905191 ZLA DX-13 Fan Coil Replacement Specs rev 1.pdf

TABLE OF CONTENTS 00 01 10 - 1

Federal Aviation Administration Western Service Area

LOS ANGELES ARTCC (ZLA)

DX-13 FAN COIL REPLACEMENT

SPECIFICATIONS

FEBRUARY 2020

JCN 905191

En-Route Engineering Center, Los Angeles AJW-2W12C

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LOS ANGELES ARTCC (ZLA) FEBRUARY 2020

DX-13 FAN COIL REPLACEMENT SPECIFICATIONS

TABLE OF CONTENTS 00 01 10 - 3

SECTION 00 01 10 – TABLE OF CONTENTS

DIVISION SECTION TITLE

DIVISION 01 GENERAL REQUIREMENTS

01 10 00 SUMMARY OF WORK

01 14 00 WORK RESTRICTIONS

01 25 00 SUBSTITUTION PROCEDURES

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

01 35 29 HEALTH, SAFETY, AND EMERGENCY RESPONSE PROCEDURES

01 40 00 QUALITY REQUIREMENTS

01 50 00 TEMPORARY FACILITY AND CONTROLS

01 60 00 PRODUCT REQUIREMENTS

01 73 00 EXECUTION

01 77 00 CLOSOUT PROCEDURES

01 78 23 OPERATION AND MAINTENANCE DATA

01 78 39 PROJECT RECORD DOCUMENTS

01 79 00 DEMONSTRATION AND TRAINING

DIVISION 05 METALS

05 50 00 METAL FABRICATIONS

DIVISION 23 HEATING, VENTILATION AND AIR CONDITIONING

23 23 00 REFRIGERANT PIPING

23 62 00 PACKAGED COMPRESSOR AND CONDENSER UNITS

23 82 19 FAN COIL UNITS

DIVISION 26 ELECTRICAL

26 05 00 COMMON WORK RESULTS FOR ELECTRICAL

26 05 19 LOW VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

26 28 16 ENCLOSED SWITCHES AND CIRCUIT BREAKERS

END OF TABLE OF CONTENTS

TABLE OF CONTENTS 00 01 10 - 4

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SUMMARY OF WORKS 01 10 00 - 5

SECTION 01 10 00 – SUMMARY OF WORKS

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Work by FAA/Contractor-furnished, FAA-installed products.

4. FAA-furnished products.

5. Coordination with occupants.

6. Specification and Drawing conventions.

7. Miscellaneous provisions.

B. Related Requirements:

1. Section 01 50 00 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of FAA's facilities.

1.2 PROJECT INFORMATION

A. Project Identification: Replacement of the DX-13 Fan Coil in Room 13A Project.

1. Project Location:

Los Angles ARTCC (ZLA) 39464-39472 East 25th Street Palmdale, California 93550.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of the Project is defined by the Contract Documents and consists of the following:

1. The recycling/reclamation of the existing DX system refrigerant, the demolition and removal of the existing DX system and installation of the replacement DX system. This includes fully integrating the newly installed DX system into the building direct-digital control (DDC) system. Perform work during times most covenant to the site, which may include but is not limited to nights and weekends.

1.4 WORK BY FAA/ CONTRACTOR-FURNISHED, FAA-INSTALLED PRODUCTS

A. No works are performed by the Government under this contract.

SUMMARY OF WORKS 01 10 00 - 6

1.5 FAA-FURNISHED PRODUCTS

A. No Government furnished materials are provided under this contract.

1.6 COORDINATION WITH OCCUPANTS

A. Full FAA Occupancy: FAA will occupy site and adjacent building(s) during entire construction period. Cooperate with FAA during construction operations to minimize conflicts and facilitate FAA usage. Perform the Work so as not to interfere with FAA's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from FAA and approval of authorities having jurisdiction.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

B. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 10 00

WORK RESTRICTIONS 01 14 00 - 1

SECTION 01 14 00 – WORK RESTRICTIONS

PART 1 - CONDUCT OF WORK

1.1 COORDINATION AND ACCESS TO SITE

A. The work is at a critical facility which must remain operational 24 hours a day 7 days a week.

The Contractor must not interfere with or disrupt air traffic operations. The work shall not discharge static electricity, damage, or interfere with other equipment at the facility, and security shall not be compromised.

