

Item No. SCHEDULE OF SUPPLIES Quantity Unit Price Not to Exceed

Amount** 3001 Psychological Services 1 Lot TBD TBD

TBD

Option Period 3: 12 months from the effective date of Option Period 3

Total Option Period 3 Not to Exceed Amount

Item No. SCHEDULE OF SUPPLIES Quantity Unit Price Not to Exceed

Amount** 4001 Psychological Services 1 Lot TBD TBD

TBD

Option Period 4: 12 months from the effective date of Option Period 4

Total Option Period 4 Not to Exceed Amount

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 Services

Contractor shall provide services in accordance with the Statement of Work (Section C).

B.2 Contract Type

This is a Firm Fixed Price purchase order with unit rates; quantities are based on anticipated estimates and are Not-to-Exceed the allotted quantities and cost associated with each Contract Line Item Number (CLIN).

B.3 Contract Funding

This purchase order is incrementally funded in the amount of $TBD. Additional funding will be added by a purchase order modification. (To be removed upon award if fully funded.) The Contractor is not authorized to exceed the obligated value on this purchase order. Per Section F.1, this purchase order has a base period of twelve months with four twelve month Option Periods.

B.4 North American Industry Classification System (NAICS) and Small Business Size Standard

The NAICS Code for this acquisition is 621330 Offices of Mental Health Practitioners (except Physicians), and the small business size standard is $8.0M.

Item No. SCHEDULE OF SUPPLIES Quantity Unit Price Not to Exceed

Amount** 5001* Psychological Services 1 Lot TBD TBD

TBD

TBD

*FAR 52.217-8 6 month extension from end date of Option Period 4 (Note: This extension will only occur if FAR 52.217-8, Option to Extend Services, is exercised.

The extension unit prices will be the same as the Option Period 4 unit prices.)

Total Base and All Option Periods Not to Exceed Amount

** Not to Exceed Amount is based upon the unit prices and quantities contained in the Attachment J-1 Pricing.Tables.

FAR 52.217-8 Option Period: 6 months from the effective date of the Option Period

Total FAR 52.217-8 Option Period Not to Exceed Amount

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 Agency Background. The mission of the Court Services and Offender Supervision Agency (CSOSA) is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community. CSOSA is responsible for the supervision of all probationers and parolees held under the authority of any United States or District of Columbia statute, or any other lawful authority and entrusted to the District. CSOSA has been mandated to provide comprehensive treatment services to offenders (hereinafter referred to as offenders) who have been ordered to undergo such treatment by the courts, either as part of a sentence or pre-sentence, or as a condition of probation or parole.

C.2 Objectives.

C.2.1 The objective is to obtain Psychological Services, specifically:

a. Clinical Reports of Findings (Clinical Reports), pursuant to:

1. Evidence-based Clinical Assessments.

2. Comprehensive Psychological Evaluations.

3. Comprehensive Neuropsychological Evaluations.

b. Evidence-based Individual Psychotherapy.

c. Group Treatment Sessions.

d. Case Consultation.

C.2.2 The Contractor shall be capable of performing all tasks listed in Section C at a CSOSA designated location within the Washington D.C. metropolitan area and remotely via a telehealth system. As a result of the COVID -19 pandemic, Telehealth initially may be the primary method of service delivery but once the pandemic has subsided, the contractor will deliver nearly all services at CSOSA facilities. Telehealth is the use of electronic information and telecommunications technologies to support and promote long-distance clinical health care, patient and professional health-related education, public health and health administration. The Contractor shall provide a Health Information Portability and Accountability Act (HIPAA) compliant telehealth platform for delivery of all tasks. The Contracting Officer’s Representative (COR) will designate the location or method of delivery.

C.3 Referral Authorization.

C.3.1 CSOSA shall provide a referral authorization to the Contractor for each offender to receive any of the psychological services listed as tasks in Sections C.4.1 through C.4.8 in this purchase order. The referral authorization shall contain a referral date and billing authorization document (indicating the task(s) to be completed), offender identification information, COR name and e-mail/contact information, offender’s Community Supervision Officer’s (CSO) e-mail/contact information, and an appropriate release of information.

Additionally, a copy of the offender’s Notice of Action (NOA) or Judgment and

Commitment (J&C) order, Special Conditions, existing diagnostic tools used in the assessment and treatment process, such as pre-sentence investigation reports, will be provided to the Contractor electronically via access to SMART, CSOSA’s enterprise records management system.

C.3.2 The Contractor shall not perform any task(s) not specified in the referral authorization.

