951700-24-R-0049- Botswana Driver Services.pdf

U.S. Agency for Global Media

Botswana Transmitting Station

DRIVER SERVICES FOR BOTSWANA TRANSMITTING STATION

Issue Date: 27 September 2024

To: Prospective Offerors

Subject: Request for Proposal No. 951700-24-R-0049

Enclosed is a Request for Proposal (RFP) for Driver services for the Botswana Transmitting Station. If you would like to submit a proposal, follow the instructions provided in the solicitation, complete the required portions of the attached document, and submit it to the emails provided.

The U.S. Government intends to award a firm-fixed-price (FFP) commercial contract to the responsible offeror submitting a proposal, which has been determined to be the best value to the Government. USAGM intends to award a contract based on initial proposals, without holding discussions, although USAGM reserves the right to conduct discussions with the offeror or offerors.

A site visit will be held 10/03/2024 at 10 AM (Botswana Time). Contractor Questions are due by 10/04/2024 at 12:00PM EST. It is anticipated that USAGM will provide answers to contractor questions by 10/07/2024. Proposals are due by 10/11/2024, 12:00 PM EST. All questions and proposals shall be submitted to Contract Specialist Brittany Vandiver, at bvandiver@usagm.gov and Contracting Officer David P. Wallace, at dwallace@usagm.gov.

Mr. David P. Wallace Contracting Officer USAGM, Office of Contracts mailto:bvandiver@usagm.gov mailto:dwallace@usagm.gov

Section L- Instructions to Offerors

GENERAL

ALL ATTACHMENTS MUST BE CLEARLY LABELED AND SENT IN “PDF

FORMAT” AND INCLUDE THE SOLICITATION NUMBER IN THE SUBJECT

LINE. PLEASE NOTE THAT THE TOTAL SIZE OF ALL ATTACHEMNTS

MUST NOT EXCEED 23MB.

NOTICE TYPE: Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

(ii) Solicitation No. 951700-24-R-0049 is issued as a Request for Proposal (RFP).

(iii) This solicitation document Federal Acquisition Circular (FAC) and incorporated provisions and clauses are those in effect through 2023-04 effective June 2, 2023.

(iv) This is a full and open competition using the North American Industry Classification Systems (NAICS) code for this acquisition is: 485999, All Other Transit and Ground Passenger Transportation.

(v) The U.S. Agency for Global Media (USAGM) seeks Driver Services for Botswana Transmitting Station.

Objective and Needs:

See Statement of Work below.

(vi) Interested Offeror(s) will be required to provide Driver Services for Botswana Transmitting Station for one year starting from date of award, with the possibility of four 1-year option periods.

As a result of this solicitation, the Government intends to award a definitive contract.

Offerors shall assume that the Government has no prior knowledge of the company's capability and experience. The basis of the Government’s evaluation is the information offerors present in their proposals.

Emailed copies (softcopy) of the proposals are due to David Wallace, at DWallace@usagm.gov and Brittany Vandiver at, bvandiver@usagm.gov. Offers must be received no later than 12:00:00 pm, ET, Friday, October 11, 2024. Email is the only acceptable method for submitting offers and no other method will be accepted. Proposals arriving after exact date and time specified herein will be considered "late" and will not be evaluated. The format of the proposal shall be standard PDF searchable. The use of hyperlinks within the quote is prohibited.

A site visit for driver services will be held 10/03/2024 at 10 AM (Botswana Time). Please contact Mr. Chuck Sheppard at, CSHEPARD@usagm.gov to enquire how to gain access to the building. Prospective offerors should contact Mr. Sheppard for any site visit coordination. There will only be one group site visit. Offerors must email all questions concerning this solicitation in writing to David Wallace, at DWallace@usagm.gov and Brittany Vandiver at, bvandiver@usagm.gov no later than 12:00:00 pm, ET, Friday, October 04, 2024. Questions will not be accepted after specified date and time. Responses to questions will be provided in writing only. No telephone inquiries will be accepted.

mailto:DWallace@usagm.gov mailto:bvandiver@usagm.gov mailto:CSHEPARD@usagm.gov

When submitting questions and comments please refer to the specific text of the solicitation in the following format:

Subject: RFP NO. 951700-24-R-0049 Reference: RFP Section ____, Paragraph (s) ____, Page(s) ____.

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale.

Proprietary data contained in the proposal must be clearly marked by the offeror and will be handled as such.

CONTENTS OF OFFER SUBMISSION.

