9594CS20Q0055 Amendment 0001 - 8-12-20.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

See the attached Page 2

Court Services and Offender Supervision Agency Office of Procurement 800 N. Capitol Street, Suite 6119 Washington, DC 20002-4260 POC: William Hall; 202-220-5717; william.hall@csosa.gov

OCS200046

9594CS20Q0055

1 5

08/12/2020

07/21/2020

Outpatient & Early Intervention Services 9594CS20Q0055 Amendment 0001

1. The purpose of Amendment 0001 is to provide answers to questions received and make changes to the Solicitation.

a. Answers to Questions received are provided as Attachment 1 to this Amendment 0001.

b. Change Section C.1 as follows: (changes in red):

“C.1 Agency Background. The mission of the Court Services and Offender Supervision Agency (CSOSA) is to effectively supervise adults under our jurisdiction, to enhance public safety, reduce recidivism, support the fair administration of justice, and promote accountability, inclusion and success through the implementation of evidence-based practices in close collaboration with our criminal justice partners and the community. CSOSA is responsible for the supervision of all probationers and parolees held under the authority of any United States or District of Columbia statute, or any other lawful authority and entrusted to the District. CSOSA has been mandated to provide comprehensive treatment services to offenders (hereinafter referred to as offenders) who have been ordered to undergo such treatment by the courts, either as part of a sentence or pre-sentence, or as a condition of probation, parole or supervised release.”

c. Change Section C.2 as follows (changes in red):

“C.2 Objective. The objective of this purchase order is to provide evidence based out-patient and early intervention substance use disorder (SUD) treatment services to CSOSA offenders, based upon an assessed level of care, or a court order for treatment as a result of driving under the influence, or related charges. Services will be in alignment with the American Society of Addiction Medicine (ASAM) treatment guidelines.”

d. Change Section C.5.1.2.7.2 as follows (changes in red):

“C.5.1.2.7.2 A Brief Assessment shall be performed face-to-face with the offender by at least one Qualified Practitioner with a license and capability to develop a diagnosis.

CSOSA defines a Qualified Practitioner as a licensed physician, psychologist, licensed independent clinical social worker (LICSW), licensed graduate social worker (LGSW), licensed professional counselor (LPC), licensed marriage and family therapist, or advance practice registered nurse (APRN). A completed ICP is required to establish medical necessity.”

e. Change Section C.5.1.3.3 as follows (changes in red):

“C.5.1.3.3 The ICP shall be maintained electronically in the Supervision and Management Automated Record Tracking system (SMART), as well as in the offender’s treatment file and a copy provided to the offender. A copy with a signed, Contractor provided, Release of Information (ROI) form shall be sent to the assigned CSO.”

f. Change Section C.5.1.3.5 as follows (changes in red):

“C.5.1.3.5 The Contractor shall document the evidence of updated ICP review in SMART as well as the offender treatment file. The Contractor shall document ICP review by completing a signed and dated entry in the progress notes, or in the form of a signed and dated revised ICP.”

g. Change Section C.5.2.1.2.c.1 as follows (changes in red):

“1. Group SUD evidence-based cognitive behavioral therapy: Promotes help-seeking and supportive behaviors by working in partnership with offenders to impart current information and facilitate group discussion through lecture, audio-visual presentations, handouts, etc., to assist with developing coping skills that support recovery and encourage problem-solving strategies for managing issues posed by SUDs. This service also should address HIV, STDs and other infectious diseases; offenders are not required to have one of these diseases to receive this education.”

h. Change Section C.5.2.2.2.d as follows (changes in red):

“d. Contractor shall utilize an evidence-based curriculum that incorporates the aforementioned issues related to alcohol or drug use and driving.”

i. Change Section C.6.1 as follows: (changes in red):

“C.6.1 Progress Notes. The Contractor shall complete progress notes for each treatment session attended. The progress note shall reflect implementation of the treatment plan and the offender’s response to treatment and all other therapeutic interventions. The Contractor shall complete each progress note and record it in the offender’s treatment file by the close of business for each day that a group is facilitated. The notes shall be maintained in the Data Assessment and Plan (DAP) format. All progress notes shall be placed in reverse chronological order with the most recent note on top. Each progress note shall be signed and dated by the counselor.”

j. Change Section C.6.3 as follows (changes in red):

“C.6.3 Group Attendance Sheet. The Contractor shall document the offender’s attendance in SMART as well as maintain an attendance sheet for each group session provided. The attendance sheet shall list the group date, time, type, each offender expected to attend the group, and each offender’s actual attendance (yes or no). The Contactor shall provide a copy of the attendance sheet for each session to the COR by the end of the week.”

