80JSC024R0001 Combines Synopsis and Solicitation.pdf

Rev.: 07/2021

Combined Synopsis/Solicitation

80JSC024R0001

Bedrest Platform Implementation Services.

This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This notice is being issued as a Request for Quotations (RFQ) under solicitation number 80JSC024R0001 for Bedrest Platform Implementation Services. This solicitation document incorporates the provisions and clauses effective through Federal Acquisition Circular (FAC) 2023-06. The NAICS Code and Size Standard are 541714 – Research and Development in Biotechnology (except Nanobiotechnology) and 1000, respectively.

NASA Human Research Program has a requirement for bedrest platform implementation services at a responsible offeror’s facility. This RFQ only covers the head-down tilt (HDT) bed rest platform and facility capabilities and services required to implement the Flywheel Exercise study per the attached statement of work (SOW). While the Government anticipates awarding a Firm-Fixed-Price (FFP) contract to a responsible offeror, the Government reserves the unilateral right to not make an award. A follow-on contract may be awarded to the responsible offeror under the authorization of Federal Acquisition Regulation (FAR) 6.302-1(a)(2)(iii)(A).

Contract term: 2 Years

Place of performance: Responsible offeror’s facility.

The Basis of Award will be the Lowest Priced Technically Acceptable (LPTA) amongst all offerors that demonstrate they can meet all specifications in the attached SOW. Offerors are responsible for submitting sufficient information to show they can meet all aspects of the attached SOW. The Government does not anticipate the need for discussions; offerors are encouraged to submit their best offer in their initial response.

The Government reserves the right to contact potential offerors for clarifications but is under no obligation to do so. The Government will not reimburse any cost associated with quotes preparation. The Government reserves the right to conduct exchanges if the Contracting Officer later determines them to be necessary. Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award.

Guideline for Submission:

1. All offerors shall review this solicitation, provisions and clauses, and all attachments prior to submitting a quote.

2. Offerors are encouraged to periodically check the System for Award Management at SAM.gov for any amendments that may be made to the original solicitation, and for the answers to any questions received.

3. All offerors are required to have an active registration in SAM. Offerors must have an active registration in SAM at the time of award to be eligible to received contract award.

4. All quotes shall remain valid for 180 calendar days from the date of receipt.

5. All questions must be received no later than 1:00 PM CST on 15 January 2024.

6. All responses/quotes to this combined synopsis/solicitation must be received no later than 10:00 AM CST on 12 February 2024.

7. All questions and offers shall be submitted to both Joshua.r.hlavenka@nasa.gov and Johnny.h.vuong@nasa.gov and must reference the solicitation number in the subject line.

Failure to reference the solicitation number may results in offers being inadvertently excluded from consideration.

8. Questions and offers will only be accepted via electronic delivery to the email addresses specified above. Phone calls will not be accepted.

9. All offerors must have the ability to receive payment via the Invoice Processing Platform (IPP). IPP registration is not required at the time of submission of a quote/offer but the successful offer must register for IPP after award is made in order to receive payment.

10. Offerors shall provide the information required by FAR 52.212-1, Instructions to Offerors-Commercial Items, SEP 2023, which is incorporated by reference.

11. All offerors shall include a completed copy of FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, NOV 2023, or complete electronic annual representations and certifications at SAM.gov with its offer.

12. FAR 52.212-4, Contract Terms and Conditions-Commercial Items, NOV 2023, is applicable.

13. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, JUN 2023, is applicable.

14. NASA Clause 1852.215-84, Ombudsman, is applicable. The Center Ombudsman for this acquisition can be found at :

https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp- Advocate-Listing.pdf

15. Failure to demonstrate compliance will be caused to reject the quote without further discussions.

https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf

16. Documents to be included in quote:

a. Cover Page: All offers shall be on company letterhead and must contain the following information:

