951700-24-Q-0034 Synopsis Solicitation.pdf

UNITED STATES AGENCY FOR GLOBAL MEDIA (USAGM)

Title: GATES AIR FM TRANSMITTER

Issued Date: July 23, 2024

Questions Due: 1:00 P.M., Eastern Time on July 25, 2024

Quotes Due: 1:00 P.M., Eastern Time July 31, 2024

Interested Offerors are reminded to submit via email one attachment – a Price Quote.

Offerors shall send one email with one attachment.

ALL ATTACHMENTS MUST BE CLEARLY LABELED AND SENT IN “PDF

FORMAT” AND INCLUDE THE SOLICITATION NUMBER IN THE SUBJECT LINE.

PLEASE NOTE THAT THE TOTAL SIZE OF ALL ATTACHMENTS MUST NOT

EXCEED 23MB.

NOTICE TYPE: Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in far subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation No. 951700-24-Q-0034 is issued as a Request for Quotes (RFQ).

(iii) This solicitation document Federal Acquisition Circular (FAC) and incorporated provisions and clauses are those in effect through 2024-05 effective April 22, 2024.

(iv) This is a total Small Business set-aside and the North American Industry

Classification Systems (NAICS) code for this acquisition is: 334220, Radio and

Television Broadcasting and Wireless Communications Equipment Manufacturing with a small business size standard of 1,250.

(v) The U.S. Agency for Global Media (USAGM) seeks a BRAND GATES AIR FM

TRANSMITTERS, BASIC SPARE PARTS AND SPARE PARTS.

Objective and Needs:

See attached SPECIFICATION for details

(vi) Interested Offeror(s) will be required to provide a Brand Gates Air FM Transmitter, Basic Spare Part Kit and Spare Part Kit.

(vii) The delivery date is September 30, 2024.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial Products and

Commercial Services, applies to this acquisition. FAR provisions and clauses may be obtained from the Internet Web address at: http://acquisition.gov/far/index.html. Interested

Offeror(s) should submit a quotation identifying capabilities as instructed at paragraph (ix) below.

Each Quoter is required to submit a Price Quote as further described below.

(ix) The Federal Acquisition Regulation (FAR) provision FAR 52.212-2

Evaluation—Commercial Products and Commercial Services (Nov 2021), applies to this solicitation for the evaluation of Price Quotes as set forth below.

(a)This acquisition will utilize the Lowest Priced Technically Acceptable (LPTA) procedure to make a best value award. A decision on the technically acceptability of each offeror’s quotation will be made. For those offerors which are determined to be technically acceptable, award will be made to the offeror who submitted the lowest overall price. Technical acceptability will be determined based on a comparison of the offerors technical quote against the stated product requirements. While the Government will strive for maximum objectivity, the technical go/no go process, by its nature, is subjective; therefore, professional judgement is implicit throughout the evaluation process. The Government intends to make an award based on initial quotes received. If further questions are required, the contracting officer may contact the offeror or offerors. Award will be made to the responsible offeror whose proposal conforms to all solicitation requirements. By submission of its quote, the offeror accepts all Solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All technically acceptable offerors shall be treated equally except for their prices.

(b)The Government intends to make a selection based upon initial quote submissions and intends to make an award without discussions. Offerors are advised to submit quotes that are fully and clearly acceptable without requests for additional information. The following process will be followed: Price Quote will be evaluated, for award purposes, based upon the lowest total price proposed for the basic requirements.

Basis for Award: The Government will make a single award (firm-fixed-price purchase order) from this solicitation to the Offerors that best meet USAGM’s operational requirements.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

(x) Offerors shall include a completed copy of the provision FAR 52.212-3 Offeror

Representations and Certifications-Commercial Products and Commercial

Services, with their Price Quote. These representations and certifications will be incorporated by reference in any resultant contract. Offerors may either submit a paper copy of FAR Clause 52.212-3 or submit this information through the System for Award

Management (SAM) www.SAM.gov. Quotes must also include the Offeror’s UEI

Number, prompt payment terms, and correct remittance address, if different from mailing address. The OFFEROR must be registered online in the SAM database

AND LISTED AS “active” prior to contract award, AND prospective awardees acknowledge the requirement to maintain an “active” SAM registration status during performance and through final payment of any resulting contract.

Accordingly, the following FAR provisions and clauses are incorporated into the solicitation and any resulting contract by reference: 52.204-7—System for Award

Management (OCT 2018); 52.204-13—System for Award Management Maintenance

(OCT 2018); FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG

2020); FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG

2020).