Offerors shall confine submissions to essential matters, sufficient to define the offer in a concise manner, to permit a complete and accurate evaluation of the proposal. Offerors are cautioned that a restatement of the technical requirements in the Solicitation does not demonstrate an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

Offer Preparation Costs. The Government will not reimburse the offeror for any cost incurred for the preparation and submission of a proposal in response to this solicitation.

The offeror is advised that the Contracting officer is the only person who can legally obligate the Government for the expenditure of public funds in connection with this procurement.

SUBMISSION OF OFFERS

Offer Organization: The proposal must be compliant with the requirements as stated in the solicitation herein. Nonconformance with the solicitation requirements may result in an unfavorable quote evaluation and elimination from consideration for award.

Offerors shall provide a proposal in four separate volumes and a cover letter.

• Volume I, Technical and Management Acceptability.

• Volume II, Staffing Approach

• Volume III, Past Performance

• Volume IV, Price

The Government will evaluate proposals in accordance with the evaluation factors set forth in Section M of this solicitation. Each proposal volume shall be separate and complete so the evaluation of one may be accomplished independently of evaluation of any.

The proposals submitted are “For Official Use Only” and contains “Source Selection Sensitive Information.

Proposals shall be typed. Except for the reproduced sections of the solicitation document, the font shall be Times New Roman, the font size shall be no less than 12 point; print pages shall have at least 1-inch margins on the top and bottom and 3/4-inch side margins. For tables, charts, graphs and figures, any readable font is acceptable, but the font size shall be no smaller than 10 point.

Information submitted more than the page limitations identified for each offer section will not be evaluated. Use of dividers/separators in any part of your offer is acceptable and will not count toward any page limitation. A cover sheet, table of contents, definitions/terms page or any similar reference type information used in any part of your proposal will not count toward any page limitation.

By submission of its proposal, the offeror accepts all Solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All technically acceptable offerors shall be treated equally except for their prices.

All additional contract requirements, terms, conditions, provisions, and clauses applicable to this acquisition are contained herein and below.

Offers shall be prepared and divided as follows.

Volume I – Technical and Management Acceptability (shall not exceed 3 pages)

Offerors shall demonstrate understanding capability to complete all factors explained in Section M of this Solicitation.

Volume II – Staffing Approach (shall not exceed 3 pages)

Offerors shall demonstrate understanding capability to complete all factors explained in Section M of this Solicitation.

Volume III- Past Performance (shall not exceed 3 pages) Offerors shall demonstrate understanding capability to complete all factors explained in Section M of this Solicitation.

Volume IV – Price Offerors shall provide pricing in an Excel Spreadsheet (unlocked and editable) or use CLIN structure provided below.

ALL pricing information shall be confined to Volume IV and not referenced elsewhere in the offer.

Include a 6-month option period into price proposal, in accordance with FAR 52.217-8 Option to Extend Services clause in the basic contract award. This 6-month option period should be broken out separately from the CLINs already established in the solicitation and should be readily identifiable in the Offeror’s proposal.

Assumptions, Exceptions, and Conditions The offeror shall identify any/all assumptions, conditions, or exceptions to the terms and/or conditions of this solicitation. If none are noted, the offeror agrees to comply with all the terms and conditions. It is not the responsibility of the United States Agency for Global Media (USAGM) to seek out and identify assumptions, conditions, or exceptions contained in an offerors proposal.

The Government requires a quote effective period of at least 60 days. The offeror may specify a period longer than the stated minimum effective period but may not specify a period shorter than the stated minimum effective period. Any offer specifying less than the Government’s minimum effective period may be rejected.

The offeror’s signature on the cover page of the SF1449 indicates that the offeror has read and agrees to comply with all the conditions and instructions of this solicitation.

Section M- Evaluation Factors (Technical and Management Approach, Staffing approach, Past Performance, and Price)

The Government intends to establish a firm fixed price contract resulting from this solicitation to the responsible contractor whose quotation conforms to the solicitation and represents the best value to the Government, price and other factors considered utilizing FAR 12 and 13.

This selection process will utilize FAR 12 and 13 procedures.

COMPLIANCE REVIEW

The preliminary evaluation process shall include the following:

The Government will perform an initial review of proposals received to determine completeness and compliance with the terms of the solicitation. The Government may reject as unacceptable proposal that does not conform to the solicitation. Offers must provide evidence that minimum technical requirements as expressed in the statement of work are met as a condition to entering into the comparative evaluation phase of the acquisition.

After the compliance review, which will be a preliminary consideration of all offers, the Government will no longer consider offers that do not meet the solicitation’s minimum technical requirements to be eligible for award

The evaluation criteria will serve as the standard against which all proposals will be evaluated and will serve to identify the significant discussion items that Offerors should address in their proposals.

