Attachment_J-A,_Project_Deliverables.pdf

NNASA/KSC SOLICITATION 80KSC0-18-R-0002

ATTACHMENT J-A PROJECT DELIVERABLES

Incidental deliverables (manuals, reports, plans, and other written documentation) to be provided under this contract are identified in this Attachment J-A. Nothing contained in this Attachment J- A shall relieve the Contractor from furnishing data called for by, or under the authority of, other provisions of this contract which are not identified and described in this Attachment J-A. The costs for data to be furnished in response to Attachment J-A are included in the firm-fixed price of this contract.

J-A-1 SUBMITTAL SCHEDULES (JAN 2017)

Scheduling requirements and submittal schedules shall follow the Unified Facilities Guide Specifications (UFGS) Section 01 32 01.00 10.

Per the UFGS, the preliminary Project Schedule shall be submitted within 15 calendar days after the notice to proceed (NTP) is issued.

As-built drawing status shall be included in all schedules.

Scheduling Software to be compatible with Primavera P6.

In addition to the UFGS submittal requirements, the Contractor shall provide the following additional submittals:

(1) A schedule of all shop drawings and technical submittals required by the specifications and drawings. The schedule will indicate the specification or drawing reference requiring the submittal; the material, item or process for which the submittal is required; the "SD" number and identifying title of the submittal; the Contractor's anticipated submission date and the approval need date.

(2) A separate schedule of all other submittals required under the contract but not listed in the specifications or drawings. The schedule will indicate the contract requirement reference; the type or title of the submittal; the Contractor's anticipated submission date and the approval need date (if approval is required).

All submittals called for by the contract documents will be listed on one of the above schedules. If a submittal is called for but does not pertain to the contract work, the Contractor will include it in the applicable schedule and annotate it "N/A" with a brief explanation. Approval of the schedules by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the schedules or marked "N/A".

(End of Project Deliverable Requirement)

J-A-2 SHOP DRAWINGS (JAN 2017)

Pursuant to FAR clause 52.236-21 entitled "Specifications and Drawings for Construction";

the Contractor shall submit Shop Drawings as detailed below. For purposes of this clause, the term “Shop Drawings” shall be construed to include all “Submittal Descriptions” (Type SD- 01, SD-02, SD-03, etc., as required by project technical specifications) that are necessary to fully describe contractor supplied materials and installation methods and demonstrate their compliance with the technical and performance requirements of the contract. Submittal Descriptions include drawings, design data, catalog cuts, descriptive literature, illustrations, schedules, performance and test data, and similar materials to be furnished by the contractor.

The preparation and distribution requirements described herein apply to all such SD submittals except as noted in technical specifications or otherwise directed by the Contracting Officer.

(a) For Shop Drawing submittals provide complete sets to KSC functional organizations and to the Architect-Engineer (A-E) as shown on the “Submittal Tracking and Review Flowchart.” Names, mail codes and addresses will be provided at the Pre-work Conference.

(b) The Shop Drawing submittals shall be transmitted to the Contracting Officer and the A/E on the same day. Delivery to the A-E and other KSC functional organizations shall be by the equivalent of “next day” delivery service with delivery receipts or other proof of delivery that show traceability to the delivery destination and receipt of the delivery. The timestamp recorded by the Contracting Officer upon receipt from the Contractor shall be the record date. Delivery receipts and other proof of delivery shall be submitted to the Contracting officer or delegated organization as shown on the “Submittal Tracking and Review Flowchart” provided below:

(c) Three (3) sets shop drawings will be returned to the Contractor. These sets will be returned to the Contractor within 14 calendar days of the record date with appropriate review and approval notations as described below.

On or before completion date of the contract, the Contractor shall submit to the Contracting Officer two complete sets of shop drawings, which incorporate all comments, annotations, conditions of approval and corrections. Both drawing sets are to be made from the same original

(d) The shop drawings shall be complete and detailed and shall contain all information required for checking without reference to material contained in other shop drawing transmittals. Partial submittals will not be accepted unless specifically approved by the Contracting Officer. Partial submittals shall be so indicated and any outstanding submittal required to complete the package shall be identified.

