RFQ_75D301-19-Q-70043_Avid_NEXIS..pdf

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REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ IS X IS NOT A SMALL BUSINESS SET-ASIDE.

PAGE OF PAGES

1 42

1. REQUEST NO.

75D301-19-Q-70043

2. DATE ISSUED

04/22/2019

3. REQUISITION/PURCHASE REQUEST NO.

000HCAUD-2019-34164

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

Centers for Disease Control and Prevention

Office of Acquisition Services (OAS)

2920 Brandywine Rd, RM 3000

Atlanta GA 303415539

6. DELIVERY BY (Date)

5b. FOR INFORMATION CALL (No collect calls)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Paula Taylor (770) 488-2433 x

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

c. STREET ADDRESS b. STREET ADDRESS

c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Title: Avid NEXIS and Professional

Services

Please submit questions and quotes to Paula Taylor, Vga8@cdc.gov.

Questions shall be submitted by 2PM, EST

May 2, 2019.

Quotes shall be submitted 2PM, EST

May 8, 2019

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

7. DELIVERY

FOB

DESTINATION

OTHER

(See Schedule)

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SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 Avid NEXIS/ SUPPLIES

(Please see item list chart in Section B.2)

FFP

Severable

POP:

1 Job

0002 Professional Service

0003 Professional Services-Travel

Time and Materials

0004 Avid Education

Please see item list chart in section B.2

Firm Fixed Price Payment Schedule

Payment No Specific Deliverable Date of Delivery Payment Amount

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SECTION B.2

CLIN 0001

Section - Avid NEXIS

QTY 1 Part# 9920-66369-00 Avid NEXIS Enterprise System identifier NOTE: All Avid NEXIS |E2, E4 & E5 Systems are supplied with a System ID Card required for registration Add to Avid NEXIS| Enterprise System identifier Primary System ID 10378025853 Includes Avid NEXIS|FS Avid NEXIS|E4 Storage Engines NOTE: Network interface SFP+ 40Gbe optics or 40G Direct Attach Cables must be ordered separately for each engine

QTY 1 Part# 9935-71906-02 – Avid NEXIS |E4 120TB, TAA. Two 60TB MP’s includes Avid NEXIS| FS Foundation 2 drive slot covers & Expert Plus w/Hardware Support All drive slots in Avid NEXIS| E4 Engines must be configured with a drive in a carrier or a blank drive slot cover to maintain airflow and cooling (up to 2 spare drives). 2Drive Slot covers are included with all E4 engines.

Also includes Two SSDs E4 Controller w/(unpopulated) 10Gbps Ethernet SFP+ interface, four 100-240v Power Supply Units, rack mounting HW

QTY 2 Part# 9900-71288-00- Spare Drives Spare 6TB HDD (in Carrier) for Avid NEXIS| E2 & E4 Engine

TAA

Avid NEXIS Interface Connectors

QTY 1 Part# 9900-65632-00– Optical 10Gbps transceiver. 10GbE Ethernet SFP+ LC 300m range, SR 850nm wavelength (OPEN MARKET ITEM)

QTY 3 Part# 7070-03117-05- Cables 5 meter optical multi-mode cable for 10 Gigabit Ethernet, LC connectors LC to LC Optical Cables LC to LC Optical Cables

Section - Interplay Production

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QTY 1 Part# 9635-70310-00 Interplay Dell R630 Server: Interplay Engine and new Media Indexter MediCentral Production Management Engine (OPEN MARKET PRICING) Dell PowerEdge R640XL. Win Server 2016 Standard, Single Intel Xeon Silver 4116 2.1Ghz 12 core Processor, 32GB RAM, 480GB SSD, 3yr 7x24 ProSupport w/NBD/Onsite after diagnostic

QTY 1 Part# 9635-70335-00 Interplay Dell R630 Server: Interplay Engine and new Media

Indexter MediCentral Production Management Engine (OPEN MARKET PRICING)

Dell PowerEdge R640XL. Win Server 2016 Standard, Single Intel Xeon Silver 4116

2.1Ghz 12 core Processor, 64GB RAM, 480GB SSD, 3yr 7x24 ProSupport w/NBD/Onsite after diagnostic

QTY 1 Part# 9635-70125-00 9635-70385-00 HP Proliant DL360 G10 SVR Dual Xeon-G 6130, 128GB RAM, Mirrored 1TB OS Drives, 8x 600GB SAS File Caching Drives, Myricom 10GBE, 800W

RPS, HP 3-Year Parts, 3-Year Labor, 3-Year Onsite support, No OS

Section Editorial Upgrades HP Workstations

QTY 5 Part# 9935-726505-00 HP Z8 with Media Composer| Production Pack – Z8/G4 Workstation, Dual Intel 5118 Xeon 2.3 GHz 12C, 64GB (8x8 GB) RAM, 512GB SATA SSD, P4000 8GB Video, DVDRW, Keyboard, Mouse, 3-3-3, Warranty, Win 10 Pro 64bt, 1125W

QTY 5 Part# 9925-65420-00 Nitris DX or Mojo DX Trade-In for Artist| DnxIQ Does not include Media Composer software Connectivity cables (Thunderbolt: 3)

QTY 5 Part# 9900-71271-00-Pcle) need to be purchased separately, Hardware includes 1 year warranty

