75994_PD__.pdf

PURCHASE DESCRIPTION

FOR

Computed Radiography Systems - INDUSTREX HPX-1

06 AUG 2024

1.0. DESCRIPTION. The Contractor shall provide all tools, materials, parts, equipment, travel/labor, training, installation, and delivery as necessary to provide the quantity two

(2) each Computed Radiography (CR) Systems - INDUSTREX HPX-1 a new pre-configured CR system with associated options/accessories and safety inspection to the 402nd Commodities Maintenance Group (CMXG) at Robins AFB.

1.1. Over and Above Work. Work discovered during the course of performance that is:

1.1.1. Within the general scope of the contract, not covered by the line item(s) for the basic work under the contract, and necessary in order to satisfactorily complete the contract.

1.1.2. Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request. Upon request the Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work. The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to definitize all over and above work.

1.1.3. The Government Representative(s) will have the option to utilize government purchase card (GPC) as a payment method whereas the Contractor’s quote does not exceed the GPC threshold. Otherwise, the additional costs required to accomplish the Contractor services shall be processed on a separate contract action after approval has been provided through the Contracting Officer (as listed in para. 1.3.3.3).

1.2. The CR systems shall include the following:

Computed Radiography Systems - INDUSTREX HPX-1

{Each unit shall include a new pre-configured CR system with any associated options/accessories, travel/labor, 2-days on-site installation/operational training (SP), and

FOB Destination Freight Delivery, any applicable IUID tag(s)/marking/labeling, documentation, clean-up, safety inspection, and 12-months warranty}

Item MFR Part # Product Description Qty

Carestream Health, Inc.

See below

HPX-1 System #1

(includes associated configurations items) 1 ea.

FOB Destination Freight Delivery / 1 ea.

(includes delivery container - i.e. wood crate) / 1 ea.

2 CR System #1 - Installation (Day 1) 1 ea.

CR System #1 - Operational Training for 10 Trainees

(Day 2) 1 ea.

HPX-1 System #2

(includes associated configurations items) 1 ea.

FOB Destination Freight Delivery / 1 ea.

(includes delivery container - i.e. wood crate) / 1 ea.

-- HPX-1 System #2 Services (Option)

5 CR System #2 - Installation (Day 1) 1 ea.

CR System #2 - Operational Training for 10 Trainees

(Day 2) 1 ea.

CR System Pre-configured Options/Accessories includes the following:

(total count - 63):

1514439 HPX-1 Reader / 1 ea.

1054402 Desk Top Computer / 1 ea.

1816933 3 MP Monitor / 1 ea.

1012293 Reader Transport Case / 1 ea.

1012277 View Station Transport Case / 1 ea.

1008564 14 x 17-inch INDX Flex GP DGTL IMG PLT853 / 2 ea.

8360521 14 x 17 in. INDX FLX HR 6537 DGTL PLT / 10 ea.

1848688 7 x 17 in. INDX FLX HR 6537 DGTL PLT / 12 ea.

1775576 8 x 10 in. INDX FLX HR 6537 DGTL PLT / 2 ea.

8491615 5 x 7 in. INDX FLX HR 6537 DGTL PLT / 2 ea.

1012632 8 x 10 in. INDX XL Blue DGTL PLT / 2 ea.

1012681 5 x 7 in. INDX XL Blue DGTL PLT / 2 ea.

1066539 SPR - 14 x 17 in. Protective Cassettes / 7 ea.

8627168 SPR - 8 x 10 Protective Cassettes / 4 ea.

1066554 SPR - 5 x 7 Protective Cassettes / 4. ea.

1889344 14 x 17 in. INDX CR Cassette 35 x 43 cm. / 2 ea.

