Amendment 2 BETA.SAM CR CB SYN SOL 1228501 06032020.pdf

75F40120-Q-00048 Two Utility Vehicles for CVM

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in FAR 12.6 as supplemented with FAR 13.5 and additional information included in this notice. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-06.

***************************BRAND NAME OR EQUAL**************************

THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION AND A SEPARATE

SOLICITATION WILL NOT BE ISSUED. The solicitation number for this acquisition is 75F40120-Q-00048 and is being issued as a Request for Quote (RFQ). The NAICS Code for this solicitation is 336112, Light Truck and Utility Vehicle. The Small Business Size Standard is 1,500 employees. This will be awarded as Firm-Fixed Price and 100% Total Small Business Set- Aside. Prospective Offerors are responsible for downloading the solicitation and any amendments from Beta.Sam.Gov. The Government reserves the right to award an order without discussions if the Contracting Officer determines that the initial offer is providing the Best Value and discussions are not necessary.

The Government intends to issue a Delivery Order.

A. OBJECTIVES/PURPOSE

The objective of the following acquisition is to obtain 2 Utility Vehicles as described in Section C.

B. BACKGROUND AND OVERVIEW

The Center for Veterinary Medicine (CVM), Office of Research (OR), operates a large-animal research facility as part of its mission to protect human and animal health. OR’s facilities include over 15 individual research buildings and 15 research pastures spread out over 100 acres. To assist OR in the maintenance of its large-animal facilities, the office requires two Utility Vehicles; (1 each) heavy-duty Utility Vehicle equivalent to model TH 6x4, diesel version, and (1 each) Utility Vehicle equivalent to the model TS 4x2 gasoline version. For hauling supplies and gear, the vehicles need to have a lifting cargo box. To protect staff from the weather/elements, the vehicles need to have hard-sided cabs equivalent to the Curtis model.

C. REQUIREMENT – SALIENT CHARACTERISTICS

The Vendor shall indicate if the minimum salient characteristics have been met to be considered responsive for this requirement.

C.1. CVM requires (1 each) Utility Vehicle equivalent to the TH 6x4, diesel version, that meets the following minimum required salient characteristics:

a. Shall be equipped with 6x4 – defined as 6 wheels with four rear wheels, with all four rear wheels operating as drive wheels. This drivetrain is required to prevent damage to the fields and meet load requirements while also ensuring traction.

b. Shall have a gas assisted, lifting cargo box. Cargo box shall have a prop-rod for holding in place, have brake lights, taillights, and a spray-on liner for protection.

The sides of the cargo box shall be made of composite material for corrosion protection. Cargo box shall have at least 8 tie-down locations for holding materials in place. Cargo box shall have the capacity to hold at least 1200 lbs. of materials.

c. Shall be equipped with a complete Curtis (or equivalent) Cab that includes doors

– this cab is required to have a windshield wiper, and horizontally sliding windows on the doors.

d. Shall be equipped with a front bumper with brush guard in order to protect the vehicle from running through brush, small trees, etc., and to allow for a mounting surface for attachments.

e. Shall have knobby tires to ensure grip in muddy or slippery conditions.

f. Shall be equipped with a heavy-duty suspension to accommodate the cab and hauling requirements.

g. Shall be equipped with an hour meter to track usage and maintenance schedules.

h. Shall have an adjustable driver’s seat to move the seat forward and backward.

i. Shall be equipped with a diesel engine to accommodate hauling requirements, durability, and due to the office having a large diesel fuel storage tank on premises for re-fueling purposes.

C.2. CVM requires (1 each) Utility Vehicle equivalent to the TS 2x4, gasoline version, that meets the following minimum required salient characteristics:

a. Shall be equipped with 4x2 – defined as 4 wheels with two rear wheels operating as drive wheels.

b. Shall be equipped with a lifting Cargo Box. Cargo box shall have a prop rod to hold in upright position. Cargo box shall have at least 8 tie-down locations for holding materials in place. The sides of the cargo box shall be made of composite material for corrosion protection. Cargo box shall have the capacity to hold at least 500 lbs. of materials.

c. Shall be equipped with a complete Curtis (or equivalent) Cab that includes doors

– this cab is required to have a windshield wiper, and horizontally sliding windows on the doors.

d. Shall have knobby tires to ensure grip in muddy or slippery conditions.

e. Shall be equipped with a heavy-duty suspension to accommodate the cab and hauling requirements.

f. Shall be equipped with an hour meter to track usage and maintenance schedules.

g. Shall have an adjustable driver’s seat to move the seat forward and backward.

h. Shall be equipped with a gasoline engine to accommodate ease of use in year-round weather.