– no advanced exchange, Pcle Gen 3 Kit (Card and Cable) for Artist| DnxIQ

QTY 5 Part# 9900-74058-00 Media Composer PC Keyboard- US English (OPEN MARKET ITEM)

QTY 5 Part# 9635-70279-00 – Z8 64GB Upgrade Memory Option 8x*GB (OPEN MARKET)

Section Pro Tools HP Workstations

QTY 2 Part# 9935-72605-00 HP Z8 with Media Composer| Production Pack Z8 G4 Workstation Dual Intel 5118 Xeon 2.3GHz 12C, 64GB (8x8GB), RAM, 512GB SATA SSD, P400 8GB Video, DVDRW, Keyboard, Mouse, 3-3-3, Warranty, Win 10Pro 64bt, 1124W

QTY 1 Part# 9935-72604-00-HP Z4 with Media Composer| Production Pack Single 3.7GHz W-2145 8C, 32GB (4x8GB) RAM, 512GB SATA SSD, P2000 5GB Video, DVDRW, Keyboard, Mouse, 3-3-3, Warranty, Win 10 Pro 64bt, 750W

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QTY 2 Part# 9925-65420-00 Nitris DX or Mojo DX Trade-In for Artist| DnxIQ Does not include Media Composer software Connectivity Cables (Thunderbolt 3, Pcie) need to be purchased separately hardware includes 1 year warranty – no advance exchange

QTY 2 Part# 9900-71271-00 Pcie Gen 3 kit (Card and Cable) for Atist|DnxIQ

QTY 2 Part# 9900-74064-00 Pro Tools Windows Keyboard (OPEN MARKET ITEM)

QTY 1 Part# 9920-65305-00 S6 M40 Exchange D-Cmnd 24 to S6 24-5 (OPEN MARKET ITEM)

Total S6 Eucon Control Modules in this System

QTY 1 Part# 9935-65617-00 Master Touch Module M40

QTY 1 Part# 9935-65619-00 Automation Module

QTY 3 Part# 9935-65618-00 Fader Module

QTY 3 Part# 9935-65620-00 Process Module

Section Pro Tools HP Workstations (CONTINUE)

QTY 3 Part# 9935-65621-00 Knob Module

QTY 3 Part# 9935-65622-00 Display Module

QTY 1 Part# 9900-65385-01 Network Switch Large

QTY 2 Part# 9900-65531-01 Frame, Ethernet Cable Set Medium

QTY 1 Part# 9900-65479-01 Frame, Ethernet Cable Large

QTY 4 Part# 99005-65381-01 Frame Chassis, small

QTY 1 Part# 9935-65657-00 Bolster-4ft wide

QTY 1 Part# 9900-65474-01 Frame Side Covers small

QTY 4 Part# 9900-65454-00 Power Supply

S6 System Accessories and Options

QTY 1 Part# 9900-65388-00 Accessory, Monorail for keyboard

S6 Studio Monitoring Included Options

QTY 1 Part# 9900-71247-02 Pro Tools| WTRX Base unit with MADI and Pro/Mon (OPEN MARKET ITEM)

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QTY 1 Part# 9900-71252-00 Pro Tools| WTRX 8 AES3 I/O Card (OPEN MARKET ITEM)

QTY 1 Part# 9900-71269-00 Pro Tools| WTRX AES LFHSUB TO 2X DB25 break out cable (OPEN MARKET

ITEM)

QTY 2 Part# 9900-71251-01 Pro Tools| WTRX Pristine 8 DA card (OPEN MARKET ITEM)

QTY 1 Part# 9900-71255-00 Pro Tools| WTRX 64 channel IP Audio Dante Module (OPEN MARKET ITEM)

QTY 2 Part# 9900-71250-00 Pro Tools| WTRX 8 Mic/Line Pristine AD card (OPEN MARKET ITEM)

Section License Migration

STEP 1 Upgrade Interplay| Production Dongle to Interplay v3.4 Software Licensing NOTE: Interplay 3.4 Dongle Conversion Only available to customers with a valid Avid Support Contract

QTY 1 Part# 9920-65296-00 Convert Avid Interplay Dongle to Software licensed System

ID-110000308062 AE992F06

Enter Interplay |Production Service ID

QTY 1 Part# 9100-65787-00 Interplay Interply|Production Engine Software Activate Card

Always Order Quantity 1, 2 for Clusters

QTY 1 Part# 9935-66042-00 MediaCentral Base Certificate

Order Qty 1 when adding any quantity of Base Licenses

QTY 7 Part# 9511-65903-00 MediaCentral Base Client License (single license)

QTY 1 Part# 9100-65792-00 Media Director 3rd Party Storage Activation ID

Order if Media Director 3rd party AMA Storage is ordered

STEP 2 Retire Old Interplay Dongle and System ID

QTY 1 Part# 0510-030114-01 Retire Interplay Dongled System ID

Return dongle to Avid on the Return Order issued (7060-03016-75) two on Clusters

QTY 1 Part# 7180-30517-00 Fedex Returns Waybill/Instructions

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Section FastServe

QTY 1 Part# 9935-72359-03 FastServe|Ingest system Identifier

QTY 1 Part# 9935-71993-00 Avid FastServe|Ingest HD/UHD Bundle (OPEN MARKET ITEM)

