Sol_75H71023Q00027_Amd_0002.pdf

PDF 3 MB Posted Jun 12, 2023

Attached to: IP Based Video Surveillance Security Cameras and Alarm System Federal contract opportunity
Solicitation number: 75H71023Q00027
Issued by: Department of Health and Human Services Indian Health Service

About this file

Written by GovTribe AI · Dec 28, 2023

This document provides floor plans and additional information for an upcoming federal solicitation seeking IP video surveillance security cameras and an alarm system. The solicitation will be issued by the Department of Health and Human Services Indian Health Service seeking these products and services for the Gallup Indian Medical Center and Tohatchi Health Center. Questions regarding the solicitation are due by May 17th, with the solicitation expected to be released soon after. The security camera systems must provide video coverage of all pharmacy areas, including medication storage and work areas to properly monitor activities. Additional camera coverage is required in specific exam and consultation rooms. The alarm system must integrate panic buttons that can directly contact local law enforcement. Floor plans depict current camera locations and mark proposed new locations. The response will require a design-build approach to provide optimal coverage.

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Sol_75H71023Q00027.pdf	PDF	Apr 26, 2023

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(x)

75H71023Q00027 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

Gallup NM 87301 1808 W. Aztec Avenue Acquisition Department Gallup Indian Medical Center

04/26/20230002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/26/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 002:

Extending due date from June 15, 2023 at 5:00 pm MDT to June 28, 2023 at 5:00 pm MDT

Attachment B - Floor Plans_Revised

Attachment D - Information from Site Visit & Questions and Answers

Period of Performance: 07/01/2023 to 06/30/2024

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

JERICHO E. LEWIS

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

mbilly Typewritten Text ATTACHMENT B - Floor Plans_Revised

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DATE:

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DEPARTMENT OF HEALTH AND HUMAN SERVICES

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INDIAN HEALTH SERVICE

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DRAWN BY:

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GALLUP SERVICE UNIT

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FACILITIES MANAGEMENT BRANCH

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CHECKED BY:

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U.S. PUBLIC HEALTH SERVICE

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M. ARVISO

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11 JANUARY 2018

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PROJECT NUMBER: N/A

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BUILDING 2004,

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TOHATCHI HEALTH CENTER

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ATTACHMENT D

Information provide at Site Visit on May 10, 2023:

Cameras are required where medications are stored, both controlled and non-controlled medications.

Cameras should be able to see what medications are retrieved and packaged. In addition, all countertops should be able to be viewed by cameras.

Cameras are also required in the waiting and counseling rooms. Cameras should be able to identify patients in waiting rooms and counseling rooms.

Alarm system must have capability to dial local police. Alarm system is only required in the pharmacy areas.

The contractor will most likely need a cart to pull any cables.

Gallup Indian Medical Center

1st Floor, Emergency Room

Where is the nearest IT closet? See drawings

2nd Floor, OR

Operating Rooms must have cameras that only view straight down so patients on operating tables are not in view.

3rd Floor, Inpatient Pharmacy

Cameras must be flush with ceiling and must be cleaned daily. Cameras should have a glass cover, not plastic.

Adding rooms 3E-37 ½ and ½ of 3E-38 will also need flush cameras installed. These rooms are also pressurized so the cameras must be sealed for pressure.

4th Floor, Eye Clinic

Adding room 4E-44 – must have cameras in this room.

Building 2018

Adding room 3207 – must have cameras in this room

Panic button on 2nd floor should be removed. They are not required.

Mobile Building

At the time of site visit was not available for viewing.

Tohatchi Health Center

The proposed camera system will replace what is currently installed in the Pharmacy.

The perimeter of the pharmacy will need to be secured with alarms on all out-facing doors.

Current system wiring may be used.

The location of cameras and panic buttons on the floor plans included with the RFQ are suggestions only. The vendor should review and propose camera placements that will provide optimal view of the storage and work areas, including the countertops.

Adding additional areas for camera coverage – Rooms 248, 243 and 242.

