75N94022Q00068.pdf

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A

CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION.

The National Institutes of Health, National Institute of Child Health and Development (NICHD), in support of the work of the National Institute of Diabetes, Digestive, and Kidney Disease (NIDDK), intends to award a Base + 4 option year purchase order without providing for full and open competition to FEI Company, 5350 N.E. DAWSON CREEK DR., HILLSBORO, OR 97124- 5793 to procure Glacios Microscope Maintenance.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 333314 with a Size Standard 22.4 Million.

REGULATORYAUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Regulation (FAR) Circular (FAC) 2022-04 effective 01-30-2022. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($250,000) and FAR Subpart 12- Acquisition of Commercial Items.

STATUTORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13—Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6— Competition Requirements.

PLACE OF PERFORMANCE

National Institutes of Health 9000 Rockville Pike Bethesda, MD 20892 United States of America

DESCRIPTION OF REQUIREMENT

The NIDDK supports a wide range of medical research through grants to universities and other medical research institutions across the country. The Institute also supports government scientists who conduct basic, translational, and clinical research across a broad spectrum of research topics and serious, chronic diseases and conditions related to the Institute's mission. In addition, the NIDDK supports research training for students and scientists at various stages of their careers and a range of education and outreach programs to bring science-based information to patients and their families, health care professionals, and the public.

The Multi Institute Cryo-EM Facility (MICEF) is a collaborative facility maintained by the NIDDK.

It serves the scientific communities of National Heart, Lung, and Blood Institute (NHLBI), NIDDK, National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS), and National Institute of Neurological Disorders and Stroke (NINDS). MICEF currently houses a Glacios microscope that is used for screening and imaging frozen cells and single particle sample for cryo electron microscopy. This instrument is an essential part of the workflow for cryo electron tomography of cells and tissue and high-resolution structure elucidation of single particles (biological molecules and complexes). The workflow includes the Glacios as the final step in many projects if the quality is good enough for the biological questions or moving the sample on to the highest end microscope (the Krios). Either way the result is detailed 3D characterization of these biological samples.

MICEF offers support in planning cryo-electron microscopy (cryo-EM) experiments, sample preparation and imaging, using equipment, and analyzing data. To continue this support, the Glacios microscope requires a maintenance plan (to include microscope components) to keep the microscope functioning properly and providing accurate results.

REQUIRED FEATURES AND SPECIFICATIONS

• 4-hour Targeted Telephone Support

• Unlimited Labor Hours (including travel time and expenses)

• Software upgrades.

• Replacement FIG tip (for applicable products)

• Annual preventative maintenance service

• Certified Manufacturer spare parts

Task Areas 1:

Service Engineer – The Contractor shall provide a qualified service engineer to perform maintenance on the microscope with equipment and parts. Service will be on the units themselves in their current location by qualified service engineer in the presence of MICEF staff.

Task Area 2:

Response Time – Upon Government submission of a service request, the Contractor shall respond within 48 hours and send in a service engineer to service/repair the microscope.

Task Area 3:

Remote Application Support – The Contractor shall provide remote support when needed due to issues with the instrument and solve problems when they appear in real time.

When NIDDK submits a service request, FEI should respond within 48 hours and send in a service engineer to service/repair the microscope.

Vendor shall notify us the new software updates that can improve the functionality of our purchased software capabilities, either free or need to purchase. A NIDDK facility director will be present during the software upgrade and verify the success of the upgrade.

Vendor shall work with NIDDK to schedule one time on-site preventive maintenance during the contract period, and NIDDK facility director will be present during the maintenance.

PERIOD OF PERFORMANCE:

Base Year: 04/01/2022 – 03/31/2023 Option Year 1: 04/01/2023 – 03/31/2024 Option Year 2: 04/01/2024 – 03/31/2025 Option Year 3: 04/01/2025 – 03/31/2026 Option Year 4: 04/01/2026 – 03/31/2027

A period of performance cannot exceed 12 consecutive months (Base + Option year contracts still have individual 12-month period of performance). Your payment breakdown for services must be either monthly, quarterly, bi-annual, or annual in ARREARS.

CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-

NAME) DETERMINATION

The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted as prescribed in FAR Part 10—Market Research. Only one source is available: Per FAR 13.106-1(b)(1) the Contracting Officer has determined that Being the manufacturer of the instrumentation, FEI is the only known company that can service the Glacios Microscope. This instrument is complex and have warranted that Service Engineers are sent to specific training courses to gain enough hardware and software proficiency, enabling them to provide proper service, repair, and maintenance on the microscopes. Due to the highly specialized and technical expertise required for the services, there are no subcontracting possibilities offered for such repair and maintenance service.

Engineers providing maintenance and repair services for the Equipment are Company personnel specifically trained in the manufacture, installation, and maintenance of such Equipment.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement, unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.” A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

http://www.sam.gov/

All responses to this notice shall be submitted electronically by 11:00 AM Eastern Standard Time, on March 18, 2022 to verne.griffin@nih.gov , please reference 75N94022Q00068 in the subject line.

Assessment of Capability The contractor will be evaluated on their capability to provide the product to the specifications as stated on the solicitation.

mailto:verne.griffin@nih.gov