EVALUATION

The government will evaluate the Offeror’s Technical and Management Approach (Volume I) based upon the following:

Technical acceptability will include a review of the Project Manager; experience (and references); personnel, equipment, supplies and equipment; licenses/permits; and management plan, etc., along with any technical information provided by the offeror with its proposal.

The government will evaluate the Offeror’s Staffing Approach (Volume II) based upon the following technical factors:

The staffing approach will be evaluated based on the extent to which the Offeror’s proposal demonstrates effectiveness, completeness, and adequacy of the proposed staffing approachand how it will satisfy the contract requirements.

The agency will evaluate the Offeror’s staffing approach to assess the ability of the Offeror to supply a sufficient workforce to meet the agency’s requirements.

The agency will evaluate for the effectiveness and adequacy of any proposed strategy to overcome shortfalls in the primary staffing strategy and the approach to providing backup in the event of absences or vacancies.

The agency will evaluate for effectiveness, adequacy, and responsiveness of the Offeror’s approach to staffing for fluctuating requirements.

The agency will evaluate for adequacy the Offeror’s comprehensive hiring plan, which presents those to be transferred from within the Offeror’s own organization, and those from other sources.

The agency will assess the Offeror’s planned rate, and proposals to recruit new hires.

The Offeror shall provide a list of key personnel along with resumes.

The Government will evaluate Factors 1 and 2 using the following adjectival ratings:

Adjectival Description Exceptional Greatly exceeds all minimum requirements of the criteria; has a high probability of success; contains no weaknesses or deficiencies.

Good

Exceeds all the minimum requirements of the criteria; has an above average probability of success; contains no significant weaknesses and only minor, correctable weaknesses exist.

Acceptable Meets all the minimum requirements of the criteria; has an average probability of success; no significant weaknesses and any deficiencies can be

Marginal

Fails to meet one or more of the minimum requirements of the criteria; low probability of success; major weaknesses and/or significant number of deficiencies exist.

Unacceptable Fails to meet any of the minimum requirements of the criteria; proposal needs major revisions; very low probability of success.

The government will evaluate the Offeror’s Past Performance (Volume III) based upon the following technical factors:

The Offeror will be evaluated with respect to its past performance of projects similar in size and scope to the requirements in this solicitation. Offeror shall use the table provided below to enter information.

This assessment will consider the three (3) most recent relevant survey ratings.

USAGM could provide the survey template at the time of solicitation; however, the surveys must be from companies the offeror had worked for in the last 10 years and relevant to the work under the solicitation. The past performance must be of similar size and scope to the work effort described in this solicitation.

Past performance will be evaluated by assigning an adjectival rating based on:

• Relevant History. Degree to which the Offeror demonstrates relevant history of projects and contracts of similar size and scope to the services sought in this solicitation.

• Customer Satisfaction. Level of customer satisfaction with delivering services on projects and contracts of similar size and scope to those sought in this solicitation.

Regarding the government’s evaluation of past performance, Offerors should note:

In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror will receive a neutral rating.

The Government reserves the right to contact references to evaluate the Offeror's past performance. The Government is not limited to the references listed by the Offeror.

The Government reserves the right to contact any relevant references. It is the Offeror’s responsibility to make certain that the information provided for reference checks is complete, accurate and current as of the month of issuance of this solicitation. USAGM will make two attempts to contact any given reference. The Government does not guarantee, however, that all citations/references provided will be contacted and/or used in performing this evaluation.

The Government will evaluate the Factor 3 Past Performance using the following adjectival ratings.

Rating Symbo l

Definition

Neutral N No past performance available for evaluation. Offeror has asserted it has no equal or similar relevant past performance.

Outstanding O The Offeror’s past performance demonstrates no issues, concerns, or risks associated with delivering timely services and performance. Past performance surveys and the Offeror’s experiences indicate that the Offeror is capable of exceeding requirements of the contract

Good G The Offeror’s record of past performance indicates there is very little risk associated with receiving quality products, timely services and full contract performance. Past performance surveys indicate the Offeror will meet or exceed requirements of the contract

Acceptable A The Offer’s record of past performance indicates that there is some potential risk associated with receiving quality products, timely services, and contract performance. Past performance surveys indicate the Offeror may have some problems during performance of

Unsatisfactory U The Offeror’s record of past performance indicates it will be unable to perform successfully on the contract.

