75H71222R00001 Attachment 2 Statement of Work.pdf

Statement of Work for Linen Rental and Laundry Services

Desert Visions Youth Wellness Center Sacaton, Arizona

A.1 SCOPE OF WORK (LINEN SERVICES)

A. The Contractor shall provide qualified personnel, supplies, materials and equipment necessary to provide LINEN RENTAL SERVICES in accordance with the linen requirements listed below, as may be required to meet the needs of the IHS, Desert Vision Youth Wellness Center (DVYWC) located at 198 South Skill Center Road, Sacaton, Arizona.

B. The following items and quantities will be deliverable:

Nomenclature Frequency Bill Qty

White Apron Weekly 15 Laundry Bag Weekly 4 Mattress Pad Weekly 20 Cleaning Towel Weekly 40 Micro Fiber Towel Weekly 20 24” Dust Mop Weekly 30 Wet Mop Weekly 40 Pillow Case Weekly 140 Flat Sheet Weekly 20 Fitted Sheet Weekly 20 Bath Towels Weekly 140 Hand Towels Weekly 140 Wash Cloth Weekly 140

Contractor must be able to adjust order to meet residential census needs that may vary.

A.2 Linen Rental Services – All items shall be laundered in accordance with the Standards established by the American Institute of Laundering and the Joint Commission.

The performance specifications include, but are not limited to the following.

A. Laundry sorting areas shall be separate from processing and packing areas.

B. Special controls shall be used in the transportation of linen to ensure deliver of contamination-free linen to the youth center and storage areas.

1. Clean linen shall be wrapped in impervious bags or similar protection at the processing site and shall remain wrapped until it is ready for use;

2. Laundry carts for transportation between the youth center and the laundry shall be provided by the contractor. All carts used for pick-up and delivery of the linen to the hospital shall be cleaned with the germicide prior to transporting clean linen. Separate containers shall be used for transporting clean and soiled linen within the contractor’s facility.

3. All vehicles used to transport soiled linen to the laundry shall be thoroughly cleaned using a germicide before being used to transport each load of clean linen to the youth center.

C. All linen shall be inspected by the Contractor at the laundry site; the linen shall be dry, free from spots, stains, holes, rips, lint, hair and other foreign matter. Any items delivered as clean which are found to be unserviceable shall be returned to the contractor, who shall issue full rental credit for each item.

D. Quality of work, for laundering shall be accomplished in accordance with accepted standards of the American Institute of Laundering and the Joint Commission and the satisfaction of Government.

E. Management of Laundry plan facilities and linen services must be in compliance with the Joint Commission, Occupation Safety and Health Administration, and all other federal, state and local regulations relating to linen services.

A.3 PACKING – Shall be accordance with Joint Commission and Federal regulations.

A. Clean linen shall be wrapped in imperious bags or similar protection at the processing site and shall remain wrapped until it is ready for use.

B. Linen shall be delivered to the hospital linen room presorted by size and type of item and packaged in bundles of uniform count. Count in each package to be determined by mutual agreement between the Contractor and the government.

A production sheet shall accompany each delivery ticket with the current date. It also should indicate any shortage of changes. The number of items listed shall be accurate upon deliver. Heavy items, such as sheets, shall be bundled by tens. All light items shall be by twenties.

A.4 Inspection of delivery items shall be made by the Facility Manager Department upon each delivery.

A.5 Prior to award and periodically during the term of the contract, the Contractor’s plant shall be available for inspection by representative of the US Indian Health Service.

The Contractor’s equipment and facilities must comply to JCAHO standards for the satisfactory performance of the services to be required under this contract. Such equipment and facility shall be subject to inspection by the Contracting Officer or his/her designee.

A.6 The articles furnished by the Contractor shall be inspected to determine that they meet the requirements of the contract and other necessary standards. The quality of articles furnished hereunder must be maintained. Articles showing permanent stains or signs of wear, fraying, tears, etc., must be withdrawn and new material supplies at no additional cost to the Government.

