80MSFC21R0015 DRFP Industry Day.pdf

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

GEORGE C. MARSHALL SPACE FLIGHT CENTER

MARSHALL SPACE FLIGHT CENTER, ALABAMA 35812

INDUSTRY BRIEFING

NASA Financial Support Services (NFSS)

Draft Request for Proposal (DRFP) # 80MSFC21R0015

September 24, 2021 1

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Introduction

Rhega Gordon

Welcome

Purpose of the industry briefing:

Highlight acquisition requirements Highlight key/unique aspects of the solicitation Serve as an aid in preparation of proposals

Welcome

September 24, 2021 NASA Financial Support Services (NFSS)

Introduction and Welcome Rhega Gordon

Ground Rules Tiffani Danner

Requirements & Functional Overview Tiffani Danner

Procurement Overview Ryan Hardy

Price/Cost Templates Overview Kim O’Donnell

Concluding Remarks Tiffani Danner

Agenda and Presenters

♦ Ensure all microphones are muted.

♦ No video/voice recording.

♦ Remarks and explanations at this industry briefing do not qualify the terms of the solicitation (i.e., the solicitation rules).

Ground Rules

♦ Comments and questions regarding the DRFP shall be submitted in writing to the procurement point of contact designated in the provision entitled MSFC 52.205‐90, Designated Point of Contact.

♦ No oral questions will be addressed during the presentation. Submit all questions in writing to the designated procurement point of contact.

♦ An assessment of all comments and questions will be made by the Government.

♦ Incorporation of industry comments and questions in the Final RFP is at the discretion of the Government. Changes between the Draft RFP and the Final RFP will be identified in the Final RFP change log.

Comments and Questions

♦ All NFSS DRFP and Industry Day questions/comments shall be electronically submitted to the Contracting Officer no later than 6:00 p.m. Central Time, Monday, September 27, 2021, as specified in MSFC 52.205‐90, Designated Point of Contact.

♦ The industry briefing charts and a list of firms attending the industry briefing will be posted to www.sam.gov

Comments & Questions (con’t)

Requirements & Functional Overview

Tiffani Danner

NFSS SEB Chair

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The purpose of this briefing is to highlight key requirements of the DRFP in order to facilitate a greater understanding of the pending acquisition.

The NFSS requirement will provide an enterprise solution approach to implement a community of best practices, streamline financial processes, and establish an efficient enterprise operating model to meet current and future mission needs.

Program Overview (1 of 2)

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The resulting contract will provide financial support services and related support services primarily:

Ames Research Center (ARC), Mountain View, CA;

Armstrong Flight Research Center (AFRC), Edwards, CA;

Glenn Research Center (GRC), Cleveland, OH;

Johnson Space Center (JSC), Houston, TX;

Kennedy Space Center (KSC), Merritt Island, FL;

Marshall Space Flight Center (MSFC), Huntsville, AL; and Stennis Space Center (SSC), Bay St. Louis, MS

All Centers have the flexibility to use this contract.

Program Overview (2 of 2)

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Current services are outlined in the table below and as summarized in Attachment L‐4, Background and Historical Information of the DRFP.

*WYE count includes financial services only for FY21 (as of February 2021). Some of these contracts include services other than financial services in totality.

**Transitioned to JSC BMS contract in 2020

Background and Historical Information (1 of 2)

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Eastern Time Zone

Central Time Zone

Pacific Time Zone

Financial Analysis and Business Support Services II (FABSS‐II) and Technical Information, Administrative and Logistics Services II (TIALS II)

Financial Support Services (FSS)

Business Management Services (BMS)

Kennedy Institutional Support Services (KISS) IV.

Background and Historical Information (2 of 2)

Current Financial Service Contracts

Reference DRFP Attachment J‐1, Performance Work Statement

(PWS).

Performance Work Statement (1 of 3)

1.0 Introduction

2.0 Contract Phase‐In/Phase‐Out 3.0 Contract Management 4.0 Contract Work Elements 5.0 Security: Compliance with Security Requirements

3.1 Contract Administration

System (CAS)

3.2 Contract Management and

Administration

3.3 Planning and Control

3.4 Facilities

3.5 Access to Sensitive and

Proprietary Data

3.6 Financial Management

3.7 Vacancy Credits (Addendum

to Invoicing)

3.8 Records Management

3.9 Section 508 Standards

Applicability

4.1 Resource/Financial

Management

4.2 Accounting

4.3 Quality Assurance Services

4.4 Travel and Conference

Administration Support

4.5 Financial Management

Business Information Services

4.6 Special Financial Analysis

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2.1 Phase‐In

2.2 Phase‐Out

The purpose of the PWS is to set forth continuing requirements in support of the Agency and Center Chief Financial Officers (CFOs), as well as NASA missions, programs, projects, and institutional offices.

Work elements will be performed under this contract include:

Resource/Financial Management Accounting Quality Assurance Services Travel and Conference Administration Support Financial Management Business Information Services Special Financial Analyses

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Performance Work Statement (2 of 3)

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In support of PWS activities, it is expected that contractor personnel will work across NASA Centers to promote work synergies, share information, and build a community of best practices.

The contractor will provide support in a responsive, integrated, and communicative manner.

The contractor will strive to continuously improve collaboration, establish and maintain effective partnerships, and provide consistent high‐quality services across the NASA enterprise.

The contractor will also establish and maintain team‐oriented working relationships at all levels in the organization.

Performance Work Statement (3 of 3)

PWS Technical Requirements

The technical requirements for this solicitation are provided Section 4.0 of Attachment J‐1.

The contractor will develop and implement a sound enterprise management approach which stresses adaptability and flexibility to ensure a strong technical foundation.

Labor categories and descriptions necessary to meet the requirements are specified in Attachment J‐7, Rates Schedule and Labor Categories, Schedule D, Labor Category Descriptions.

Historical and Projected work year equivalents (WYEs) requirements as outlined within the PWS are provided in Attachment L‐2, Anticipated NFSS FY23 WYEs, and Attachment L‐4, Background and Historical Data.