Price (Volume IV). No adjectival ratings are assigned to the price proposal evaluation. Offerors must complete the above provided price table in full. A Contractor’s price proposal will be evaluated against the Government’s independent cost estimate. Pricing shall only be part of Volume IV and shall not be mentioned in any other Volume.

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the USAGM Kuwait Transmitting Station has a tax exemption certificate from the host government. All Prices Shall Be Quoted in PULA and USD.

All four factors are equal in weight, and each comprise 25% of the overall proposal rating.

Best Value Determination. The best value will be determined by evaluating Volume I-IV as defined above. To be eligible for award, the contractor must be responsible; the Government will make a responsibility determination (see FAR 9.1).

ADDENDUM TO EVALUATION FACTORS, FAR PROVISION(S) NOT

PRESCRIBED IN PART 12

The following FAR provision(s) is/are provided in full text:

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of clause)

SELECTION FOR AWARD

The Government shall perform a “best value analysis” and the award shall be made to the Offeror/s whose proposal is most advantageous to the Government, taking into consideration the evaluation factors listed above.

Past Performance Chart

Past Performance Project #1

Elements to address Response (Offeror to Complete)

1. Contract Identifier or Name

2. Agency/Company/Network

3. Contract Number

4. Duration of the Project/Contract

5. Contract Value

6. Description of the Project

7. End-User Point of Contact

(POC)

8. Offeror’s Comments

STATEMENT OF WORK

USAGM BOTSWANA DRIVER SERVICES

SECTION B - SERVICES AND PRICES

B.1 SCOPE OF SERVICES

The Contractor shall provide qualified personnel and vehicles necessary to perform all required driver services at United States Agency for Global Media, Botswana Transmitting Station (USAGM/BTS), as described in Section D, DESCRIPTION/SPECIFICATION, WORK STATEMENT (Statement of Work) of this contract. (in accordance with the Government of Botswana`s law and health requirements). Drivers must possess valid legal licenses and permits required to operate station vehicles, and must maintain valid licenses and permits at no cost to the U.S. Government. It is desirable that the drivers have a working knowledge of the English language. While operating vehicles, driver(s) must maintain and adhere to all vehicle traffic and safety laws at all times.

B.2 TYPE OF CONTRACT

This is a contract with firm-fixed prices for driver services as defined in Section D. The firm-fixed price will include all work, including furnishing all labor, vehicles and services, and all costs associated with providing the work and profit unless otherwise specified.

C.7 SPECIAL CONTRACT REQUIREMENTS

C.7.1 Security

The U.S. Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide to the COTR –the names, biographic data and police clearance (hereinafter “background information”) on all Contractor personnel who will be providing services under this contract prior to their providing any services under this contract. Upon approval of the Contractor`s personnel`s background information, the U.S. Government will issue identification cards to contractor personnel, each of whom shall display his/her card(s) on their uniform at all times while on the Government leased, rented or owned premises or while performing the services prescribed herein. These identification cards are U.S. Government property and the Contractor is responsible for their return: (i) upon termination or expiration of this contract; (ii) when a Contractor`s employee leaves the employment of the Contractor (for whatever reason), or at the Government`s request.

C.7.3 Contractor Standards of Conduct

(a) General. The Contractor shall ensure that its employees maintain satisfactory standards of competency, conduct, cleanliness, appropriate dress, and integrity (standards of conduct) as delineated herein. The Contractor shall adhere to standards of conduct that reflect credit on itself and the U.S. Government. The U.S.

Government reserves the right to either (i) direct the Contractor to remove an employee from the work site for failure to comply with these standards of conduct and immediately replace that employee so that the Contractor maintains continuity of services a no additional cost to the U.S. Government; or (ii) terminate the contract for default for failure to comply with the standards of conduct set forth below:

(b) Uniforms and Personal Equipment. The Contractor shall ensure that its employees wear clean, neat, and (complete) uniforms while on government leased, rented or owned premises or while performing the services prescribed herein. All Contractor`s employees shall wear uniforms that have been approved by the Contracting Officer`s Technical Representative (COTR). The Contractor shall provide 9 for each employee and supervisor) uniforms and necessary equipment.

The Contractor shall bear the cost of purchasing, cleaning, pressing, and repair of the uniforms.

(c) Neglect of duties shall not be condoned. The Contractor shall not condone behavior that demonstrate a lack of regard for the duties that its employees are required to perform such as sleeping while on duty, unreasonably delays or failure in carrying out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity and security of the work site.

(d) Disorderly or Disruptive Conduct. The Contractor shall not condone disorderly or disruptive activities that interfere with the normal and efficient U.S.