The referral authorization is the only document that makes CSOSA financially responsible for offender services provided by the Contractor. No verbal or other authorization is recognized or allowed. CSOSA is not responsible for offender services provided without a referral authorization, or for any offender services provided that exceed the treatment duration, or the maximum dollar amount authorized for the treatment duration.

C.4 Specific Tasks.

C.4.1 Task 1 - Clinical Report of Findings (Clinical Report).

C.4.1.1 The Contractor shall submit a Clinical Report, including a recommended individualized treatment plan, pursuant to receiving a referral authorization for any of the psychological services listed as tasks (Sections C.4.2 through C.4.8) in this purchase order. Clinical Reports must be in narrative form and contain, at a minimum, the following (as applicable):

a. Offender’s First and Last Name (and any known alias)

b. Offender’s Date of Birth

c. PDID (or CSOSA ID)

d. Name of Evaluator

e. Date(s) of Evaluation

f. Date of Report

g. Reason for referral

h. The significant psychosocial issues pertaining to family, relationships, health, mental health, education, medication, social issues and employment

i. The offender’s criminal history

j. Statements documenting any disparity between the offender’s self-reporting and supporting documentation

k. A summary of the offender’s prior treatment experiences

l. Statement of Non-Confidentiality Warning

m. Evaluation Procedures

n. Mental Status Examination

o. History of Presenting Problem and Reason for Referral

p. Administered Test Results (Comprehensive Psychological Evaluation and

Neuropsychological Evaluation only)

q. Diagnostic Impressions based on the Diagnostic and Statistical Manual (DSM-5)

r. Summary of Findings

s. Recommended Individualized Treatment Plan

C.4.1.2 The Contractor will e-mail the Clinical Report to the COR and designated CSO by the target completion date in the referral authorization.

C.4.2 Task 2 - Evidence-based Clinical Assessments and Clinical Report. The Contractor shall assign, at a minimum, a licensed Master’s Level Clinician to conduct a structured clinical interview (the specific structured clinical interview may vary, but shall be professionally accepted) to establish a diagnostic impression of any DSM-5 behavioral health, addiction, co-occurring, developmental, trauma, personality, cognitive, or neurological disorders, physiological/medical/condition(s), and environmental or social stressors that relate to an offender’s criminogenic risk and needs. The Contractor shall submit a Clinical Report. If the Clinical Report recommends a comprehensive psychological evaluation or a neuropsychological evaluation, the COR will consider the recommendation and, if approved, issue an additional referral authorization specifying any additional task(s).

C.4.3 Task 3 - Comprehensive Psychological Evaluation. If ordered in a referral authorization, the Contractor shall assign, at a minimum, a licensed Clinical Psychologist to complete a comprehensive psychological evaluation, including mental status examination, review of available records, and a battery of empirically-validated psychological assessment instruments. The evaluation should also assist in the identification of individual characteristics that may impact amenability to treatment interventions and supervision compliance. Testing may include, but is not limited to, personality, violence, impulse control, intelligence and cognition. Upon completion of testing, the Contractor shall complete a Clinical Report.

C.4.4 Task 4 - Comprehensive Neuropsychological Evaluation. If ordered in a referral authorization, the Contractor shall assign a licensed Neuropsychologist to complete a neuropsychological evaluation, which includes a risk assessment for re-offending. The evaluation shall assist in the identification of individual characteristics that may impact amenability to treatment interventions and supervision compliance. The Contractor shall use validated testing instruments. The evaluation shall include, but is not limited to, executive functioning, attention, memory, language, intellect, sensory motor, emotions, and visual-spatial. Upon completion of testing, the Contractor shall complete a Clinical Report.

C.4.5 Task 5 - Evidence-based Individual Psychotherapy. The Contractor shall assign, at minimum, a licensed Master’s Level Clinician to conduct evidence-based individual psychotherapy sessions (50 minutes in length) to address criminogenic risk and needs symptoms as they are identified in the aforementioned Clinical Reports. The session topic(s), method, frequency, and duration must be in alignment with the Clinical Report findings and/or referral authorization.

C.4.6 Task 6 - Group Treatment Sessions. The Contractor shall provide behavioral health advocacy and impulse control groups delivered by a licensed clinician qualified to engage offenders who present psychological, personality, intelligence, cognitive, or other challenges.

Each group will meet the following minimum standards:

a. Group Size: Maximum of 12 offenders.

b. Frequency: Noted below for each type of group.

c. Length: 60 minutes.

