Solicitation 9594CS20Q0015 Full Open.docx.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 FAC200008 41

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE DATE

9594CS20Q0015 02/19/2020

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

7. FOR SOLICITATION • calls) LOCAL TIME

INFORMATION CALL: 03/04/2020

Lawrence Durden 202.220.5421 3:00 PM

9. ISSUED BY CODE 10. THIS ACQUISITION IS ~ UNRESTRICTED OR LJ SET ASIDE: 100 %FOR:

Court Services and Offender Supervision Agency • SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS ---• (WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

Office Of Procurement • HUBZONE SMALL SMALL BUSINESS PROGRAM NAICS:

800 North Capitol St., NW, 6th Floor BUSINESS • EDWOSB 811310 Washington, DC 20002-4260 • SERVICE-DISABLED

VETERAN-OWNED SIZE STANDARD:

Lawrence.Durden@CSOSA.gov; phone: 202.220.5421 SMALL BUSINESS 08(Al $8.0

11. DELIVERY FOR FOB DESTINA- 12. DISCOUNT TERMS 13b. RATING

TION UNLESS BLOCK IS • 13a. THIS CONTRACT IS A

MARKED RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION • SEE SCHEDULE [g]RFQ D1FB • RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE I

See Section F.2. CSOSA, Office of Procurement

800 North Capitol St., NW, 6th Floor Washington, DC 20002-4260

17a. CONTRACTOR/ CODEI I FACILITY 18a. PAYMENT WILL BE MADE BY CODE I

OFFEROR CODE

Office of Financial Management 800 North Capitol St., NW, 6th Floor Washington, DC 20002-4260

TELEPHONE NO~ • 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK OFFER BELOW IS CHECKED [g] SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

See Continuation Page.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

[g] 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA • 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

[g] ARE • ARE NOT ATTACHED

DARE • ARENOTATTACHED

[g] 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 • 29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND ---

DATED . YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

STANDARD FORM 1449 (REV. 212012)

Prescribed by GSA- FAR (48 CFR) 53.212

9594CS20Q0015

Continuation of SF 1449

Base Period: March XX, 2020 throu h March XX, 2021

000lAA 000lAB 000lAC

0004AA

0004AB

lO0lAA lO0lAB lO0IAC

Annual Inspection Services Fire Protection S stems and Com onents

Fire Su ression S stems and Com onents

Quarterly Inspection Services for Fire Suppression Systems and Components (the annual service under CLIN 000lAC covers the fourth quarter of inspection services)

24 Hour Service Calls (Labor);

this CLIN is only for the technician to perform an initial assess/identify any needed re airs Repair Services (used only after initial assessment)

Labor

Material

Quarterly Inspection Services for Fire Suppression Systems and Components (the annual service under CLIN 000lAC covers the fourth uarter of ins ection services) 24 Hour Service Calls (Labor);

this CLIN is only for the technician to perform an initial assess/identify any needed re airs

1004 Repair Services (used only after initial assessment)

1004AA Labor

1 EA $ $

1 EA $ $

1 EA $ $

3 EA $ $

(Not to Exceed)

HR $ $ 6

1 EA $ $

1 EA $ $

1 EA $ $

3 EA $ $

(Not to Exceed)

6 HR $ $

1004 AB Material Lot *TBD at award Total O tion Period 1 NTE $ TBD at award

* The amount for CLJNs 0004AB and I 004AB will be inserted at award by the Government as the actual dollar amount to bejimded is unknown until award. Thejimdingfor these CLINs is a bulk amount that is used to draw down when repairs as defined in Section C. 4 are required.

9594CS20Q00 15

FAR 52.217-8, if exercised no more than 6 months 2001 Annual Inspection Services

2001AA

Fire Protection Systems and Components

2001AC

Fire Suppression Systems and Components

2002 Quarterly Inspection Services for Fire Suppression Systems and Components ( one quarterly service is satisfied by the annual service erformed under CLIN 2001AC)

2003 24 Hour Service Calls (Labor);

this CLIN is only for the technician to assess/identify any needed repairs; incurred expenses for any identified repairs are covered under CLIN 0004, "Re air Services"

2004 Re air Services

2004AA Labor

2004AB Material

Total Base Period

1 EA

1 EA

1 EA

3 HR

1 Lot

$**TBD

at award

$**TBD

at award

$**TBD

at award

$**TBD

at award

$ * *TBD at award

$**TBD at award

$ * *TBD at award

$ * *TBD at award

$**TBD at award

* *TBD at award NTE $ **TBD at award

** As required by FAR 5 2. 217-8, Option to Extend Services, included in this solicitation Section L this option period:

a. Is only applicable for six months and may be exercised multiple times as long as the total six month period is not exceeded; and

b. Must be priced at the same unit price as that priced for the Option Period 1 CLJNs.