FASTsERVE Server HD/UHD Server (1unit) HD/UHD Production video server 8 Channels, DNXHD, 720P/1080i- included 8 Channels, XDcamHD50 422, 720p/1080i- included 8 Channels, DNxHR 1080P- included 4 Channels, DNxHR UHD- included Redundant power supply 2 X 1Gbe & 2 X 10Gbe interfaces (SFP+ module not included)

FastServe Remote Console (1 license) – Windows based server controller Among the tools which Pivot will provide Recording, Playout, and creation of clips and playlists from available recordings Manage files transfers between servers, and/or shared storage devices Requires Control PC – Windows 7/10 64bit, INTEL i5 3.2Ghz/ 8Gb RAM/ NVIDIA GEORGE GT640 2048MG DDR3 or better

OPTIONAL HARDWARE

QTY 1 Part# 9900-65632-00- Optical 10Gbps transceiver. 10Gbe Ethernet SFP+ LC 300m range, SR 850nm For Avid NEXIS E2, E4, SDA Optical 10Gbps transceiver. 10Gbe Ethernet SFP+ LC 300m range, SR 850m wavelength

QTY 1 Part# 9935-72602-00 –HP Z4 G4 Workstation with Media Composer, Single 3.7GHz W-

2145 8C, 32GB (4x8GB) RAM, 512GB SATA SSD, P2000 5GB Video, DVDRQ, Keyboard, Mouse, 3-

3-3 warranty, Win10 Pro 64bit, 750W

Assumes each fastServe has a dedicated ingest workstation using FastServe Remote Console

QTY 1 Part# 9935-72450-00 – Avid Professional Services, Avid FastServe| Ingest HD/UHD Bundle Install & Setup, W/O EXP- Fixed price and scope Professional Services package. Package includes

Project Management, Commissioning, and Onsite training.

Plan for 1 visit and 3 onsite days to deliver (OPEN MARKET ITEM)

QTY 1 Part# 0550-30175-01 – Avid Education, FS215 FastServe System Administration, (1/2 day class run 2x), 1 day onsite (OPEN MARKET ITEM)

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QTY 1 Part# 0550-03153-01 – Avid Professional Services, Avid Travel Expenses (Billed at cost or at a fixed price amount) Based on 4 days (OPEN MARKET ITEM)

CLIN 0002

Professional Services

QTY 1 Part# 0530-03092.01 – Avid Professional Services, Project Mgmt, Expenses included (OPEN

MARKET ITEM)

Responsible for smooth deployment of complex Projects or multiple Projects that span different locations, Avid will coordinate work schedules, maintain issue and risk documentation monitor delivery consistency and promote uniform workflow adoption.

QTY 3 Part# 0530-03097-01 Avid Professional services, Project management: Daily Rate, Without Expenses Responsible for coordinating the details of your Project, an experienced Project Manager will serve as a single point of contact conduct a Project kickoff discussion prepare a detailed deployment timeline, coordinate staffing track issues and risks and regularly communicate Project status.

QTY 12 Part# 0530-03093-01 – Avid Professional Services, System Commissioning Expenses included (OPEN MARKET ITEM) System commissioning Services provide configuration and testing of your Avid solution, Avid will prepare for Project delivery, commission Avid hardware/software per the agreed Project Scope, and test the solution according to Avid’s documented workflow procedures.

QTY 3 Part# 0540-30107-01 – Avid Installation and Commissioning for Audio, daily Rate, Without Expenses (OPEN MARKET ITEM)

Consulting Services

QTY 3 Part# 0530-03119-01 – Avid Professional Services, Workflow services, Expenses Included (OPEN

MARKET ITEM)

Consulting and Workflow Design Services help maximize the value of your Avid solution by recommending standard operating procedures to optimize your workflow. Avid will consult with key stakeholders, review current production processes, review staff roles and responsibilities, and use the information to recommend procedures that help you get the most out of your Avid solution.

QTY 1 Part# 0530-03106-01 – Avid Professional services Operational on Air Support, expenses included.

(OPEN MARKET ITEM) Operational Go live Support Services provide onsite expertise to rpomote successful adoption of the Avid solution including answering operational questions reinforcing recommended workflow procedures, and supporting users as the solution goes live.

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CLIN 0003

Professional Service Travel

QTY 1 Part# 0555-30059-02 – Travel and expenses for Onsite Audio Billed Fixed expenses.

Covers the cost of Avid labor when the customer location requires resources to be idle during travel that exceeds 8 hours.

QTY 1 Part# 0555-03153-01 – Avid Professional services, Avid Travel expenses (Billed at cost or at a fixed price amount) Applies only to Project Management services. If on site presence is required.

CLIN 0004

Avid Education

QTY 1 Part# 0550-03555-01 Avid Education, WG 213 Avid Interplay System Administration, 3 days onsite, Expenses included (OPEN MARKET ITEM)

QTY 1 Part# 0550-30185-01 – Media Central Specialization Avid education, MCP 300 Media Central Platform for Administration, 1 day, onsite Expenses Included

9OPEN MARKET ITEM)

Statement of Work

SECTION 1 - BACKGROUND

The Office of the Associate Director for Communication (OADC), Division of Communication Services

(DCS), Broadcast Services Branch is charged with recording and editing numerous types of news media content, documentaries, promotional videos, large-scale meetings, and various audio podcasts and recordings, all to support communication efforts for the CDC and HHS. AVID is the premier editing system for professional video and audio production. It has been used with great success, within our closed

Broadcast Network since 2008. This new version of the AVID will greatly enhance our performance and allow for up to date production techniques. The new version will be the only one technically supported by AVID in the near future.

