PRICES LSJ Signed.pdf

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Template for a Federal Supply Schedule (FSS) Limited-Sources Justification

Completion Instructions: HHS has established a standard template for the preparation of a Limited-Sources Justification (LSJ) pursuant to FAR Subpart 8.4. This template is for use with orders issued under the Federal Supply Schedule (FSS) program where the value exceeds simplified acquisition threshold and competition is restricted: (1) to fewer schedule contractors than required in FAR 8.405-1, 8.405-2, or 8.405-3, or (2) to an item peculiar to one manufacturer. See FAR Subpart 8.4 for additional guidance. This template is not for use with acquisitions other than those under FAR Subpart 8.4.

Tailor all aspects of this template to the individual acquisition. Consult FAR 8.405-6 for guidance. An addendum may be added in case additional space is needed.

When this document is printed, the blue italic instructions are automatically deleted on the printed version.

FEDERAL SUPPLY SCHEDULE

LIMITED-SOURCES JUSTIFICATION

2. Description of Action:

Nature:

Pricing:

Funds:

<For each proposed contractor if more than one (e.g., brand name):>

3. Description of Supplies and Services to Include Contract Vehicle/Number Utilized:

Briefly describe the supplies or services to be provided, including make & model number where appropriate. Indicate whether the item to be procured is peculiar to one manufacturer (e.g., a particular brand name, product, or a feature of a product, peculiar to one manufacturer). If applicable, include quantities of supplies or period of performance for services. Provide information for any options included in the order. If the action is a modification to an existing order, distinguish clearly between the work covered by the basic order and the work to be obtained by the proposed modification.

4. Authority:

When competition is limited to items peculiar to one manufacturer, this justification must explain why the particular brand name, product, or feature is essential to the Government's requirements, and that market research indicates other companies' similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency's needs in accordance with FAR 11.105.

5. Market Research:

Describe the extent of the market research conducted among the schedule holders and the results, or a statement of the reason that market research was not conducted. Brand name specifications shall not be used unless the particular brand name, product, or feature is essential to the Government’s requirements, and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s need.

6. Actions to Increase Competition:

Describe the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration prior to any subsequent acquisition for the supplies or services is made. If no such actions have been taken, explain why.

7. Any other facts supporting the justification:

8. Technical / Requirements Certification: By my signature below, I certify that the supporting data under my review which is included in this Limited-Sources Justification is accurate and complete.

Program Manager Name:

Position Title:

Email address:

Phone:

Program Manager Supervisor (or one level above Program Manager) Name:

Position Title:

Email address:

Signature:

Date:

9. Best Value Determination: By my signature below, after review of the relevant documents, I have determined that the order subject to this Limited-Sources Justification represents the best value for the Government as set forth in FAR 8.404(d), and constitutes a fair and reasonable price. The basis for my determination is as follows:

Describe in detail the basis for the determination that this order provides the best value, and that the price is fair and reasonable. Attach and/or summarize applicable market research, commercial prices lists, comparable GSA schedule pricing or other markers that were used in this determination.

10. Contracting Officer's Approval (Required for proposed contract not to exceed $700,000 (value calculated including all options)): I hereby certify that this justification is accurate and complete to the best of my knowledge. I approve this justification subject to the availability of funds, and provided that the services and supplies herein described have otherwise been approved for acquisition.

Name:

Phone:

Signature:

Date:

11. Legal Review:

All J&As greater than $68 million must have a legal review from the General Law Division of the Office of the General Counsel prior to sending it to the Department.

12. OPDIV Competition Advocate Approval (Required for proposed contract over $700,000 but not exceeding $13.5 million (value calculated including all options)):

I have reviewed this justification and find that it adequately supports limiting sources.

Name:

Phone:

Signature:

Date:

13. Office of Small and Disadvantaged Business Utilization:

I have reviewed this justification and find that it adequately supports limiting sources.

Name:

Phone:

Signature:

Date:

14. OPDIV HCA Approval (Required for proposed contract over $13.5 million but not exceeding $68 million (value calculated including all options)):

Name:

Phone:

Signature:

Date:

15. Department Competition Advocate:

Concur:

Non-Concur:

Name:

Phone:

Signature:

Date:

(The below approval paragraph is required if the cumulative contract value, including all options, exceeds $68 million.)

16. HHS Senior Procurement Executive (SPE) Approval:

Based on the foregoing justification, I hereby approve limiting sources for the above stated procurement, subject to the availability of funds, and provided that the services herein described have otherwise been authorized for acquisition.