C.3 Additional requirements/considerations:

a. Parts need to be preferable readily available in the District of Columbia, Maryland, and Virgnia (DMV) local area of the delivery location. This requirement is due to the importance of having these vehicles operational for CVM’s animal research program. These vehicles will be used daily by FDA/CVM staff for routine animal husbandry activities and being able to make quick repairs in the event of any breakdowns or maintenance issues is a necessity.

b. The Vendor is required for all assembly. The delivered vehicle needs to be ready to use when delivered. No additional assembly shall be required by FDA staff.

c. Warranty: Standard Manufacturer Warranty

D. DELIVERABLES

Deliverables Section Delivery/Acceptance

1. Utility Vehicle equivalent TH 6X4, Diesel Version C.1., C.3. 100 % percent Acceptance after Delivery and Inspection

2. Utility Vehicle TS 2X4, Gasoline Version

C.2., C.3 100 % percent Acceptance after Delivery and Inspection

E. DELIVERY AND DATE

E.1. Ship the equipment to the following location:

Center for Veterinary Medicine Attention: TPOC MOD 2, 8401 Muirkirk Rd Laurel, MD 20708

FOB: Destination Inspection/Acceptance: Destination

E.2. Date: Delivery and installation are requested within thirty (30) days of award.

The TPOC will perform inspection and acceptance of materials and services to be provided.

Completion of all deliverables, quality and timeliness of delivery, as well as incidents and types of defects, will be used to evaluate the Vendor’s progress and suitability. Inspection and acceptance will be performed at the Delivery Location.

E.3. Technical Point of Contact:

Name: To Be Determined (TBD) Phone Number: TBD Email: TBD

F. LINE ITEM AND PRICES:

Table One

Description Quantity Unit Price (U.S. Dollars)

Line Item 1:

Utility Vehicle equivalent TH 6X4, Diesel Version (as per Section C.1, and C.3)

1 EACH $

Line Item 2:

Utility Vehicle TS 2X4, Gasoline Version (as per Section C.2, and C.3)

1 EACH $

Total:

Provide a firm fixed price quote in accordance with this Combined Synopsis/Solicitation and Section F, (use Table One for Vendor Pricing Schedule)

G. GENERAL INFORMATION

All deliverables required under the following award shall be packaged, marked and shipped in accordance with manufacturer specifications. At minimum, all deliverables shall be marked with the award number, Vendor name, addresses, and TPOC’s name. The Vendor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

Deliverables and schedule shall be coordinated by the CVM OR TPOC and supporting documentation to be provided upon request.

The Vendor shall call designated Government point of contact twenty-four (24)-hours prior to arrival. The delivery shall be during regular business hours (Monday- Friday) during the times of 9:00 AM-5:00 PM ET, excluding holidays (or any other days Government buildings are closed).

Any Vendor employee and their vehicles entering the MPN Complex are subject to search by security staff. While in the buildings, the Vendor employee must be escorted by FDA staff. The Vendor must be in touch with an employee at the location before entering the property to arrange the visit. When Vendor arrives on site to deliver equipment, they will need to check in with the security guards and provide proper identification.

H. GOVERNMENT HOLIDAYS

1. The Government hereby provides notification that Government personnel observe the listed days as holidays:

(1) New Year's Day (6) Labor Day

(2) Martin Luther King's Birthday (7) Columbus Day

(3) President’s Day (8) Veterans' Day

(4) Memorial Day (9) Thanksgiving Day

(5) Independence Day (10) Christmas Day

2. In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President’s Proclamation

3. When any such day falls on a Saturday, the following Monday is observed. Except for designated around-the-clock or emergency operations, Contractor personnel will not be able to perform on-site under this contract with FDA on holidays set forth above. The Contractor will not charge any holiday as direct charge to the award.

4. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the award.

4. Nothing in this clause abrogates the rights and responsibilities of the parties relating to stop work provisions as cited in other sections of this contract.

I. INSTRUCTIONS TO OFFEROR FOR PROPOSAL SUBMISSION

FAR 52.212-1 Instructions to Offerors—Commercial Items (MAR 2020)

PROPOSAL SUBMISSION FORMAT:

***Proposal shall be in 2 volumes: 1 Technical and 2 Price. The volumes shall be separate and complete. The volumes shall be separate and complete, so that evaluation of one may be accomplished independently of, and concurrently with, the evaluation of the other. No pricing information shall be provided in volume 1.***

The total number of pages for the technical quote sh2 High Density Mobile Storage File Systems and Install all not exceed ten (10) pages, using 1” margins, single spaced, font type Time New Roman, and a font size of 12.

***The solicitation does not commit the Government to pay any cost for the preparation and submission of a quote or proposal. It is also advised that the Contracting Officer (CO) is the only individual who can legally commit and obligate the Government to the expenditure of public funds in connection with the proposed acquisition. ***

QUESTIONS DEADLINE: Interested offerors shall submit questions electronically to Patricia.

Natividad@fda.hhs.gov no later than June 2, 2020, 10:00 a.m. Eastern Standard Time. Please include the company name, FDA solicitation number, and “Question(s)” in the subject line.

QUOTES DUE: All quotes are due, electronically through email to Patricia.Natividad@fda.hhs.gov for the RFQ no later than June 5, 2020, 10:00 a.m. Eastern Standard Time.