Pursuant to FAR 12.301(d), the FAR provisions 52.209-7 Information Regarding

Responsibility Matters (OCT 2018) and 52.222-56 Certification Regarding Trafficking in

Persons Compliance Plan (OCT 2020) also apply to this acquisition and are incorporated in full text to this synopsis/solicitation. Offerors must comply with the requirements of these two provisions.

(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and

Commercial Services, applies to this acquisition.

(xii) The clause 52.212-5 Contract Terms and Conditions Required to Implement

Statutes or Executive Orders-Commercial Items applies to this acquisition.

(xiii) All additional contract requirements, terms, conditions, provisions, and clauses applicable to this acquisition are contained herein and below.

Submission of Invoices

The Contractor shall submit an original invoice of all items and accepted by the

Government. The Contractor’s invoice shall list and include all items specified in FAR

52.212-4 (g) Invoice and comply with 1952.232-91 Electronic Invoicing and Payment

Requirements clause (below)

1952.232-91 Electronic Invoicing and Payment Requirements

Invoice Payment Platform (IPP) (April 2016)

Payment request for all new awards may be required to be submitted electronically through the U.S. Department of the Treasury’s Invoice Payment Platform System

(IPP). “Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Prompt Payment clause included in this contract. The IPP website address is: https://www.ipp.gov

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):http://www.acquisition.gov/far/

(End of clause)

CLAUSE NO. CLAUSE TITLE DATE

52.202-1 Definitions (JUN 2020)

52.203-3 Gratuities (APR 1984)

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

52.204–13 System for Award Management Maintenance (OCT 2018)

52.204–18 Commercial and Government Entity Code (AUG 2020)

Maintenance

52.204–19 Incorporation by Reference of Representations (DEC 2014) and Certifications

52.232–39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.233–1 Disputes (MAY 2014)

Additional FAR solicitation provisions applicable to this acquisition

52.204–7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code (AUG 2020)

Reporting

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting

Officer will make their full text available. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):http://www.acquisition.gov/far/

(End of provision)

(xiv) No Defense Priorities and Allocation System (DPAS) rating assigned.

(xv) Please note that questions shall be submitted in writing to: agaerlan@usagm.gov with a copy to dwallace@usagm.gov and must be received before the deadline of 1:00

P.M., Eastern Time (“ET”) on July 25, 2024. Offerors are required to put the

Combined Synopsis/Solicitation Number in the subject line when submitting questions.

Quotes shall utilize the following CLIN structure:

CLIN 0001 – Eight (8) - Brand Gates Air Flexiva | Part #HARFAX1KINT | 1000 Watt solid state FM Transmitter with integrated FM Exciter

CLIN 0002 – Eight (8) - Brand Gates Air | Part #HARFAX1KBSPK | Basic Spare Parts

Kit for HARFAX1K

CLIN 0003 – Eight (8) - Brand Gates Air | Part #HARFAX1KSPK | Spare Parts Kit for

HARFAX1K

CLIN 0004 – Five (5) - Brand Gates Air Flexiva | Part #HARFAX2KINT | 2000 Watt solid state FM Transmitter with integrated FM Exciter

CLIN 0005 – Five (5) - Brand Gates Air | Part #HARFAX2KBSPK | Basic Spare Parts Kit for HARFAX2K

CLIN 0006 – Five (5) - Brand Gates Air | Part #HARFAX2KSPK | Spare Parts Kit for

HARFAX2K

CLIN 0006 – Shipping

Failure to offer to provide the required items for the above CLIN(s) may result in the rejection of your Quote. Quotes shall be in writing and must be signed by an official authorized to bind the organization. No oral, faxed, mailed in hard copy, or hand delivered in hard copy by Government or commercial courier quotes will be accepted. All quotes must be sent via email delivery and must be received before the deadline. The Price Quote must be clearly distinguishable. Quoter should send one email with the Solicitation Number in the subject line and the Price Quotes.

Quotes shall be submitted via email to agaerlan@usagm.gov with a copy to dwallace@usagm.gov and must be received before 1:00 P.M., ET on July 31, 2024. In summary, each Quoter shall send one email with its Price Quote attached separately.

(xvi) Primary Contact: Allan Gaerlan, Procurement Analyst, agaerlan@usagm.gov.

Alternate Contact: David Wallace, Contracting Officer, dwallace@usagm.gov.