IDIQ Task Orders (TO) Requirements

A 90‐day phase‐in task order will be executed concurrent with contract effective date.

At completion of the 90‐day phase‐in period, work is anticipated to be initiated via IDIQ task order(s) for ARC, AFRC, GRC, JSC, KSC, MFSC, and

SSC.

All TO scope will be controlled by means of work packages (WPs) and sub‐WPs issued using a Government‐provided electronic contract administration system (CAS).

TO and WPs may support multiple Centers, missions, programs, projects, and/or organizations, thus demanding significant flexibility and responsiveness in the deployment of the workforce.

Contract Administration System (1 of 2)

The contractor will utilize a Government‐provided electronic CAS, in accordance with Attachment J‐4, Contract Administration System, to facilitate contract administration and oversight for the contract, as well as plan, organize, direct, and control discreet bodies of work.

NASA and the contractor will use the CAS for requesting new work, revising existing work, financial planning, reporting price and actuals, and technical performance feedback collection.

The Government intends to utilize the iSite Contract Management Portal (iSiteCMP) as the CAS application, which is a comprehensive, cloud based, tool used to facilitate a wide range of contract administration functions.

CAS training on the Government‐provided tool will be conducted immediately following initiation of phase‐in period.

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A conceptional work package creation and revision process is provided in Attachment J‐4.

The process may be further refined through contract performance.

The contractor will assist the Government in the configuration of the CAS tool during phase‐in as outlined in Section 2.1 of Attachment J‐1.

The CO will be responsible for modifying and awarding WPs, as well as obligating funds.

Contract Administration System (2 of 2)

Contract Work Breakdown (CWBS) Structure

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Work Package (WP) Sub-WP aaa.bb.cc.dddd.ee.fff

LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 LEVEL 5 LEVEL 6

MSF.01.02.SLSX.62.700

☑ LEVEL 4: Customer

• Example: SLS Program

☑ Level 5 Performing Location

• Example: 62 MSFC

☑ LEVEL 6: ACTIVITY IDENTIFIER (Track Different Activities ‐‐ Center/Program/Project determined)

• Example: 100 Integration; 200 SEI; 300 Stages; 400

MAF; 500 EUS; 600 SSE; 700 BOO

The contractor will utilize a CWBS structure for identification and tracking of financial information as identified in Attachment J‐9, Contract Work Breakdown (CWBS) Structure.

The following notional CWBS identifies a minimum of six levels.

✅ LEVEL 1: Requiring/Funding Center

• Example: MSF, ARC, JSC

✅ LEVEL 2: Work Element

• Example: 01 Resource Mgt, 02 Accounting, 03

Travel and Conference Admin

✅ LEVEL 3: Contract Type or CLIN

• Example: 02 Fixed Price/CLIN 002

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Procurement Overview

Ryan Hardy

Contracting Officer

Contract information:

Contract Type: Commercial services indefinite‐delivery, indefinite‐ quantity (IDIQ) with firm‐fixed‐price (FFP) and cost‐plus‐fixed‐fee (CPFF) task orders. The preponderance of work will be FFP.

NAICS Code: 541219 ‐ Other Accounting Services with a size standard of $22M.

This acquisition is designated as a total small business set‐aside.

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Contracting Approach

NASA Financial Support Services (NFSS)

Contract will include a 90‐day phase‐in period, a two‐year base period, and three two‐year option periods.

The contract maximum potential ordering value is $480.15M.

Period of Performance and Maximum Potential Value

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*Unused IDIQ contract value from any exercised contract period may be rolled forward to a subsequent period, without change to the maximum potential NTE value.

CLIN Structure

*Note 1: Phase‐In task order will be executed concurrent with contract effective date.

**Note 2: As options are exercised, contract value and period of performance will be reallocated from CLINs 004‐009 to Base Period CLINs 002 and 003.

Phase‐In will be no longer than 90 days and executed concurrent with the contract effective date. Full assumption of contract responsibilities will be effective following conclusion of phase‐in period.

Phase‐in activities will be via a FFP TO referencing the awarded contract and the selected offeror’s proposed phase‐in plan.

The phase‐in price will be proposed and shall not exceed $150,000.

Contract Phase‐In (1 of 2)

Phase‐in requirements include:

No disruption of service at hand over.

Qualified and badged staff ready to assume performance.

DRDs required during Phase‐in:

• DRD 1747CD‐001 ‐ Employee Location Listing

• DRD 1747MA‐001 ‐Management Plan

• DRD 1747MA‐004 ‐ Contract Work Breakdown Structure (CWBS) Crosswalk

• DRD 1747MA‐005 ‐ Cost Reports

• DRD 1747MA‐006 ‐Work Year Equivalent (WYE) Report

• DRD 1747MA‐009 ‐ Quarterly Contract Status Report

• DRD 1747SA‐001 ‐ On‐site Safety, Health, and Environmental (SHE) Plan

Contract Phase‐in (2 of 2)

NFSS Section J Attachments

*IBR – Incorporated By Reference

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DRD Number Data Type Title CD ‐ Contractual Data

1747CD‐001 3 Employee Location Listing EE ‐ Environmental

1747EE‐001 2 Environmental Compliance Report MA ‐Management

1747MA‐001 1 Management Plan 1747MA‐002 1 Organizational Conflict of Interest (OCI) Plan 1747MA‐003 2 Re‐Procurement Data Package 1747MA‐004 2 Contract Work Breakdown Structure (CWBS) Crosswalk 1747MA‐005 2 Cost Reports 1747MA‐006 2 Work Year Equivalent (WYE) Report 1747MA‐007 2 Standard Operating Procedures (SOP) 1747MA‐008 3 Financial Management Report (533M and 533Q) 1747MA‐009 3 Quarterly Contract Status Report 1747MA‐010 3 Work Package Activity Reports 1747MA‐011 3 Performance Requirements Summary (PRS) Monthly Status Report

SA ‐ Safety 1747SA‐001 2 On‐site Safety, Health, and Environmental (SHE) Plan 1747SA‐002 3 On‐site Mishap Reporting and Safety Statistics Reports

The NFSS Data Requirements Description (DRDs) for this solicitation are provided in Attachment J‐2, Data Requirements Description (DRDs).