C.4.6.1 Behavioral Health Advocacy Group. The Contractor shall assign a licensed Master’s Level Clinician to facilitate a group with the objective of teaching offenders with significant mental health or medical health challenges to understand and follow treatment regimens and to advocate for themselves with providers. Each offender assigned to the group will attend two sessions per week.

C.4.6.2 Evidence-based Impulse Control Group. The Contractor shall assign a qualified Master’s Level Clinician to facilitate an evidence-based impulse control curriculum to assist offenders in developing impulse control techniques utilizing evidence-based cognitive-interventions. Groups should include developing the ability to identify triggers and disrupt destructive impulses, learning to replace harmful patterns of behavior with prosocial thoughts and behaviors, understanding the underlying roots of impulses and gaining enhanced self-awareness and self-control. Each offender assigned to the group will attend two sessions per week.

C.4.7 Task 7 - Case Consultation. The Contractor shall participate in multi-disciplinary staffings with CSOs, clinical personnel, supervisory personnel, and community providers (as appropriate), on an as needed basis as directed by the COR. Case consultations will be scheduled for 30 minutes per offender. Generally, the Contractor will be asked to provide feedback that supports supervision and intervention teams in interpreting and executing Clinical Reports of Findings. The COR will issue a referral authorization for each case consultation. In case consultation referral authorizations, the COR will identify whether consultations may take place in person, or via telephone or web conferencing. The COR will also designate the Contractor personnel requested to attend, generally the clinician who provided direct assessment or intervention services to the offender’s Clinical Report. The COR will schedule the consultation date and time in conjunction with the Contractor. If the consultation does not occur and is not canceled/rescheduled by the COR at least 24 hours prior to it, the Contractor may invoice the government for it.

C.4.8 Missed Appointments. If the offender is a no-show, i.e., fails to report for the scheduled assessment, evaluation, or individual therapy appointment, the Contractor shall email the referring CSO and SCSO within 24 hours, or the next business day. All assessment appointments and no-show notifications shall include the date and time for assessment and evaluation sessions, and if the offender is to be re-scheduled for a second assessment appointment. The rescheduled assessment appointment shall take place no later than five (5) business days following the initial scheduled assessment appointment.

C.4.8.1 The Contractor shall schedule only one rescheduled assessment appointment. If the offender fails to attend the rescheduled assessment appointment, the Contractor shall contact the CSO and SCSO, via encrypted email, within one hour to inform them of the intent to close the referral.

C.4.8.2 Once the referral is closed, a written email confirmation shall be sent to the CSO and SCSO. The written confirmation shall contain the offender’s name, identification number, and the dates and times of the two missed appointments.

C.4.8.3 The Contractor may charge for missed appointments.

C.5 Reporting Requirements. The Contractor shall submit reports specified in this section through a secure and encrypted e-mail (see Section H.10.4). Additionally, all reports, except the Quarterly Quality Protocol Report and the Group Attendance Verification Report, must be documented and maintained in an electronic offender file (see Section C.6).

C.5.1 Clinical Report. By the target date identified in the referral authorization, the Contractor shall submit a Clinical Report for any type of assessment or evaluation to the COR and CSO designated in the referral authorization. The Contractor will upload the Clinical Report of Findings to the offender’s “Document Library” in SMART.

C.5.2 Appointment Verification Report. The Contractor shall submit e-mail verification of offender attendance (attended or did not attend) for each individual appointment or group session to the COR and the offender’s CSO.

C.5.2.1 Individual Appointment Verification Report. For each individual assessment or individual therapy session, the Contractor shall record the offender’s attendance or non-attendance in the electronic offender file.

C.5.2.2 Group Attendance Verification Report. The Contractor shall maintain an attendance sheet for each group session provided. The attendance sheet shall list the group date, time, type, each offender expected to attend the group, and each offender’s actual attendance (yes or no). The Contactor shall provide a copy of the attendance sheet for each session to the COR by the end of the week.

C.5.2.3 E-mail notifications are required on the same day as the scheduled appointment.

E-mail addresses for required recipients will be provided in the referral authorization.

C.5.3 Monthly Progress Report. No later than the fifth business day of each month, the Contractor shall submit monthly reports to the COR and the CSO designated in the referral authorization on the progress of each offender receiving services. The Contractor will also be responsible for uploading the Monthly Progress Report to the offender’s “Document Library” in SMART. At a minimum, the Monthly Progress Report should discuss the following:

a. Offender’s name and PDID (or CSOSA ID).

b. The offender's adjustment and response to services.

c. Progress toward meeting goals/objectives identified in the treatment plan.

d. Other pertinent issues affecting treatment.

e. Problems encountered during the month.

f. The offender’s attendance history, including any missed appointments.

g. Dates of service.

h. Number of sessions provided, (i.e., individual, group, etc.).

i. Targeted criminogenic risk factors and progress towards behavioral change.