1) Unique Entity (UEI) Number

2) CAGE Code

3) Company Name and Address

4) POC Name, Email, and Phone Number

5) Quote number

6) Solicitation Number

7) Quote expiration date

b. Technical Approach: Offerors shall provide a Technical Approach that discusses how they plan to accomplish the work specified in the attached SOW. The Technical Approach shall address utilization of available equipment, capabilities, and staffing to plan and conduct the bedrest study; the approach to study and facility management; and the interaction with NASA to ensure the bedrest study implementation meets expectations. The Technical Approach shall explain the approach to subject recruiting, screening, and subject care across all phases of the study. The Technical Approach shall discuss scope and implementation of a trial run to demonstrate maturity of plans and capabilities prior to implementing the study campaigns. The Technical Approach shall describe study documentation supporting the study requirements and management as well as institutional review board submissions. The Technical Approach shall address communication and coordination with NASA across all phases of the study, including off-nominal and issue reporting. Offerors shall explain all scenarios when and how subjects must be transported, while maintaining strict head down tilt, to access equipment or services. Offerors shall explain all instances when required capabilities or equipment are not or will not be available and alternate plans to meet the requirement. Offerors shall explain the availability of equipment and facilities that are not dedicated to support of study requirements and the process for scheduling equipment. Offerors shall explain the approach of maintenance of equipment and facilities, including emergency or unplanned maintenance, and disclose any plans for facility and equipment upgrades or planned outages.

Title Page Limitation Format

Cover Page 1 Page Searchable Adobe PDF

Technical Approach 20 Pages Searchable Adobe PDF

Pricing 1 Page Ms. Excel Workbook

Offerors shall explain the approach to contingency management for the bedrest platform capabilities, including communication with NASA.

c. Pricing: Offeror shall fill-in the attached Pricing spreadsheet with their prices and return the spreadsheet in its entirety.

The Government is not responsible for any failure attributable to the transmission or receipt of documents submitted using electronic means, including the missing of any established deadlines.

Failure to submit a complete electronic offers by the due date and time specified for this RFQ shall result in the proposal being considered late, and shall be handled in accordance with FAR 52.214-7, Late Submissions, Modification, and Withdrawals of Bids.

Evaluation Criteria and Basic for Award Determination

All offers will be considered for award. Award will be made to a responsible offeror who submitted offer with the lowest evaluated price that is technically acceptable. This procurement shall be conducted utilizing no tradeoff analysis. Past Performance will not be evaluated except as needed to determined responsibility.

The Technical Approach will be evaluated and rated either Acceptable or Unacceptable per the definitions below.

• Acceptable Rating: A offer will be rated Acceptable under Technical Acceptability based on the demonstration of understanding and completeness such that associated risks do not jeopardize an acceptable level of contract performance.

• Unacceptable Rating: A offer will be rated Unacceptable under the Technical Acceptability based on the demonstration of understanding and completeness such that associated risks do jeopardize an acceptable level of contract performance.

The Government plans to determine price reasonableness based on competition. In addition to competition, in order to ensure a fair and reasonable price, the Government may use other available price analysis techniques such as but not limited to:

• Comparison of proposed prices to historical prices paid.

• Comparison of proposed prices with Independent Government Estimates.

• Comparison of proposed prices with prices obtained from market research for the same or similar services.

The following clauses and provisions are incorporated; full text of the clauses and provisions may be accessed electronically at:

• FAR - https://www.acquisition.gov/browse/index/far

• NFS - https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf

Provision or Clause Incorporated by References:

52.202-1 Definitions, JUN 20 52.203-5 Covenant Against Contingent Fees, MAY 14 52.203-6 Restrictions on Subcontractor Sales to the Government, JUN 20 52.203-6 Alternate I, NOV 21 52.203-7 Anti-Kickback Procedures, JUN 20 52.203-17 Contractor Employee Whistleblower Rights, NOV 23 52.204-19 Incorporation by Reference of Representations and Certifications, DEC 14 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities, NOV 21 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment, NOV 21 52.222-50 Combating Trafficking in Persons, NOV 21 52.222-50_Alternate I, MAR 15 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving, JUN 20 52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran Representation and Certifications, JUN 20 52.232-1 Payments, APR 84 52.232-39 Unenforceability of Unauthorized Obligations, JUN 13 52.232-40 Providing Accelerated Payments to Small Business Subcontractors, MAR 23 52.233-3 Protest after Award, AUG 96 52.233-3_Alternate I, JUN 85 52.233-4 Applicable Law for Breach of Contract Claim., OCT 04 52.244-6 Subcontracts for Commercial Products and Commercial Services, NOV 23 52.232-18 Availability of Funds, APR 1984 52.245-1 Government Property 1852.204-76 Security Requirements for Unclassified Information Technology Resources, JAN 11 1852.233-70 Protest to NASA, DEC 15 1852.203-71 Requirement to inform employees of whistleblower rights 1852.215-84 Ombudsman 1852.233-70 Protest to NASA 1852.237-73 Release of Sensitive Information 1852.225-71 Restriction on Funding Activity with China

(a) Definition - “China” or “Chinese-owned company” means the People’s Republic of China, any company owned by the People’s Republic of China or any company incorporated under the laws of the People’s Republic of China.

