PWS - FCC Gases - 0004.doc

PERFORMANCE WORK STATEMENT (PWS)

Laboratory Gases Requirement, U.S. Food and Drug Administration, Forensic Chemistry Center (FCC) Laboratory Gases

18 June 2020

1.0 General: This is a non-personnel service contract to provide laboratory gases and liquefied laboratory gases and services as specified in this Performance Work Statement (PWS). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2.0 BACKGROUND: The U.S. Food and Drug Administration, Forensic Chemistry Center’s (FCC) mission is to protect the public health by providing analytical approaches, rapid development of methodology and expert scientific evaluations in support of investigations involving the safety of foods, drugs and other FDA regulated products. The Government requires various laboratory gases contained in cylinders, liquefied laboratory gases contained in rolling dewars, and bulk liquid gases contained in outside bulk storage tanks with gas fill-up service. The required laboratory gases and liquefied gases are used to perform the routine and ongoing critical analyses in order to provide a rapid response capability for investigations and other evaluations in support of our mission stated above. Without the required laboratory gases and liquefied gases, the FCC cannot complete its mission in protecting public health and welfare.

3.0 REQUIREMENTS: The Government requires various laboratory gases on an “as needed” basis, as requested by the Technical Point of Contract (TPOC). Laboratory gases shall be contained in cylinders, liquefied laboratory gases contained in rolling dewars, and liquid gases contained in bulk storage tanks of Liquid Nitrogen and Liquid Argon with gas fill-up service. The delivery and pick-up location will be at the FCC laboratory in Cincinnati, Ohio. The period of performance shall be one (1) base year of 12 months and two (2) 12-month option years. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, documentation, supervision, and other items and non-personal services necessary to provide the required laboratory gases and liquefied gases as defined in this PWS. The Contractor shall perform to the standards and requirements listed in details below:

3.1. The Contractor shall at minimum be ISO/IEC 17025 accredited and shall present a current certificate of accreditation to the Technical Point of Contract (TPOC) no later than ten business days after contract award.

3.2. The Contractor shall safely deliver orders of bulk gases, cylinders, and rolling dewars and retrieve empty cylinders and rolling dewars from the FCC Laboratory.

3.2.1 The Contractor shall abide by the Department of Transportation (DOT) guidelines and requirements for the safe transport of gases/cylinders. The Contractor shall label any cylinders without DOT stickers. Contractor shall have stickers available to remove cylinders from Government facility.

3.2.2 All cylinders shall be labeled in accordance with applicable Federal and State regulations.

3.2.3 All cylinders shall be hydrostatically tested and inspected as required by CGA, Federal, and State regulations.

3.3 The Contractor shall be available for delivery requests and provide technical support by telephone Monday through Friday, excluding federal holidays, between 8:00 AM and 4:00 PM Eastern Time. The Contractor shall deliver requested items within 48 hours after receiving the TPOC’s request or on a day as specified by the TPOC for normal/standard service. Delivery shall only be on Monday through Friday, excluding federal holidays, between 8:00 AM and 4:00 PM Eastern Time.

3.3.1 Delivery personnel shall notify the TPOC prior to delivery to ensure processing. Delivery personnel shall meet security requirement to enter the FCC.

3.3.2 Orders for cylinder and rolling dewars shall be delivered in one shipment unless otherwise agreed by the TPOC at the time of his request. Delivery of bulk Argon and Nitrogen may be delivered separately.

3.3.3 When delivering laboratory gases contained in cylinders and liquefied lab gases in rolling dewars, the Contractor shall have the ability to off-load onto a standard-height dock. Gas cylinders and rolling dewars shall be delivered and properly secured in the designated gas storage location in the dock area. The Contractor shall also pick up empty gas cylinders and rolling dewars at the same location during deliveries.

3.4. The Contractor shall provide appropriately sized bulk tanks for both Liquid Argon and Liquid Nitrogen.

3.4.1 The Liquid Nitrogen bulk tank system shall be capable of providing UHP Liquid Nitrogen (99.999%) gas at a minimum of 180 psi at the tank and maintain that pressure inside the laboratories. The Contractor shall notify FDA prior to filling the Liquid Nitrogen tank by trans-fill from Liquid Nitrogen dewars instead of the normal delivery truck.

3.4.2 The Liquid Argon tank system must be capable of providing Argon gas at a minimum pressure of 125 psi (862 kPa). The Argon gas shall meet or exceed to following specifications: Purity greater than 99.998% with less than 10ppm water and less than 10ppm Oxygen.

3.4.3. The bulk tanks shall be installed on the existing, Government-owned concrete pad that is approximately 12’ x 9’. Bulk tanks shall be installed, filled, and ready to operate at a date agreed upon by the TPOC but no later than 60 days after contract award. The Contractor shall submit tank specifications to the TPOC before delivery to confirm installation requirements. The tank shall be installed to current fittings and regulators located at the concrete pad location.

3.5 The Contractor shall provide on-site technical support within 24 hours of a service request. Replacement of defective gas cylinders and dewars shall be provided at no charge the same day or as specified by the TPOC.

3.6 All gases are to meet or exceed MIL SPECS where applicable.

4.0 DELIVERABLES: The Contractor shall furnish deliverables listed in the table below on an “as needed” basis as requested by the TPOC. The capacity of Liquid Nitrogen Dewars may vary from what is listed below but should be approximately the same size. The Government has previously used Liquid Nitrogen dewars that held 265 liters. The approximate yearly usage below is based on Liquid Nitrogen dewars that hold 230 liters. The Government reserves the right to change the quantities ordered on an as-needed basis but not exceeding the total value of the approximate yearly usage listed below:

Nitrogen Products

226 cu ft Nitrogen

1 cylinder

Helium Products

Argon Products

Oxygen / Air Products

Zero Grade Air, 300 cu ft

3 cylinders

Hydrogen Products

Research Grade Products

10 cu ft, 10% Ammonia/90% Helium

1 cylinder

Bulk Products

5.0 INVOICING: The Contractor shall submit invoices monthly. For rental rates, the monthly invoice shall indicate a daily rate and an extended amount. Payment shall be contingent upon receipt and acceptance by the Government of proper invoices as required by Section G - Invoice Submission of the contract. If FDA finds an invoice to be unacceptable, the Contractor shall be advised and given an opportunity to correct and/or resubmit the required documentation. Each instance where the Contractor fails to submit or correct the required report shall result in the delay of invoice payment until the corrected document(s) are received and accepted by the FDA.