As a result, the Government will complete the above amounts at award based on the following:

CLIN 2001AA -Amount quoted for CLIN 1001AA CLIN 2001AB -Amount quoted/or CLIN I 001AB CLIN 2001AC-Amount quoted for CLIN 1001AC CLJN 2002- Unit price quoted for CLIN 1002 CLIN 2003 - Unit price quoted/or CUN 1003 CLIN 2004AA - Unit price quoted for CLIN 1004AA CLIN 2004AB-50% of the total amount awarded for CLIN 1004AB

I

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Services. The Contractor shall provide all labor, equipment, and materials to perform the fire and life safety inspection, testing and maintenance identified in Section C.

B.2. Type of Contract. This is a firm fixed unit price purchase order.

B.3 North American Industry Classification System (NAICS) and Small Business Size Standard. The NAICS Code for this purchase order is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The Small Business Size Standard is $8.0 Mil.

(End of Section)

SECTION C - PERFORMANCE WORK STATEMENT

C.1 Introduction.

The Court Services and Offender Supervision Agency (CSOSA) is an independent, executive branch Federal Agency, established under Section 11232 of the National Capital Revitalization and Self-Government Improvement Act of 1997. The Act effectuated the reorganization and transition of functions relating to pretrial services, parole, adult probation and offender supervision in the District of Columbia to a Federal arena. The mission of the CSOSA is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community.

C.2. Description of Services.

This requirement is for the inspection, testing, and preventative maintenance of CSOSA Fire and Life Safety Systems which consist of Fire Protection Systems, Fire Suppression Systems, and Fire Extinuishers at various CSOSA locations throught the Washington, DC metropolitan area.

C.3 Inspection, Testing, and Preventive Maintenance of CSOSA Fire and Life Safety Systems.

C.3.1 The Contractor shall provide all management, tools, supplies, equipment and labor necessary to inspect, test, and perform preventative maintaince of all CSOSA fire and life safety systems identified herein in a manner that will ensure the systems serviceability, operation and compliance with the latest edition of the National Fire Prevention Association (NFPA) Standard/Code numbers 10, 12, 25, 72 and 101 and manufacturer's instructions. Equipment shall be maintained using best commercial practices or manufacturer's specifications and kept in a safe, reliable operating condition.

C.3.2 Hours of Operation. Normal CSOSA operation hours are 8:00AM to 4:30PM. All inspections, testing, and preventative maintenance on all CSOSA fire and life safety systems shall be conducted during normal CSOSA operation hours.

C.3.3 NFP A 72 specifies the management of inspections, frequency of tests, and system impairments for fire protection and fire suppression systems.

C.3.4 Table C.1 below provides a list by location of all CSOSA fire and life safety systems.

Table C.1: List of Fire and Life Safety Systems by Location

Location

3850 South Ca itol St., SE 910 Rhode Island, NE 633 Indiana Ave, NW CSOSA Data Center 7th

Floor Onl

Fire Protection S stem X X

Fire Suppression S stem X (Standard X (Standard) X (Pre-Action)

Fire Extinguishers

X X X

X

*While 633 Indiana Ave, NW and 1230 Taylor St., NW, both have fire protection systems, the responsibility for inspection, testing, preventative maintenance, and certifying functionality of these systems are not included in this award because the care for these systems is included as part of the lease agreement with the building owners.

**The responsibility for inspection, testing, preventative maintenance, and certifying functionality of the fire suppression system at 1230 Taylor St., NW is not included in this award because the care for this systems is included as part of the lease agreement with the building owner and therefore, not included in this award.

C.3.5 Fire Protection Systems.

C.3.5.1 On an annual basis, the Contractor shall inspect, test, conduct preventive maintenance and certify functionality of the CSOSA fire protection systems identified in Table C. l as well all fire protection system components and devices in accordance with the applicable NFPA Standard/Code and the manufacturer's instructions. The manufacturer, model, and all components/devices for each fire protection system included in this award are provided in Table C.2 below.

Table C.2: Fire Protection System Components/Devices by Location

Site 3850 S. Capitol St. 910 Rhode Island Manufacture Simplex Fire Warden Model Model4020 MS9050UD Components & Devices

Annunciator 1 1 Booster Panel 0 2 Smoke Detector w/ Elevator recall 2 16 Duct Detectors 2 6 Heat Detectors 2 5 Pull Stations 6 7 Ma1metic Door Holders 0 2 Audio Visual Strobes 37 48

C.3.5.2 The annual inspection shall occur in the month of June in each period of performance (base period, Option Period 1, and, if exercised, the period of performance applicable to FAR 52.217-8). The Contractor shall schedule each annual inspection with the COR at least two weeks in advance of the anticipated inspection date.