State supplies/services being procured:

State the full statutory authority and FAR cite and title, consistent with paragraph 4, e.g. 41 U.S.C. 3304:

State the full statutory authority and FAR cite and title, consistent with paragraph 4, e.g. 41 U.S.C. 3304 Name:

Phone:

Signature:

Date:

11.0.0.20130303.1.892433.887364 Justification & Approval - Federal Supply Schedule Health and Human Services Justification & Approval - Federal Supply Schedule

SSF service providers are responsible for providing the various PSC, Office of the Secretary (OS), and Administration for Children and Families (ACF) goods and services to their customers. These service providers use PRICES to bill, record, track, and report data for the services that PSC, OS, and ACF perform under SSF. PRICES is managed and maintained by PSC Financial Management Portfolio (FMP), Accounts Receivable Branch (ARB), SSF Billing and Receivable Section. PRICES is the primary system used by the SSF to record customer terms, prepare and deliver customer invoices and report on reimbursable activities.

These services are a follow-on to contract number HHSP233201650008A issued by PSC. The Agency intends to issue a sole source award under FSS Schedule GSA Schedule 70, SIN 132 51.

The services required under this bridge contract include:

• Delivery of operations and maintenance services, including maintaining and supporting the systems daily operations and maintenance of both a functional and technical nature.

• Daily operational support to internal and external systems users and stakeholders.

• Providing FMP offices with application functional support services including: functionality analysis, business process analysis, writing scripts and participating in functional testing, etc.

• Implementing proper controls to prevent service providers from entering incorrect customer/billing data.

• Processing daily inbound interface files from all feeder systems, including confirming delivery of the file to the test site, error checking and resolution of the automated process, and uploading data to production.

• Maintaining the integrity and accuracy of the data stream between the FMP Office Systems and other systems including UFMS.

• Creating IPAC, credit card, MACCS-1080 and SF1080 files using data from PRICES and PRICES OLV

• Establishing, maintaining and/or supporting the infrastructure necessary to provide secure operations of the SSF Billing and PSC Business Office systems.

• Providing systems administration and engineering aspects of the general maintenance and performance tuning for servers, firewall maintenance, failover support and data replication, as well as in the Disaster Recovery sites.

• Providing operational support and monitoring, database capital planning, configuration management, software patch support, security patch support, and system-level problem troubleshooting and repair and technical support such as database installs, patches, upgrades and resource usage, etc., and developing and supporting the scripts required to control the online, batch and backup processes, as well as other operation support activities for the SSF Billing and PSC Business Office systems.

• Participating in filling the information requests for various audits and reviews required of the SSF Billing and PSC Business Office systems.

• Address all other application tool-related areas that are required to support the SSF Billing and PSC Business Office systems; maintaining the SSF Billing and PSC Business Office systems and environments for use in development, testing and training activities; and, performing logical and physical data model maintenance as they pertain to object definitions, SSF Billing and PSC Business Office systems, changes, and database sizing.

• Participating in any Continuity of Operations (COOP) Tests, Training and Exercises (TT&E). Additionally, the Contractor shall participate in any remediation efforts based on COOP TT&E findings.

• Providing written Standard Operating Procedures and training for federal staff.

The agency recognizes its duty to promote competition and to adequately plan for competition. On 11 October 2018 PSC issued a competitive solicitation for a single award Blanket Purchase Agreement (BPA), entitled "Financial Management Portfolio IT Systems Support Consolidation," on eBuy, FSS 70, SIN 132 51. The BPA and first task order were awarded 29 October 2019 and 30 October 2019, respectively. A timely post-award protest was filed at GAO and a stop-work notice issued in accordance with FAR part 33.104(c)(1) and FAR 52.233-3, Protest After Award (Aug 1996)(31 U.S.C 3553).

The following methods were utilized to conduct market research prior to the release of solicitation number 19-233-SOL-00001:

• Searched GSS/FSS

• Searched previous purchases of similar/identical acquisitions

Based on previous similar/identical acquisitions, it was determined that the requirement could be set-aside for SBA certified 8(a) firms, utilizing GSA FSS schedule 70, SIN 132 51.

SSF service providers are responsible for providing the various PSC, Office of the Secretary (OS), and Administration for Children and Families (ACF) goods and services to their customers. These service providers use PRICES to bill, record, track, and report data for the services that PSC, OS, and ACF perform under SSF. PRICES is managed and maintained by PSC Financial Management Portfolio (FMP), Accounts Receivable Branch (ARB), SSF Billing and Receivable Section. PRICES is the primary system used by the SSF to record customer terms, prepare and deliver customer invoices and report on reimbursable activities.

These services are a follow-on to contract number HHSP233201650008A issued by PSC. The Agency intends to issue a sole source award under FSS Schedule GSA Schedule 70, SIN 132 51.