Data Procurement Document (DPD)

Contractor performance will be evaluated in accordance with Attachment J‐3, Performance Requirements Summary (PRS), and reported in accordance with DRD 1747MA‐011, Performance Requirements Summary (PRS) Monthly Status Report.

The PRS establishes acceptable performance levels (APLs) in relation to NFSS contract requirements in accordance with MSFC 52.237‐ 92, Deductions for Failure to Meet Acceptable Performance Levels.

A PRS for FFP and CPFF task orders, identified in Attachment J‐3, establishes APLs at the contract level.

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Performance Requirements Summary (1 of 3)

Performance Requirements Summary (2 of 3)

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Seven performance measurement standards have been established at the contract level as follows:

Provide contractor staff at no less than the minimum stated qualification requirement levels.

Provide timely responses to TO requests and revisions.

Timely delivery of Data Requirements Description (DRD) submissions.

Accurate delivery of DRD submissions.

Provide services that continuously improve collaboration, establish and maintain effective partnerships, and provide consistent high‐quality services across the NASA enterprise.

Provide and maintain team‐oriented working relationships at all levels in the organization.

Provide and maintain a qualified and experienced workforce in order to fulfill contract requirements.

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Surveillance methods will utilize, but not be limited to, the following to monitor and determine compliance:

DRD 1747MA‐005, Cost Reports DRD 1747MA‐008, Financial Management Report (533M and 533Q) DRD 1747MA‐009, Quarterly Contract Status Report DRD 1747MA‐010,Work Package Activity Report DRD 1747MA‐011, PRS Monthly Status Report Attachment J‐4, Contract Administration System Attachment J‐7, Rates Schedule and Labor Categories

In addition to any PRS deductions, the contractor will credit the Government for unfilled positions in accordance with Attachment J‐1 and Section 3.7, Vacancy Credits (Addendum to Invoicing).

Performance Requirements Summary (3 of 3)

Required on‐site training for employees and subcontractors will be the responsibility of the contractor and in accordance with Center‐ specific requirements.

NASA is not obligated to provide job training to contractor personnel.

Standard office equipment (e.g., computer workstations) will be provided in accordance with Attachment J‐6, Installation‐Provided Property and Services, and NFS 1852.245‐71, Installation‐Accountable Government Property.

Training and Equipment

This acquisition may give rise to a potential OCI (i.e., unequal access to information). Based on the requirements in Attachment J‐1, the offeror shall identify known or potential OCIs and include in its OCI plan, along with resolutions to the known or potential OCIs.

The OCI plan will not be evaluated as part of Mission Suitability but will be assessed as an eligibility requirement for award in accordance with MFSC 52.209‐93, Notice of Potential Organizational Conflicts of Interest, and DRD 1747MA‐002, Organizational Conflict of Interest (OCI) Plan.

If the submitted OCI plan cannot be made acceptable to the Government, the offeror will be considered ineligible for award.

The offeror shall provide a list of all current NASA contracts and subcontracts to aid the Government in the assessment of known or potential OCIs.

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Organizational Conflict of Interest

An ostensible subcontractor is a subcontractor that performs primary and vital requirements of a contract or a subcontractor upon which the contractor is unusually reliant.

To ensure compliance with the Small Business Administration’s (SBA) Ostensible Subcontractor Rule (reference 13 C.F.R. § 121.103 for how the SBA determines affiliation), all aspects of the relationship between the offeror and any proposed subcontractor(s) should be considered to ensure the proposed subcontracting arrangement(s) is in compliance.

A violation may result in an offeror being determined ineligible for award by the SBA which is considered the final authority for determining compliance with the requirements of this rule.

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Ostensible Subcontracting Rule

Limitation of Future Contracting, Section H.

Commercial item clauses are included within the DRFP and are therefore applicable. Additional cost reimbursement clauses are included and only apply to CPFF task order/work packages issued.

Center specific clauses delineated in the contract will apply to efforts performed at the specified Center.

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Special Clauses

FAR 52.215‐1, Instructions to Offerors‐ Competitive Acquisitions, indicates that the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price/cost and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Special Provisions

Submittal no later than December 24, 2021, 2:00 p.m. Central Time.

Volumes to be submitted (see Section L):

Volume I ‐ Mission Suitability Volume II ‐ Price/Cost Volume III ‐ Past Performance Volume IV ‐ Contract (i.e., All Section A through J pages and attachments provided in the solicitation as well as Section K, Representations, Certifications, and Other Statements of offerors)

The delivery of the Past Performance volume is requested prior to the specified due date and time for receipt of proposals. However, early submission is neither required nor a pre‐requisite for proposal submission, provided that all volumes are submitted prior to the date and time specified above.

The offeror must submit a complete proposal on time and ensure all required fill‐ins, as highlighted in yellow, in the RFP are completed.

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Proposal Submission Guidelines (1 of 3)

♦ Page Limitations:

♦ The proposal should be carefully reviewed for RFP instructions regarding exclusions from the page limitations (e.g., formatting, margins).

♦ Information that can be construed as belonging in a page‐limited volume but is submitted in an unlimited page volume will be counted against the page‐ limited volume.

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Proposal Submission Guidelines (2 of 3)

Volume I ‐ Mission Suitability 65 Pages (No exclusions)

Volume II ‐ Price/Cost Unlimited

Volume III ‐ Past Performance 30 Pages (No exclusions)

Volume IV ‐ Contract Unlimited

♦ Proposal Delivery:

In accordance with Electronic Submission of Proposals – Proposal Marking And Delivery Through NASA’S EFSS BOX. The offeror shall submit its proposal via NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform.

If any problems are experienced with the EFSS Box system (e.g., login, file transfer), please email MSFC‐NFSSProcurement@mail.nasa.gov as soon as possible.