(e) Shop drawings shall be submitted in a logical sequence that is duly coordinated with long lead-time procurements and with fabrication and construction schedules. Each set of shop drawings shall be accompanied by a completed KSC shop drawing submittal form listing the specification or drawing reference requiring the shop drawing; the material, item or process for which the shop drawing is required and the "SD" number and identifying title of the shop drawing. The Shop Drawing form will be supplied by the Government.

(f) See Shop Drawing and submittal references in project technical specifications for

Systems submittals and their respective deadlines.

(g) "Drawings" as opposed to "Shop Drawings" shall mean actual drawings, diagrams, layouts and schematics. "Drawings" fall under the more general term "Shop Drawings" which include other required materials.

(1) Drawings shall be uniform in size, nominally 24 by 36 inches, with a maximum size of 28 by 40 inches. All drawings shall have dark lines on a white background.

(2) Drawings shall be numbered in logical sequence. The Contractor may use his own numbering system. Each drawing shall bear the number of the submittal (e.g. First Submittal, Second Submittal, etc.) in a uniform location adjacent to the title block.

The NASA contract number shall appear in the margin, immediately below the title block, for each drawing.

(3) A blank space, no smaller than 4 by 5 inches shall be reserved on the right hand half of each sheet for the Government disposition stamp.

(h) Review and approval notation will be as follows:

(1) Shop drawings marked "approved" authorize the Contractor to proceed with work covered by such drawings.

(2) Shop drawings marked "approved as noted" authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections. The notes shall be incorporated on the shop drawings prior to submission of the final shop drawings.

(3) Shop drawings marked "returned for correction" require the Contractor to make the necessary corrections and revisions on the drawings and re-submit them for approval in the same routine as before, prior to proceedings with any of the work depicted on the drawings.

(4) Shop drawings marked "not approved" or "disapproved" indicate noncompliance with the contract requirements and the shop drawings shall be re-submitted with appropriate changes. No item of work requiring a shop drawing shall be accomplished until the drawings are approved or approved as noted.

(5) The Contractor shall make any corrections required by the Contracting Officer. If the Contractor considers any correction or notation indicated on the returned shop drawings to constitute a change to the contract drawings or specifications; notice as required under the clause entitled "Changes" shall be given to the Contracting Officer.

(6) The Government’s engineering review of Contractor’s shop drawing submittal(s) is for general conformance with the design concept of the project and the information given in the contract documents. As such, approval of the shop drawings by the Contracting Officer shall not be construed as a complete check, but will indicate only that the general method of construction and detailing is satisfactory. The Contractor is solely responsible for the dimensions and design of adequate connection details;

confirming and correlating all quantities and dimensions; selecting fabrication processes and techniques of construction; coordinating the work with that of other trades and performing the work in a safe and satisfactory manner, and certifying that proposed products meet all technical specifications and all contractual provisions, especially those relating to the ‘Buy American Act’. Corrections or comments made as part of the Government review do not relieve the Contractor from compliance with the requirements of the contract documents. Likewise, any approval of a Shop Drawing Submittal containing an unidentified deviation from the technical requirements of the applicable contract drawings, maps and specifications, shall not relieve the contractor from compliance with the technical requirements.

(i) If changes are necessary to approved shop drawings whether as a result of a contract change or for any other reasons, the Contractor shall make such revisions and resubmit the shop drawings in accordance with the procedures in paragraphs a. through c. above.

No item of work requiring a shop drawings change shall be accomplished until the changed shop drawings are approved.

(j) Progress payments will not be made on materials and equipment that have been delivered to the job site but not approved on shop drawings.

(End of Project Deliverable Requirement)

J-A-3 RECORD DRAWINGS (MAR 2014)

(a) After completion of all construction and before final payment is made, the Contractor shall submit one complete set of full size blue line contract drawings with fully dimensioned changes shown in red pencil to the Contracting Officer.