Government operations including, but not limited to: (i) use of abusive or offensive language; (ii) quarrelling; (iii) intimidation by words and/or actions, or fighting; (iv) sexual harassment; (v) offensive physical contact.

(e) Intoxicants and Narcotics. The Contractor shall not permit its employees (while on government leased, rented or owned premises or while performing the services prescribed herein) to possess, sell, consume, or be under the influence of intoxicants, illegal drugs or other substances which produce similar effects.

(f) Criminal or any Legal Actions. Nothing in this section is in lieu of any legal actions that may be taken by or on behalf of the Government in the protection of its rights, property, or interest. In certain circumstances, the Contractor may be subject to criminal actions as permitted by law. These circumstances include, but are not limited to: falsification or unlawful concealment, removal, mutilation, or destruction of any official document, electronic files or records; or concealment of material facts by willful omission from official documents, electronic files or hard copy records; unauthorized use of U.S. Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials;

security violations; organizing or participating in gambling in any form while on U.S. Government leased, rented or owned premises or while performing the services prescribed herein and/or utilizing U.S. Government furnished equipment or U.S.

Government furnished materials or such purposes; and unlawful possession or misuse of weapons.

(g) Key Control. The Contractor shall receive secure, issue and account for any keys issued to its employees for access to buildings, offices, equipment, gates, e.t.c.

, for the purposes of providing services required under this contract. Keys shall not be duplicated without the COTR`s approval. If any of the Contractor`s staff duplicated any key(s) without permission of the COTR, the Contractor shall relieve those individual(s) from their duties under the contract. If the Contractor loses any such keys, the Contractor shall immediately notify the COTR. In either of the above situations, the Contractor shall reimburse the U.S. Government for the cost of re-keying that portion of compromised system.

(h) Competency. For Unscheduled Maintenance Services, the Contractor`s acceptance of a Task Order serves as the Contractor`s confirmation that they are fully qualified to perform the services. Failure to possess the requisite skills may be deemed as evidence of misrepresentation and grounds for Termination for Default.

(i) Accurate Invoicing. The Contractor shall submit invoices that properly reflect the services performed. Submittal of an invoice that does not accurately reflect or otherwise misrepresents the services performed may be considered fraud subjecting the Contractor to Termination for Default.

C.7.5 Lawful Operations, Employee Benefits and Permits

(a) Employee Salary Benefits. The Contractor shall include in its fixed prices or hourly rates the costs associated with the employee benefits required by local law. For example, where local law requires bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, sick or health benefits, severance payments, child care or any other employee salary benefits, the Contractor is responsible for payments of such benefits and must include all such costs in the fixed prices or hourly rates incorporated in this contract.

(b) Failure to include the above employee salary benefits required by local law in the fixed prices or hourly rates incorporated in this contract does not exempt the Contractor from complying with the law. The Contractor`s non-compliance on the mandated minimum wage and employee benefits could be construed as a default under this contract. The U.S. Government may in its sole discretion either exercise its rights under FAR 52.246-4, Inspection and Services (Fixed Price) (Aug 1996) and/or terminate the contract for default.

(c) Insurance. The Contractor, at its own expense, shall procure and maintain during the entire period of performance of this contract the types of insurance specified below. The Contractor shall submit a certificate of insurance giving evidence of the required insurance prior to commencing work. All insurance shall be procured from insurers authorized to do business in the jurisdictions where services are to be performed.

(d) Permits. Without any additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the execution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer in its proposal.

Application, justification, fees, and certifications for any licenses required by the host country government are entirely the responsibility of the Contractor.

Section D – Description/Specifications/Work Statement

D.1 Introduction

D.1.1 General

The purpose of this contract is to obtain Driver Services (hereinafter “Scheduled Services”) and occasionally “Unscheduled Services” for the United States Agency for Global Media`s Botswana Transmitting Station (USAGM/BTS). The Contractor shall perform these services in all designated spaces, while maintaining a neat, orderly, and professional appearance. Services rendered by the Contractor`s vehicle operator personnel shall also exude professionalism, representing the highest of standards expected of a United States operation. The Contractor shall designate a representative who shall be responsible for site supervision of the Contractor`s workforce during business hours as defined in D.1.2 below.

This supervisor shall be the point of contact for the Contractor and shall act as a liaison with BTS personnel.

D.1.2 Definitions

Approved Holidays – Embassy cancellation of normal workdays in response to established U.S. and local holidays. Generally, a total of nineteen (19) U.S. and local holidays (refer to Section D, D.1) are approved by the Chief of Mission (COM) on an annual basis.