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Proposal Submission Guidelines (3 of 3)

A best value tradeoff process will be performed between the factors of Mission Suitability, Price/Cost, and Past Performance.

In accordance with FAR Subpart 15.304(e), the relative importance of these factors is:

Mission Suitability is considered significantly more important than Price/Cost. Price/Cost is more important than Past Performance.

Mission Suitability and Past Performance, when combined, are considered to be significantly more important than Price/Cost.

Evaluation Factors for Award

Subfactor 1: Management and Technical Approach (MTA):

MTA‐1: Management Approach and Structure MTA‐2: Contract Administration System (CAS) Approach MTA‐3: Subcontracting Approach MTA‐4: Technical Approach MTA‐5: Phase‐In Approach MTA‐6: Management and Technical Risk Approach Assessment

Subfactor 2: Staffing and Total Compensation (STC):

STC‐1: Staffing Approach STC‐2: Total Compensation Plan STC‐3: Staffing and Total Compensation Risk Approach Assessment

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Mission Suitability Factor (1 of 3)

Subfactor Points

Management and Technical Approach 600

Staffing and Total Compensation 400

Total 1,000

The offeror shall provide a detailed compliance matrix that cross‐ references the offeror’s numbering structure and corresponding volume page number with all requirements associated with each subfactor.

Assists offerors in ensuring that no Government requirement is overlooked.

Assists the Government in evaluating the offeror’s response to each requirement.

The proposed management and technical approach (MTA) shall address the offeror’s approach to include, but not limited to:

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Mission Suitability Factor (2 of 3)

Managing work across a diverse geographical range

Managing requirements within a dynamic/evolving environment

Incorporating efficiencies Subcontracting arrangements

Managing work packages Understanding of contract technical requirements Approach to phase‐in Overall MTA risk assessment

The proposed staffing and total compensation (STC) shall address the offeror’s approach to include, but not limited to:

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Mission Suitability Factor (3 of 3)

Implementing an enterprise solution with recognized efficiencies

Providing a qualified and flexible workforce

Attracting and retaining a qualified workforce through the life of the contract

Adequacy of total compensation plan and impact of proposed compensation approach on intended incumbent capture

Overall STC risk assessment

There are skills, experience, and stability resident within the incumbent workforce that the Government views as vital to the continued success of the OCFO/NFSS mission. Professional compensation will be evaluated in accordance with FAR 52.222‐46, Evaluation of Compensation for Professional Employees, and NFS 1852.231‐71, Determination of Compensation Reasonableness.

Submit no more than five referenced contracts and/or subcontracts, including those of any proposed subcontractors.

Note: At least two past performance references should be for the offeror.

Past Performance is limited to contracts (or subcontracts) held within five years of the due date for receipt of proposals

Each referenced contract shall have a minimum of one year of performance within the five‐year period.

Performance of any effort outside the five‐year period will not be evaluated.

This factor will not be numerically scored but assigned a confidence level rating. A rating of Neutral will be assigned for an offeror without a record of relevant past performance (FAR Subpart 15.305(a)(2)(ii) and (iv).

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Past Performance Factor

Offerors will not be required to submit a Safety, Health, and Environmental (SHE) Plan with their proposal.

The draft plan is required no later than 60 days after commencement period of CLIN 001, phase‐in period, to allow NASA time for review and approval before contract start.

The SHE plan will be reviewed annually and updated as required.

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Safety, Health, and Environmental Plan

Note: All dates are subject to change and are to be used for planning purposes only.

Please note time deadlines for submission of proposals as noted in MFSC 52.215‐91, Due Date for Receipt of Proposals or Quotations.

Anticipated Schedule

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Draft RFP Released September 17, 2021 (actual)

Industry Briefing September 24, 2021 (actual)

Final RFP Released November 24, 2021

Proposals Due December 24, 2021

Competitive Range Determination (if applicable) July 06, 2022

Contract Award November 23, 2022

Phase‐In Start December 01, 2022

Contract Effective Date March 01, 2023

Labor Relations

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Things to Consider…

As a prospective contractor you are liable for the proper interpretation, application, implementation and administration of the mandatory provisions of the Service Contract Labor Standards (SCLS).

You must take appropriate action when preparing your offer to ensure compliance with the SCLS and that your corporate policies are compliant with the spirit and intent of the law.

Work with your staff and subcontractors to ensure familiarity with SCLS requirements.

Ensure correct usage of Wage Determinations (WDs).

In compliance with the SCLS statue and the regulations of the Secretary of

Labor (29 CFR part 4), NFSS has identified three SCLS labor categories expected to be employed under the contract:

Financial Technician I, II, and III.

Assembling a Good Proposal (1 of 3)

Conduct adequate research. Have you:

Thoroughly read the entire solicitation?

Asked about any ambiguities?

Taken advantage of available on‐line guidance to help assemble a quality proposal?

Performed adequate due diligence to understand the current operational environment?

Ensure compliance with solicitation requirements ‐

If the Government asked for it, provide it.

Abide by page count, font size limitations, and other restrictions. Do not have material returned unread or not evaluated.

Remit a complete proposal on time.

Submit your best offer as the Government can award without discussions.

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Assembling a Good Proposal (2 of 3)

Ensure compliance with solicitation requirements (continued)

Sign the Standard Form (SF) 1449.

Submit a complete RFP compliance matrix. Tell us where we can find your response to our requirement in your proposal.

Ensure System for Award Management (SAM) data is up‐to‐date.

Ensure all team members are Equal Employment Opportunity and VETS‐ 4212 reporting requirement compliant, as applicable.

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Assembling a Good Proposal (3 of 3)

Ensure compliance with solicitation requirements (continued)

Acknowledge all RFP amendments, if any. Failure by the offeror to acknowledge receipt of all amendments, either on the SF 1449, Solicitation/Contract/Order for Commercial Items, or transmittal letter by the due date for receipt of proposals may result in a determination that the proposal is unacceptable and therefore ineligible for award.

Place requested information in the correct proposal volume.