8423600 Cassette Extraction Tool / 1 ea.

1008796 CS INDX HPX-1 Plus Carrier 14 x 17 in. / 2 ea.

8454977 X-OMAT Screen Cleaner / 1 ea.

5280094 MIN-R Screen Cleaner Wipes / 1 ea.

1734383 SPR-ARINC Aerosp Phtm PNA02955224002-010 / 1 ea.

1066570 SPR-Aluminum 2024 Single Absorber Plate / 1 ea.

1066588 SPR - Aluminum 2024 RIGI ASTM-E-746 W/CA / 1 ea.

8627150 Image Quality Indicator Set / 1 ea.

Completion of product delivery of System # 1 and #2 and work performed for System #1 shall be accomplished within thirty (30) calendar days after contract award date to Robins AFB. Scheduling of System #2 services option scheduling shall occur within 12 months after Contract award date (see para. 1.3.3.2 for details).

**All Items shall be delivered via FOB Destination Shipping**

1.3. Products. The Contractor shall provide the quantity two (2) each CR Systems which shall include but not limited to the associated configuration options/accessories or equal and safety inspection as listed in paragraphs 1.0 and 1.2 table on or before thirty (30) calendar days after date of contract award. These products with incidental services shall meet or exceed the Government’s safety, security, and performance requirements. The Contractor shall ensure that all products shall be the authentic products relative to any applicable features/specifications and sourced by the Contractor directly from the manufacturer. Also, the said items shall meet the following requirements:

1.3.1. The Contractor shall not provide any refurbished/recertified and/or substituted products without the approval of the Government Representative listed in para. 2.1.1.

1.3.2. Meets or exceeds applicable environmental and safety certifications.

1.3.2.1. Certifications. The Contractor shall have Quality Management System (QMS) certification(s) or equivalent with the up-to-date standard(s) relative to general requirements for competence at the time of manufacture of products/services for CR systems that meets or exceeds the local/state/federal and any applicable digital radiography-related rules and regulations in accordance with current accepted industry standards and work/safety practices to include but not limited to the following standards or equivalent or better (as applicable):

a. ISO 9001:2015 – for the scope of design, development, manufacture, and service of digital radiography imaging systems and accessories for the non-destructive testing (NDT) authority.

b. 1020.40 – Code of Federal Regulations (CFR) – Title 21

c. National Fire Protection Association (NFPA) 70 – National Electrical Code

d. Occupational Safety and Health Administration (OSHA)

e. Meets all applicable product safety standards

1.3.3. On-Site Visit(s). The Contractor shall coordinate with the Government

Representative(s) within five (5) calendar days after contract award relative to the services referenced in paragraph 1.0 and section 1.2 concerning the details of specific date(s)/time(s) to schedule the on-site visit(s) to perform the necessary incidental services at Robins AFB. At that time, the Contractor shall provide the on-site arrival time(s) for installation/training within three

(3) calendar days after said coordination. After a mutually agreed upon date and time (as listed in para. 1.3.3.3), the Contractor shall accomplish the delivery of each HPX-1 systems whereas System #1 services shall occur in conjunction with the Contractor’s arrival for the on-site visit to perform the said installation on Day-1 and the training on Day-2 whereas both days shall be consecutive for each CR System as follows:

1.3.3.1. System #1 shall be scheduled for the necessary services as follows:

a. Day-1: On the date of delivery of System #1, installation shall be accomplished for said system.

b. Day-2: After System #1 installation has been accomplished and said system is fully operational, training shall be accomplished on the next day—Day-2.

1.3.3.2. System #2 Services (Option). Upon completion of the installation/ training for System #1, the delivery of System #2, and the Government Representative determines that on-base preparations are optimum for the installation of System #2, the Government Representative will coordinate with the Contractor to schedule the installation/training for said system whereas the Contractor shall provide a date/time for Day-1 and Day-2 and the Contractor shall provide an option for scheduling and performing the necessary System # services on a later date within 12 months after contract award as follows:

a. Day-1: After System #2 has been delivered and the Government Representative has requested a date/time for the installation of said system, The Government Representative will request a modification for the Contractor to schedule and perform System #2 services. Contractual modifications for this requirement must be authorized by the designated Contracting Officer for this requirement.

b. Day-2: Contingent upon completion of the modification for System #2 services and after installation of System #2 has been accomplished and said system is fully operational—training tor 10 trainees shall be accomplished on the next day after said installation, Day-2.

c. In the event that the Government Representative is unable to finalize the scheduling for the installation and training for System #2, the Government Representative will coordinate with the Contractor to schedule said services on a later date and time.