SECTION 2 - PURPOSE

The purpose of this acquisition is two-fold. First, CDC needs to procure the upgraded Avid NEXIS video editing system that includes all software and hardware components for video and audio production. Second, the vendor must provide professional services for one year during the warranty period that includes maintenance support, training, consulting, and technical assistance.

SECTION 3 - SCOPE OF WORK

The contractor shall provide expert on-site technical support for downloading product software and guiding CDC engineers on the installation of hardware components. The contractor will provide one year

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SECTION 4 - TASKS TO BE PERFORMED

Upgrading AVID/Nexis Video Editing System

Task 4.1

Deliver Upgraded

AVID/Nexis Video

Editing System

Task 4.2

Provide

Professional

Services During

Warranty Period

The contractor must provide all software/hardware components necessary to upgrade the agency's

AYID/Nexus video editing system as well as provide professional services during the warranty period.

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The contractor is required to perform the following:

Task 4.1: Deliver Upgraded Avid NEXIS Video Editing System

The contractor must provide the following software/hardware components:

• Avid NEXIS

• Interplay Production

• Editorial Upgrades

• Pro Tools

• License Migration

• FastServe Services

The contractor must provide the Avid NEXIS software/hardware components by May 15, 2019 to the agency to ensure the installation of the upgraded video editing system is in place before the current operating system expires.

Task 4.2: Provide Professional Services during Warranty Period

The contractor must provide a 12-month warranty for services and maintenance support that include the following professional services:

• Expert on-site technical support for downloading product software

• Expert on-site technical support to guide and assist CDC's engineers with installation of hardware components and other related equipment

• Project management services to ensure smooth deployment of transitioning the agency to the new platform. The contractor must:

o Facilitate a Post-Award Kick-Off Meeting o Prepare a detailed deployment timeline o Ensure sufficient contractor employees are utilized to perform the services requested o Track issues and risks associated with the installation of software/hardware o Regularly communicate project status

• Configuration and testing of the Avid NEXIS solution to ensure the system work properly

• Consulting services to assist the Broadcast Branch with Standard Operating Procedures and improving business processes. The contractor must:

o Communicate with key stakeholders to review current production processes;

review staff roles and responsibilities; and use the information to recommend procedures or processes that will help the agency get the most of the new system.

o Provide workflow analysis, workflow design, workflow documentation, a post Go-Live

Audit, and answer operational questions related to the new system.

• Training and Education services on-site and through online courses

SECTION 5 - GOVERNMENT FURNISHED MATERIALS

NIA

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SECTION 6 - PERIOD OF PERFORMANCE

The Period of Performance (PoP) shall be a base period of twelve (12) months without any option periods. The PoP must start and end as follow:

Base Year:

SECTION 7 - DELIVERABLES/REPORTING SCHEDULE

Date

Note: Installation support shall begin within one week of receiving the software and hardware/equipment components.

SECTION 8 - REFERENCE MATERIALS

NIA

lte Description Quantity Delivery

Deliver To fflQ

Avid NEXIS Editing System and file storage 5/15/2019 Bradford Myers

Avid Interplay

Production File Sharing

Software 5/15/2019 Bradford Myers

Avid Editor ial

Upgrades Video Editing

Software 5/15/2019 Bradford Myers

Avid Pro Tools Audio Editing

Software 5/15/2019 Bradford Myers

Avid FastServe Playout Server 5/15/2019 Bradford Myers Services

Avid Service and 5/15/2019 - Bradford Myers

Professional

Services Maintenance

Support 6/30/2020

Avid Education Training 5/15/2019 - Bradford Myers

6/30/2020

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SECTION 10 - PAYMENT TERMS

CDC AG001 – Invoice Submission (Mar 2006)

(a) The Contractor is required to submit the original invoice/voucher directly to the Office of the Chief Financial Officer using one (1) of three (3) methods (but only one method). Invoices shall be submitted in accordance with the agreed upon performance based payment schedule.

(1) By Email: FMOapinv@cdc.gov (the best and preferred method. See paragraph

(b).)

(2) By Facsimile: FAX 404-638-5324

(3) By Mail to: The Centers for Disease Control and

Prevention Office of the Chief Financial Officer (OCFO) P.O. Box 15580

Atlanta, GA

30333

(b) The contractor shall submit the original invoices/vouchers to the CDC OCFO, the Task

Order COR, and the Contracting Officer (CO). The preferred method for doing so is to simultaneously email electronic files of the invoice and any backup documents to each of the three (3) parties.

(c) The Contractor is , is not required to submit a copy of each invoice directly to the Contracting Officer Technical Representative concurrently with submission to the Contracting Officer.

(d) In accordance with 5 CFR part 1315 (Prompt Payment Act), CDC’s Office of the Chief Financial Officer (OCFO) is the designated billing office for the purpose of determining the payment due date under FAR 32.904(b); the controlling “date of receipt” of an invoice is the date on which the OCFO receives a proper invoice from the contractor.