C.5.4 Quarterly Protocol Report. In order to ensure the efficacy of the service and program integrity, ongoing feedback and outcome measures are necessary. The Quarterly Protocol Report shall include a categorical distribution of risk levels assessed and treatment interventions recommended. The report should also include a distribution of the criminogenic risk factors targeted. The Contractor shall submit the outcomes of their Quarterly Protocol Report every 90 days following the start of the purchase order to the COR via encrypted email. The Contractor shall also include the following in the report:

a. Number of individual offenders referred to the Contractor for service.

b. Number of referral authorization(s) broken out by task.

c. Number/rate of Clinical Reports of Findings:

1. Submitted by target date in authorization.

2. Submitted after target date in authorization.

3. Not completed due to offender non-appearance for appointments.

C.5.5 Discharge Report. As specified in Sections C.7 and C.8.

C.6 Offender Treatment File Maintenance.

C.6.1 File Entries. The Contractor is required to document an offender’s individual and group encounters in an Offender Treatment File in accordance with the requirements identified in this purchase order. Offender Treatment File material shall be organized chronologically, and should be consistently organized in accordance with standard case management practices. Because CSOSA may provide more than one referral authorization for an individual offender, the Contractor may add information from each referral authorization to an Offender Treatment File already existing in the Contractor’s records (or electronic health record system). The Contractor shall ensure that Contractor staff maintain complete confidentiality of all Offender Treatment Files. The Offender Treatment File shall, at a minimum, include:

a. Referral Authorization Package.

b. All referral information provided by CSOSA.

c. CSOSA Consent for the Release of Sensitive Information Form, signed and dated.

d. Assessment Reports.

e. Treatment Plan signed by the offender, the CSO, the SCSO, and the Contractor.

f. Weekly Progress Notes.

g. Monthly Progress Reports.

h. Clinical Material (if provided).

i. Discharge Report.

j. Sign in Sheets.

C.6.2 Treatment File Storage and Removal. The Contractor shall ensure that all Offender Treatment Files are stored in a secured manner and location within the Contractor’s facility

(or electronic health record system). To ensure proper tracking of Offender Treatment Files, the Contractor shall establish a file tracking protocol to ensure that all Offender Treatment Files are retrievable upon the COR’s request and organized in a manner to ensure accountability of the files and proper disposition upon the offender’s discharge.

C.6.3 Closed Offender Treatment Files. When the COR notifies the Contractor an offender will no longer be receiving services from the Contractor, the offender treatment file is considered closed. The Contractor shall close the offender’s treatment file and return an electronic version to the COR within three business days of the offender’s completion of, or departure from, the program. In returning closed treatment files to CSOSA, each file shall be clearly marked with the offender’s last name, first name, PDID (or CSOSA ID) and the date of close-out.

C.7 Administrative Discharge. In some instances, offender behavior or other issues may develop that preclude the offender from benefiting from the intervention. In the event that the Contractor indicates that an offender may not be able to complete individual or group sessions, the Contractor may request a staffing through the COR. In the event that CSOSA personnel indicate that an offender may not be able to compete individual or group sessions, the COR may request a staffing to decide if an administrative discharge is appropriate. The staffing should include a review of the offender’s progress and include the CSO or SCSO prior to an offender’s administrative discharge, in an attempt to motivate and encourage the offender into full compliance, and to ensure that all reasonable treatment considerations have been exhausted.

Upon a decision to discharge an offender administratively, the COR will notify the Contractor that the referral authorization is terminated.

C.8 Discharge Procedures. No later than five days from the date of completion of individual psychotherapy or group treatment, the Contractor must develop a written discharge report and submit it to the COR and CSO electronically as well as load it into the offender’s SMART Document Library. The discharge report must contain the following information, with a copy filed in the offender’s treatment file:

1. Offender’s name.

2. The referral date.

3. The discharge date.

4. The number of sessions required and attended.

5. Reason for discharge.

6. Offender level of risk at time of discharge.

7. A summary of the overall individual therapy or group experience.

8. The name and telephone number of a person that can be contacted should the CSO require additional information.

C.9 Material and Equipment.

C.9.1 Contractor Furnished Materials and Equipment. The Contractor shall provide all material and equipment (or other technology), not provided by the government, which is necessary to provide comprehensive assessment and treatment services as identified in this purchase order. If the Contractor uses an electronic health record system or proprietary screeners and tests, the Contractor shall provide its own computers/laptops and Internet access. Contractor owned computers/laptops will not be provided access to the CSOSA network.