Double check all proposal volumes for blank or missing pages.

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Price/Cost Forms Overview

Kim O’Donnell Pricing Team Representative

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All offerors shall submit a Price/Cost volume. Additionally, in accordance with FAR 15.404‐3(c)(2), all proposed subcontractors, to include interdivisional and/or intra‐ company effort with 10% or more of total anticipated NFSS FY23 WYEs for the Agency as identified in Attachment L‐2, Anticipated NFSS FY23 WYEs, over the life of the contract shall submit a complete Price/Cost volume.

If a proposed subcontractor objects to providing their Price/Cost volume to the offeror they may submit it directly to the Government by the date and time provided in the RFP.

In accordance with FAR 16.301‐3, Limitations, offerors and applicable subcontractors shall have an adequate accounting system for identifying and segregating costs prior to award of a cost reimbursement task order/work packages (TO/WP).

Offerors and applicable subcontractors shall provide the audit report number and date of approval for their accounting system.

If a company's accounting system has not been approved, state “currently no approved accounting system” and prepare and submit a completed SF1408, Pre‐ award Survey of Prospective contractor‐Accounting System (Attachment L‐7), as part of this volume.

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Price/Cost Forms Overview

FIRM‐FIXED‐PRICE (FFP)

The Government will perform a price analysis of all responsive proposals received in accordance with FAR 15.305(a)(1) and FAR 15.404‐1, Proposal Analysis Techniques.

Consistency between the Mission Suitability factor and the Price factor volumes will be considered in determining if the offeror’s proposed price (Tab A‐1) is fair and reasonable. Additionally, failure by an offeror to provide all required Excel Pricing Model data (e.g., indefinite‐delivery, indefinite‐quantity (IDIQ) labor rates for all labor categories for all years of performance, for all Centers) could adversely impact the offeror’s Mission Suitability score or result in a determination that the proposal is unacceptable (see NFS 1815.305‐ 70(a)(3)).

The proposed Phase‐in service period, established as a separate firm‐fixed‐ price (FFP) contract line‐item number (CLIN) within the contract value, will be performed concurrent with contract effective date.

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Price/Cost Forms Overview (con’t)

COST‐PLUS‐FIXED‐FEE (CPFF)

Consistency between the Mission Suitability factor and the Cost factor volumes will be considered in determining if the offeror’s proposed costs (Tab A‐2) are reasonable and realistic. Additionally, failure by an offeror to provide all required Excel Pricing Model data (e.g., IDIQ labor rates for all labor categories for all years of performance, for all Centers) could adversely impact the offeror’s Mission Suitability score or result in a determination that the proposal is unacceptable.

The proposed cost, to include the offeror’s fully burdened IDIQ labor rates, will be assessed to determine reasonableness and realism. This factor, although not numerically scored, is relevant in determining the offeror’s understanding of the requirements of the solicitation and its resource requirements.

The Government will develop a probable cost based on evaluation of the proposed cost, to include the Offeror’s fully burdened IDIQ labor rates. Upward or downward adjustments may be made to the proposed cost as a result of the assessment of cost realism. This can include adjustments to all proposed direct and indirect costs. The probable cost will consider the unique aspects of the offeror’s total compensation approach.

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PRICE/COST EVALUATION

For evaluation purposes, the total proposed value will be established as the sum of :

(1) the proposed phase‐in services price;

(2) a calculated price/cost using the offeror‐provided Other Direct Cost Indirect Rates applied to a pre‐populated cost estimate, for the contract period of performance, including all options (Tab A‐1);

(3) an IDIQ price using the offeror‐provided fully burdened rates applied to a pre‐ populated estimate of labor hours for each labor category, for each Center, for the contract period of performance, including all options (Tab A‐1); and

(4) an IDIQ probable cost (Tab A‐1) using the offeror‐provided fully burdened rates applied to a pre‐populated estimate of labor hours for each labor category, for each Center, for the contract period of performance, including all options (Tab A‐2), Summary of Total Price/Cost.

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The offeror and applicable subcontractors must submit:

EPM – Excel Pricing Model

Government‐ provided model for submission of the price/cost (Attachment L‐ 1). The EPM will be utilized as the Government evaluation tool.

OPM – Offeror Pricing Model Offeror pricing model represents the source of input for the EPM and the pricing model that the company would submit if a Government template had not been provided.

• If an Offeror's or applicable subcontractor’s accounting system is not approved at the time of proposal submission, that company may use the EPM as its OPM. In this case, the submission of the EPM only will satisfy the requirement for submission of both EPM and OPM. Should there be discrepancies between the OPM and the EPM data, the EPM will take precedence and any discrepancies shall be clearly explained

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Excel Pricing Model (EPM) The EPM contains linking among the spreadsheets. However, use of external links

(source data not provided to NASA) of any kind is prohibited.

All electronic files associated with the EPM shall not contain hidden formulas or tables and shall not be locked or protected. The offeror shall not alter the Attachment L‐1 Price/Cost volume electronic spreadsheet file formats except for lengthening forms as appropriate or adjusting column widths, adding additional columns or rows, or correcting errors that would preclude the submission of an accurate proposal.

It is the offeror's responsibility to ensure that all data is properly accounted for in the price/cost proposal in order to ensure an accurate proposal.

The workbooks include highlighted cells in yellow for manual input.

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Attachment L‐1 EPM (Completed by offeror and applicable subcontractors):

Index ‐ Specific Instructions Tab A ‐ Summary of Total Contract Estimate Tab A‐1 Summary of Total Firm‐Fixed Price Tab A‐2 Summary of Total Cost Tab B ‐ IDIQ Firm‐Fixed‐Price Fully Burdened Labor Rate Development Tab C ‐ IDIQ Cost Reimbursement Fully Burdened Labor Rate Development Tab D ‐ Productive Hours Per WYE Conversion Table Tab E ‐ Schedule of Overhead, G&A, and Other Indirect Rates Tab F ‐ Fringe Benefit Rate Calculations/Details Tab G ‐ Personnel and Fringe Benefit Form

These Excel worksheets are linked to each other, and these links should not be broken.

