79484 - PD - Direct Mercury Analyzer.pdf

PURCHASE DESCRIPTION

Direct Mercury Analyzer

13 Nov 2025

1.0 DESCRIPTION. The Contractor shall provide all tools, parts, materials, labor, training, installation and travel necessary to provide one (1) each Direct Mercury Analyzer (DMA) to the 402nd Maintenance Support Group (MXSG) at Robins Air Force Base (AFB), Georgia.

1.1 The Contractor shall provide the following items:

1.1.1 Direct Mercury Analyzer Instrument with the the following capabilities and specifications:

• A Direct Mercury Analysis not requiring any sample pretreatment or preparation

• Capable to analyze solid, liquid and gas samples

• The principle of operation must be thermal decompositon, amalgamation, and atomic absorption

• Minimum of 40 position autosampler

• The system must use compressed air for all applications (or oxygen as an alternate)

• Sample boats must be composed of nickel for solid samples and quartz for all other samples

• A dedicated heating coil to heat the amalgamator in a few seconds to 900°C minimum to ensure immediate mercury release into the spectrophotometer

• Double beam spectrophotometer design

• Detection limit 0.001 ng Hg- minimum

• Analytical balance connected to system to allow masses to automatically be entered into the instrument software

• Instrument shall be a benchtop type

• The instrument shall require 230V power supply maximum

• DMA Consumable Kit

• Analytical Balance – 60g Capacity minimum

• USB to RS 232 DB9 Serial Adapter Cable

• One Year Warranty

2.0 Service Support.

2.1 Delivery.

2.1.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the Points of Contacts (POCs) through which all contractor-provided services will be requested and accomplished for MXSG. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorized any contractual changes on the Government’s behalf.

The following individuals will serve as Governemnt Representatives for MXSG.

2.2 Shipping/Delivery. The Contractor shall deliver the Direct Mercury Analyzer no later than eight (8) weeks after contract award to the address listed in paragraph 2.1.1. The Contractor shall contact the Government Representatives for full delivery information.

2.2.1 Installation/Training. Following contract award, the Contractor shall contact the Government POC identified in paragraph 2.1.1 within three (3) weeks to schedule the installation and training. The training shall be conducted after the Direct Mercury Analyzer has been delivered and a mutually agreeable date has been established with the Government POC and the Contractor. The agreed upon date shall be within two weeks of delivery.

2.3 Ship to Address:

Hardware:

Attn: Michael Tew Unit: 78 ABW/SCOSD – IT Depot DoDAAC: FU2065 250 Perry Street, Bldg. 282 Robins AFB, GA 31098-1607 Robins.slm@us.af.mil

Primary/Alternate POCs Delivery Address:

Michael Tew/Della Smith DoDAAC: F3QCCM

802 MXSS/MXDTA

325 Richard Ray Blvd, Bldg 165, Room 20 Robins AFB, GA 31098

2.4 Incidental Services.

2.4.1 Installation. The installation shall consist of facility connections and a stability check on the unit to ensure factory specifications are met for flow rate, peak heights, shapes, precision and accuracy.

2.4.2 Training. Operator training sessions shall consist of one (1) day on-site with a maximum of three Government (3) personnel to attend the training. The training shall consist of method training, calibration options, data options, log-in options, backing up software and data, maintenance of the unit and specific applications support will be included.

Primary Government Representative Alternate Government Representative Name: Michael Tew Name: Della Smith Unit: 802 MXSS/MXDTA Unit: 402 MXSG/MXDTA Phone: 478-222-8378 Phone: 478-327-4754 Email: michael.tew.3@us.af.mil Email: della.smith@us.af.mil mailto:Robins.slm@us.af.mil mailto:michael.tew.3@us.af.mil mailto:della.smith@us.af.mil

2.4.3 Test/Inspection Report. The Contractor shall provide a Test/Inspection Report after installation documenting test/inspection results, findings, and analyses that shall enable the Government to evaluate compliance with system requirements, performance objectives, specifications, and test/inspection plans (CDRL A001 DI-NDTI-80809, Test/Inspection Report).

2.5 Warranty/Coverages. The Contractor shall provide the manufacturer’s standard one-year warranty from the date of installation.

2.6 Options. None

3.0 Government Furnished Equipment and Services or Government Furnished Property

(GFP) and services. None.

4.0 General Information.

4.1 Place of Performance: On-site contract services shall be performed at Robins Air Air Force Base, GA. The training will take place in Building 165, Room 20 at Robins AFB, GA. The Contractor’s work hours (shifts) shall normally be from 8:00 am to 4:00 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends.

The Government will provide the Contractor the required work hours (schedule) for contractor personnel and will provide a 48-hour notice prior to changing any work hours.

4.2 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.3 SECURITY REQUIREMENTS.

4.3.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR 117, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Base Defense Operations.

4.3.2 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 32 CFR Part 117.21, National Industrial Security Program Operating Manual (NISPOM).

4.4 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA.

Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base. The pass issued by the Visitor Control Center authorizes unescorted entry to Robins AFB for the bearer only. For visitors, a short-term pass is up to 60 days. Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.5 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security (OPSEC) Program”, DoD Manual and AFI 10-701 “DoD Operations Security (OPSEC)” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.6 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.7 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations.

Contractor risk management procedures shall comply with:

DoDI5000.83 DAFI 63-113, Program Protection Planning for Life Cycle Management, SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.8 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.9 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry.

Information may be obtained by calling the following phone number: Commercial 478-222- 1972.

4.10 Agency Affirmative Procurement Program. In accordance with FAR 23.107-1 and FAR 23.107.2, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall meet the EPA or USDA standards for recovered http://www.biopreferred.gov/ materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.10.1 In accordance with FAR 23.107-1, the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins AFB Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.11 Environmental Management Systems (EMS) Awareness. Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.11.1 EMS training is provided by Environmental Management. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926-1176)

4.11.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using Chrome.)

4.11.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, jessica.parker.15@us.af.mil. Once the presentation is received, the contractor is https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f mailto:jessica.parker.15@us.af.mil responsible for ensuring that all his/her employees view the training. (CDRL A002 DI-MGMT-80368A/T, Status Report/EMS Training)

4.12. ISO 5001-Energy Management System Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.12.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.12.1.1. EnMS training is provided by the Energy Assurance Office. The

Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.12.2. Notification of training completion shall be sent to the Energy Assurance Office

(402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract. (CDRL A003, DI-MGMT-80368A/T, Status Report/EnMS Training)

4.13 Contractors Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.13.1 Safety and Health Plan. Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO.

(CDRL A004, DI-SAFT-82080/T NOT 1, Contractor’s Safety Plan)

4.13.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil http://www.osha.gov/dcsp/vpp/index.html mailto:402mxw.se.wf@us.af.mil shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.14 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)-327-4862 during duty hours and (478)-926- 3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information (CDRL A005, DI-SAFT-81563 NOT 2, Accident/Incident Report)

5.0 APPENDICES. None.