J. EVALUATION AND AWARD:

FAR 52.212-2 Evaluation-Commercial Items (OCT 2014);

Lowest Priced, Technically Acceptable (LPTA)

K. PROVISIONS and CLAUSES:

The following provisions and clauses apply:

1. FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions and clauses apply: FAR 52.211-6 Brand Name or Equal (AUG 1999); FAR 52.212-4, Contract Terms and Conditions Commercial Item; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-- Commercial Items; FAR 52.204-14, Service Contract Reporting Requirements; FAR 52.222-3, Convict Labor; FAR 52.222-35, Equal Opportunity for Veteran; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management; FAR 52.222-41, Service Contract Labor Standards; FAR 52.222-42, Statement of Equivalent Rates for Federal Hires; FAR 52.222-55, Minimum Wages Under Executive Order 13658; FAR 52.222-62, Paid Sick Leave Under Executive Order 13706; FAR 52.217-5, Convict Labor; FAR 52.222-19, Child Labor--Cooperation with Authorities and Remedies; FAR 52.222- 21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.225-13 Restrictions on Certain Foreign Purchases;

Parties responding to this solicitation may submit their offer in accordance with their standard commercial practices (e.g. on company letterhead, formal quote form, etc) but shall include the mailto:Patricia.%20Natividad@fda.hhs.gov mailto:Patricia.%20Natividad@fda.hhs.gov mailto:Patricia.%20Natividad@fda.hhs.gov mailto:Patricia.%20Natividad@fda.hhs.gov mailto:Patricia.Natividad@fda.hhs.gov mailto:Patricia.Natividad@fda.hhs.gov following information: 1) company’s complete mailing and remittance addresses 2) discounts for prompt payment if applicable; 3) Dun & Bradstreet number; 4) Taxpayer ID number; 5) Catalog or Published Price Listing applicable to the service; 6) Offerors shall meet specifications as noted in the synopsis. Offerors shall include a completed copy of the provision at the following:

FAR 52.212-3, Offeror Representations and Certifications/Commercial Items with their offer.

Note: Contractor shall be registered and active in the System for Award Management (SAM) prior to the award of a contract. You may register by going to www.sam.gov.

L. FDA Three-Way Match Invoicing Procedures

1. U.S. FOOD AND DRUG ADMINISTRATION

Attn: Vendor Payments Division of Payment Services 10903 New Hampshire Ave WO32 - Second Floor

MAIL HUB 2145

Silver Spring, MD 20993-0002 301-827-3742

FDAVendorPaymentsTeam@fda.hhs.gov

*** Acceptable methods of delivery include: E-mail (preferred) and Standard Mail. Provide a copy marked courtesy to the TPOC. The TPOC is (TBD)

2. Invoices submitted under this contract must comply with the requirements set forth in FAR Clauses 52.232-25 (Prompt Payment) and 52.232-33 (Payment by Electronic Funds Transfer - System for Award Management) and/or other applicable FAR clauses specified herein. To constitute a proper invoice, the invoice must be submitted on company letterhead and include each of the following:

(i) Name and address of the contractor;

(ii) Invoice date and invoice number;

(iii) Contract/Order number (including a reference to any base award for Indefinite- Delivery/Indefinite-Quantity Contracts or Blanket Purchase Agreements);

(iv) Description, quantity, unit of measure, unit price, and extended price supplies delivered or services performed, including:

(a) period of performance for which costs are claimed;

(b) itemized travel costs, including origin and destination;

mailto:FDAVendorPaymentsTeam@fda.hhs.gov mailto:FDAVendorPaymentsTeam@fda.hhs.gov

(c) any other supporting information necessary to clarify questionable expenditures;

(d) the contractor shall include the Contract Line Item/Funding line item for each description, quantity, unit of measure, unit price, and extended price supplies delivered or services performed;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on government bill of lading;

(vi) Terms of any discount for prompt payment offered (Prompt Payment terms other than NET 30);

(vii) Name and address of official to whom payment is to be sent (must be the same as that in the purchase order/award, or in a proper notice of assignment)

(viii) Name, title, and phone number of person to notify in event of defective invoice;

(ix) Taxpayer Identification Number (TIN);

(x) banking routing transit number of the financial institution receiving payment for Electronic funds transfer (EFT);

(xi) Name and telephone number of the FDA Contracting Officer Representative (COR) or other Program Center/Office point of contact, as referenced on the award;

(xii) For all Inspections, Time-and-Materials and Labor-Hour Awards, Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes:

(a) list of all invoices submitted to date under the subject award, including the following:

(1) invoice number, amount, & date submitted

(2) corresponding payment amount & date received

(b) total amount of all payments received to date under the subject contract or order

(c) and, for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance;

(xiii) Any other information or documentation required by the award.

3. An electronic invoice is acceptable if submitted in adobe acrobat (PDF) format. All items listed in (i) through (xiii) of this clause must be included in the electronic invoice. Electronic invoices must be on company letterhead and must contain no ink changes and be legible for printing.

4. Questions regarding invoice payments should be directed to the FDA Payment Office at the e-mail address provided above in Section A.

HHSAR 352.211-3 Paperwork Reduction Act

HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations

HHSAR 352.239-74 Electronic and Information Technology Accessibility