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Attachment L‐1 EPM (completed by offeror only):

Tab H ‐ Schedule of Project Management Overhead Rate Tab I ‐ Development of Adjusted Subcontractor Fully Burdened

Rates (SFBR) with Offeror Burdens Tab J ‐ Composite IDIQ Fully Burdened Labor Rate Development (Firm‐Fixed

Price – Part A and Cost Reimbursement – Part B) Tab K‐1 FFP Composite IDIQ Rates Tab K‐2 CR Composite IDIQ Rates

These Excel worksheets are linked to each other, and these links should not be broken.

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Notes:

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Price/Cost Forms Overview (con’t)

NASA Financial Support Services (NFSS)

The offeror shall submit estimates at the rates anticipated to be utilized for the contract and performance thereunder as there will be no advantage in proposing unrealistically low costs or rates.

The RFP includes Government estimated values for Travel, Training and Other ODC. The values are fixed for the purposes of submitting the Price/Cost proposal and are prefilled in the EPM Tab A‐1.

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NASA Financial Support Services (NFSS)

Tab A – Summary of Total Contract Estimate:

This tab is designed to summarize the offeror's total contract estimates for proposed firm‐ fixed price (profit included) and cost and fee for the entire contract effort. These cells are linked to Tab A‐1 for the proposed firm‐fixed price and Tab A‐2 for the proposed cost reimbursement value. The offeror shall input their Phase‐in price in Cell C‐8. The resulting total Phase‐in price will be included in the total value of the contract base period and therefore factor as an element of the selection decision. No probable cost adjustments will be made to the FFP Phase‐in CLIN value.

RFP# Tab A Proposing Entity:

Offeror Name _______________________________________________________________ Required of the Prime Offeror

Base Year 1 Base Year 2 Option 1 Year 1

Option 1 Year 2

Option 2 Year 1

Option 2 Year 2

Option 3 Year 1

Option 3 Year 2 Total Price Reference

Phase‐in Price $1

Total FFP Labor $0 $0 $0 $0 $0 $0 $0 $0 $0 Tab A‐1

IDIQ ‐ Other Direct Cost $277,000 $279,000 $281,000 $283,000 $285,000 $286,000 $288,000 $291,000 $2,270,000 Tab A‐1

Total CR Labor $0 $0 $0 $0 $0 $0 $0 $0 $0 Tab A‐2

Total Contract Value $277,001 $279,000 $281,000 $283,000 $285,000 $286,000 $288,000 $291,000 $2,270,000

(For Evaluation Purposes) Summary of Total Price and Cost

Summary of Total Contract Estimate

This tab is designed to summarize the offeror's total proposed price (profit included) and cost and fee identified separately for the entire contract effort. These cells are linked to the supporting tabs within the workbook.

Tab A‐1 – Summary of Total Firm‐Fixed Price:

This tab is designed to summarize the offeror's total proposed firm‐fixed price (profit included) for all contract years. These cells are linked to the supporting tabs within the workbook. The offeror is responsible for inputting their burdens that will be applied to Government‐provided values to compute the IDIQ travel, training, and other direct cost.

RFP# Tab A-1 Proposing Entity:

Offeror Name _______________________________________________________________ Required of the Prime Offeror

Base Year 1 Base Year 2 Option 1 Year 1

Option 1 Year 2

Option 2 Year 1

Option 2 Year 2

Option 3 Year 1

Option 3 Year 2 Total Price WYE Base Yr 1 Base Yr 2

Option 1 Yr

Option 1 Yr 2

Option 2 Yr 1

Option 2 Yr 2

Option 3 Yr 1

Option 3 Yr 2 Total WYEs

Center AFRC $0 $0 $0 $0 $0 $0 $0 $0 $0 AFRC 19,750 19,750 19,750 19,750 19,750 19,750 19,750 19,750 158,000

ARC $0 $0 $0 $0 $0 $0 $0 $0 $0 ARC 93,750 93,750 93,750 93,750 93,750 93,750 93,750 93,750 750,000

GRC $0 $0 $0 $0 $0 $0 $0 $0 $0 GRC 66,250 66,250 66,250 66,250 66,250 66,250 66,250 66,250 530,000

JSC $0 $0 $0 $0 $0 $0 $0 $0 $0 JSC 47,800 47,800 47,800 47,800 47,800 47,800 47,800 47,800 382,400

KSC $0 $0 $0 $0 $0 $0 $0 $0 $0 KSC 45,550 45,550 45,550 45,550 45,550 45,550 45,550 45,550 364,400

MSFC $0 $0 $0 $0 $0 $0 $0 $0 $0 MSFC 115,500 115,500 115,500 115,500 115,500 115,500 115,500 115,500 924,000

SSC $0 $0 $0 $0 $0 $0 $0 $0 $0 SSC 19,800 19,800 19,800 19,800 19,800 19,800 19,800 19,800 158,400

Total FFP Labor $0 $0 $0 $0 $0 $0 $0 $0 $0 Total 408,400 408,400 408,400 408,400 408,400 408,400 408,400 408,400 3,267,200

Elements WYEs 222.0 222.0 222.0 222.0 222.0 222.0 222.0 222.0

Travel (Gov't Directed) $192,000 $193,000 $193,000 $194,000 $195,000 $195,000 $196,000 $197,000 $1,555,000 Training $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $160,000 Other ODC $65,000 $66,000 $68,000 $69,000 $70,000 $71,000 $72,000 $74,000 $555,000 Burden % $0 Profit % $0 Total ODC $277,000 $279,000 $281,000 $283,000 $285,000 $286,000 $288,000 $291,000 $2,270,000 Total FFP Price $277,000 $279,000 $281,000 $283,000 $285,000 $286,000 $288,000 $291,000 $2,270,000

Summary of Total Firm‐Fixed‐Price

IDIQ ‐ Other Direct Cost

FFP ‐ Fully Burdened Labor with Profit Hours

This tab is designed to summarize the offeror's total proposed price (profit included) identified separately for the entire contract effort. These cells are linked to the supporting tabs within the workbook.