(b) The Contractor shall verify all dimensions and Geographical Information System (GIS) data shown on the contract drawings. Civil discipline systems, such as site dimensions and elevations, underground utilities, manholes, access points, paving, etc. and systems requiring state certifications, such as stormwater systems, shall require verification by a registered land surveyor. As-built dimensions and GIS data shall be at the same level of detail as the contract drawings.

(c) All dimensional changes shall be reflected as corrected dimensions by striking through the dimension value with a single line and circling this change. A leader shall point from the actual, as-built dimension to the circled change. All utility routing and interface changes shall be reflected on the drawings to scale and defined with sufficient dimensions to be able to locate. Indicating by reference alone, for example to a change order number, will not be acceptable.

(d) These record drawings shall be maintained by the Contractor at the work site and shall be updated based on job progress to reflect all changes and deviations and actual routing of all field-routed utilities and services. All lines, letters, and details shall be sharp, clear, and fully legible. All additions to the drawings shall be precisely drawn to scale of the original drawing and their locations shall be dimensioned.

(e) Final Systems Drawings for Wiring/Devices/Control Systems:

(1) Final system drawings for wiring and control systems shall be prepared and submitted as described below, and in accordance with additional requirements as described in technical specifications.

(2) Record drawings shall be made available for Government review on a monthly basis at the job site. This monthly review of record drawings will be part of the monthly monetary progress review.

(3) Drawings for installation of wiring, devices and/or controls that require field routing must be red- lined, reproduced, verified for accuracy, and submitted for approval per the requirements set forth under the section entitled Shop Drawings herein a minimum of two weeks before requesting a final walkdown of the following systems.

These drawings shall be labeled “FINAL SHOP DRAWINGS”. In addition to hardcopy reproductions, the final drawings submittals shall include electronic files in Intergraph or Microstation format or in a Computer Aided Design (CAD) format compatible with Intergraph or Microstation.

(4) Final Systems Drawings are required for:

(i) HVAC

(ii) Paging/Area Warning

(iii) Premise Wiring

(iv) Electrical control schematics and connection diagrams

(v) Elevators

(vi) Fire detection/suppression systems

(vii) Any other system involving wiring and controls, with the exception of facility lighting

(f) Sewer System Certification:

For all work involving sewer system installations or modifications, the Contractor shall provide to the Contracting Officer three (3) sets of drawings in the form of an As-Built

Survey signed and sealed by a State of Florida Registered Land Surveyor for the sewer system. The as-built survey shall show all locations and invert elevations of the sewer system to verify that its placement is per contract drawings. The submittal shall be complete and sufficient for the Engineer’s of Record certification to the Florida Department of Environmental Protection. The as-built survey level of detail shall be the same as shown in the contract drawings. If significant differences exist between the contract requirements and as-built conditions as evidenced by the survey, the differences shall be corrected and a new as-built survey made and submitted as before. Drawings shall be provided prior to the final inspection.

(g) Record drawings shall be made available for Government review on a monthly basis at the job site. This monthly review of record drawings will be part of the monthly monetary progress review.

(End of Project Deliverable Requirement)

J-A-4 MISCELLANEOUS DOCUMENTATION (MAR 2014)

(a) Documentation submitted under this clause shall not be submitted as shop drawings.

(b) The Contractor shall submit an original and one copy of all correspondence, delivery tickets, soil compaction reports, contractor daily reports, concrete test reports, and welding certifications or other worker qualification certifications, to the Contracting Officer.

(c) The Contractor shall submit an original and four copies of all other documentation (except shop drawings) pertaining to this contract, including asbestos abatement plans, to the Contracting Officer.

(d) In the event of a conflict within this contract, the provisions of this requirement shall take precedence over any other contractual requirement pertaining to the number of copies to be submitted except for shop drawings which shall be submitted in accordance with Project Deliverable Requirement J-A-2, Shop Drawings, set forth under this Attachment J-A.

(End of Project Deliverable Requirement)

J-A-5 PROGRESS SCHEDULES (JAN 2017)

Scheduling requirements and progress schedules shall follow the Unified Facilities Guide Specifications (UFGS) Section 01 32 01.00 10.