1.3.3.3. In the event that the Contractor is unable to deliver each system and/or provide these services in accordance with the scheduled dates and times, the Contractor shall notify the Government Representative(s) and Contracting officer at the time of knowledge to re-schedule impacted dates and times—said re-schedule will be at the discretion and approval of the said Government Representative and CO. Also, re-scheduling of said dates/times does not constitute a delivery schedule extension.

1.3.3.4. The Government will provide the necessary data as requested by the Contractor to implement the CR system services at the discretion and approval of the Government Representative(s).

1.3.4. Specifications. The Contractor shall provide the new pre-configured CR systems (#1 and #2) as listed in as listed in para. 1.0 and 1.2, and associated options/accessories/add-ons/installation/training to include but not limited to the following specifications for said systems that meets or exceeds the manufacturers and Government’s performance standards:

1.3.4.1. Rigid Cassette and Phosphor Plate Reader with Integrated Eraser:

Use plates in subdued light loading or use rigid cassettes in normal room light

1.3.4.2. Dimensions:

Height: 17.5 in. (44.5 cm)

Width: 23 in. (58.4 cm)

Depth: 26 in. (66 cm) with feed tray removed: 35 in. (88.9 cm) with tray in operating position

Weight: 120 lb. (54.4 kg) (or less)

1.3.4.3. Phosphor Plates supported:

70 mm to 14-inch (35 cm) width, 8-inch (20 cm) to 60-inch (152

cm) length

Multiple plate simultaneous feed up to 14-inch (35 cm) width

1.3.4.4. Rigid Cassettes Supported: 10-inch (25.4 cm) to 14-inch (35 cm) width, 8-inch (20 cm) to 17-inch (43 cm) length

1.3.4.5. Scan Rate: 35 to 135 seconds per 14 x 17 in. / 35 x 43 cm plate, depending on resolution setting

1.3.4.6. Erase Rate, Automatic High Intensity: 0.2 - 2.0 in. (0.5 - 5 cm) per second

1.3.4.7. Power: 100-240 V ~ 50/60 Hz, 12.5 – 8 A - automatic sensing

1.3.4.8. Desktop computer:

High resolution color LCD monitor

Keyboard and mouse

INDUSTREX Digital Viewing Software (5.4.1 version or better) which includes the user-friendly software features:

o Analysis tools o Meets American Society for Testing and Materials (ASTM) E2445 for CR Systems:

Long Term Stability Testing

Type 2 phantom Resolution Calibration Tool

Type 2 phantom Signal to Noise Ratio tool o Windows™ style menus o Customizable PDF reporting o Local metadata store o Digital Imaging and Communication in Nondestructive Evaluation (DICONDE) compliant o Unlimited software updates to the Core Software version

Additional accessories and features (as applicable):

o Rugged travel case (PN 1012277 or equal) for view station o High resolution monochrome LCD monitor o Laptop View Station with high resolution LCD o INDUSTREX Flex GP/SO-170 and HR/2174 Digital Imaging Plate

1.3.4.9. NDT application versatilities:

70 mm – 14-inch width

Handles the broadest range of imaging plates

1.3.4.10. Subdued or room light capabilities:

Use flex cassettes and plates in subdued light loading

Use rigid cassettes in normal room light

1.3.4.11. Halogen “Smart” erase: fast and effective high intensity erase based upon maximum exposure received

1.3.4.12. Designed for NDT environment:

Positive pressure in cabinet - multiple fans and filters

Integrated brushes and seals

Maximized durability - withstands rigorous drop testing (100 g impact force), variable amplitude, and frequency vibration test.

Vibration absorbent rubber feet

Ergonomically designed handles

Industrial protective dust cover

Rugged transport cases (PN 1012293) for CR System #1 and #2 o Reinforced locking wheels o Base tie downs to secure the load o System can be used right in the case o Removable accessory plate and cassettes storage box o User serviceability o Routine service can be performed by manufacturer

1.3.5. Clean up. After installation is complete for each system, the Contractor shall remove any packaging materials/associated remnants of debris and/or any other associated items that require “off-base” disposal. After clean-up is complete and prior to exiting the worksite, the Contractor shall coordinate with the Government Representative(s) to inspect the work area for approval that the clean-up has been accomplished.