(b) Public Laws 112-10, Section 1340(a) and 112-55, Section 539, restrict NASA from contracting to participate, collaborate, coordinate bilaterally in any way with China or a Chineseowned company using funds appropriated on or after April 25, 2011. Contracts for commercial and non developmental items are exempted from the prohibition because they constitute purchase of goods or services that would not involve participation, collaboration, or coordination between the parties.

(c) This contract may use restricted funding that was appropriated on or after April 25, 2011.

The contractor shall not contract with China or Chinese-owned companies for any effort related to this contract except for acquisition of commercial and non-developmental items. If the contractor anticipates making an award to China or Chinese-owned companies, the contractor must contact the contracting officer to determine if funding on this contract can be used for that purpose.

(d) Subcontracts - The contractor shall include the substance of this clause in all subcontracts made hereunder.

(End of clause)

1852.225-72 Restriction on funding Activity with China – Representation

(a) Definition - “China” or “Chinese-owned” means the People’s Republic of China, any company owned by the People’s Republic of China or any company incorporated under the laws of the People’s Republic of China.

(b) Public Laws 112-10, Section 1340(a) and 112-55, Section 536, restrict NASA from contracting to participate, collaborate, or coordinate bilaterally in any way with China or a Chinese-owned company with funds appropriated on or after April 25, 2011. Contracts for commercial and non-developmental items are excepted from the prohibition as they constitute purchase of goods or services that would not involve participation, collaboration, or coordination between the parties.

(c) Representation. By submission of its offer, the offeror represents that the offeror is not China or a Chinese-owned company.

(End of provision)

1852.232-80 Submission of Vouchers/Invoices for Payment

(a) The designated payment office is the NASA Shared Services Center (NSSC) located at FMD Accounts Payable, Bldg. 1111, Jerry Hlass Road, Stennis Space Center, MS 39529.

(b) Except for classified vouchers, the Contractor shall submit all vouchers and invoices using the steps described at NSSC’s Vendor Payment information web site at:

https://www.nssc.nasa.gov/vendorpayment. Please contact the NSSC Customer Contact Center at 1-877-NSSC123 (1-877-677-2123) with any additional questions or comments.

(c) Payment requests.

(1) The payment periods are stipulated in the payment clause(s) contained in this contract.

(2) Vouchers submitted under cost-type contracts and invoices submitted under fixed-price contracts shall include the items delineated in FAR 32.905(b) supported by relevant back-up documentation. Back-up documentation shall include at a minimum, the following information:

(i) Vouchers.

(A) Breakdown of billed labor costs and associated contractor generated supporting documentation for billed direct labor costs to include rates used and number of hours incurred.

(B) Breakdown of billed other direct costs (ODCs) and associated contractor generated supporting documentation for billed ODCs.

(C) Indirect rate(s) used to calculate the amount of billed indirect expenses.

(D) Progress reports, as required.

(ii) Invoices.

(A) Description of goods and services delivered as part of the contract’s terms and conditions, including the dates of delivery/performance.

(B) Progress reports, as required.

(C) Date goods and services were performed.

(iii) Fee vouchers.

(A) Listing of all provisionally-billed fee by period or date earned since contract award.

(B) A reconciliation of all billed and earned fee.

(C) A clear explanation of the fee calculations.

(d) Non-electronic payment requests. The Contractor may submit a non-electronic voucher/invoice using the steps for non-electronic payment requests described at https://www.nssc.nasa.gov/vendorpayment, when any of the following conditions are met:

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor.

(2) The contract includes provisions allowing the contractor to submit vouchers or invoices using the steps for non-electronic payment requests. In such instances the Contractor agrees to submit non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) Improper vouchers/invoices. The NSSC Payment Office will notify the contractor of any apparent error, defect, or impropriety in a voucher/invoices within seven calendar days of receipt by the NSSC Payment Office. Inquiries regarding requests for payment should be directed to the NSSC as specified in paragraph (b) of this section.

(f) Other payment clauses. In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(g) In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate payment request for the amount withheld will be required before payment for that amount may be made.

(End of clause)