Business Hours – Business hours is defined as Monday through Friday, from the hours of 07:30am to 4:00pm, except when such days fall on an Approved Holiday.

Daily – Happening every business day, within prescribed hours. (See Business Hours)

Emergency

Facilities Maintenance Plan – Plan submitted by the Contractor that defines the methods and disciplines used to carry out standard services. (Refer to D.1.4)

General Instructions – Verbal and written instructions, directives, and/or guidelines given by the COTR to contract personnel, which are supplementary to standard and unscheduled task orders.

Scheduled Services – All scheduled services and maintenance activity, including Routine and Periodic Maintenance Services, as identified in Section D.2

Station – General term used to identify the primary work site, a.k.a. – the short wave site.

Unscheduled Services – Maintenance, repair, and/or driving task orders required during Business Hours, which do not fall within the scope of Scheduled Services.

Work Site – Any location on or off the primary site designated as requiring Scheduled Services. Currently consists of the short wave and medium wave sites at Moepeng Hill, up to three leased residential quarters in Selebi-Phikwe, and the microwave shelter/pump house.

D.2.2 Driver Services:

The Contractor shall carry out Driver services to meet the requirements of the United States Agency for Global Media/Botswana Transmitting Station (USAGM/BTS) with the following work requirements:

D.2.2.1 Daily Shift Services. Drivers shall be provided in sufficient quantities to support Business Hour operations. This consists of USAGM employee shuttle services between Selebi-Phikwe and the BTS as well as transportation of cargo, pickup and drop off mail, dumping of trash, and other transportation requirements for dayshift personnel. The USAGM employee shuttle must transport personnel from Selebi-Phikwe to the BTS arriving no later than 07:30a.m.; and departs the BTS by 4:15p.m. to return to Selebi- Phikwe. The Contractor provides a 15-passenger van (or a suitable replacement) for this purpose.

D.2.2.2 Rotating Shift Services. Driving services shall be provided for all hours outside of Business Hours to meet regularly occupied shift operations. The Contractor shall provide sufficient drivers to transport up to three USAGM employees from Selebi-Phikwe to the BTS and return, for all shifts outside of Business Hours. The Contractor provides a passenger van (or suitable replacement) for this purpose.

7:30a.m. – 4:00p.m.

3:30p.m. – 12:00a.m.

11:30a.m. – 8:00a.m.

D.2.2.3 Vehicle Support Requirements. Regardless of shift, all station vehicle drivers shall be required to provide general services to station vehicles: i.e. – cleaning, washing, vacuuming, refilling of windshield washer fluids, refueling, tire-pressure checking, tire changing, and other standard vehicle operator tasks as assigned by the COTR. Any discrepancies with BTS vehicles discovered by Contractor personnel shall be reported by reports given to the COTR.

D.2.2.4 Trip Requirements. Prior to operating a U.S. Government vehicle, the Contractor`s station vehicle drivers are required to ensure the vehicle contains a compliment of required tools and safety equipment, as specified by the COTR. The Contractor`s station vehicle drivers shall also inspect the vehicle for proper operation, as prescribed in the vehicle checklist provided in all vehicles The vehicle shall not depart the BTS with a known mechanical problem or safety defect.

D.2.2.5 Vehicular Accidents. Under no circumstances is the Contractor`s drivers permitted to leave the scene of an accident. In addition to noting the appropriate details of the accident (who, what, when, where, why, and how), the Contractor`s drivers shall immediately notify the On-Duty Shift Supervisor (located in the station Master Control Room), who shall take appropriate steps to ensure all necessary parties, including police, emergency, and station supervisory personnel are notified. The Contractor shall be held financially liable for all damages to U.S. Government and non-government vehicles, buildings, and structures caused by the misuse of equipment by the Contractor.

D.3 UNCSCHEDULED SERVICES

D.3.1 General Requirements

Unscheduled Services are similar to that of Scheduled Services, except that they are in addition to those services specified under Section C.2. A request for extra Laborer services in support of a special building project is an example. The labor categories and fixed hourly rates found in Section B of the applicable Contract Period (Base or Option) shall be utilized when charging for Unscheduled Services.

D.3.2 Request for Unscheduled Services

Requests for Unscheduled Services shall normally be provided in writing from the Contracting Officer. In exceptional or emergency situations, the COTR may request these services orally. In such circumstances, a follow-up written notice shall be provided the next business day. In either event, each services shall be negotiated individually between the Contractor and the Contracting Officer, by determining in advance of the start of work the labor categories and number of hours required, and by multiplying the hourly rates by the number of hours agreed upon.

