Solicitation Questions.pdf

Questions for Solicitation 75H71023Q00080

1. Scope and Objectives:

What is the primary objective of this contract?

See PWS, page 1: To plan and implement the school wellness conference for school teachers, counselors and school administrators within Gallup Service Unit during FY 2023.

What specific products, services, or outcomes are expected to be delivered?

See PWS, page 2, see the list of indicators.

Are there any specific milestones or deliverables outlined in the contract?

See PWS, page 3: Tentative dates for delivers are Planning phase from September 2023, Implementing phase from October 2023 to November 2023 and Evaluation and close out Phase before December 15, 2023.

2. Timeline and Schedule:

What is the overall timeline for the contract, including start and end dates?

The overall timeline starts when the contract is awarded and ends by tentative date, December 15, 2023.

Are there any interim deadlines or milestones that need to be met?

See PWS, page 3 The tentative dates for the deliverables are Planning phase from September 2023, Implementing phase from October 2023 to November 2023 and Evaluation and close out before December 15, 2023.

How flexible is the timeline, and are there provisions for extensions?

The contract is to end tentatively by December 15, 2023.

3. Requirements and Specifications:

What are the technical, functional, and performance requirements for the project?

See PWS, page 2 & 3.

Are there any specific quality standards or certifications that need to be adhered to?

See PWS, page 2 & 3. See the performance indicators and contractors requirements.

4. Evaluation Criteria:

What are the key factors that will be considered during the evaluation process?

The evaluation factors are listed on page 15 of the solicitation notice.

5. Are there any specific weighting or priority assigned to different criteria?

There are no weights or priorities assigned to the criteria.

6. Budget and Funding:

How will cost proposals be evaluated and validated?

Cost is an evaluation factor. Please refer to the page 15 of the solicitation notice.

7. Contract Terms and Conditions:

What are the legal and contractual terms that both parties will need to abide by?

The contractual terms are listed on the solicitation notice.

8. Reporting and Communication:

What are the reporting requirements for project progress and status updates?

The reporting requirements will be discussed during the post award meeting.

Are there any specific communication channels or points of contact designated?

Communication is through the point of contact, COR, & Contracting Officer.

9. Bid Submission and Deadline:

Are electronic submissions accepted, and if so, through which platform?

Please email your solicitation to the Point of Contact listed on the SAM.gov notice.

10. Are we responsible for getting the speakers?

See PWS, pg. 3 The Contractor shall be responsible for setting up the school wellness conference which may include varied national and local expert speakers about the innovative approaches for the school staff in helping the students with mental health issues should include

COVID-19, stemming from the pandemic. The speakers should be knowledgeable and practical life skills to help the school staff to help the students with mental health issues from pandemic.

It is the contractor’s responsibility.

11. Is the save the date emailed or will it need to be mailed to the potential attendees?

Both parties are responsible for conference recruitment.

12. Is there a particular date for the conference in mind See PWS, pg 3. Implementation phase tentative date October 2023 to November 2023.

13. Is there a certain radius for the venue?

Yes, within Gallup Service Unit.

14. How long each day?

The preferred working schedule is from 8:00 am to 4:30 pm.

15. Will you be needing breakout rooms for the participants See PWS, pg. 2. Contractors Discretion.

16. Is it only related to students?

No, see PWS, pg. 1.

17. How deep do they want us to go in the conversation See PWS, pg. 1. Hence, HPDP strongly desires for the wellness conference to provide helpful information, knowledge and skills on basic mental health issues stemming from inclusive but not limited to loneliness, anxiety, depression, grief, bereavement, stigmatization (infected with

COVID), being quarantined, isolation, financial insecurity, accessing basic needs, tensions in relationships, domestic violence, suicide, alcohol abuse, sexual abuse, bullying, vaping, and parent involvement. The school staff could also be trained on how to create safe spaces for the students for check-ins and perhaps equip school staff to connect students to varying resources to help with their mental health. The School Health staff also talked with a couple of schools and the school staff suggested the following as interested topics for the Wellness Conference inclusive but not limited to bullying/media, substance abuse, drugs/alcohol, grief, nutrition, healthy eating, healthy snacks, domestic violence, vaping, and diabetes. This is a doable conference and will help our schools very much as they educate our youth.

18. Are we responsible for food and tech Audio visual, etc See PWS, pg. 2. Contractor’s discretion.

19. Audio visual, etc

See PWS, pg. 2. Contractor’s responsibility.