(e) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN) mailto:FMOapinv@cdc.gov

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(3) Purchase Order/Contract Number and Task Order Number, as appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number (CLIN) and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in I(1).

(13) DUNS + 4 Number (End of Clause)

Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments

(b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at

(404) 498-4050.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and

Prevention Financial Management Office

(FMO)

P.O. Box 15580

Atlanta, GA 30333

Or – Fax copy to: 404-638-534

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SECTION 11 - MINIMUM VENDOR QUALIFICATIONS AND LEVEL OF EFFORT

Purchase should be made through a certified AVID vendor. Tech support should be certified in AVID protocols and systems.

SECTION 12 - EVALUATION FACTORS

1. Parts – Name brand products, no substitutes. All parts must be Avid certified to maintain service contract with AVID services

2. Delivery - Prompt delivery within 30days once contract is awarded

3. Services – Provide Avid Professional Services, system commissioning and documented workflow procedures.

Provide License Migration and Data transfer from old to new system.

Prompt response time within 24 hours to maintenance issues from AVID certified technicians.

4. Integration – Upon installation by AVID certified project management, components must properly integrate into our existing broadcast facility network.

5. Training - AVID Education with AVID certified technicians

SECTION 13 - SPECIAL REQUIREMENTS

Section 508 Clearance

HHSAR Provision, 352.239-73: Electronic and Information Technology Accessibility Notice

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce

Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by

Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hh .gov/web/508.

The complete text of the Section 508 Final Provisions can be accessed at http://www.access board.gov /sec508/standa rds.htm.

(c) The Section 508 accessibility standards applicable to this contract are:

1194. 205 WCAG 2.0 Level A & AA Success Criteria http://www.hh.gov/web/508

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302 Functional Performance Criteria

502 Inoperability with Assistive Technology 503 Applications

504 Authoring Tools

602 Support Documentation

603 Support Services

In order to facilitate the Government's determination whether proposed EIT supplies meet applicable Section

508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and documentation detail - whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the HHS Section 508 Evaluation

Template are available under Section 508 policy on the HHS Web site http ://hhs .gov/web/508.

In order to facilitate the Government's determination whether proposed EIT services meet applicable Section

508 accessibility standards, offerors must provide enough information to assist the Government in determining that the EIT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(d) Respondents to this solicitation must identify any exception to Section 508 requirements. If a offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(e) Electronic content must be accessible to HHS acceptance criteria. Checklist for various formats are available at b.11P-: // 508.hh .gov/, or from the Section 508 Coordinator listed at https://www.hh .gov/web/sectio n-5 08/additional- reso urces/section-5 08-contacts/index.html . Materials that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the

Contracting Officer or Representative.

SECTION 14 - SPECIAL REQUIREMENTS

IT Security and Privacy Certification Clearance

A. Baseline Security Requirements

1) Applicability. The requirements herein apply whether the entire contract or order (hereafter

"contract"), or portion thereof, includes either or both of the following:

http://hhs.gov/web/508 http://www.hh.gov/web/section-508/additional-resources/section-508-contacts/index.html

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a. Access (PhysicaJ or Logical) to Government Information: A Contractor (and/or any subcontractor) employee will have or will be given the ability to have, routine physical (entry) or logical (electronic) access to government information.

b. Operate a Federa l System Containing Information: A Contractor (and/or any subcontractor) employee will operate a federal system and information technology containing data that supports the HHS mission.

In addition to the Federal Acquisition Regulation (FAR) Subpart

2.1 definition of "information technology" (IT), the term as used in this section includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources.

2) Safeguarding Information and Information Systems. In accordance with the Federal Information

Processing Standards Publication (PIPS)199, Standards for Security Categorization of Federal Information and Information Systems, the Contractor (and/or any subcontractor) shall:

a. Protect government information and information systems in order to ensure:

• Confidentiality, which means preserving authorized restrictions on access and disclosure, based on the security terms found in this contract, including means for protecting personal privacy and proprietary information;

• Integrity, which means guarding against improper information modification or destruction, and ensuring information non-repudiation and authenticity; and

• Availability, which means ensuring timely and reliable access to and use of information.

b. Provide security for any Contractor systems, and information contained therein, connected to an HHS network or operated by the Contractor on behalf of HHS regardless of location. In addition, if new or unanticipated threats or hazards are discovered by either the agency or contractor, or if existing safeguards have ceased to function, the discoverer shall immediately, within one (1) hour or less, bring the situation to the attention of the other party.

c. Adopt and implement the policies, procedures, controls, and standards required by the HHS Information

Security Program to ensure the confidentiality, integrity, and availability of government infonnation and government infonnation systems for which the Contractor is responsible under this contract or to which the Contractor may otherwise have access under this contract. Obtain the HHS

Infonnation Security Program security requirements, outlined in the HHS Infonnation Security and Privacy

Policy (IS2P), by contacting the CO/COR or emailing fisma@hhs.gov.

d. Comply with the Privacy Act requirements and tailor FAR clauses as needed.

mailto:fisma@hhs.gov

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3) Information Security Categorization. In accordance with FIPS 199 and National Institute of

Standards and Technology (NIST) Special Publication (SP) 800-60, Volume II: Appendices to

