SOW High Capacity Nitrogen System v2.docx

STATEMENT OF WORK

High Capacity Nitrogen System Background The Center for Tobacco Product (CTP) Southeast Tobacco Laboratory (STL) located in Atlanta, GA has a requirement for a high capacity Nitrogen Generation System “Brand Name or Equal” to a Genius XE® 70 to support a LECO PEGASUS 4D 2D (GC x GC) Time-of-Flight Mass Spectrometer. The purchase of this unit will replace an aging unit that is at the end of its useful support cycle (as of December 2020). The Mass Spectrometer uses high purity and, dry nitrogen gas as part of their normal operation.

Salient Characteristics The Contractor shall provide all the necessary resources to accomplish the tasks and deliverable described in the Statement of Work (SOW).

· The nitrogen generator must be able to supply high purity (> 99.5%) quality nitrogen to support a LECO PEGASUS 4D mass spectrometer operating under normal data collection operations (20L/min for hot jet flow and 40L/min for cold jet flow with a capability of supplying up to 70L/minute maximum flow).

· The nitrogen generator must have a built-in air compressor.

· The nitrogen generator must be on wheels so it can move easily for maintenance and services.

· The nitrogen generator must have all components in a single enclosed unit with noise and vibration reduction.

· The nitrogen generator must be compact, so it can fit into an existing space of 36 inches wide by 36 inches deep.

· The nitrogen generator must be supplied with all adapters and connections to attach the nitrogen flow to an existing ¼” O.D. supply tubing.

· Exhaust gas shall consist of air (including cooling air flow) and must exit the generator through system supplied vents.

· Condensed waste water must be carried away from the unit using contract supplied tubing and waste container.

· The nitrogen generator must be a newly manufactured unit and not refurbished or previously used for demonstration.

· The nitrogen generator must include a twelve (12) month standard manufacturer warranty that covers all parts, labor, travel and per diem.

· Contractor shall provide unlimited hardware and software support via telephone during normal business hours 8:00 a.m. – 4:30 p.m. Monday – Friday.

· Service, repairs and maintenance on the nitrogen generator must be performed by a manufacturer certified and trained engineer and, not by a third party contractor. Vendor shall respond no less than 24 hours after receipt of repair request. All repairs shall be completed within 72 hours of request. If repairs will take longer than 72 hours, the vendor shall inform the Contracting Officer upon receipt of request.

· Contractor shall include a price for 3 Option Years as a separate CLIN upon expiration of the twelve-month standard manufacturer warranty for Preventative Maintenance and Operational Qualification.

· Contractor shall include as a separate CLIN price for shipping, handling, installation and inside delivery at the laboratory location.

· The Contractor must accept a trade-in PEAK generator (model NM30LA K10-10-068) and provide a discount to reflect the trade-in value.

Period of Performance The period of performance shall be for a base period of one year with three (3) one-year option periods for Preventative Maintenance and Operation Qualification Services.

CLIN

DESCRIPTION

QTY

UNIT OF ISSUE

PRICE

Genius XE70 Nitrogen Generator to include shipping and handling

EA

Operation Qualification

Option Year 1 – Preventative Maintenance/Operation Qualification

Option Year 2 – Preventative Maintenance/Operation Qualification

Option Year 3 – Preventative Maintenance/Operation Qualification

Packing, Marking and Shipping

· All deliverables required under this contract shall be packaged, marked and shipped in accordance with government specifications.

· All deliverables shall be marked with the contract number and contractor name.

· Contractor shall guarantee that all required supplies shall be delivered in immediate usable and acceptable condition.

· Vendor must contact the Lab POC upon contract award to pre-coordinate all site-specific preparation requirements to include electrical (e.g. circuit voltage/wattage and plug type), plumbing for water and/or gas, exhaust and any other site requirements that may be necessary for the equipment to be installed/setup.

· Vendor must pre-schedule delivery with the ordering lab/branch no less than two weeks prior to shipping date.

· Delivery must be via truck with lift gate (e.g. the FDA facility in Atlanta does not have a loading dock)

· Delivery is to include inside/to the bench delivery and setup at vendor’s expense.

· Vendor must have a tech on-site at time of delivery.

· Vendor is responsible for removal of all packing and shipping materials to include crates and pallets at vendor’s expense at the completion of install/setup.

Inspection and Acceptance The Contractor Officer Representative (COR) or Technical Point of Contact (TPOC) will perform inspection and acceptance of equipment, installation and services to be provided. The COR or TPOC to be determined upon contract award is the authorized representative of the Contracting Officer.

A final inspection and acceptance of all work performed, reports and other deliverables will be performed by the Government to ensure the services/products provided meet the requirements of the Statement of Work (SOW) at the time of delivery and, the contractor shall make changes as requested during the inspection and acceptance process.

Inspection and acceptance will occur at the place of performance and take place within 1 business day of task being completed. The Government will provide written notification or acceptance or rejection with 2 business days.

The Government will accept goods, reports and services only if they conform to all terms and conditions of the Statement of Work (SOW), and satisfy the performance standards developed under this SOW.

The Government will reject non-conforming products and services. The Contractor shall correct any deficiencies with two (2) business days of when the Government issues the rejection notice. If the Contractor cannot correct the deficiencies within this time frame, the Contractor shall immediately notify the COR of the reason for the delay and provide a proposed corrective action plan with 1 day via email.

Place of Performance Food and Drug Administration Southeast Tobacco Laboratory 60 8th Street NE Atlanta, GA 30309 POC: To be determined at the time of award

Unless otherwise specified, services shall be performed Monday through Friday (excluding Federal Holidays) between the hours of 8:00 a.m. and 4:30 p.m. EST. Supplies or services scheduled for delivery on a Federal holiday shall be made the next business day.

Government Holidays Workplace is not available on the Government Holidays stated below, or as prescribed by an Executive Order (EO) due to inclement weather.

January (New Year’s Day) September (Labor Day) January (Martin Luther King Day) October (Columbus Day) February (President’s Day) November (Veterans Day) May (Memorial Day) November (Thanksgiving Day) July (Independence Day) December (Christmas Day)