B. General Area Requirements: The Contractor must confine operations, activities, storage of materials, and employee parking within the project boundaries and the approved staging and loading/unloading areas. Any additional space the Contractor deems necessary must be submitted to the COR for review and approval, or be obtained off site, at no additional cost to the Government.

C. Security Requirements: This project is on a restricted entry site and no compromise of the security system in any nature or of any duration may be made without prior approval of the Contracting Officer. Generally, such compromises, when approved, will be less than 24 hours in duration.

D. Facility Access Badges: Contractor personnel shall be subject to a security investigation by the FAA and shall obtain FAA Identification Media Badge prior to start of on-site work. Contractor shall return all badges to the FAA prior to final acceptance.

1. After award the Contractor shall provide the Contracting Officer with a list of contractor personnel who shall request FAA Identification Media Badge. The list shall be kept current during the entire duration of the project. The Contractor shall designate a representative to be the POC for inputting employee information into the Vendor Applicant Process (VAP). The Contractor shall request from the Contracting Officer all necessary forms, including FD 258 Fingerprint Card, 1681 Application, OF 306, and I-9. The Contracting Officer shall provide instruction for submitting forms.

2. Security Badge Process: Badging is a two stage process. The initial phase includes VAP entry and background check conducted by FAA security. Notification shall be provided by FAA Security of “Interim Suitability”. At that time, contractor employees will be notified to make an appointment at a FAA PIV Center. A FAA PIV Center is located on the grounds of the FAA facility.

Alternate locations for PIV Centers can be provided upon request. The badging process can take up to 60 days to complete. The timeframe varies based on filling out the forms timely and correctly, and scheduling appointments at the PIV Center promptly, etc.

3. Types of FAA Identification Media Badge. FAA Identification Media consist of a Contractor PIV Badge and Contractor Yellow Badge. Contractor PIV Badge allows the contractor access to the grounds and work site and escort authorized visitors at the work site. Contractor Yellow Badge

WORK RESTRICTIONS 01 14 00 - 2

allows the individual employee access to the grounds and work site. The FAA reserves the right to limit the number of PIV Badges issued.

4. Visitor Access: A visitor is defined as any employee who does not have a FAA Identification Media Badge. A minimum of 2 work day notification to the COR is required for admittance to the FAA facility. Contractor personnel with a “PIV badge” shall escort the visitor at all times while on site. FAA employees will not escort contractor employees except when it is coordinated and approved by the COR. Visitor access for the employee shall be renewed daily by the contractor. Visitor access is limited to single visit short duration employees.

E. Some areas in the facility are classified as controlled areas that require government escort of Contractor’s personnel. Contractor’s personnel must not violate any security regulations pertaining to the facility. The Contracting Officer has the authority to remove anyone from the site, including anyone who is determined to be a security risk. This authority extends to the entire complex, not just the buildings.

F. Facility Security Requirements:

1. Current procedures at FAA facilities include the “right to search”. Access to the site constitutes consent to search. If in the judgment of the FAA Security Guard a cause to search a vehicle or the person of personnel exists, such search will be made.

2. Contractor’s personnel shall not violate any security regulations pertaining to the FAA facility.

Violators may be removed from the premises with the right to re-enter revocable.

3. All persons entering or delivering to this federal facility must have valid government issued identification.

Valid issued government identification is:

a) ID issued by the federal, state, county, or city government or by the military.

b) Must have the person’s legal name.

c) Must have a unique ID number.

d) Must have an expiration date.

e) Must have a picture of the individual.

f) Must have the name of the agency issuing it.

(examples: state issued driver’s license or IDs, passports, or military ID.)

4. Persons entering on to federal property (including visitor parking lot) are prohibited from having on their person or in their vehicle:

a) Guns.

b) Knives with blades over 3 inches except for valid tools.

c) Projection devices, bow and arrows, paint ball weapons, blow guns…etc

d) Clubs, batons, collapsible batons, or saps.

e) Stun guns or tazers.

f) Chemical agents, mace, or pepper sprays.

g) Martial arts weapons of any kind.

h) Weapons of any kind.

WORK RESTRICTIONS 01 14 00 - 3

i) Alcohol.

j) Illegal drugs.

k) Animals with the exception of a verified service animal.

l) Family members, friends, children, minors, anyone not authorized on the FAA visitor list.