Guide for Mapping Types of lriformation and lriformation Systems to Security Categories, Appendix C, and based on infonnation provided by the ISSO, CISO, or other security representative, the risk level for each Security Objective and the Overall Risk Level, which is the highest watennark of the three factors (Confidentiality, Integrity, and Availability) of the infonnation or information system are the following:

Confidentiality:

Integrity:

Availability:

Overall Risk Level:

[ X ] Low [ ] Moderate [ ] High

Based on infonnation provided by the ISSO, Privacy Office, system/data owner, or other security or privacy representative, it has be'en determined that this solicitation/contract involves:

[ X] No PII [ ] Yes PII

4) Personally Identifiable Information (PII). Per the Office of Management and Budget (0MB)

Circular A-130, "PII is information that can be used to distinguish or trace an individual's identity, either alone or when combined with other infonnation that is linked or linkable to a specific individual." Examples of PII include, but are not limited to the following: social security number, date and place of birth, mother's maiden name, biometric records, etc.

PII Confidentiality Impact Level has been determined to be: [ ] Low [ ] Moderate [ ] High

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5) Controlled Unclassified Information (CUI). CUI is defined as "information that laws, regulations, or Government-wide policies require to have safeguarding or dissemination controls, excluding classified information." The Contractor (and/or any subcontractor) must comply with Executive Order 13556, Controlled Unclassified Information, (implemented at 3

CFR, part 2002) when handling CUI. 32 C.F.R. 2002.4(aa) As implemented the term "handling" refers to" ... any use of CUI, including but not limited to marking, safeguarding, transporting, disseminating, re using, and disposing of the information." 81 Fed. Reg. 63323. All sensitive information that has been identified as CUI by a regulation or statute, handled by this solicitation/contract, shall be:

a. marked appropriately;

b. disclosed to authorized personnel on a Need-To-Know basis;

c. protected in accordance with NIST SP 800-53, Security and Privacy Controls for Federal

Information Systems and Organizations applicable baseline if handled by a Contractor system operated on behalf of the agency, or NIST SP 800-171, Protecting Controlled

Unclassified Information in Nonfederal Information Systems and Organizations if handled by internal Contractor system; and

d. returned to HHS control, destroyed when no longer needed, or held until otherwise directed. Destruction of information and/or data shall be accomplished in accordance with NIST SP 800-88, Guidelines for Media Sanitization.

6) Protection of Sensitive Information. For security purposes, information is or may be sensitive because it requires security to protect its confidentiality, integrity, and/or availability. The

Contractor (and/or any subcontractor) shall protect all government information that is or may be sensitive in accordance with 0MB Memorandum M-06-16, Protection of Sensitive Agency

Information by securing it with a FIPS 140-2 validated solution.

7) Confidentiality and Nondisclosure oflnformation. Any information provided to the contractor

(and/or any subcontractor) by HHS or collected by the contractor on behalf of HHS shall be used only for the purpose of carrying out the provisions of this contract and shall not be disclosed or made known in any manner to any persons except as may be necessary in the performance of the contract. The Contractor assumes responsibility for protection of the confidentiality of

Government records and shall ensure that all work performed by its employees and subcontractors shall be under the supervision of the Contractor. Each Contractor employee or any of its subcontractors to whom any HHS records may be made available or disclosed shall be notified in writing by the Contractor that information disclosed to such employee or subcontractor can be used only for that purpose and to the extent authorized herein.

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The confidentiality, integrity, and availability of such information shall be protected in accordance with HHS and CDC policies. Unauthorized disclosure of information will be subject to the

HHS/CDC sanction policies and/or governed by the following laws and regulations:

a. 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records);

b. 18 U.S.C. 1905 (Criminal Code: Disclosure of Confidential Information); and

c. 44 U.S.C. Chapter 35, Subchapter I (Paperwork Reduction Act).

8) Internet Protocol Version 6 (1Pv6). All procurements using Internet Protocol shall comply with

0MB Memorandum M-05-22, Transition Planningfor Internet Protocol Version 6 (IPv6)..

9) Government Websites. All new and existing public-facing government websites must be securely configured with Hypertext Transfer Protocol Secure (HTTPS) using the most recent version of

Transport Layer Security (TLS). In addition, HTTPS shall enable HTTP Strict Transport Security

(HSTS) to instruct compliant browsers to assume HTTPS at all times to reduce the number of insecure redirects and protect against attacks that attempt to downgrade connections to plain

HTTP. For internal-facing websites, the HTTPS is not required, but it is highly recommended.

10) Contract Documentation. The Contractor shall use provided templates, policies, forms and other agency documents to comply with contract deliverables as appropriate.

11) Standard for Encryption. The Contractor (and/or any subcontractor) shall:

a. Comply with the HHS Standard for Encryption of Computing Devices and Information to prevent unauthorized access to government information.

b. Encrypt all sensitive federal data and information (i.e., PII, protected health information

[PHI], proprietary information, etc.) in transit (i.e., email, network connections, etc.) and at rest (i.e., servers, storage devices, mobile devices, backup media, etc.) with FIPS 140-2 validated encryption solution.

c. Secure all devices (i.e.: desktops, laptops, mobile devices, etc.) that store and process government information and ensure devices meet HHS and CDC-specific encryption standard requirements. Maintain a complete and current inventory of all laptop computers, desktop computers, and other mobile devices and portable media that store or process sensitive government information (including PII).

d. Verify that the encryption solutions in use have been validated under the Cryptographic

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Module Validation Program to confirm compliance with FIPS 140-2. The Contractor shall provide a written copy of the validation documentation to the COR [CDC-provided delivery date].

e. Use the Key Management system on the HHS personal identification verification (PIV) card or establish and use a key recovery mechanism to ensure the ability for authorized personnel to encrypt/decrypt information and recover encryption keys. Encryption keys shall be provided to CDC Office of Chieflnformation Security Officer (OCISO).