C.3.6 Fire Extinguishers.

C.3.6.1 On an annual basis, the Contractor shall inspect, test, conduct preventative maintenance, and certify functionality of all CSOSA fire extinguishers identified in Table C.3 below.

Table C.3: Fire Extinguishers Quantity by Type by Location

3850 South Ca itol St., SE 910 Rhode Island, NE 633 Indiana Ave, NW Data Center 1230 Ta lor St., NW

ABC Extin uisher 10 lb. each

C.3.6.2 The annual inspection shall occur in the month of November in the period of performance for each the base period and Option Period 1. (This annual inspection service is not included in the period of performance applicable to FAR 52.217-8, if exercised). The Contractor shall schedule each annual inspection with the COR at least two weeks in advance of the anticipated inspection date.

C.3.6.3 The Contractor is responsible for transporting fire extinguishers in a safe and responsible manner. Any damage to fire extinguishers during transport shall result in repair or replacement at the Contractor's expense. If not easily transportable or for a fixed unit, the contractor will provide onsite maintenance and inspection at no additional cost to the Government, All work shall be performed in accordance with NFP A Standard 10, Standard for Portable Fire Extinguishers.

C.3.6.4 Six-Year Inspection/Maintenance. For any six-year inspection/maintenance required, the Contractor shall perform overhaul maintenance in accordance with the manufacturer's requirements for each type of extinguisher. Each six year maintenance cycle shall be recorded on a record tag consisting of a metal decal, which shall be affixed on the exterior of the extinguisher shell. Each fire extinguisher shall have a tag securely attached that indicates the day, month, and year the maintenance was performed, identifies the person performing the work, and identifies the name of the Contractor performing the work.

C.3.6.5 Twelve-Year Maintenance. For any 12-year inspection/maintenance required, no inspection or testing is required as the Contractor shall replace the applicable fire extinguisher.

The new fire extinguisher shall be the same make and model as the one being replaced unless otherwise agreed to by the COR.

C.3.6.6 Fire Extinguisher Spreadsheet.

C.3 .6.6.1 The Contractor shall develop a spreadsheet consisting of at least, but not limited to, the following information for all CSOSA fire extinguishers.

• Serial number;

• Class (type of extinguisher);

• Type of service (i.e., annual, 6/12 year service or recharging);

• Inspection date;

• Inspection due date; and

• Service location.

C.3.6.6.2 The Contractor is required to update this spreadsheet after each quarterly service and provide a copy of the updated information along with the quarterly report outlined in C.6.2 below.

C.3. 7 Fire Suppression System.

C.3.7.1 On a quarterly basis, the Contractor shall perform the NFPA 25 required quarterly inspection/testing/preventative maintenance of the fire suppression systems identified in Table C. l above. (Note that there will be only three quarterly services as the fourth quarterly service will be performed as an annual service in accordance with C.3.7.2 below).

C.3.7.2 On an annual basis:

C.3. 7.2.1 The Contractor shall perform the NFP A 25 required annual inspection/testing/ preventative maintenance of the fire suppression systems identified in Table C. l above. The annual inspection shall occur as follows:

• Base Period: Within 30 days of award;

• Option Period 1: Within 12 months from annual inspection date performed in the base period; and

• If exercised, during the period of performance under FAR 52.217-8 ( as determined by the COR).

C.3.7.2.2 The Contractor shall schedule each annual inspection with the COR at least two weeks in advance of the anticipated inspection date. If exercised, under FAR 52.217-8, the Contractor shall contact the COR within 15 days of receiving the exercised modification to schedule the date for the annual inspection.

C.3.7.3 Components and devices for each location include, but are not limited to, those identified in Table C.4 below.

Table C.4: Fire Suppression System Components/Devices by Location

633 Indiana Ave 3850 S. Capitol St.

Data Center Onl

0 1 Pre-Action S stem 1 0 Flow Switches 1 1 Tam er Switches 1 3 Pre-Action Valve 1 0 Water Flow Alarm 1 1 Air Com ressor 1 0 Alarm Valve 1 1 Shunts 2 0 Abort Switches 1 0

C.3.8 The Contractor shall notify the Contracting Officer's Representative (COR) two weeks in advance of any on-site visit to conduct the required inspections, testing, and preventative maintenance of any CSOSA fire and life safety system (fire protection system, fire extinguishers, and fire suppression system). The COR will provide any necessary notification to the Agency's fire department, building management, etc.

