Quality_and_Purchase_Requirements.doc

Quality and Purchase Requirements

Bond Bldg.:

Product Description

Product Criteria

Please insert the following into the contract and or SOW:

1. Certificate of Compliance (C of C)

Supplier shall provide a certification with each shipment to attest that the parts, assemblies, subassemblies, or detail parts conform to the Order requirements. When applicable, the true manufacturer’s, lot, batch, date code, and/or serial number must appear on the certification. Certification must contain the following:

• Customer’s Order number

• Product name

• Part and Serial number

• Name and address of manufacturing or processing location

• Manufacturer’s lot, batch, date code

• Quantity and unit of measurement (each, box, case, gallons, etc.)

• Be signed and dated by an official of the company.

2. Test Reports

Supplier shall submit a test report with the shipment that certifies test requirements were in accordance with drawings and/or specifications.

3. Dimensional Inspection or Assembly Inspection Reports

Supplier shall provide objective evidence of dimensional or assembly inspections with each shipment that indicate articles on this order are in conformance with drawing or other specifications. Records shall

4. Calibration System

The Supplier shall have a documented calibration system that meets the requirements of American National Standard Institute (ANSI)/National Conference of Standards Laboratories (NCSL) Z540-1, General Requirements for Calibration Laboratories and Measuring and Test Equipment.

5. Processes and Products

The Supplier will notify the customer of proposed changes in process definition and, will obtain approval from the customer prior to implementing the change. Changes affecting processes, production equipment, tools and programs shall be documented. Procedures shall be available to control their implementation

This statement shall also apply to Supplier designated “critical processes” that have been sub contracted.

6. Quality Requirements for lower tier suppliers

Supplier shall ensure that applicable requirements of this order are applied to any lower tier supplier.

7. Government Right of Access

The Government has the right to inspect and test all supplies called for by the contract, to the extent practicable, at all places and times, including the period of manufacture, and in any event before acceptance. The Government shall perform inspections and tests in a manner that will not unduly delay the work. The Government assumes no contractual obligation to perform any inspection and test for the benefit of the Contractor unless specifically set forth elsewhere in this contract.

If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties. Except as otherwise provided in the contract, the Government shall bear the expense of Government inspections or tests made at other than the Contractor’s or subcontractor’s premises; provided, that in case of rejection, the Government shall not be liable for any reduction in the value of inspection or test samples.

8. Nonconforming Material

Per this requirement the customer grants no authority to disposition product or process nonconformance’s to the Supplier or it’s sub-tier suppliers. Repair is not allowed under this clause.

Nonconformance’s shall be reported to the customer as soon as it is detected and determined not to be re-workable and may be salvageable. When notification is required, notification shall be within 3 working days after the nonconformance is discovered. This requirement applies to all procurements.

9. Special Process Certification

Certain special processes are required to comply with this contract. Special processes shall be performed only by sources that have been surveyed and qualified / approved, by the supplier and / or the Customer, to perform those processes. The contractor shall provide to the Customer upon request all documentation showing evidence of special processor qualification and/or certification to perform special manufacturing, assembling, and test processing as required by the contract. Supplier may elect to use only Customer approved sources.

A special process certification shall be provided with each shipment of item(s) delivered on this contract. Special Process Certifications may be in supplier format and shall include the following:

• Customer’s Order number

• Part number(s)

• Serial and/or lot numbers, of the hardware processed (if applicable)

• Material process specification & revision

• Objective evidence demonstrating compliance with the applicable process, (i.e. temperature charts and

• Hardness test results for heat treatment, destructive test results, etc.....)

• A certification stating the special process was performed per the applicable drawing/specification requirements

• Supplier ’s name and address

• When special processor is other than the Supplier, provide a certification of compliance from the special processor stating the special process was performed per the applicable drawing/specification requirements. Certifications must include the processor’s name, address and be signed and dated by a company official

• Each certification must be signed and dated by a company official of the Supplier and/or Processor attesting to the acceptance of the processes performed to the required specification(s)

The supplier shall retain all records associated with the selection and approval of supplier approved special process providers. Per contract or regulatory agency requirements, these records shall be made

10. Nondestructive Inspection (NDI)/Nondestructive Test (NDT) Certification

Supplier will include with each shipment a certificate for the NDI/NDT performed. As a minimum, the certification shall contain the following information:

• Customer’s Purchase Order / Contract number

• Name and address of the Company performing NDI/NDT

• Date of Inspection

• Quantity of parts tested by part number

• Specification or other requirement defining the NDI/NDT acceptance / rejection criteria

• Inspector/name/stamp and NDI/NDT certification level

• NDI/NDT specification including revision

• Material or item identification (part number, heat lot number, Foundry Record (FR) number

• Material or item traceability (serial number, lot number, batch number, lot/date code)

• Inspection results (accept/reject)

• Reference to previous NDI/NDT reports for repair/rework if applicable

• Reference to attached recordings i.e., films or photographs if applicable

A record of the procedures or techniques used and actual results shall remain on file for at least five years after shipment to Customer and shall be furnished to Customer upon request. These records shall include all information required in the previous paragraph as well as acceptance / rejection criteria, and related test instrument data used in the NDI/NDT process.

11. Record Retention

Supplier and Supplier's Subcontractors shall maintain verifiable objective evidence of all inspections and test performed, results obtained and dispositions of non-conforming articles. These records shall be identified to associated articles, including heat and lot number of materials, unit or lot serialization and made available to Customer and/or Government Representatives upon request and shall be retained in a safe, accessible location for a period of ten (10) years after date of delivery as defined in the contract.

12. ISO 9001:20015 Quality Management Systems-Requirements

“The Supplier shall have a quality program that complies with International Supplier for Standardization document ISO9001:2008 - Quality Management Systems-Requirements.”

Third party certification / registration are not required.

13. Nonconformance Approval

Any deviation from drawings, specifications, SOW’s, or other requirements specified on the purchase order, must be approved by the customer in writing. If approved, a copy of the nonconformance report shall accompany the shipment.

14. The Contractor shall include the following statement in all subcontracts and purchase orders placed by it in support of this contract, without exception as to amount or subcontract level:

"FOR USE IN HUMAN SPACE FLIGHT; MATERIALS, MANUFACTURING, AND WORKMANSHIP OF HIGHEST QUALITY STANDARDS ARE ESSENTIAL TO ASTRONAUT SAFETY.

IF YOU ARE ABLE TO SUPPLY THE DESIRED ITEM WITH A HIGHER QUALITY THAN THAT OF THE ITEMS SPECIFIED OR PROPOSED, YOU ARE REQUESTED TO BRING THIS FACT TO THE IMMEDIATE ATTENTION OF THE PURCHASER."

JSC Form JF2422 (Rev July 28, 2008) (MS Word October 2006)