Exterior door between 242 and 246 can block view when open.

Question and Answers:

1. Are COVID vaccines required for contractor staff working in the facility?

No, they are not required.

2. Once awarded, how will vendors have access to the facilities?

GIMC - Vendors will check in with GIMC Security and be issued temp badges to access facility.

THC - Security will assign temporary access badges where hours of access will be configured in the system; previous contractor worked 7AM – 5:30PM hours (facility hours of operation is from

6AM – 6:30PM).

3. Do the cameras for the pharmacy system need to integrate into the current camera system located in the main facility?

GIMC - No.

THC – No integration will be done. Pharmacy will have their own security/camera system with this contract.

4. What is the current camera system in Gallup Indian Medical Center at 516 E. Nizhoni Blvd.?

GIMC - ExacqVision

5. Is there a room in the main pharmacy to keep equipment with wires and control panel?

GIMC - It will depend on the equipment and how much room Rx can make. So the vendor has to do a measurement for the install. There is no empty room at Rx.

THC – A location will be identified to store equipment/supplies. There is no area for this in our pharmacy.

6. Are there IT closets on every floor of the main hospital?

Yes. See the floor plans for locations.

7. Does IHS require a physical workstation(s) and monitor(s) for the Video Management Software or will the system be monitored at existing computers via a web client?

GIMC - Pharmacy will be monitoring the camera system, and yes, there will be a workstation.

View Statement of Work.

THC - Propose same scenario as current AC/VS setup; PC hosting system software for camera view, recording, etc. THC is tied into host server at parent facility, GIMC. View Statement of

Work.

8. Does IHS have a preferred Alarm monitoring company or will you be monitoring locally with

IHS employees?

GIMC - Indian Health Service does not have a preferred alarm monitoring company. Panic buttons should go to Operators and Security but the alarm needs to be able to dial out to the police. Same is requested for THC.

9. Is there a fiber connection between buildings 2018, 2017, 4010 and the main building (2000)?

More generally, are the buildings already networked?

GIMC - Yes, we do 1S RM 150.

10. Please confirm design/build for camera installations in the highlighted areas what the size of the rooms? Does the Government have this information or does the contractor need to design?

Review the statement of work - The system shall be designed to give the GSU sites (GIMC &

THC) the best coverage at the lowest price.

11. Will exterior cameras be PTZs or mounted on a Pole?

Not aware of any exterior cameras in this request. All cameras are required for the interior of the facilities.

12. Confirm Access Control SOW and VMS? No mention of this in the solicitation. We can wait and if it comes up after we won, we can change order or address now. Your decision.

All requirements are included in the Statement of Work.

13. Confirm type of camera...ie...how many Megapixels, varifocal, multi-censor, what series of hanwha camera? Installation type ceiling or wall?

GIMC - The type of camera will be determined by the vendor to meet the needs of the SOW.

THC – Will standardize with GIMC on camera types/models, megapixel size, etc. as well in accordance with the Indian Health Manual: https://www.ihs.gov/ihm/pc/part-3/p3c7/#3-7.7

14. Is it possible to receive updated drawings that reflect the total number of cameras and the locations?

https://www.ihs.gov/ihm/pc/part-3/p3c7/#3-7.7

GIMC updated drawings attached, sent originally 5/18.

THC – Has provided drawing of the pharmacy work area/storage with current installed cameras and future proposed camera installation locations. During site visit, other areas were suggested.

15. How many workstations and monitors and where they are to be installed? Size of monitors?

GIMC – Review the Statement of Work for the number of workstations and monitors.

THC – 2 workstations and 4 monitors (34”); suggested locations are at the Security Office/Area and Pharmacy (office)

16. How many PoE switches for this project?

GIMC - The number of PoE (Power Over Ethernet) switches will be determined by the number of cameras provided. The vendor will provide PoE switches with the installation to support the number of cameras to be installed.

