8309R3281010B___SOW.pdf

8309R3281010B

UNITED STATES INTERNTATIONAL BOUNDARY AND WATER

COMMISSION (USIBWC)

NOGALES FIELD OFFICE

SCOPE OF WORK FOR COURIER SERVICES FOR THE NOGALES

INTERNATIONAL WASTEWATER TREATMENT PLANT

1. GENERAL

1.1. BACKGROUND

The Nogales Field Office of the International Boundary and Water Co1mnission (IBWC) is requiring courier services for the Nogales International Wastewater Treatment Plant (NIWTP). Courier services shall be provided once a day between four and seven days a week; however NIWTP does not guarantee a minimum or maximum courier delivery days in any given week.

1.2 LOCATION

The USIBWC NIWTP is located in Rio Rico, Santa Cruz County, just north of Nogales, Arizona. The treatment plant is situated between the Santa Cruz River that is to the east and Arizona Highway 19 to the west. There is a railroad track between the highway and the treatment plant.

1.3 SCOPE OF WORK

A. The vendor shall provide door to door courier service from the Nogales International Wastewater Treatment Plant to a specified laboratory in Tucson, Az. The vendor shall pick up samples from the NIWTP in accordance with the following schedule:

• Between 10:30 am and 11 :00 am Monday through Friday

• Between 8:30 am and 10:00 am Saturday through Sunday

• Alternative times by agreement with the NIWTP authorized staff.

B. The vendor representative shall arrive at the NIWTP each day according to the preceding schedule unless notified by NIWTP of cancellations or changes. All cancelations will be provided by 9:00 am twenty-four (24) hours prior to the scheduled pickup. Cancelations can be made either by telephone or e: mail. The vendor representative shall be required to sign the "pick up" log located in the USIBWC laboratory.

C. The Chain ofCnstody (COC) sheet must be completed with the date, the actual time the vendor made the pickup, and an authorized signature of a representative.

D. The vendor shall deliver the samples and the Chain of Custody sheet to the specified laboratory in Tucson, Arizona within two (2) hours from the pickup time.

E. Tucson laboratory (drop off location: 4585 S. Palo Verde Rd, Ste 423, Tucson, AZ 85714 F. Packages to be delivered are in coolers with ice and samples inside (18” x 18” x 32” approximately). May be up to five containers at a time, there may be occasions when more than one trip per day is needed (i.e. for supplies).

G. Special handling protocols include: chain of custody documentation which accompanies each container, and some samples need to be delivered within six hours max.

H. The vendor shall have one point of contact for customer support available between 7:30 am and 4:00 pm Monday through Friday and 7:30 am to 9:30 am Saturday/Sunday to aid in tracking packages and receiving information.

I. NIWTP shall provide one point of contact between 7:30 am and 4:00 pm Monday through Friday and 7:30 am-9:30 am Saturday/Sunday for tracking packages and informing vendor of cancelations or changes.

J. The vendor shall provide an invoice on a monthly basis. Invoices are to include the following information: name and address of vendor; invoice date and invoice number;

contract number; and description of quantity, unit of measure, unit price and extended price of services perfonned. Invoices shall be submitted via e: mail to invo ices@ibwc. gov.

K. A site visit is recommended, although not required.

This contract shall include one (1) base year and four ( 4) option years.

1.4. Period of Performance:

Base Year-March 1, 2018- September 30, 2018 Option Year One (1)-October 1, 2018- September 30, 2019 Option Year Two (2)-0ctober 1, 2019-September 30, 2020 Option Year Three (3) -October 1, 2020- September 30, 2021 Option Year Four (4)-October 1, 2021 -September 30, 2022

1.5 Access to Site:

NIWTP is a restricted facility; and access for service shall be in accordance with existing USIBWC's procedures.

1.6 POC for the USIBWC-Nogales Field Office

Lorenzo Ortiz, Asst. Area Operations Manager USIBWC -Nogales Field Office 865 Rio Rico Industrial Park Rio Rico, Az 85648