D.3.3 Supplies/Materials

The Contractor shall be reimbursed at purchase price for any materials or equipment ordered for the U.S. Government in conjunction with the Unscheduled Services. No overhead, profit, or other charge shall be added to this material or equipment. Value Added Tax must be itemized in each invoice.

D.4 CONTRACT ADMINISTRATION

D.4.1 Contractor Work Schedules: The Contractor shall maintain contract employee work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services, while minimizing use of overtime and maximizing service during Business Hours.

D.4.2 Contract Employee Overtime: As stipulated in Section B, this contract necessitates fixed pricing for Scheduled and Unscheduled services. The U.S. Government is therefore, not liable for any additional charges relating to contract employee overtime requests. As stated in Section C.1.3, the contractor shall employ the services of all workers on this contract. And as such, the Contractor is contractor is responsible to adhering to all local labor laws with regard to employee work hours and compensation packages. The Contractor is required to control overtime through planning and efficient use of staff.

D.4.3 Quality Assurance: The Contractor shall institute an appropriate inspection system, including checklist of duties to be carried out, to ensure duties are carried out by contract personnel as specified in the Facilities Maintenance Plan. Upon request, copies of inspection reports shall be provided to the COTR. Any shortcomings and/or substandard conditions noted in such inspections shall be promptly corrected and improved; any conditions beyond the responsibility of the Contractor shall be brought to the attention of the COTR for disposition.

D.4.4 Inspection by U.S. Government: The services being performed hereunder and the supplies furnished therefore will be inspected from time to time by the COTR, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards. The Contractor shall be responsible for any countermeasures or corrective action, which the scope of this contract, which may be required by the COTR as a result of such inspection.

D.4.5 Monthly Reports: The Contractor shall prepare a monthly Facilities Maintenance Report, summing up observations resulting from the inspections, difficulties or irregularities encountered, measured taken, improved conditions, repairs or services needed (those beyond the Contractor`s responsibilities), special work done, recommendations, and other matters related to operation and maintenance of the buildings and facilities covered by this contract. This report is due by the 5 business day of the month.

D.4.6 Contractor Site Visits: Contractor shall coordinate quarterly visits with the COTR to discuss Monthly Reports, review contract personnel performance, and discuss any contract disagreements between the Contractor and the U.S. Government.

D.4.7 Safety: Safety shall be emphasized in that certain areas specified in Section G, Exhibits A.3 and A.4 require an escort and can only be entered during scheduled times under escort. Likewise, contract personnel shall not enter antenna fields without written consent from the On-Duty Shift Supervisor. Task Orders and General Instructions shall emphasize hazardous areas so as to minimize exposure to Radio Frequency (RF) radiation and high voltage equipment. Contract employees shall wear safety belts when ever riding or operating USAGM vehicles or equipment.

D.4.8 Invoicing:

D.4.8.1 Scheduled Services. As specified under Section B, the contractor shall invoice the USAGM a fixed-rate for completion of Scheduled Services. This rate is independent of the number of days in the month, the number of employees brought in to complete those services or the number of weekends or holidays experienced over the course of the particular month. This single rate is to be inclusive of all costs involved in providing these services, and therefore reflective of the total costs applicable to the contract period (1 year).

An assertion shall accompany this invoice stating that all Scheduled Services have been completed, per Section C of the contract. If the Contractor is aware of any Scheduled Services that were not accomplished, an appropriate deduction shall be negotiated based on the rates provided under Unscheduled Services. Any incomplete services shall also be noted in the Contractor`s monthly Facilities Maintenance Report. This invoice shall be provided to the COTR no later than the 5th business day of the following month.

D.4.8.2 Unscheduled Services. As specified in Section B, fees associated with requested Unscheduled Services shall be itemized on the regularly submitted invoice for Scheduled Services. The inclusion shall detail the service, quantity, and applicable rate structure; as well as additional charges for material needed to meet performance requirements. The Contractor shall also include a copy of the COTR’s written confirmation to provide such services. The Contractor may only invoice the USAGM for actual work accomplished.

D.4.8.3 VAT. The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

D.4.8.4 Contractor Remittance Address. The U.S. Government will make payment to the Contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

D.5 Supply of vehicles.

The Contractor shall supply vehicle to perform duties as outlined in Section D.2.2.2 above.

A contractor shall provide 15-passenger van (or suitable replacement) to carry USAGM personnel to and from work to carry out daily and rotating shifts as described in the statement of work.

End of Section D

E. INSURANCE

1. The Contractor shall obtain insurance prior to the contract start date and maintain during the contract term, the following Insurance.