September 24, 2021 NASA Financial Support Services (NFSS) 62

Tab A‐2 – Summary of Total Cost :

This tab is designed to summarize the offeror's total proposed cost and fee identified separately for the entire contract effort. These cells are linked to the supporting tabs within the workbook.

RFP# Tab A-2 Proposing Entity:

Offeror Name _______________________________________________________________ Required of the Prime Offeror

Base Year 1 Base Year 2 Option 1 Year 1

Option 1 Year 2

Option 2 Year 1

Option 2 Year 2

Option 3 Year 1

Option 3 Year 2 Total Price WYE Base Yr 1 Base Yr 2

Option 1 Yr 1

Option 1 Yr 2

Option 2 Yr 1

Option 2 Yr 2

Option 3 Yr 1

Option 3 Yr 2

Total WYEs

Center AFRC $0 $0 $0 $0 $0 $0 $0 $0 $0 AFRC 6,250 6,250 6,250 6,250 6,250 6,250 6,250 6,250 50,000

ARC $0 $0 $0 $0 $0 $0 $0 $0 $0 ARC 11,250 11,250 11,250 11,250 11,250 11,250 11,250 11,250 90,000

GRC $0 $0 $0 $0 $0 $0 $0 $0 $0 GRC 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 64,000

JSC $0 $0 $0 $0 $0 $0 $0 $0 $0 JSC 7,300 7,300 7,300 7,300 7,300 7,300 7,300 7,300 58,400

KSC $0 $0 $0 $0 $0 $0 $0 $0 $0 KSC 5,400 5,400 5,400 5,400 5,400 5,400 5,400 5,400 43,200

MSFC $0 $0 $0 $0 $0 $0 $0 $0 $0 MSFC 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 72,000

SSC $0 $0 $0 $0 $0 $0 $0 $0 $0 SSC 3,800 3,800 3,800 3,800 3,800 3,800 3,800 3,800 30,400

Subtotal $0 $0 $0 $0 $0 $0 $0 $0 $0 Total 51,000 51,000 51,000 51,000 51,000 51,000 51,000 51,000 #######

Fee on CR 0% $0 $0 $0 $0 $0 $0 $0 $0 $0 WYEs 27.7 27.7 27.7 27.7 27.7 27.7 27.7 27.7

Total CR Cost $0 $0 $0 $0 $0 $0 $0 $0 $0

Summary of Total Cost Reimbursement

Cost Reimbursement ‐ Fully Burdened Labor Hours

This tab is designed to summarize the offeror's total proposed cost and fee identified separately for the entire contract effort. These cells are linked to the supporting tabs within the workbook.

NASA Financial Support Services (NFSS)September 24, 2021

Tab B ‐ IDIQ Firm‐Fixed Price Fully Burdened Labor Rate Development (FBLR) :

This tab details the development of the fully burdened labor firm‐fixed rate by center. The offeror shall map their labor categories to the NASA provided standard labor categories for this procurement. The offeror shall then apply fringe benefit, overhead, Project Management Overhead (PMO), G&A, and profit to the base labor rate. The final burdened rate by category should be shown in the last column titled “FBLR.”

The tab shall reflect exempt and SCLS labor categories and map to the Labor Category Descriptions. The tab includes cells for escalation rates for each year (exempt labor categories only). The offeror shall manually input data where the cells are highlighted in yellow.

Tab C ‐ IDIQ Cost Reimbursement Fully Burdened Labor Rate Development This tab details the development of the fully burdened labor cost reimbursement labor rates by center. The offeror shall map their labor categories to the NASA provided standard labor categories for this procurement.

NASA Financial Support Services (NFSS)September 24, 2021

Tab D: Productive Hours per WYE Conversion Table:

This tab discloses the offeror’s and applicable subcontractor’s productive labor hours by contract year. This estimate shall be provided based on the typical productive and nonproductive hours per work year based on the offeror’s personnel and accounting policies and practices.

Tab E: Schedule of Overhead, G&A, and Other Indirect Rates:

This tab is designed to detail each overhead pool (e.g., labor overhead, material handling, and/or subcontract handling), G&A, and any other applicable indirect rates.

There are templates below the summary data that specify a breakout of specific cost accounts that are included in the individual cost pools. On the supporting data templates, provide cost history for the prior two fiscal years and current fiscal year (actuals and budgeted) and projected for the term of the contract.

The basis for projections of indirect rates shall also be provided with an explanation that demonstrates the impact that the award of this procurement will have on the expense pool and allocation base.

September 24, 2021

Tab F: Fringe Benefits/Payroll Additives Rate Development:

This tab is designed to detail the fringe benefit cost (e.g., Health, Dental, Retirement, Sick Leave, Bonus) and the payroll additives that are required by law.

Part A combines the payroll additive rate developed in Part B with the individual elements of fringe to obtain a fringe rate by year for each location.

Part B of this tab sums payroll additives by individual rate additive such as Federal Insurance Compensation Act (FICA) calculations, workman’s compensation application, unemployment tax, and any other additive the offeror considers applicable by location.

Part C designates information that will be used to determine the total compensation rate by labor category. This information is also reviewed to ensure that the offeror is meeting the minimum fringe per hour designed by the SCLS. The offeror shall demonstrate that the estimates for fringe benefits shown in this form are incorporated into their proposed contract cost and is consistent with the data provided in the Attachment L‐5, Total Hourly Compensation By Employee Category, form for each center. This tab can be repeated to reflect different locations and rates as applicable.

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Tab G: Personnel and Fringe Benefit Form:

This tab provides visibility by employee category into personnel policies and fringe benefits consistent with the Total Compensation Plan. Additionally, offerors and applicable subcontractors shall complete this form (which shall remain in Volume II – Price/Cost and therefore not count against the Mission Suitability page limitation). This form includes components of the offeror’s

TCP.