C.3.9 Date of Last Inspections - Certifications. Table C.5 below provides a list of the last inspections/certifications completed for each CSOSA fire and life safety system.

Table C.5: Date of Last Inspections - Certifications

3850 S. Capitol St. 910 Rhode Island 633 Indiana Ave 1230 Taylor St.

Data Center

Fire Protection System June 2018 June 2018 Annual Ins ection Fire Suppression March 2019 March 2019 System Quarterl Ins ection Fire Extinguishers November 2019 November 2019 November 2019 Annual Ins ection 6- r Ins ection * 12-yr Inspection** Qty 9-Nov 2019 Qty 4 - Jun 2012 Qty 2 - Nov 2013 Qty 15 - Nov 2019

Q 4-Nov 2008

* There are no 6-yr fire extinguisher inspections required under this award because either the fire extinguishers will require a 12-yr inspection under this award or the 6-yr inspection requirement will not occur until after the base and option periods of performance for this award are completed.

** 12-yr inspections are required to be performed in accordance with Section C.3.4.6 above per the following schedule:

3850 S. Capitol St. 910 Rhode Island 633 Indiana Ave Data Center 1230 Taylor St.

Qty 9-None Qty 4-None Qty 2- None Qty 15- None Qty 4 - Base Period (2020) (Due after the base (Due after the base and option (Due after the base and and option periods periods of performance for this option periods of of performance for award are completed.) performance for this award this award are are completed.)

completed.)

C.4 Repairs.

C.4.1 The Contractor shall maintain all fire and life safety systems and components in safe and reliable operating condition in accordance with the applicable NFP A standards/codes identified herein using manufacturer specifications and/or best commercial practices. If during the inspections the Contractor finds an issue or potential problem that will affect the reliability of any system, the Contractor must notify the COR of the issue. The Contractor shall send notification via email within one business day of the inspection identifying:

• The issue or problem that requires repair;

• A list of parts/components to be replaced or rebuilt to maintain full functionality of the system needing repair;

• Schedule for completing repair(s); and

• A quote detailing the cost for the noted repair(s); quote shall identify the cost for material and the cost for labor.

All identified repair(s) must be approved by the COR before any expense is incurred.

C.4.2 All repairs are expected to be completed within two business days from the date the repair(s) is approved by the COR unless the otherwise agreed to by the COR or the CO.

C.4.3 Upon completion of all repairs, the Contractor shall perform any necessary inspections/tests in order to ensure full system functionality.

C.5 24-Hour Service Calls.

C.5.1 The Contractor shall provide 24-hour coverage/services for service calls and emergency services. Service calls under this section may consist of, but is not limited to, removal and/or replacement of alarm devices, requests to deactivate/activate alarm loops, and special emergency requests.

C.5.2 Response Time. The Contractor shall only respond to service calls from the COR.

There are no other personnel authorized to direct the Contractor to respond to a service call unless otherwise designated by the COR or the Contracting Officer. The Contractor shall respond in person to all service calls ( during or outside normal business hours) within 90 minutes. The Contractor's technician shall notify the COR when he/she arrives at any CSOSA location. The Contractor will be escorted while onsite performing inspections or when making . .

service repairs.

C.5.3 The Contractor shall assess the issue requiring service and, prior to performing any repairs, shall contact the COR providing the cost estimate for labor and materials to make the appropriate repair. All identified repair(s) must be approved by the COR before any expense is incurred.

C.5.4 Within two business days of completion of work for any service call, the Contractor shall provide a detailed and legible copy of the service report. The service report shall include the following information:

(a) Company name;

(b) Service technician name;

( c) Contact telephone number;

( d) Date and time of service;

( e) CSOSA site where service was performed;

(f) Equipment number;

(g) Location of equipment;

(h) Type of equipment;

(i) Model of equipment;

(j) Serial number of equipment;

(k) Repairs performed and, if applicable, parts replaced; and

(1) Any recommendations or relevant comments.

C.5.5 Service calls required due to misuse, abuse, or determined to be through the fault or negligence of the Contractor, shall not be the responsibility of the Government.

C.6. Personnel Qualifications. All personnel performing services on any CSOSA fire and life safety system shall meet the following qualification requirements:

C.6.1 Sprinkler Mechanic shall have National Institute for Certification in Engineering Technologies (NICET), Level II, current card/certification in the field of inspection and testing of water based systems.

C.6.2 Fire Alarm Mechanic shall have NICET, Level III, and current card/certification in the field of fire alarms.

C.6.3 Fire Alarm Apprentice shall be enrolled in a certified electrical apprentice program and shall work under the supervision of an onsite NICET, Level III, certified mechanic.