Per the UFGS, update the Progress Schedule on a regular basis, monthly at a minimum.

As-built drawing status shall be updated in all progress schedules.

Pursuant to FAR 52.236-15, entitled "Schedules for Construction Contracts," the Contractor shall include no less than the following information on the Progress Schedule:

(a) For projects involving the installation or modification of Fire Alarm systems, include at a minimum, the following line items on the Statement of Values:

(1) Fire Alarm Rough-In Material

(2) Fire Alarm Rough-In Labor

(3) Fire Alarm Trim Material

(4) Fire Alarm Trim Labor

(5) Fire Alarm Preliminary Testing

(6) Fire Alarm Final Testing

(b) For projects involving the installation or modification of Building Controls (i.e. HVAC, lighting, etc.) systems, include at a minimum, the following line items on the schedule of values:

(1) Controls Rough-In Material

(2) Controls Rough-In Labor

(3) Controls Trim Material

(4) Controls Trim Labor

(5) Controls Testing

(c) Separate line items for Mobilization and Shop Drawing submittal and approval (these items are to show no associated costs).

(d) The Progress Schedule shall indicate the file date and status date (data date).

(e) The Progress Schedule shall contain clearly defined and labeled relationships of the conventional type (i.e. Finish-to-Start (FS), Start-to-Start (SS) or Finish-to-Finish (FF)).

Negative lags will not be permitted nor will positive lags inserted for the purpose of sequestering float. The Schedule shall contain only two open ends, one predecessor open end prior to NTP or Project Start and one successor open end following Project Complete. Activity date constraints shall be kept to a minimum, limited primarily to project and/or contractual milestones. Contract downtime shall be shown in the schedule as “downtime activities” or shall be specifically defined in project calendars. Downtime shall not be incorporated into activity durations.

(f) Statement of Values (SOV): To determine progress, the contractor must submit a detailed continuation sheet of the contractor pay request (Contract Attachment J-D) (Statement of Values) in the native format, preferably compatible with Microsoft Excel.

The detailed continuation sheet shall provide categories for:

(1) Item Number

(2) Description of the Work

(3) Scheduled Value

(4) Work Completed – Previous

(5) Work Completed - This Period

(6) Materials Presently Stored

(7) Total Completed and Stored To Date

(8) Total Percent Complete

(9) Balance To Finish

(10) Retainage (if applicable)

(End of Project Deliverable Requirement)

J-A-6 STATUS REPORTS ON MATERIALS ORDERS (MAR 2014)

(a) Within 10 days after Notice to Proceed, the Contractor shall submit, for approval by the Contracting Officer, an initial Status Report on Materials Orders. This report will be updated and resubmitted every 30 days as the status on materials orders changes.

(b) The report shall list, in chronological order by need date, all materials orders necessary for completion of the Contract, including those orders placed by subcontractors as well as the Contractor. The following information will be required for each material order listed:

(1) Material name, supplier, and invoice number.

(2) Bar Chart line item or CPM activity number affected by the order.

(3) Delivery date needed to allow all directly and indirectly related work to be completed within the Contract Performance Period.

(4) Current delivery date agreed on by supplier.

(5) When Item (b)(4) exceeds Item (b)(3), the effect that delayed delivery date will have on contract completion date.

(6) When Item (b)(4) exceeds Item (b)(3), a summary of efforts made by the Contractor to expedite the delayed delivery date to bring it in line with the needed delivery date, including efforts made to place the order (or subcontract) with other suppliers.

(End of Project Deliverable Requirement)

J-A-7 SCHEDULING (MAR 2014)

(a) The Contractor will be required to provide detailed scheduling information regarding planned operations to the Contracting Officer’s designated representative for input to the LC 39 area 72 hour/11-day operations schedule (a total of 14 days). This schedule input must be provided on a daily basis prior to 1:00 P.M. The schedule must show the Contractor's planned operations in detail for the next 3 days in hourly increments and in shift increments for the following 11 days.

(b) All Contractor operations requiring support from KSC, such as outages or fire and safety standby, for hazardous operations, shall be identified.

(End of Project Deliverable Requirement)