Tab H: Schedule of Program Management Overhead (PMO) Rate:

This tab is designed to provide the detail used to compute the PMO Rate. The labor categories identified are examples of what may be included in management overhead.

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68September 24, 2021 NASA Financial Support Services (NFSS)

Prime Offeror Only Project Management Overhead Rate Calculation Project Management Overhead Allocation Basis: i.e. DL & Fr Filled text represent examples only

Projected Projected Projected Projected Total Total Fiscal Fiscal Fiscal Fiscal Year Fiscal Fiscal Fiscal Fiscal Fiscal

WYE Hours 2022 2023 2024 2025 2026 2027 2028 2029 2030 Program Manager $0 $0 $0 $0 $0 $0 $0 $0 $0 Program Lead $0 $0 $0 $0 $0 $0 $0 $0 $0 Program Executive Assistant $0 $0 $0 $0 $0 $0 $0 $0 $0 List additional labor categories needed $0 $0 $0 $0 $0 $0 $0 $0 $0 List additional labor categories needed $0 $0 $0 $0 $0 $0 $0 $0 $0

Contract Management Expenses:

e.g.,Travel, ODC $1 $1 $1 $1 $1 $1 $1 $1 $1 List Total Pool Expenses $1 $1 $1 $1 $1 $1 $1 $1 $1 Application Base ($) $6 $6 $6 $6 $6 $6 $6 $6 $6

Prime Labor $3 $3 $3 $3 $3 $3 $3 $3 $3 Add Base elements i.e. (subs) $1 $1 $1 $1 $1 $1 $1 $1 $1 Add Base elements i.e. (subs) $1 $1 $1 $1 $1 $1 $1 $1 $1 Add Base elements i.e. (subs) $1 $1 $1 $1 $1 $1 $1 $1 $1

Offeror FY Rate (% ) 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

Schedule of Project Management Overhead Rate

Overhead Pool Cost Elements

PMO

Price/Cost Forms Overview (con’t)

Tab H: Schedule of Program Management Overhead (PMO) Rate Continued:

Note: Offeror proposed travel and ODC in support of the PMO overhead should be included in this tab.

This tab is provided as a means to adjust proposed subcontractor’s FBR/IDIQ rates by adding any additional offeror burdens to calculate a subcontractor fully burdened rate (SFBR).

The Offeror will input the subcontractor’s fully burdened rates from the subcontractor’s Attachment L‐1 Tab B & Tab C.

The offeror will input any additional burdens the offeror will apply to the subcontractor’s fully burdened rate to compute an adjusted subcontractor fully burdened rate.

The offeror may add rows as necessary, and this worksheet may be duplicated to identify multiple proposed subcontractor data.

Tab I: Development of Adjusted Subcontractor Fully Burdened Rates with Prime Offeror Burdens (to be completed by offeror only):

ADJUSTED ADJ ADJ ADJ ADJ ADJ ADJ ADJ

FBR1 Handling2 OTHER2 OTHER2 SBFR3 SBFR3 SBFR3 SBFR3 SBFR3 SBFR3 SBFR3 SBFR3 example: 0.0% 0.0% 0.0% Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Subcontractor A:

Accountant I $0.00 $0.00 $0.00 $0.00 $0.00 Accountant II $0.00 $0.00 $0.00 $0.00 $0.00 Accountant III $0.00 $0.00 $0.00 $0.00 $0.00 Accountant IV $0.00 $0.00 $0.00 $0.00 $0.00

NASA Labor Category

AFRC

Development of Adjusted Subcontractor Fully Burdened Rates (SFBR)

With Offeror Burdens

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Tab J‐1 thru J‐7: Composite IDIQ Fully Burdened Labor Rate Development (to be completed by offeror only).

Part A: FFP IDIQ Rate Development This tab is utilized to develop composite rates if the Offeror's teaming arrangement consists of multiple companies (e.g., Offeror and proposed subcontractor labor) to perform WYE duties. Indicate the percentage of participation proposed for each labor rate by offeror and subcontractor.

If the offeror proposes to have one company work 100% for a particular labor category, then indicate 100% in the tab. The offeror should fill out this tab using adjusted proposed subcontractor’s fully burdened IDIQ labor rates from Tab I and the Offeror FBR from Tab B (FFP Rates).

Columns M – T include prefilled hours. These hours are multiplied by the weighted rate in Columns A

– K, by year, in order to calculate an estimate of price or cost based on whether you are in the Part A (FFP) or Part B (CPFF) portion of this worksheet.

Columns

A ‐ K

Labor Mix NASA Standard Labor Category Usage Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8

Offeror 50% $10.00 $10.27 $10.55 $10.83 $11.12 $11.42 $11.73 $12.05 Subcontractor A 10% $8.00 $8.22 $8.44 $8.67 $8.90 $9.14 $9.39 $9.64 Subcontractor B 20% $9.50 $9.76 $10.02 $10.29 $10.57 $10.85 $11.15 $11.45 Subcontractor C 20% $9.00 $9.24 $9.49 $9.75 $10.01 $10.28 $10.56 $10.85

Sample Labor Category 100% $9.50 $9.76 $10.02 $10.29 $10.57 $10.85 $11.15 $11.45 Offeror 100% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

0% 0% 0%

Exempt Accountant I 100% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Tab J-1 AFRC

PART A

FFP Rates & Dollars Tab J-1 AFRC Tab J-1 AFRC

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8

250 250 250 250 250 250 250 250 $0 $0 $0 $0 $0 $0 $0 $0

Tab J-1 AFRC Tab J-1 AFRC Government Provided Hours Conversion to Total Dollars per Year

September 24, 2021

Tab J‐1 thru J‐7: Composite IDIQ Fully Burdened Labor Rate Development (to be completed by offeror only).

Part B: CPFF IDIQ Rate Development As explained above, this tab is utilized to develop composite rates. The percentage of participation proposed for each labor rate by company is indicated in order to weight the fully burdened labor rate.

Columns M – T include prefilled hours. These hours are multiplied by the weighted rate in Columns A – K,…