C. 7 Reporting Requirements.

C.7.1 Annual Service Reports.

C. 7.1.1 Detailed written annual service reports shall be submitted to the COR describing the results of any annual inspection, tests, and certification of any CSOSA fire and life safety system in accordance with the applicable NFPA Standard/Code within five (5) working days after completion of the annual service.

C.7.1.2 The Contractor is responsible for distributing all final annual reports to the Authority Having Jurisdiction.

C.7.2 Quarterly Service Reports. Detailed written quarterly service reports shall be submitted to the COR describing the results of the quarterly services of any CSOSA fire suppression system including any required repairs in accordance with the applicable NFP A Code within five

(5) working days after completion of the quarterly service. Along with each quarterly service report, the Contractor shall submit the latest version of the spreadsheet required by Section C.3. 6.4 above.

C.8 Quality Assurance Surveillance Plan (QASP). Table C.6 below identifies the required performance standards for this acquisition.

Table C.6: QASP

Measure PWS Standard Acceptable Surveillance Acceptance and Section Quality Level Method Rejection

Perform C.3 All life safety systems All life safety Random on-site Favorable or Inspection, (fire protection systems, systems are fully surveillance unfavorable Test, & fire extinguishers, and functional 99% during the performance evaluation Preventive fire suppression systems) of the time. performance of Maintenance are fully operational. the work.

Perform C.4 Repair work orders are Repair work 100% review of Any repair work order Required submitted timely, identify orders are repair work not addressing the Repairs expected repair time, submitted orders. required information provide accurate pricing timely, consist will be rejected and information, and are of all required Random must be resubmitted.

completed within the information, and surveillance of specified time. completed on repairs and/or Any non-compliance time and within review of repair identified as a result of budget 99% of report. any repair will require the time. correction by the

Contractor at no cost to the Government.

Respond to C.5 Service Calls

Comply with C.7 Reporting Requirements

Contractor responds to Responses to Random on-site service calls and service calls and surveillance completes repairs within required repairs during the time specified are completed performance of timely 99% of the work and the time. review of service call reports.

Accurate reports are 99% of all Review of all delivered within specified reports are completed timeframes. timely and reports.

accurate.

(End of Section)

SECTION D - PACKAGING AND MARKING

Any non-compliance identified as a result of any repair will require correction by the Contractor at no cost to the Government.

Any service call report not addressing the required information will be rejected and must be resubmitted.

Any required report not addressing the required information will be rejected and must be resubmitted.

None; services are performed on-site at the locations identified in Section F.2 below.

(End of Section)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Inspection will be in accordance with FAR 52.246-4, Inspection, and E.2 below.

E.2 The COR is responsible for conducting the inspection of all services rendered under this purchase order in accordance with the Quality Assurance Surveillance Plan (QASP) included in Section C, Table C.6.

SECTION F - PERIOD OF PERFORMANCE

F.1. Performance Period.

F.1.1 The purchase order period of performance is:

Base Period: 12 months from date of award Option Period 1: 12 months from effective date of option period FAR 52.217-8: As exercised, but no more than 6 months

F .1.2 Delivery of required services. The Contractor shall deliver the required services as specified in Section C.

F.2. Place of Performance. The Contractor shall perform all work under this purchase order at the CSOSA locations for the equipment listed in Section C.3.4.

F.3 Hours of Operation.

F.3.1 CSOSA's business hours are 7:00 am to 4:30 pm, Monday through Friday, except federal holidays. All functional test of systems will be conducted during normal business hours.

The Contractor shall coordinate the work hours to perform at the Government's facility with the Contracting Officer's Representative (COR). The Contractor shall not perform work at the Government's facility on federal holidays or other non-business days without prior approval of the Contracting Officer.

F.3.2 There are certain types of irregularly occurring circumstances that prompt the Government to close its offices where Contractor personnel are working, either on a national or local basis (e.g., bomb threats, inclement weather, power outages, death of a national figure, or funding lapses). Contractor staff shall not work if the Government is closed unless otherwise authorized by the Contractor Officer. The Government will not reimburse the Contractor for non work hours caused by the closing of Government facilities.

F .4 Observance of Legal Holidays and Excused Absence

F.4.1 CSOSA personnel observe the following days as holidays:

(1) New Year's Day

(2) Martin Luther King's Birthday

(3) President's Day

(4) Memorial Day

(5) Independence Day

( 6) Labor Day

(7) Columbus Day

(8) Veteran's Day

(9) Thanksgiving Day

(10) Christmas Day

F.4.2 If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.4.3 When a holiday falls on Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

F.4.4 In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statue

(2) Any other day designated by Executive Order

(3) Any other day designated by the President's Proclamation

F.4.5 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within this purchase order. No work is authorized to be performed by the Contractor on any legal holiday or other day as designated by paragraph F .4 above.