k. Change Section C.7.1 as follows (changes in red):

“C.7.1 File Entries. The Contractor is required to document all offender encounters in SMART as well as the offender’s treatment file in accordance with the requirements identified in this Section C. File material shall be consistently organized in accordance with standard case management practices. The Contractor shall ensure that Contractor staff maintains complete confidentiality of all offender treatment files. The offender treatment file shall, at a minimum, include:”

l. Change Section F.2 as follows (changes in red):

“F.2 Place of Performance. The Contractor shall perform the work under this purchase order at the following locations or methods as designated by the COR. All requirements listed herein apply consistently to all places of performance.”

m. Change Section H.11.2 as follows (changes in red):

n. Add Section I.7 as follows (changes in red):

“I.7 FAR 52.228-5 Insurance-Work on a Government Installation (Jan 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective-

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of clause)”

o. Change Section L.5.2.1 as follows (changes in red):

“a. Submission requirements for Section C.3, Scope of Services, documenting the Contractor’s capacity to deliver all tasks at designated CSOSA locations or via a HIPAA-compliant telehealth system.

a. Submission requirements for Factor 1: Technical Approach

b. Submission requirements for Factor 2: Qualifications of Proposed Key Personnel

c. Submission requirements for Factor 3: Staffing and Retention Plan

d. Submission requirements for Factor 4: Past Performance”

p. Add Section L.5.2.2.1.g as follows (changes in red):

“g. Discussion of the telehealth system to be used to deliver telehealth services, to include, but not be limited to:

1. Proposed IT platform

2. Description of System Functionality

a) Electronic communication

b) Telecommunication options available

3. Description of Technical Design: if applicable, include:

a) Hardware/Software Requirements

b) Data Security Protocols

c) Database environment and storage

d) Description of the user interface, including browser based screens for all functions of the system

e) Description of application security and auditing features for attendance

f) Detailed interface requirement

(Note: Items a. through f. above should include a discussion of how the offeror will deliver all tasks at designated CSOSA locations or via a HIPAA-compliant telehealth system.)”

q. Change Section M.3.1 as follows (changes in red):

“M.3.1 Factor 1: Technical Approach. The submitter’s technical approach will be evaluated to assess the degree to which the submitter effectively demonstrates the knowledge, competency, and capability to successfully perform the work outlined in Section C.5, Task 1 – Assessments and Individualized Care Plan, Task 2 – Delivery of Treatment Services, Task 3 – Non-threatening Behavior Compliance Problems, and Task 4 – Discharge Planning, Task 5 – Reporting Requirements, and Task 6 – Offender Treatment File Maintenance, and the proposed telehealth system to be used to deliver telehealth services.”

2. There are no other changes to the Solicitation.

Attachment 1: Outpatient and Early Intervention Services Answers to Questions

Question 1: I reviewed the upcoming Solicitation for the RSC and I did not see a date or time for the point of information meeting.

Answer 1: There is no “point of information meeting” for this solicitation.

Question 2: I did not see any line items for PPE if my contractors were to come on site, post-

COVID.

Answer 2: Contractor personnel will be required to wear Contractor furnished personal protective equipment (PPE), if required by CSOSA during the COVID-19 emergency. The minimum required PPE is a mask.

Question 3: I will like to confirm if Baltimore is considered a part of the Washington DC

Metropolitan Area for the purpose of this solicitation.

Answer 3: Your question is unclear. The Contractor will be required to provide services on-site at a CSOSA facility in the District of Columbia, or temporarily via telehealth if required by the government due to exigent circumstances.

Question 4: Is the agency required to have a physical address in DC to manage this particular contract?

Answer 4: No, the Contractor is not required to have a physical address in the District of

Columbia, but onsite services will be required within the District of Columbia.

Question 5: In NC, we do not have the (ADAC). We have the LCAS (unrestricted) and the

(CSAC)(requires supervision. Is there an equivalent to provide services under this solicitation?

Answer 5: The individuals proposed for Key Personnel positions, and those who perform in

Key Personnel positions post-award, are required to meet all of the requirements of Sections C.8.2.1, (Program Director), C.8.2.2 (Clinical Supervisor), or C.8.2.2, (Case Manager), and C.8.2.3 (Counselor).

Question 6: What is the potential and/or referral pattern of clients, in other words the volume

(approximate) that we could expect?

Answer 6: Attachment J-1 contains the quantities of services required.

Question 7: Can you describe client utilization from the past?

Answer 7: This is a new requirement, there is no past data.

Question 8: How do we submit the application? It looks like the requirement is for a word or PDF file, but is there any on-line documents to submit electronically?

Answer 8: Section L.7 provides detailed submission guidance.