C.9.2 Government Furnished Materials and Equipment. CSOSA will provide access to work space, computer access, scanner access, IT network access, phone, desk, and chair on site at a designated CSOSA facility for the Contractor to conduct all tasks specified in this purchase order. (See Section F). Work space will not be permanently assigned but will be “Hotel” work space.

C.10 Key Personnel.

C.10.1 Key Personnel Qualifications.

C.10.2 Clinical Psychologist. The Clinical Psychologist shall have:

a. A PhD. or PsyD. in clinical or counseling psychology from a graduate program in psychology accredited by the American Psychological Association.

b. A full, current, and unrestricted license to practice clinical psychology or counseling psychology at the doctoral level in the District of Columbia, or a state, territory, or Commonwealth of the United States.

c. At least five years of verifiable work experience within the last seven years as a licensed counseling psychologist or licensed clinical psychologist working with justice-involved populations.

d. At least five years of verifiable work experience administering and scoring psychological tests, conducting psychological evaluations, evaluating findings, and preparing reports of the results for justice-involved populations.

C.10.3 Neuropsychologist. The Neuropsychologist shall have:

a. A PhD. or PsyD. in clinical psychology from a graduate program in psychology accredited by the American Psychological Association.

b. A full, current, and unrestricted license to practice clinical psychology at the doctoral level in the District of Columbia, or a state, territory or Commonwealth of the United States.

c. Board certification by the American Board of Professional Psychology, Board of Clinical Neuropsychology, Inc.

d. At least five years of verifiable work experience in the last seven years as a licensed clinical neuropsychologist.

e. At least five years of verifiable work administering and scoring neuropsychological tests, conducting neuropsychological evaluations, evaluating findings and preparing reports of the results for justice-involved populations.

C.10.4 Master’s Level Clinician. The Licensed Master’s Level Clinician shall have:

a. Master’s degree in counseling, social work, psychology, or related field from an accredited college or university required.

b. Training and required supervision to use the group curricula, instruments, tools, and assessments used in the Contractor’s program.

c. A full, current, and unrestricted license to practice within the fields of counseling, psychology, social work or related field in the District of Columbia or a state, territory or Commonwealth of the United States.

C.10.5 Contractor and Contractor Personnel Standards of Conduct. In 5 C.F.R.

PART 2635.101, there is guidance on developing a standard of conduct for the Contractor and Contractor employees. Also, a minimum code of conduct is set forth below to provide guidance in achieving a greater individual standard. Contractors and Contractor employees assigned to the purchase order shall:

a. Be courteous and demonstrate good manners toward all offenders, CSOSA employees, and the public.

b. If a Contractor employee should be detained or become aware of being under investigation, by any federal, state or local agency, for any legal or ethical violation, the Contractor employee must report this to the Contractor, no later than the next working day. The Contractor shall immediately report the incident to the

COR.

c. Except in an officially authorized capacity, not possess narcotics, dangerous drugs controlled substances, or marijuana either on or off duty. Abstain from the consumption and possession of alcoholic beverages while on duty. Not report for duty or work under the influence of intoxicants or drugs. Not report for duty or work under any condition that impairs the ability to perform as expected.

d. Avoid personal and business associations with persons known to be connected with criminal activities. This does not apply to immediate family members so long as notification is made to the COR. It is the responsibility of the Contractor to report any relationship (including friendships, family relationships (i.e.

relatives), spouses/cohabitants, parental relationships, etc.) with a known offender immediately to the CO and COR.

e. Avoid any criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct; habitual use of intoxicants or non-prescription drugs to excess.

f. Report violations of prescribed rules, regulations and any violations of statute or law to the Contractor and/or the COR.

g. Not violate security procedures or regulations.

h. Always perform assignments in accordance with prescribed regulations to the best of personal ability and in accordance with safe and secure working procedures and practices.

i. Refrain from use of abusive or offensive language, quarreling, intimidation by words, actions, fighting and participation in disruptive activities that interfere with normal and efficient operations.

C.11 Contractor Quality Assurance Protocol (QAP). The Contractor shall develop, and provide to the CO within 10 days of purchase order award, a QAP that identifies what actions, processes, procedures, inspections, reviews, and responsibility assignments the Contractor will utilize to ensure that the Contractor’s performance complies with all of the requirements of this purchase order. The CO shall have ten business days to review the QAP and provide requested or required changes to the Contractor. The Contractor will then have five business days to incorporate the CO’s required/requested changes and return a final QAP to the CO. The Contractor’s QAP shall be reviewed and updated as required, but no less than annually.

