Attachment D-2 - QA Document Q1-C.pdf

NASA Armstrong Flight Research Center

PROCUREMENT QUALITY REQUIREMENTS

Approved 14 Aug 2019

Q-1 (See Terms and Conditions at end of document)

Section A: Aircraft Assemblies, Parts and Materials Supplier shall only deliver aircraft assemblies, parts and materials that comply with the following requirements for new, surplus, used and or repaired articles. Concessions to these requirements may be granted, but only by the following:

a. Written authorization following review by the Government’s Ops Engineering.

b. Procurement/Project specific Quality Assurance.

c. Contracting Officer’s Technical Representatives.

Unless otherwise specified for delivery to the Government, all applicable material test reports, processing, overhaul, repair and maintenance certifications, inspection, test and non-destructive examination results shall be retained for at least 10 years by the supplier, and made available upon request.

Supplier shall ensure that articles conform to all original design and manufacturing requirements for materials, processing, inspection, test, non-destructive examination, marking, packaging, preservation and transportation.

For each article (New, Surplus, Used and/or Repaired) the supplier shall identify:

a. Manufacturer’s part number, and heat, batch or serial number (when applicable).

b. Manufacturer’s name, date of manufacture and street address of production facility and/or article’s maintenance repair or overhaul facility.

c. Proof of serviceability by the appropriate depot serviceable tag.

d. FAA Parts Manufacturing Approval (PMA).

e. Technical Standard Order Authorization (TSO), Manufacture authorized to make item.

f. FAA Form 8130-3 (as applicable).

g. Verify that articles conform to all applicable requirements for materials, processing, inspection, test, non-destructive examination, marking, packaging, preservation and transportation.

h. Identify any article (as applicable) obtained from an aircraft that was subjected to extreme environmental or operational stress, suffered a major failure or accident or was operated by a non-U.S. entity.

i. Provide the implementation status of each applicable FAA Airworthiness Directive and manufacturer’s Service Bulletin.

j. Ensure that each component with a shelf life has been identified, including associated expiration dates.

Section B: Counterfeit Prevention of Electronic Parts Supply Chain Traceability for Electronic Parts In order to minimize the risk of procuring counterfeit product, the supplier shall ensure conforming, authentic material is provided. The supplier shall meet or provide the following:

a. The supplier shall provide full traceability for the parts being purchased, including names and addresses of prior sources (if any) to the buyer. The supplier shall maintain records containing date and/or lot codes, and any serialization associated with the purchase order and invoice according to AFRC Requirements.

b. Supplier shall provide documentation on product authenticity, including accept/reject criteria and qualification of test/inspection personnel. The supplier shall provide inspection and test reports demonstrating product conformance to NASA specified criteria.

c. The supplier will be in compliance or certified to at least one of the following Quality Management Standards (e.g., AS9100, AS9120, ISO 9001, and

AS9003).

d. NASA is not under obligation to return suspect or confirmed counterfeit products.

These parts will be processed under the disposition instructions of NASA, GIDEP and/or FAA A/C 21-29 guidance.

e. The supplier shall provide certificates of conformance and test/inspection data upon delivery and prior to NASA acceptance of supplies ordered.

A certification of conformance is required for all custom parts. These parts are made from source control drawings (SCD). This type part includes any Electrical, Electronic or Electromechanical (EEE) part that that has been modified or is not used as intended.

Custom parts require build records, test data and destructive physical analysis (DPA) data accompany the parts.

All EEE parts affected by this attachment require trace ability from the manufacturing location by Cage Code to where the parts were made. Parts require full trace ability to lot, date code, and batch code type data.

All EEE parts must be incompliance with NASA-STD-8739, NASA-STD-8739.4, IPC-J- STD-001E and ANSI/ESD S20.20.

Hazard Avoidance

ITEM PROHIBITED

1 Mercury liquid (because of its toxicity and tendency to penetrate joints amalgamate with structural materials) 2 Polyvinyl chloride-outgases products that are hazardous and corrosive 3 Pure tin plated parts or hardware 4 Nylon materials

Section C: Certification of Conformance As part of each shipment, the supplier/manufacturer shall certify contract/order conformance to the Government.

Supplier shall provide traceability from the source or manufacture on all items shipped.

The Certification of Conformance shall:

a. Confirm that the supplier/manufacturer has verified the acceptability of all articles before shipment – by completion of the necessary inspections, tests, audits, process controls and records reviews.

b. Identify the contract / order number, and relevant line item number.

c. Identify the manufacturer’s part number, and heat, batch or serial number (when applicable).

d. Identify the shipped quantity and unit of measure.

e. Be signed by a duly authorized officer or quality representative of the supplier/manufacturer – whose name and title shall be legible.