F.5 Travel. No travel reimbursement is allowed under this purchase order.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Contracting Officer's Representative

G.1.1 The Contracting Officer's Representative (COR) for this purchase order is:

TBDataward Court Services & Offender Supervision Agency Office of Facilities 800 North Capital St., NW, 6th Floor Washington, DC 20002-4260 Phone: TBD at award Email Address: TBD at award

G.1.2 The COR is responsible for the technical aspects of the purchase order and serves as the liaison with the contractor. The COR is responsible for the final inspection and acceptance of all work performed and such other responsibilities as may be specified in this purchase order.

G.1.3 The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the purchase order price, terms or conditions.

Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contacting Officer.

G.2 Contracting Officer

G.2.1 The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this purchase order. In the event the Contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, or to modify any term or condition of this purchase order. The CO is the only individual who can legally obligate Government funds. No cost chargeable to the proposed purchase order can be incurred before receipt of a fully executed contract, which includes any subsequent purchase order modifications or other specific written authorization from the CO.

G.2.2 The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of Government personnel, other than the CO, who visit the contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this purchase order shall constitute a change under the terms for changes included in FAR 52.212-4 of this purchase order.

G.2.3 The procuring and administering Contracting Officer for this purchase order is:

Elijah Anderson Office of Procurement Court Services and Offender Supervision Agency (CSOSA) 800 North Capital St., NW, 6th Floor Washington, DC 20002-4260 Email Address: Elijah.Anderson@csosa.gov Phone: 202.220.5795

G.3 Electronic Invoicing and Payment Requirements - Invoice Processing Platform

G.3.1 Payment requests must be submitted electronically through the U.S. Department of Treasury's Invoice Processing Platform (IPP) system using the "Bill to Agency" of Interior Business Center - FMD.

G.3.2 Definitions.

G.3.2.1 "Contract" as used throughout this clause means the type of award identified in Section B.2.

G .3 .2.2 "Payment request" means any request for contract financing payment or invoice payment by the Contractor.

G.3.3 To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract or the clause FAR 52.212-4, Contract Terms and Conditions - Commercial Items, included in commercial item contracts.

G.3.4 IPP Registration. The IPP website address is: https://www.ipp.gov. The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the contract award date. Assistance with enrollment may be obtained by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at (866) 973-3131.

G.3.5 Payment Request/Invoice Submission.

G.3.5.1 Invoices shall be submitted in IPP with a unique invoice number and on a timely basis upon delivery of each service performed under this contract.

G.3.5.2 The payment request/invoice submission must identify the specific Contract Line Item Number (CLIN) and sub-line item number (SLIN) for which the Contractor is seeking payment under the contract.

G.3.5.3 In addition to providing the information required by IPP, the Contractor shall include in IPP as an attachment(s) to the specific payment request/invoice amount the following information for each CLIN and SLIN:

a. Identify the quantity, unit of measure, unit price, extended total price of services (hours) invoiced, and date services were performed.

b. For services billed on an hourly basis, identify the CLIN/subCLIN, the quantity of hours being billed, the unit of measure (Hours), the unit price, the extended total price of the hours being billed, and the date(s) these hours were performed.

c. For materials billed, provide a list of the specific material purchased, the unit price for the material and the extended total price for the material(s).

G.3.6 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse contractors on the 30th calendar day after a proper and valid invoice is officially received by the Agency.

G.3.6.l Invoices submitted in IPP to incorrect CLINs and/or without required or valid attachment information are not considered proper.

G.3.6.2 Improper or invalid IPP invoices shall be disputed/ rejected by CSOSA in their entirety. If the invoice is disputed/ rejected by CSOSA, the CO or COR appointed to the contract will notify the Contractor in writing of the dispute within seven (7) days of the CSOSA invoice official receipt date (the received date stamped on the invoice by OFM). CSOSA's written dispute/ rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the government's dispute and a request for an immediate explanation and/ or corrected invoice. In addition, the invoice will be rejected by CSOSA in IPP. The Contractor shall re-submit corrected invoices in IPP, with required attachments, using a new, unique invoice number.

G.3.6.3 Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute. Per FAR Part 32 the Contracting Officer has the final authority to approve payment of an invoice.