C.12 Inspections, Compliance and Audit. CSOSA through the CO, COR, or other CSOSA components shall conduct inspections and audits (hereafter “audit”) to verify the personnel, operations, programs and the related non-financial books, records, accounts and information (including electronic data) of Contractor, comply with the provisions of this purchase order, or to assess the efficacy of any goods or services delivered pursuant to this purchase order. Contractor and its personnel shall cooperate fully with all audits.

C.12.1 Frequency of Audits. Audits shall occur at least once a year at the discretion of CSOSA. CSOSA retains the right to conduct audits more frequently if a Major Unusual Incident occurs (e.g., violence), or concerns about performance of the purchase order or the quality of the provided goods or services arise. CSOSA also retains the right to forgo an audit at its discretion and consistent with the Agency’s policies and practices, or any applicable laws or regulations. Notwithstanding the foregoing, CSOSA and its representatives shall have the right to audit the Contractor at any time without notice and in addition to any annual audit, if there are concerns about fraud, waste, abuse, or mismanagement under the purchase order, or CSOSA has reason to believe that services procured through this purchase order are not being performed or are not meeting CSOSA’s standards and expectations.

C.12.2 Personnel, Books and Records. Contractor shall keep full, true and accurate books, records, accounts and information (including electronic data) concerning services provided pursuant to this purchase order. Contractor shall comply with all reasonable requests of CSOSA or its representatives and provide access to all personnel, books, records, accounts and information (in whatever form, including electronic data) necessary for the audit, which may include, but not be limited to:

a. Offender files.

b. Notes and Reports (e.g., progress notes and discharge summaries).

c. Handbooks, manuals, policies and guidance for staff and offenders.

d. Detailed copy of programming activities and calendar.

e. Outline of all offered services.

f. Staff position descriptions.

g. Organizational charts.

h. Resumes, credentials, licenses and certifications of personnel.

i. Agreements with external vendors or sub-contractors for services provided pursuant to the purchase order.

j. Proof of accreditation and compliance with industry standards (e.g., regulatory agencies such as the Department of Behavioral Health).

k. Proof of liability and other insurance.

l. Certificates of Occupancy.

m. Inspection Reports (e.g., health, safety, food, environmental, facility).

n. Invoices and supporting documentation.

o. Sign-in sheets or logs.

p. Documentation and information concerning major unusual incidents (e.g., violence, death).

q. Annual or other financial reports or audits (not performed by CSOSA).

r. Offender Satisfaction Surveys.

C.12.3 Timing of Audits. Audits may be announced or unannounced at CSOSA’s discretion and shall take place during Contractor’s normal business hours. CSOSA and its representatives shall take reasonable steps to avoid disrupting the business of Contractor during an audit.

C.12.4 Audit Reports. Reports of the results of an audit are the property of CSOSA, but may be shared with Contractor at CSOSA’s discretion. If deficiencies are observed during an audit, the CO shall issue a Corrective Action Report (CAR) to Contractor within five (5) business days of being provided with deficiency information. The CAR shall identify the specific deficiencies and the timeframe in which Contractor shall take corrective action.

Within five business days of receiving the CAR, Contractor shall develop and send to the CO for approval, a written plan of action with milestones (POAM) to correct the deficiencies within the timeframe designated by the CO. Contractor shall provide proof of remediation in writing to the CO for each deficiency identified in the CAR. Contractor may be subject to further audit by CSOSA to ensure that the corrective action taken is sufficient to prevent the reoccurrence of the deficiency.

C.12.5 Scope of Audit. CSOSA expects 100% compliance by Contractor with the terms of this purchase order. The scope of the audit shall include, but is not limited to, the Statement of Work and other applicable sections of this purchase order; criteria identified in Contractor’s QAP; standards issued by any accrediting body; standards issued by any licensing or certifying body for personnel, programming or facilities; Contractor’s policies;

and all applicable laws and regulations.

C.13 Special Language Requirements. In the event the Contractor is required to provide treatment services to an Offender needing a translator, the Contractor will notify the COR and CSOSA will obtain the services of a translator. CSOSA will confirm the availability of the translator with the Contractor. The Contractor shall provide, at a minimum, 24 hour notice of any Contractor initiated schedule changes for the translator services. Failure to provide this notification can result in increased cost to CSOSA for the translator services and that increased cost will be deducted from the Contractor’s next monthly invoice.