12) Contractor Non-Disclosure Agreement (NDA). Each Contractor (and/or any subcontractor) employee having access to non-public government information under this contract shall complete the CDC non-disclosure agreement, as applicable. A copy of each signed and witnessed NOA shall be submitted to the Contracting Officer (CO) and/or CO Representative

(COR) prior to performing any work under this acquisition.

13) Privacy Threshold Analysis (PTA)/Privacy Impact Assessment (PIA)- The Contractor shall assist the CDC Senior Official for Privacy (SOP) or designee with conducting a PTA for the information system and/or information handled under this contract in accordance with HHS policy and 0MB

M-03-22, Guidance for Implementing the Privacy Provisions of the E-Govemment Act of 2002.

a. The Contractor shall assist the CDC SOP or designee in reviewing the PIA at least every three years throughout the system development lifecycle (SDLC)/information lifecycle, or when determined by the CDC SOP that a review is required based on a major change to the system (e.g., new uses of information collected, changes to the way information is shared or disclosed and for what purpose, or when new types of

PII are collected that could introduce new or increased privacy risks), whichever comes first.

B. Training

1) Mandatory Training for All Contractor Staff. All Contractor (and/or any subcontractor) employees assigned to work on this contract shall complete the applicable HHS/CDC Contractor

Information Security Awareness, Privacy, and Records Management training (provided upon contract award) before performing any work under this contract. Thereafter, the employees shall complete CDC Security Awareness Training (SAT) and Records Management training at least annually, during the life of this contract. All provided training shall be compliant with

HHS training policies.

2) Role-based Training. All Contractor (and/or any subcontractor) employees with significant security responsibilities (as determined by the program manager) must complete role-based training (RBT) within 60 days of assuming their new responsibilities. Thereafter, they shall complete RBT at least annually in accordance with HHS policy and the HHS Role-Based Training

(RBT) of Personnel with Significant Security Responsibilities Memorandum.

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All HHS employees and contractors with SSR who have not completed the required training within the mandated timeframes shall have their user accounts disabled until they have met their

RBT requirement.

3) Training Records. The Contractor (and/or any subcontractor) shall maintain training records for all its employees working under this contract in accordance with HHS policy. A copy of the training records shall be provided to the CO and/or COR within 30 days after contract award and annually thereafter or upon request.

C. Rules of Behavior

1) The Contractor (and/or any subcontractor) shall ensure that all employees performing on the contract comply with the HHS Information Technology General Rules of Behavior.

2) All Contractor employees performing on the contract must read and adhere to the Rules of

Behavior before accessing Department data or other information, systems, and/or networks that store/process government information, initially at the beginning of the contract and at least annually thereafter, which may be done as part of annual CDC Security Awareness Training. If the training is provided by the contractor, the signed ROB must be provided as a separate deliverable to the CO and/or COR per defined timelines above.

D. Incident Response

FISMA defines an incident as "an occurrence that (1) actually or imminently jeopardizes, without lawful authority, the integrity, confidentiality, or availability of information or an information system; or (2) constitutes a violation or imminent threat of violation of law, security policies, security procedures, or acceptable use policies. The HHS Policy for IT Security and Privacy Incident Reporting and Response further defines incidents as events involving cybersecurity and privacy threats, such as viruses, malicious user activity, loss of, unauthorized disclosure or destruction of data, and so on.

A privacy breach is a type of incident and is defined by Federal Information Security Modernization Act

(FISMA) as the loss of control, compromise, unauthorized disclosure, unauthorized acquisition, or any similar occurrence where (1) a person other than an authorized user accesses or potentially accesses personally identifiable information or (2) an authorized user accesses or potentially accesses personally identifiable information for an other than authorized purpose.

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0MB Memorandum M-17-12, "Preparing for and Responding to a Breach of Personally Identifiable

Information" (03 January 2017) states:

Definition of an Incident:

An occurrence that (1) actually or imminently jeopardizes, without lawful authority, the integrity, confidentiality, or availability of information or an information system; or (2) constitutes a violation or imminent threat of violation of law, security policies, security procedures, or acceptable use policies.

Definition of a Breach:

The loss of control, compromise, unauthorized disclosure, unauthorized acquisition, or any similar occurrence where (]) a person other than an authorized user accesses or potentially accesses personally identifiable ieformation or (2) an authorized user accesses or potentially accesses personally identifiable ieformation for an other than authorized purpose.

It further adds:

A breach is not limited to an occurrence where a person other than an authorized user potentially accesses PU by means of a network intrusion, a targeted attack that exploits website vulnerabilities, or an attack executed through an email message or attachment. A breach may also include the loss or theft of physical documents that include PU and portable electronic storage media that store PU, the inadvertent disclosure of PU on a public website, or an oral disclosure of

PII to a person who is not authorized to receive that information. It may also include an authorized user accessing PU for an other than authorized purpose.