52.246–15 Certificate of Conformance. As prescribed in 46.315, insert the following clause in solicitations and contracts for supplies or services when the conditions in 46.504 apply: CERTIFICATE OF CONFORMANCE (APR 1984) (a) When authorized in writing by the cognizant Contract Administration Office (CAO), the Contractor shall ship with a Certificate of Conformance any supplies for which the contract would otherwise require inspection at source. In no case shall the Government’s right to inspect supplies under the inspection provisions of this contract be prejudiced. Shipments of such supplies will not be made under this contract until use of the Certificate of Conformance has been authorized in writing by the CAO, or inspection and acceptance have occurred. (b) The Contractor’s signed certificate shall be attached to or included on the top copy of the inspection or receiving report distributed to the payment office or attached to the CAO copy when contract administration (Block 10 of the DD Form 250) is performed by the Defense Contract Administration Services. In addition, a copy of the signed certificate shall also be attached to or entered on copies of the inspection or receiving report accompanying the shipment. (c) The Government has the right to reject defective supplies or services within a reasonable time after delivery by written notification to the Contractor. The Contractor shall in such event promptly replace, correct, or repair the rejected supplies or services at the Contractor’s expense. (d) The certificate shall read as follows: ‘‘I certify that on _____ [insert date], the _____ [insert Contractor’s name] furnished the supplies or services called for by Contract No. _____ via _____ [Carrier] on _____ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document.’’

Date of Execution: ________________________

Signature: _______________________________

Title: ___________________________________

Section D: Process Qualification and Control (Calibration) For each calibrated tool, gauge, instrument or other calibrated device purchased by the Government, the manufacturer’s certified calibration report and Certification of Conformance shall be provided.

Each calibration report shall:

a. Identify a unique calibration report/tracking number.

b. Be traceable to the customer contract/order number.

c. Identify the device’s name, model number, and when applicable, its serial number.

d. Identify the manufacturer’s recommended recalibration frequency.

e. List the date of initial calibration.

f. List the calibration technician’s name.

g. List the relevant environmental conditions for each parameter calibrated.

h. Identify each standard that was used in the device’s calibration, including:

Each standard’s unique identifier, with NIST traceability.

The nominal value of each standard, as determined during its most recent calibration.

i. Record the value obtained by the device for each standard used in the calibration.

Section E: Delivery Requirements To assure protection from damage during normal handling, transport, and storage after receipt, articles and materials shall be packaged and preserved in accordance with the appropriate Level of Packaging Requirement and Method of Preservation.

Marking shall include, as a minimum, nomenclature, part number, quantity, supplier, expiration date, temperature handling requirements and lot/batch information. A Certification of Conformance (CoC) is required.

Items containing hazardous materials shall have the manufacturer’s Material Safety Data Sheet (MSDS) included.

Articles or materials which have shelf life limitations or storage control requirements imposed by the manufacturer, Government, NASA or the contractor shall be accompanied by positive indication of such limits. Examples include manufacturing date, cure date, assembly date or temperature storage limitation.

Prior to shipment, commercial suppliers must assure that articles meet shelf-life requirements of the table below.

Shelf-Life Period Shelf-Life Remaining on Delivery

25 months or more 6 months

19 – 24 months 4 months

13 – 18 months 3 months

7 – 12 months 2 months

6 months or less 1 month

PROCUREMENT QUALITY ASSURANCE TERMS AND CONDITIONS

PROCUREMENT QUALITY ASSURANCE TERMS AND CONDITIONS

• The Prime Supplier must ensure that the release of all products and services have competent and qualified persons handling aircraft parts.

• NASA Armstrong Flight Research Center (AFRC) will maintain interaction with Prime Supplier regarding the control and monitoring of the Prime Supplier’s performance as well as any verification or validation activities that the Prime Supplier or its customer, intends to perform at an external provider’s premises.

• If the Prime Supplier is using a Sub-Tier Supplier the Prime Supplier must ensure that NASA AFRC quality requirements are flowed down to external providers.

• The Prime Supplier must have, or ensure that their Sub-Tier Supplier has, a quality management system (e.g. AS9100, AS9120, ISO 9001, AS5553, AS6081).

• NASA AFRC will monitor external provider performance via Supplier Assessment System (SAS), Government-Industry Data Exchange Program (GIDEP), ERAI,

• Documentation of incoming Non-Conformance Reports, and Procurement Quality Assurance Database as applicable.

• Contractor shall retain records in accordance with Federal Acquisitions Regulation (FAR) subpart 4.7.