C.14 Post-Award Meeting. The Contractor shall participate in a post-award meeting scheduled by the COR to review the purchase order goals and objectives. This post-award meeting will take place no later than 10 days following the purchase order award.

C.15 Contractor Certification/Licensing Requirements. The Contractor shall, throughout the purchase order period of performance, follow all applicable requirements for licensing and certification in the jurisdiction where the certification/license was issued, and all other applicable regulations regarding services.

SECTION D - PACKAGING AND MARKING

D.1. Deliverables. Deliverables provided electronically shall be in PDF format. Font type of

Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g. avoid use of columns). Avoid using any design/layout elements.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Inspection will be in accordance with Section C.12, FAR 52.212-4(a), and the terms and conditions in this Section E.

E.2 Inspection and Acceptance. The CSOSA COR shall be responsible for performing the inspection and acceptance of all services rendered under this purchase order.

SECTION F - DELIVERIES AND PERFORMANCE

F.1 Period of Performance. The period of performance of this purchase order is as follows:

(Specific dates to be added at award)

Base Period – 12 months from date of award Option Period 1 – 12 months from the effective date of Option Period 1

Option Period 2 – 12 months from the effective date of Option Period 2 Option Period 3 – 12 months from the effective date of Option Period 3 Option Period 4 – 12 months from the effective date of Option Period 4

F.2 Place of Performance. The Contractor shall perform the work under this purchase order at the following locations or methods as designated by the COR. All requirements listed herein apply consistently to all places of performance.

F.2.1 CSOSA facilities located in Washington, DC designated by the COR.

F.2.2 Remotely, via telehealth, through the use of electronic information and telecommunications technologies to support and promote long-distance clinical health care, patient and professional health-related education, public health, and health administration.

F.3 CSOSA Hours of Operation. CSOSA normal hours of operation are 7:00 a.m. to 6:00 p.m., Monday through Friday, except federal holidays. However, the Contractor may be required to also perform on Saturdays and Sundays, except federal holidays.

F.4 Observance of Legal Holidays. CSOSA personnel observe the following days as holidays:

(1) New Year's Day (6) Labor Day

(2) Martin Luther King's Birthday (7) Columbus Day

(3) President’s Day (8) Veterans' Day

(4) Memorial Day (9) Thanksgiving Day

(5) Independence Day (10) Christmas Day

F.4.1 If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.4.2 When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

F.4.3 In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President’s Proclamation

F.4.4 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the purchase order.

F.5 Deviations. Any deviation from the delivery or performance requirements by the Contractor may be allowed only upon advance written agreement from the CO.

F.6 Notice of Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the purchase order delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, the timely performance of this purchase order, the Contractor shall immediately, within one business day, notify the CO and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this purchase order.

F.7 Emergencies. In the event of unforeseen emergency circumstances, such as natural disasters, acts of God, or any other major business interruptions, the Contractor shall immediately notify the COR. The Contractor shall provide. documentation and posting of written emergency procedures for medical emergency, threats, abuse/neglect of offenders/staff, injury or death of offenders/staff, arrest or detention of staff, or other emergency(s) that would endanger health, safety, and welfare of offenders.

F.8 Travel. No travel reimbursement is allowed under this purchase order.

F.9 Deliverables/Reports/Notifications.

ITEM SOW

REFERENCE DELIVERABLE / EVENT DUE BY Distribution Method

1 C.4.1, C.5.1 Clinical Report Target Date in Referral Authorization

COR and CSO designated in Referral Authorization

Email

2 C.4.2 Evidence-based Clinical Assessments and Clinical Report

Target Date in Referral Authorization

COR and CSO designated in Referral Authorization

Email

3 C.4.3 Comprehensive Psychological Evaluation

Target Date in Referral Authorization

COR and CSO designated in Referral Authorization

Email

4 C.4.5 Comprehensive Neuropsychological Evaluation

Target Date in Referral Authorization

COR and CSO designated in Referral Authorization

Email

5 C.4.6 Missed Appointments Within 24 hours or the next business day

CSO and

SCSO

Email

6 C.5.2.1 Individual Appointment Verification

At the end of each session

COR and CSO designated in Referral Authorization

Email

7 C.5.2.2 Group Attendance Verification Report

At the end of each session

COR and CSO designated in Referral Authorization

Email

8 C.5.3 Monthly Progress Report 5th business day of each month

COR and CSO designated in Referral Authorization

Email

9 C.5.4 Quarterly Protocol Report Every 90 days from effective date of award

COR Email

ITEM SOW

REFERENCE DELIVERABLE / EVENT DUE BY Distribution Method

10 C.6.3 Closed Offender Treatment Files

Within three (3) business days of the offender’s completion of, or departure from, program.