G. Contractor Deliveries: The Contractor must provide an individual, submitted to and approved by the COR, who will be responsible for arranging site access for periodic or unscheduled Contractor deliveries. This individual must coordinate with the COR and facility security personnel, prior to the delivery, for site access of the delivery vehicle. Facility security personnel must be provided, at a minimum, with the name of the vendor, the driver’s name, and the purpose for site access. Delivery vehicles arriving at the gate without prior notice and acceptance will be denied access. Delivery vehicles shall only contain items being delivered to FAA; if vehicles contain deliveries for recipients other than FAA, the vehicle will not be allowed on site. The Contractor assumes complete liability for the actions of delivery personnel and vehicles while on site.

H. Work hours: Normal work hours are 7:30 a.m. to 4:00 p.m., Monday through Friday. No work will be performed outside these hours without prior approval of the COR. If the Contractor intends to work other than normal work hours, the Contractor must notify the COR at least 24 hours in advance, or 48 hours prior to night, weekend, or holiday work. The Contractor shall notify the FAA if personnel will not report to the job site on a normal work day so that the COR and FAA staff can plan accordingly.

I. FAA Maintenance Moratoriums: Unless allowed otherwise by the FAA, no work shall be scheduled or take place during the week of and weekends preceding and following the Thanksgiving, Christmas, and New Year’s holidays. Only emergency work to restore critical services to the Facility will be considered and a moratorium waiver must be submitted and approved. The moratorium period will not be counted against the contract construction duration of the project. Verify exact dates with COR and include moratorium dates in Contractor’s Construction Schedule (refer to Section 01 32 00).

J. The Contractor’s foreman or superintendent, or another responsible individual temporarily assigned to act as the foreman or superintendent, must be present on site at all times whenever work is being done, even if the only work being performed is by a subcontractor or is a delivery.

K. Contractor's use of premises: The Contractor must allow the Government complete access to all portions of the work site at any time.

L. Staging and parking: No parking or material storage will be allowed within 20 feet of any exterior fence. The Contractor’s staging area is limited to the area designated by the COR. This will be reviewed and agreed on prior to site mobilization. The Contractor is responsible for providing temporary security fencing of their staging area if desired. See Section 01 50 00, “Temporary Facilities and Controls.”

WORK RESTRICTIONS 01 14 00 - 4

M. Vehicle engines of parked vehicles must not be left idling near air intakes for longer than ten minutes for gasoline engines or two minutes for diesel engines.

N. Special Tool Restrictions: Powder-driven fasteners, tools, and devices are not allowed on facility property. Not including vehicle engines, fuel (including natural gas, propane, gasoline, or diesel) powered tools and devices are only allowed with prior approval and scheduling with the COR.

At least 48-hours’ notice must be given prior to any proposed use of fuel-powered tools or devices. This restriction includes fuel-powered pumps, generators, welders, and air compressors, including those mounted on vehicles but with their own engines.

O. Outages: The Contractor must request in writing and coordinate any mechanical, water, sewer, or electrical outage at least three working days in advance with the COR. Outages must be kept to a minimum. Outages could require the Contractor to work during other than normal hours at no additional cost to the Government.

Only the FAA will turn off, lock out, and tag out systems, not the Contractor, including all facility equipment, valves, and breakers. The FAA will lock out and tag out systems, and the Contractor may add their lock out and tag out on top of the FAA’s. The Contractor shall positively verify de-energization before working on individual systems.

P. The Contractor must provide safety cones, barricades, and flag off exclusion areas, such as overhead work or around openings. Refer to Sections 01 35 29 Health, Safety and Emergency Response Procedures, and 01 40 00 Quality Requirements.

Q. Testing: The Contractor must notify the COR in writing at least three working days in advance of any testing.

R. In addition, any work involving jackhammering, cutting, sanding, sawing, grinding, drilling, and/or general demolition of concrete or masonry material will generate dust that may contain silica which is harmful when inhaled. These types of activities should be performed wet, when possible, with a localized water misting system, or with the use of local exhaust ventilation (LEV).

Ventilation can be achieved with either a portable local exhaust unit, or with tools fitted with a vacuum dust collection (VDC) system. The use of fans for circulation of general room air is not permitted, as well as the use of compressed air to clean clothing, tools, or work material.