G .3. 7 The Contractor should review IPP to determine the current status of a submitted invoice. Contractor inquiries concerning an invoice payment may be made to the CSOSA Office of Financial Management (OFM) thirty (30) calendar days after a proper invoice has been submitted. The Contractor may make payment inquires to by calling OFM, Ms. Rolanda White, at 202-220-5464 or emailing OFM at rolanda.white@csosa.gov.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 Period of Claim

Notwithstanding the claim period stated in FAR 52.212-4, Disputes, and pursuant to FAR 33.206, Initiation of a Claim, the Contractor agrees to submit any claim related to this purchase order within 12 months after accrual of the claim.

H.2 Insurance

H.2.1 General Requirements. The Contractor, at its sole expense, shall procure and maintain, during the entire period of performance under this contract, the types of insurance specified below and shall immediately notify CSOSA if any insurance policy lapses or changes. Within 15 days of purchase order award and at the beginning of each subsequent option period, the Contractor shall have its insurance broker or insurance company submit a Certificate of Insurance to the Contracting Officer giving evidence of the required coverage prior to commencing performance under this purchase order. In no event shall any work be performed until the required Certificates oflnsurance signed by an authorized representative of the insurer(s) have been provided to, and accepted by, the CO. All insurance shall be written with financially responsible companies authorized to do business in the District of Columbia or in the jurisdiction where the work is to be performed and have an A.M. Best Company rating of A- I VII or higher. The Contractor shall require all of its approved subcontractors to carry the same insurance required herein. All required policies shall contain a waiver of subrogation provision in favor of the Government of the United States and/or CSOSA. The government shall be included in all policies required hereunder to be maintained by the Contractor and its approved subcontractors ( except for workers' compensation and professional liability insurance) as an additional insureds for claims against CSOSA or The United States relating to this contract, with the understanding that any affirmative obligation imposed upon the insured Contractor or its approved subcontractors (including without limitation the liability to pay premiums) shall be the sole obligation of the Contractor or its approved subcontractors, and not the additional insured.

All of the Contractor's and its approved subcontractors' liability policies (except for workers' compensation and professional liability insurance) shall indicate that such policies provide primary coverage (without any right of contribution by any other insurance, reinsurance or self insurance, including any deductible or retention, maintained by an Additional Insured) for all claims against the additional insured arising out of the performance of this purchase order by the Contractor or its approved subcontractors, or anyone for whom the Contractor or its approved subcontractors may be liable. If the Contractor and/or its approved subcontractors maintain broader coverage and/or higher limits than the minimums shown below, CSOSA requires, and shall be entitled to, the broader coverage and/or the higher limits maintained by the Contractor and its approved subcontractors.

H.2.2 Commercial General Liability Insurance ("CGL"). The Contractor shall provide evidence satisfactory to the CO with respect to the services performed that it carries a CGL policy, written on an occurrence (not claims-made) basis covering liability for all ongoing and completed operations of the Contractor, including ongoing and completed operations under all approved subcontracts, and covering claims for bodily injury, including without limitation sickness, disease or death of any persons, injury to or destruction of property, including loss of use resulting therefrom, personal and advertising injury, and including coverage for liability arising out of an insured purchase order (including the tort liability of another assumed in a contract). Such coverage shall have limits of liability of not less than $1,000,000.00 each occurrence, a $2,000,000.00 general aggregate, and a $1,000,000.00 personal and advertising injury limit. The Contractor shall carry all liability insurance for five years following the final acceptance of work under this purchase order.

H.2.3 Automobile Liability Insurance. The Contractor shall provide evidence satisfactory to the CO of commercial (business) automobile liability insurance including coverage for all owned, hired, borrowed, and non-owned vehicles, and equipment used by the Contractor, with minimum per accident limits equal to the greater of (i) the limits set forth in the Contractor's commercial automobile liability policy or (ii) $2,000,000.00 per occurrence combined single limit for bodily injury and property damage.

H.2.4 Workers' Compensation Insurance. The Contractor shall provide evidence satisfactory to the CO of Workers' Compensation insurance in accordance with the statutory mandates of the District of Columbia, or the jurisdiction in which the purchase order is performed.

H.2.5 Employer's Liability Insurance. The Contractor shall provide evidence satisfactory to the Contracting Officer of employer's liability insurance as follows:

• $500,000.00 per accident for injury; $500,000 per employee for disease; and

• $500,000.00 for policy disease limit.

All insurance required by this section shall include a waiver of subrogation endorsement for the benefit of CSOSA or the United States.