THC – 1 PoE switch (48 ports)

17. Clarification: Install Mx4 Control and power supply in IT Closet near pharmacy as necessary at both GIMC and THC. 1.16 Mx2 Controller and power supply in TBD room as necessary at both

GIMC and THC. Please explain Mx4 and Mx2 control?

To be determined by the vendor.

18. Clarification: The Contractor shall design, provide, and install a new Auto Dial Alarm System to cover the GIMC Main Pharmacy, 2018 Outpatient Pharmacy, Inpatient Pharmacy and Tohatchi

Pharmacy. Does this encompass the 16 panic buttons listed in the solicitation?

GIMC – Yes.

THC – Yes, with previous site assessment it was determined additional panic buttons needs to be added (seven in total for THC; 2 – consult rooms, 1 - meds pick-up window under counter, 1 -central under counter by Rx main entrance, 1 –main Rx entrance from Outpatient clinic, 1 – side entrance across from radiology, 1 – current Rx breakroom. Total of 7 panic buttons.

19. How tall are the ceilings and what type of materials/cameras will be installed?

Tile, hard lids...etc. standard 8 foot – but various materials.

20. Would a lift be needed?

Not aware of any ceilings much above 8 feet.

21. Would an UPS be required? If so, how much run time?

Yes, 24 hours.

22. What camera manufacturer? What type of NVR and how long would recording be stored? 30, 45, 60 days of storage?

GIMC – Review the Statement of Work.

THC – As specified in the (Indian Health Manual: https://www.ihs.gov/ihm/pc/part-3/p3c7/#3-

7.7) 30 days stored recordings. Also, refer to the submitted SOW.

23. Is there conduit scope for new installations?

GIMC - Vendor was advise to follow cable route to IDF/MDF, if conduit is needed vendor well supply that not IT.

THC – No, and will go with the same as our parent facility. If conduit is needed vendor will supply; not IT.

24. Is there a fiber optic scope?

GIMC - There is fiber to the IDF/MDF.

THC – Fiber is in place from our server room to newly built IDF closet in the Radiology area.

25. Are the panic buttons tied to an already existing system?

GIMC – No.

THC – No panic buttons currently.

26. How long are the security camera cable installations from the IT equipment room?

GIMC - See drawings with IDF marked

THC - > 40’ (See drawings with IDF marked.)

27. How many monitors?

GIMC - Workstations were outlined in the SOW

THC – Answered in question #15.

28. How many workstations and what are the computer requirements?

GIMC - See SOW

THC – Answered in question #15.

29. What is the name of the already existing security system?

GIMC – None

THC - None

30. Are any of the cameras PTZs?

GIMC - See SOW for camera capability requirements

THC – Yes, some will be designated to be PTZ model cameras for entrance areas, narcotics med storage area and med storage areas. Please refer to the beginning of this document.

31. Dell server being requested. All systems on Dell federal DSC are custom-to-order (CTO). We need the following information to price/order materials:

a. Server form factor (1U,2U,4U) to be determined by vendor

b. Chassis size (e.g. 16x2.5" | 12x3.5") to be determined by vendor

c. Processor model (e.g. Xeon, EPYC) to be determined by vendor

d. Processor core count and speed (e.g. 16C 2.6Ghz) to be determined by vendor

e. Memory size and quantity (e.g. 4GB, 16GB) to be determined by vendor

f. Storage form, size and speed (e.g. 256GB, 1TB | SSD, HDD, NVMe) to be determined by vendor

g. GPU/FGPA (if applicable) to be determined by vendor

h. Optical drive (if applicable) to be determined by vendor

i. Systems Management (e.g. iDRAC) to be determined by vendor

j. NICs/Networking (Speed and type - e.g. SFP/BASE-T) to be determined by vendor

k. Hardware support services (required) We require 5 year service and support (9-5, M-F, next day onsite support with not extra fee for travel)

Dell server not required.

Tohatchi Health Center (002) Floor Plans.pdf

Sheets and Views

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File details come from the government source that posted it. Updated Jun 12, 2023.