(a) Automobile Liability Insurance for all vehicles used by the Contractor`s employees in the performance of this contract, with limits of liability for bodily injury of not less than $ 25,000 for each person and $50,000 for each occurrence.

(b) Workers compensation and employer`s liability insurance for the protection of each employee.

2. The Contractor shall provide the Contracting Officer with the evidence of the above insurance coverage 10 days after the contract is awarded, prior to the Government`s issuance of the Notice to Proceed (NTP).

3. The foregoing insurance shall be in accordance and fully compliant with the Botswana

Government`s laws and regulations.

4. All costs of the foregoing insurance coverage shall be paid for by the Contractor.

End of Section E

Document Number: 951700-24-R-0049 Page 1 of 35

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER PAGE 1 OF

5. SOLICITATION NUMBER

951700-24-R-0049

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

09/27/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME See Text

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

10/11/2024

12:00 ET

CODE 951700

United States Agency for Global Media Office Of Contracts 330 Independence Avenue SW Cohen Building, Room 4360 Washington, DC 20237

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

CODE15. DELIVER TO

Melvin Rhodes Botswana Transmitting Station

CODE 95170016. ADMINISTERED BY

United States Agency for Global Media Office Of Contracts 330 Independence Avenue SW Cohen Building, Room 4360 Washington, DC 20237

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

951700CODE18a. PAYMENT WILL BE MADE BY Melvin Rhodes USAGM Botswana Transmitting Station Botswana

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Lines

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) David Wallace

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: 951700-24-R-0049 Page 2 of 35

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 951700-24-R-0049 Page 3 of 35

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs Supplies or Services and Prices / Costs

D Packaging and Marking Packaging and Marking

E Inspection and Acceptance 52.246-4 Inspection of Services-Fixed-Price (Aug 1996)

F Deliveries or Performance Deliveries or Performance

G Contract Administration Data I Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.204-12 Unique Entity Identifier Maintenance (Oct 2016) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.225-14 Inconsistency Between English Version and Translation of Contract (Feb 2000) 52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014) 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas (Apr 1984) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.229-6 Taxes-Foreign Fixed-Price Contracts (Feb 2013) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 52.237-3 Continuity of Services (Jan 1991) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (May 2024) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 1952.232-91 Electronic Invoicing and Payment Requirements - Invoice Payment Platform (IPP) (April 2016)

K Representations, Certifications and Other Statements of Offerors or Respondents 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

L Instructions, Conditions and Notices to Offerors or Respondents 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) 52.214-34 Submission of Offers in the English Language (Apr 1991) 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Oct 2020) 52.237-1 Site Visit (Apr 1984)

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990)

Document Number: 951700-24-R-0049 Page 4 of 35

Section B - Supplies or Services and Prices/Costs

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1 Services

Firm Fixed Price

PSC: V119

12.000000 MO

Period of Performance: 11/01/2024 - 10/31/2025

Description: Base Year Driver Services Contractor shall furnish all labor, vehicles, and supervision necessary to provide transportation services in support of the Botswana Transmitting Station. All services shall be performed IAW the attached Statement Of Work.

Pricing Options: Base 1

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1001 Services

Firm Fixed Price

PSC: V119

12.000000 MO

Period of Performance: 11/01/2025 - 10/31/2026

Description: Option Year 1 Driver Services Contractor shall furnish all labor, vehicles, and supervision necessary to provide transportation services in support of the Botswana Transmitting Station. All services shall be performed IAW the attached Statement Of Work.

Pricing Options: Option 1

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2001 Services

Firm Fixed Price

PSC: V119

12.000000 MO

Period of Performance: 11/01/2026 - 10/31/2027

Description: Option Year 2 Driver Services Contractor shall furnish all labor, vehicles, and supervision necessary to provide transportation services in support of the Botswana Transmitting Station. All services shall be performed IAW the attached Statement Of Work.

Pricing Options: Option 1

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3001 Services

Firm Fixed Price

PSC: V119

12.000000 MO

Period of Performance: 11/01/2027 - 10/31/2028

Description: Option Year 3 Driver Services

Document Number: 951700-24-R-0049 Page 5 of 35

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

Contractor shall furnish all labor, vehicles, and supervision necessary to provide transportation services in support of the Botswana Transmitting Station. All services shall be performed IAW the attached Statement Of Work.

Pricing Options: Option 1

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4001 Services

Firm Fixed Price

PSC: V119

12.000000 MO

Period of Performance: 11/01/2028 - 10/31/2029

Description: Option Year 4 Driver Services Contractor shall furnish all labor,…