COR Email

11 C.7 Discharge Report (Administrative)

Upon discharge decision

COR and CSO designated in Referral Authorization

Email

12 C.8 Discharge Report

No later than five

(5) days from the date of completion of treatment

COR and CSO designated in Referral Authorization

Email

13 C.11 Quarterly Assurance Protocol (QAP) Within 30 days

CO Email

14 C11 Review of QAP and response from COR to Contractor

Within 10 Business Days of receipt

Contractor Email

15 C.11 Final QAP Report from Contractor

Within 5 Business days after receipt of response from CO

CO Email

16 C.11 Post Award Meeting

10 days after purchase order award, initiated by

COR

N/A

Meeting

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Contracting Officer’s Representative

G.1.1 A COR for this purchase order will be appointed by the Contracting Officer upon award and a copy of the COR Appointment Letter will be provided to the Contractor.

G.1.2 The COR is responsible for the technical aspects of the purchase order and serves as the liaison with the Contractor. The COR is responsible for the final inspection and acceptance of all work performed and such other responsibilities as may be specified in this purchase order.

G.1.3 The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the purchase order price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contacting Officer.

G.2 Contracting Officer

G.2.1 The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this purchase order. In the event the Contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the purchase order, or to modify any term or condition of this purchase order. The CO is the only individual who can legally obligate Government funds. No cost chargeable to the proposed purchase order can be incurred before receipt of a fully executed contract, which includes any subsequent purchase order modifications or other specific written authorization from the CO.

G.2.2 The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of Government personnel, other than the CO, who visit the Contractor’s facilities or in any other manner communicate with Contractor personnel during the performance of this purchase order shall constitute a change under the terms for changes included in FAR 52.212- 4 of this purchase order.

G.2.3 The procuring and administering CO for this purchase order is:

Elijah Anderson Office of Procurement Court Services and Offender Supervision Agency (CSOSA) 800 North Capitol St., NW Washington, D.C. 20002-4260 Email Address: Elijah.Anderson@csosa.gov

G.3 Electronic Invoicing and Payment Requirements – Invoice Processing Platform

G.3.1 Payment requests must be submitted electronically through the U.S. Department of Treasury’s Invoice Processing Platform (IPP) system using the “Bill to Agency” of Interior Business Center – FMD.

G.3.2 Definitions.

G.3.2.1 “Contract” as used throughout this clause means the type of contract identified in Section B.2.

G.3.2.2 “Payment request” means any request for contract financing payment or invoice payment by the Contractor.

G.3.3 To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract or the clause FAR 52.212-4, Contract Terms and Conditions – Commercial Items, included in commercial item contracts.

G.3.4 IPP Registration. The IPP website address is: https://www.ipp.gov. The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the contract award date. Assistance with enrollment may be obtained by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at (866) 973-3131.

G.3.5 Payment Request/Invoice Submission.

G.3.5.1 Invoices shall be submitted in IPP with a unique invoice number and no more than once a month, unless otherwise authorized under this contract.

G.3.5.2 The payment request/invoice submission must identify the specific Contract Line Item Number (CLIN) for which the contractor is seeking payment under the contract.

G.3.5.3 In addition to providing the information required by IPP, the contractor shall include in IPP as an attachment(s) to the specific payment request/invoice amount the following information for each CLIN:

a. For supplies, provide the description, unit of measure, quantity, unit price, extended total price of the supplies invoiced and date of shipment or delivery.

b. For services:

(1) Provide a description of services performed, e.g., labor category, hours worked by date, hourly rate, and amount billed by labor category, and total invoice amount.

(2) For labor hour CLINS, as authorized by FAR 52.212-4, section (i) Payments, the contractor shall substantiate each payment request/invoice submitted by including individual daily job timecards for each person (on-site and off-site) performing any work under this contract.

G.3.6 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse contractors on the 30th calendar day after a proper and valid invoice is officially received by the Agency.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

G.3.6.1 Invoices submitted in IPP to incorrect CLINs or without required or valid attachment information are not considered proper.

G.3.6.2 Improper or invalid IPP invoices shall be disputed / rejected by CSOSA in their entirety. If the invoice is disputed / rejected by CSOSA, the CO or COR appointed to the contract will notify the contractor in writing of the dispute within seven (7) days of the CSOSA invoice official receipt date (the received date stamped on the invoice by OFM).

CSOSA’s written dispute / rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the Government’s dispute and a request for an immediate explanation and / or corrected invoice. In addition, the invoice will be rejected by CSOSA in IPP.