Appropriate eye and respiratory protection should also be considered to prevent exposure.

1.2 SUPPLEMENTARY REQUIREMENTS

A. Damage to the Site: Damage caused by the Contractor's activities to existing facility paving, lawns, curbs, sidewalks, utilities, or buildings must be repaired or replaced by the Contractor.

After the Notice to Proceed and prior to the start of construction, the Contractor and COR must conduct joint inspections of the existing areas affected by the construction. Existing site damage/defects in these areas must be noted by the Contractor in writing and photographed

WORK RESTRICTIONS 01 14 00 - 5

and will be used as the basis for determination of any damages caused by the Contractor's operations.

B. Photography Permit: Photography is allowed on site only by permit from the facility, as obtained by the COR. Photographs are generally restricted to documenting the work and progress and should not show any FAA employees or employees’ automobile/vehicle license plates. Photographs from the facility are for official Government use only and cannot be used on Contractor promotional material or without the expressed written consent from the FAA.

C. The following items are strictly prohibited on the faculty:

1. Any unsafe act.

2. Explosives.

3. Pets or animals.

4. Blocking facility driveways or entrances.

5. Allowing fumes or odors from the work to enter the facility.

6. Working on energized electrical circuits.

7. Fires or burning.

8. Use of forklifts, manlifts, loaders or other self-propelled equipment unless equipped with a fire extinguisher.

9. Dripping or leaking vehicles or equipment.

10. Refueling of vehicles or equipment while hot.

11. Bringing any material of health, safety or environmental concern on site without Safety Data Sheets (SDS) being readily available on the work site, and without spill containment materials in place and ready to catch spills, including while fueling or servicing vehicles or equipment.

12. Open flame, torching, or other welding without a fire watch, fire extinguisher, and daily hot-work permit from the COR.

13. Performing any work on site without properly providing warning signs, safety cones, barricades and flagging off exclusion areas, such as for overhead work or around openings.

WORK RESTRICTIONS 01 14 00 - 6

14. Performing any work on site without proper personal protective clothing and equipment, such as hard hats, safety glasses, hearing protection, high visibility vests, gloves, protective boots, et cetera.

15. Performing any work on electrical or mechanical systems before positively verifying that the facility has de-energized and locked it out.

16. Use of any tools or equipment without proper inspection before use, including at least daily inspections of equipment.

17. Use of any tools, equipment, or vehicles unless trained, experienced, and certified (if applicable), and authorized by the Contractor, including to operate manlifts or forklifts.

18. Use of any electrical equipment or extension cords in wet conditions or if not in dry conditions, properly maintained, grounded, and with ground fault circuit interruption (GFCI) protection.

19. Working in an area unless there is at least one 2-A:20-B:C minimum portable fire extinguisher in plain sight and within 50 feet of the work.

20. Working in an area if there is a risk of fire blocking the exit unless a second means of escape is provided in case of emergency.

21. Smoking except in designated areas that have safe receptacles for smoking materials, and that are located more than 50 feet from building entrances.

D. Prevention of Transference of Construction Noise, Dust and Odors: All areas outside the project work areas in the facility will remain occupied and operational (24 hours a day, 7 days a week) throughout the entire period of performance of construction. The Contractor is to establish, to the satisfaction of the COR, and maintain provisions to prevent the transference of construction noise, dust and odors from construction areas and activities to the occupied areas of the facility. Such provisions ought to include sealing of existing and new openings in walls, floors and ceilings within the work areas, negative air system, et cetera. The Contractor is to submit to the COR for FAA review and approval proposed methodology for preventing transference.

E. Contractor’s Responsibility for Testing: All testing identified in these documents and/or otherwise required for implementation and completion of the project is the responsibility of the Contractor at no additional cost to the Government.

1.3 SUBMITTALS

A. Contractor employee list for facility access.

WORK RESTRICTIONS 01 14 00 - 7

B. Existing site damage/defects report.

C. Methodology for preventing construction noise, dust and odors from transferring for work areas to occupied areas of the facility.