1.3.6. Place of Performance. The Contractor shall perform on-site services at the designated site location in building 323 at Robins AFB. If applicable, all performance under the warranty (as listed in para. 2.4.7) shall be accomplished by certified technicians on-site at Robins AFB.

1.3.7. Safety Inspection. The Contractor shall provide a written safety inspection report for each system after the completion of all services listed in para. 1.0 and 1.2 table which shall meet or exceed the applicable performance standards as listed in para. 1.3.

1.3.7.1. NAS Certification and Qualification of Nondestructive Test Personnel. Upon the completion of required CR System testing activity which shall be accomplished by a certified NDTI technician in accordance with 21 CFR 1020.40 standards, the Contractor shall provide one (1) written copy in .pdf format via electronic mail (email) to the Government Representative within ten (10) calendar days certifying that the said testing requirements have been successfully completed. (CDRL A001, NAS410, Safety Inspection Report)

1.3.8. Documentation and Manuals. Documentation and manuals provided with the CR Systems and associated items (as applicable) listed in para. 1.0 and

1.2 shall include the following:

1.3.8.1. Manufacturer electronic installation guide (if applicable)

1.3.8.2. Product/Users Manuals

1.3.8.3. Detailed Bill of Materials or equivalent

1.3.8.4. Technical Data. After completion of all services, the Contractor shall provide the Government Representative with one (1) electronic copy of any applicable manuals/technical data for the delivered units and applicable options/accessories within 48 hours in .pdf format via electronic mail (email). The data shall include applicable technical information, specifications, operational instructions, equipment maintenance instructions, a recommended spare parts list, and/or any other applicable information and/or test certificates. All copies shall be legible and written in English.

(CDRL A002, DI-TMSS-81815/T, Manuals/Documentation)

1.3.9. ACCEPTANCE. Upon completion of the installation and operational tasks (as listed in 1.0 and 1.2), the Contractor shall conduct a functional test of the CR Systems (#1 and #2) to ensure proper operation whereas all features are operating properly according to OEM specifications. The Government Representative(s) will observe and approve the performance test results. In addition, the Contractor shall provide any applicable test data to the Government Representative(s) utilizing the maintenance report listed in para.

2.4.7.2.

1.3.9.1. The Government will accomplish acceptance after the approval of the Government’s operational and performance testing.

1.3.10. Deliverables.

CDRL A001, NAS410, Safety Inspection Report (para. 1.3.7.1) CDRL A002, DI-TMSS-81815/T, Manuals/Documentation (para. 1.3.8.4) CDRL A003, DI-MGMT-80995A/T, Maintenance Service Report (para. 2.4.7.2) CDRL A004, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan (para. 4.4.1) CDRL A005, DI-SAFT-81563 NOT 2, Accident/Incident Report (para. 4.5)

2.0 Service Support.

2.1 Delivery.

2.1.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for CMXG.

Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for CMXG.

Primary Government Representative Alternate Government Representative

Name: Robert Gutierrez Name: Michael Decker Unit: 402 CMXG/571 CMMXS/MXDPA/NDI Unit: 402 CMXG/571 CMMXS/MXDPA

Phone: (478) 327-8820 Phone: (478) 327-3578

Email: robert.gutierrez.6@us.af.mil Email: michael.decker.12@us.af.mil

2.2 Shipping/Delivery/Period of Performance. The Contractor shall deliver quantity of 2 each new CR Systems (#1 and #2) whereas each system shall be delivered within thirty

(30) calendar days after contract award date to include all services to be performed. All items as listed in para. 1.0 and 1.2 table shall be delivered to the following address at Robins AFB via FOB Destination shipping:

2.3 Ship To Address:

Attention: Robert Gutierrez Unit: 402 CMXG/571 CMMXS/MXDPA/NDI

DODAAC: F3QCCM

Address: 450 Third Street, Bldg. 323 / West Side (Deliver at this address) Robins AFB GA 31098

2.3.1 The Contractor shall notify the Government Representative and/or Alternate on the date of shipment that all items have shipped or provide feedback relative to any issues that may delay the shipping of said items via email within one (1) day of knowledge.