The HHS Policy for IT Security and Privacy Incident Reporting and Response further defines a breach as

"a suspected or confirmed incident involving PII".

Contracts with entities that collect, maintain, use, or operate Federal information or information systems on behalf of CDC shall include the following requirements:

l) The contractor shall cooperate with and exchange information with CDC officials, as deemed necessary by the CDC Breach Response Team, to report and manage a suspected or confirmed breach.

2) All contractors and subcontractors shall properly encrypt PII in accordance with 0MB Circular A-

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130 and other applicable policies, including CDC-specific policies, and comply with HHS-specific policies for protecting PII. To this end, all contractors and subcontractors shall protect all sensitive information, including any PII created, stored, or transmitted in the performance of this contract so as to avoid a secondary sensitive information incident with FIPS 140-2 validated encryption.

3) All contractors and subcontractors shall participate in regular training on how to identify and report a breach.

4) All contractors and subcontractors shall report a suspected or confirmed breach in any medium as soon as possible and without unreasonable delay, consistent with applicable CDC IT acquisitions guidance, HHS/CDC and incident management policy, and United States Computer

Emergency Readiness Team (US-CERT) notification guidelines. To this end, the Contractor

(and/or any subcontractor) shall respond to all alerts/Indicators of Compromise (IOCs) provided by HHS Computer Security Incident Response Center (CSIRC) or CDC Computer Incident Response

Team (CSIRT) within 24 hours via email at cdc@csirt.gov or telephone at 866-655-2245, whether the response is positive or negative.

5) All contractors and subcontractors shall be able to determine what Federal information was or could have been accessed and by whom, construct a timeline of user activity, determine methods and techniques used to access Federal information, and identify the initial attack vector.

6) All contractors and subcontractors shall allow for an inspection, investigation, forensic analysis, and any other action necessary to ensure compliance with HHS/CDC Policy and the

HHS/CDC Breach Response Plan and to assist with responding to a breach.

7) Cloud service providers shall use guidance provided in the FedRAMP Incident Communications

Procedures when deciding when to report directly to US-CERT first or notify CDC first.

8) Identify roles and responsibilities, in accordance with HHS/CDC Breach Response Policy and the

HHS/CDC Breach Response Plan. To this end, the Contractor shall NOT notify affected individuals unless and until so instructed by the Contracting Officer or designated representative. If so instructed by the Contracting Officer or representative, all notifications must be pre-approved by the appropriate CDC officials, consistent with HHS/CDC Breach Response Plan, and the

Contractor shall then send CDC- approved notifications to affected individuals; and,

9) Acknowledge that CDC will not interpret report of a breach, by itself, as conclusive evidence that the contractor or its subcontractor failed to provide adequate safeguards for PII.

E. Position Sensitivity Designations

All Contractor (and/or any subcontractor) employees must obtain a background investigation commensurate with their position sensitivity designation that complies with Parts 1400 and 731 of

Title 5, Code of Federal Regulations (CFR).

mailto:cdc@csirt.gov

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F. Homeland Security Presidential Directive (HSPD)-12 The Contractor (and/or any subcontractor) and its employees shall comply with Homeland Security

Presidential Directive (HSPD)-12, Policy for a Common Identification Standard for Federal Employees and Contractors; 0MB M-05-24; FIPS 201, Personal Identity Verification (PIV) of Federal Employees and Contractors; HHS HSPD-12 policy; and Executive Order 13467, Part 1 §1.2.

Roster. The Contractor (and/or any subcontractor) shall submit a roster by name, position, e-mail address, phone number and responsibility, of all staff working under this acquisition where the Contractor will develop, have the ability to access, or host and/or maintain a government information system(s). The roster shall be submitted to the COR and/or CO by the effective date of this contract. Any revisions to the roster as a result of staffing changes shall be submitted immediately upon change. The COR will notify the Contractor of the appropriate level of investigation required for each staff member.

If the employee is filling a new position, the Contractor shall provide a position description and the

Government will determine the appropriate suitability level.

G. Contract Initiation and Expiration

1) General Security Requirements. The Contractor (and/or any subcontractor) shall comply with information security and privacy requirements, Enterprise Performance Life Cycle (EPLC) processes, HHS Enterprise Architecture requirements to ensure information is appropriately protected from initiation to expiration of the contract. All information systems development or enhancement tasks supported by the contractor shall follow the HHS EPLC framework and methodology and in accordance with the HHS Contract Closeout Guide (2012).

2) System Documentation. Contractors (and/or any subcontractors) must follow and adhere to

NIST SP 800-64, Security Considerations in the System Development Life Cycle, at a minimum, for system development and provide system documentation at designated intervals (specifically, at the expiration of the contract) within the EPLC that require artifact review and approval.

3) Sanitization of Government Files and Information. As part of contract closeout and at expiration of the contract, the Contractor (and/or any subcontractor) shall provide all required documentation to the CO and/or COR to certify that, at the government's direction, all electronic and paper records are appropriately disposed of and all devices and media are sanitized in accordance with NIST SP 800-88, Guidelines for Media Sanitization.

4)…