PART 2 - PRODUCTS (Not used)

PART 3 - EXECUTION (Not used)

END OF SECTION 01 14 00

SUBSTITUTION PROCEDURES 01 25 00 - 1

SECTION 01 25 00 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 01 60 00 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or FAA that are not required in order to meet other Project requirements but may offer advantage to Contractor or FAA.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number, title, and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method that cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by FAA and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

SUBSTITUTION PROCEDURES 01 25 00 - 2

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Certificates and qualification data, where applicable or requested.

f. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

g. Cost information, including a proposal of change, if any, in the Contract Sum.

h. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

i. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. COR's Action: If necessary, COR will request additional information or documentation for evaluation within 15 days of receipt of a request for substitution. COR will notify Contractor of acceptance or rejection of proposed substitution within 30 days of receipt of request.

a. Forms of Acceptance: Change Order, Construction Change Directive, or COR's Supplemental Instructions for minor changes in the Work.

b. Use product specified if COR does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.6 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 30 days prior to time required for preparation and review of related submittals.

SUBSTITUTION PROCEDURES 01 25 00 - 3

1. Conditions: COR will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, COR will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution is compatible with other portions of the Work.

e. Requested substitution has been coordinated with other portions of the Work.

f. Requested substitution provides specified warranty.

g. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: COR will consider requests for substitution if received within 60 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of COR.

1. Conditions: COR will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, COR will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers FAA a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities FAA must assume.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

SUBSTITUTION PROCEDURES 01 25 00 - 4

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 25 00

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. RFIs.

3. Digital project management procedures.

4. Project meetings.

B. Related Requirements:

1. Section 01 32 00 "Construction Progress Documentation" for preparing and submitting

Contractor's construction schedule.

2. Section 01 35 29 “Health, Safety, and Emergency Response Procedures” for additional communication requirements.

3. Section 01 73 00 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

4. Section 01 77 00 "Closeout Procedures" for coordinating closeout of the Contract.

1.2 DEFINITIONS

A. RFI: Request for Information. Request from FAA, COR, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: At the Preconstruction Meeting submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site.

Identify individuals and their duties and responsibilities; list addresses and cellular telephone

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2

numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Provide PDF copy to COR, post copy of list in project meeting room, in temporary field office, and in prominent location within facility. Keep list current at all times.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for FAA and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.5 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3

1. COR will return without response those RFIs submitted to COR by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of COR.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to COR.

1. Attachments shall be electronic files in PDF format.

D. COR's Action: COR will review each RFI, determine action required, and respond. Allow up to fourteen working days for COR's response for each RFI. RFIs received by COR after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of COR's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 4

2. COR's action may include a request for additional information, in which case COR's time for response will date from time of receipt by COR of additional information.

3. COR's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal.

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify COR in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of COR.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date COR's response was received.

8. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

F. On receipt of COR's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify COR within seven days if Contractor disagrees with response.

1.6 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Use of FAA Digital Data Files: Digital data files of FAA’s CAD drawings will be provided by COR for Contractor's use during construction upon request.

1. Digital data files may be used by Contractor in preparing coordination drawings, Shop Drawings, and Project record Drawings.

2. FAA makes no representations as to the accuracy or completeness of digital data files as they relate to Contract Drawings.

3. Digital Drawing Software Program: Contract Drawings are available in MicroStation DGN file format.

B. PDF Document Preparation: Where PDFs are required to be submitted to COR, prepare as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 5

1.7 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify COR of scheduled meeting dates and times a minimum of 10 working days prior to meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including the site and COR, within three days of the meeting.

B. Preconstruction Conference: The FAA/COR will Schedule and conduct a preconstruction conference after the Notice to Proceed.

1. Attendees: Authorized representatives of FAA, CO, COR, and their consultants (if any);

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Responsibilities and personnel assignments.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Procedures for processing field decisions and Change Orders.

h. Procedures for RFIs.

i. Procedures for testing and inspecting.

j. Procedures for processing Applications for Payment.

k. Distribution of the Contract Documents.

l. Submittal procedures.

m. Preparation of Record Documents.

n. Use of the premises.

o. Work restrictions.

p. Working hours.

q. FAA's occupancy requirements.

r. Responsibility for temporary facilities and controls.

s. Procedures for moisture and mold control.

t. Procedures for disruptions and shutdowns.

u. Construction waste management and recycling.

v. Parking availability.

w. Office, work, and storage areas.

x. Equipment deliveries and priorities.

y. Safety.

z. Security.