A.7 PERIOD OF PERFORMANCE: Performance under this contract shall be:

‐ Base Year: December 1, 2021 to November 30, 2022.

‐ Option Year 1: December 1, 2022 to November 30, 2023.

‐ Option Year 2: December 1, 2023 to November 30, 2024.

‐ Option Year 3: December 1, 2024 to November 30, 2025.

‐ Option Year 4: December 1, 2025 to November 30, 2026.

A.8 PICK‐UP AND DELIVERY:

Scheduled Delivery: The Contractor shall pick-up soiled laundry from a designated pick-up area and deliver clean linen to a designated delivery area at DVYWC, every Friday of each week between the hours of 9:00 am and 11:00 am. The Contractor shall ensure that all soiled linen picked up is laundered and delivered on a Friday morning, unless a Federal Holiday is on a Friday, in which, the Contractor shall deliver on a Thursday morning.

Scheduled deliveries shall:

1) Meet the needs of the Youth Center;

2) Be coordinated and approved by the Facility Manager; and

Non-Scheduled Delivery: The Contractor shall coordinate all deliveries with the Facility Manager. The Facility manager is authorized to contact the Contractor to report missing laundry items and request a non-scheduled delivery of these items.

Holiday Delivery: Holiday deliveries shall be coordinated with the Facility Manager.

A.9 METHOD OF PAYMENT:

a) The PAIHS Financial Management Branch is designated for payment processing.

Payment shall be made by electronic Funds transfer (EFT).

b) Invoice Submission: Contractor shall submit a properly original invoice to the address on page 1; block 21 of the purchase order: Finance Department.

Improperly prepared invoices will be returned to the contractor which may delay payment. Vendor will invoice at the beginning of each month for the previous month’s service.

At a minimum, a properly prepared invoice shall include:

-invoice date;

-IHS purchase order number (TBD);

-contractor’s tax identification number (TIN);

-description of service provided;

-unit of measure, unit price and extended total;

-location of service and date.

c) Receiving Official: IHS Point of Contact is hereby designated as the receiving official. The receiving and inspection report will be submitted electronically via UFMS and submitted to the Phoenix Area Indian Health Service, Financial Management Branch, Two Renaissance Square, 40 North Central Avenue, Suite 512, Phoenix, AZ 85004.

A.10 ADMINISTRATIVE DATA:

The point of contact responsibilities will be to coordinate with the Contractor, the technical aspects of this service, perform inspection and the review of performance hereunder. The point of contact does not have the authority to change or alter the order, amount, terms and conditions.

The point of contact shall be responsible for the following:

1. Monitoring the Contractor’s technical progress including the surveillance and assessment of performance and recommending to the Contracting Officer changes to the Delivery Order;

2. Performing technical evaluation, as required;

3. Performing technical (daily and final) inspection and acceptance as required by this Delivery Order;

4. Assisting the Contractor in the resolution of technical problems encountered during performance.

a. IHS Point of Contact: Kevin Juan, Facility Manager Desert Visions Youth Wellness Center P.O. Box 458 198 South Skill Center Road Sacaton, AZ 85147

TERO

The successful firm, prior to beginning work, shall either already possess or apply for and obtain a Tribal Business Permit from the EDA at the cost of (typically $150.00 to $500.00, depending upon business activity] for a twelve-month period that typically runs from date of application. The successful firm shall also complete and submit a Compliance plan under the Tribe’s Tribal Employment Rights Office (TERO) to assure that Tribal members are opportunities to perform work as employees of the firm or team.

TRIBAL EMPLOYMENT RIGHTS OFFICE (TERO): TERO Ordinances require that all employers who are engaged in operating a business on reservations give preference to qualified Indians in all aspects of employment, contracting and other business activities.

TERO Offices were established and empowered to monitor and enforce the requirements of the tribal employment rights ordinance. Aspects of this requirement may require a TERO Business License; it is incumbent of the vendor to include all applicable TERO requirements in their quote. To ascertain further information, please contact the following:

Tribal Office of Revenue Commission 928.734.3172