H.2.6 Commercial Umbrella Liability. The Contractor shall provide evidence satisfactory to the CO of commercial umbrella liability insurance with minimum limits equal to $1,000,000.00 per occurrence and $2,000,000.00 in the annual aggregate, following the form and in excess of the underlying employers' liability, commercial general liability, and commercial automobile liability policies, with an effective date that is concurrent with such liability policies. The insurance required under this paragraph shall be written in a form that annually reinstates all required limits. Coverage shall be primary to any insurance, self-insurance or reinsurance maintained by CSOSA and/or the United States.

H.3 Indemnification

H.3 .1 The Contractor agrees for itself, its employees, and approved subcontractors to save, defend, hold harmless and indemnify the Government and all of its elected and appointed officials, officers, current and former employees, agents, departments, agencies, boards, and commissions ( collectively the "Government") from and against any and all claims made by third parties or by the Government for any and all losses, damages, injuries, fines, penalties, costs (including court costs and attorney's fees), charges, liability, demands or exposure, however caused, resulting from, arising out of, or in any way connected with the Contractor's acts or omissions, including the acts or omissions of its employees and/or approved subcontractors, in performance or nonperformance of its work called for by this purchase order.

H.3.2 The Contractor shall:

H.3 .2.1 Promptly notify the CO of any claim or action against, or any loss by, the Contractor or any approved subcontractors that may reasonably be expected to involve indemnification under this clause;

H.3 .2.2 Immediately furnish to the CO copies of all pertinent papers of the Contractor that pertain to any indemnification matter;

H.3.2.3 Furnish evidence or proof of any claim, loss, or damage covered by this clause in the manner and form the CO requires; and

H.3.2.4 Comply with the CO's directions and execute any authorizations required in connection with settlement or defense of claims or actions.

H.3.3 The Government may direct, control, or assist in settling or defending any claim or action that may involve indemnification under this clause.

H.3.4 This indemnification shall survive the termination of this purchase order.

H.3.5 Hold Harmless and Indemnification Agreement. The Contractor shall be solely liable for, and expressly agrees to indemnify the Government, with respect to any liability-producing acts or omissions by its employees or agents. Specifically, the Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature, for injury to or death of any person or persons and for loss or damage to any Contractor equipment or property or property owned by a third party occurring in connection with, or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

H.3 .6 Government Liability. The Government shall not be liable for any injury or damages to Contractor or subcontractor personnel, or damage to Contractor or subcontractor equipment or property resulting from the delivery of services required under this contract, unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.4 Independent Contractor Status

H.4.1 Contractor is an independent contractor, and neither Contractor nor Contractor's employees or approved subcontract personnel are, or shall be deemed, Government's employees.

H.4.2 In its capacity as an independent contractor, Contractor agrees and represents, and the Government agrees, as follows:

H.4.2.1 Contractor has the right to control and direct the means, manner, and method in which to perform services required by CSOSA through this purchase order.

H.4.2.2 Contractor has the right to hire assistants as subcontractors to provide the services required by this a purchase order provided Contractor notifies the CO in writing of the need to hire subcontractors, and receives the expressed written permission from the CO before hiring any subcontractor under this purchase order.

H.4.2.3 The services required by this purchase order shall be performed by Contractor, Contractor's employees, and/or approved subcontractor personnel, and the Government shall not hire, supervise, or pay any assistants or subcontractors to help Contractor.

SECTION I - CONTRACT CLAUSES

1.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https ://www.acguisition.gov/browse far

(End of Clause)

1.2 The following clause is incorporated by reference:

Contract Terms and Conditions -- Commercial Items

1.3 FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jan 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115- 91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(l)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

_ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of2009.)

X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

_ (5)[Reserved].

_ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X_ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

_ (l0)[Reserved].

_ (11) (i) 52.219-3, Notice ofHUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.657a).

_ (ii) Alternate I (Nov 2011) of 52.219-3.

_ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

_ (ii) Alternate I (Jan 2011) of 52.219-4.

_ (13)[Reserved]

_ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C.644).

_ (ii) Alternate I (Nov 2011).

_ (iii) Alternate II (Nov 2011).

_ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

_ (ii) Alternate I (Oct 1995) of 52.219-7.

_ (iii) Alternate II (Mar 2004) of 52.219-7.

_ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

_ (17) (i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4))

_ (ii) Alternate I (Nov 2016) of 52.219-9.

(iii) Alternate II (Nov 2016) of 52.219-9.

_ (iv) Alternate III (Nov 2016) of 52.219-9.

_ (v) Alternate IV (Aug 2018) of 52.219-9

_ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

_ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C.637(a)(14)).

_ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

_ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Oct 2019) (15 u.s.c. 657f).

X_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

_ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

_ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

X _ (25) 52.222-3, Convict Labor (June 2003) (E.O.11755).

X_ (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020) (E.O.13126).

X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

X_ (28) (i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

_ (ii) Alternate I…