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aa. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity when required by other sections and when required for coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise COR of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Possible conflicts.

i. Compatibility requirements.

j. Time schedules.

k. Weather limitations.

l. Manufacturer's written instructions.

m. Warranty requirements.

n. Compatibility of materials.

o. Acceptability of substrates.

p. Temporary facilities and controls.

q. Space and access limitations.

r. Regulations of authorities having jurisdiction.

s. Testing and inspecting requirements.

t. Installation procedures.

u. Coordination with other work.

v. Required performance results.

w. Protection of adjacent work.

x. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

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D. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to the site and COR, but no later than 90 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of the FAA, COR, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of Record Documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for completing sustainable design documentation.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

h. Preparation of Contractor's punch list.

i. Submittal procedures.

j. FAA's partial occupancy requirements.

k. Installation of FAA's furniture, fixtures, and equipment.

l. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

E. Progress Meetings: Conduct progress meetings at weekly intervals covering a three week look ahead.

1. Attendees: In addition to representatives of FAA and COR, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

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1) Provide Monthly Project Schedule and review for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site use.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of Proposal Requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

3. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

F. Daily Project Scope and Schedules: Refer to Section 01 35 29 “HEALTH, SAFETY, AND EMERGENCY RESPONSE PROCEDURES” for additional requirements.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 31 00

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 1

SECTION 01 32 00 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Startup construction schedule.

2. Contractor's Construction Schedule.

3. Construction schedule updating reports.

4. Daily construction reports.

5. Material location reports.

6. Site condition reports.

7. Unusual event reports.

B. Related Requirements:

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction Project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

C. Event: The starting or ending point of an activity.

D. Float: The measure of leeway in starting and completing an activity.

1. Float time belongs to the FAA.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

E. Resource Loading: The allocation of man power and equipment necessary for completing an activity as scheduled.

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1.3 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. Paper copy for site and PDF file for records.

B. Startup construction schedule.

C. Startup Network Diagram: Of size required to display entire network for entire construction period. Show logic ties for activities.

D. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

E. Construction Schedule Updating Reports.

F. Daily Construction Reports: Submit at weekly intervals.

G. Material Location Reports: Submit at weekly intervals.

H. Site Condition Reports: Submit at time of discovery of differing conditions.

I. Unusual Event Reports: Submit at time of unusual event.

1.4 COORDINATION

A. Coordinate Contractor's Construction Schedule with the submittal schedule, progress reports, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

B. CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERALComputer Scheduling Software: Prepare schedules using program that has been developed specifically to manage construction schedules.

C. Time Frame: Extend schedule from date established for the Notice to Proceed to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

D. Activities: Treat each floor or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

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1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by COR.

2. Submittal Review Time: Include review and resubmittal times indicated in Section 01 33 00 "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with submittal schedule.

3. Startup and Testing Time: Include no more than 15 days for startup and testing, unless approved by the COR.

4. Substantial Completion: Indicate completion in advance of date established for Substantial Completion, and allow time for COR's administrative procedures necessary for certification of Substantial Completion.

5. Punch List and Final Completion: Include not more than 30 days for completion of punch list items and final completion.

E. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Products Ordered in Advance: Include a separate activity for each product. Include delivery date indicated in Section 01 10 00 "Summary." Delivery dates indicated stipulate the earliest possible delivery date.

3. FAA-Furnished Products: Include a separate activity for each product. Include delivery date indicated in Section 01 10 00 "Summary." Delivery dates indicated stipulate the earliest possible delivery date.

F. Upcoming Work Summary: Prepare summary report indicating activities scheduled to occur or commence prior to submittal of next schedule update. Summarize the following issues:

1. Unresolved issues.

2. Unanswered Requests for Information.

3. Rejected or unreturned submittals.

4. Notations on returned submittals.

5. Pending modifications affecting the Work and the Contract Time.

G. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate final completion percentage for each activity.

H. Recovery Schedule: When periodic update indicates the Work is 14 or more calendar days behind the current approved schedule, submit a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule. Indicate changes to

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working hours, working days, crew sizes, equipment required to achieve compliance, and date by which recovery will be accomplished.

I. Distribution: Distribute copies of approved schedule to COR, separate contractors, testing and inspecting…