2.4 Incidental Services.

2.4.1 Installation. The Contractor shall provide certified technician(s) to perform the installation/set up service(s), operator training, and the necessary clean-up for the CR Systems (#1 and #2) and any associated items as listed in para. 1.0 and 1.2 at the designated location in building 323 at Robins AFB. Prior to the delivery of the CR Systems, the Contractor shall coordinate (see para. 1.3.3) with the Government Representative(s) concerning the equipment installation to ensure the equipment placement location has been prepped to accommodate installation requirements. The Contractor shall accomplish the following services:

2.4.2 In the event that the Contractor must re-schedule the said services, the

Contractor shall notify the Government Representative and the Contractor Officer within one (1) day of knowledge in writing via email. When rescheduling the said services occurs, the cost shall be at the expense of the Contractor.

2.4.3 In the event that the installation and operational tasks are not fully complete and/or require deviations and/or product damages have occurred, the Contractor shall coordinate with the Government Representative(s) and the Contracting Officer via electronic email within 48 hours to provide a remedy to implement full completion of said operational activity.

2.4.4 Training. The Contractor shall provide a certified Training Instructor(s) or equivalent or better to perform Operational training for the CR Systems utilizing on-site training instruction—relative to the HPX-1 Systems #1 and #2—at the designated location at Robins AFB which shall include a maximum of (10) trainees as listed in para. 1.0 and 1.2. Also, the Contractor shall coordinate with the Government Representative to schedule the training to occur within one (1) after the installation of each system (as listed in para.

2.4.1) is completed or within the lead-time approved by the Government Representative(s).

2.4.4.1 The Contractor shall provide the necessary travel arrangements for on-site visit(s) relative to operator training at Robins AFB.

2.4.5 Technical Support. The Contractor shall provide 12-months technical support services, as necessary, from 8:00 am to 4:00 pm (EST), Monday through Friday which includes phone support and electronic mail (email) for the CR System to begin after installation (as listed in para. 2.4.1) and the system is operating properly in accordance with the manufacturers operation and performance specifications.

2.4.6 Warranty. The Contractor shall provide a twelve (12) month manufacturer’s warranty coverage for each CR System and associated parts/materials (as applicable) which shall be free of defect(s) in material and workmanship to include repair and/or replacement of any defective part(s) or replacement of the products(s) from date of inspection/acceptance for each system.

2.4.6.1 Replacement Parts. All replacement part(s) furnished by the Contractor shall be new OEM compatible components that meet or exceed OEM specifications. Also, the Contractor shall coordinate to request written approval from the Government Representative(s) prior to the installation of the said part(s).

2.4.6.2 Report. Upon completion of the warrantied maintenance and/or repair tasks under the warranty coverage, the Contractor shall provide a copy of the Maintenance Service Report to the Government Representative within 48 hours in .pdf format via electronic mail (email) for all work performed under the contract to include all repairs and/or modifications resulting from those services. (CDRL A003, DI-MGMT-80995A/T, Maintenance Service Report)

2.5 Options. N/A

3.0 Government Furnished Equipment and Services or Government Furnished

Property (GFP) and services. None

4.0 General Information.

4.1 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name, phone number, and email address of the Contractor’s Program Manager(s) shall be provided in writing to the Contracting Officer, Government Representatives, and/or COR no later than five (5) calendar days after contract award date.

4.2 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 323 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 8:00 AM to 4:00 PM EST, Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel and will provide a 48-hour notice prior to changing any work hours.

4.3 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.4 Security Requirements.

4.1.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

4.1.2 Contractor Security Clearance. This requirement does not require a security clearance. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.1.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 2 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM).

4.1.4 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base.

The pass issued by the Visitor Control Center authorizes unescorted entry to Robins

AFB for the bearer only. For visitors, a short-term pass is up to 60 days. Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.1.4.1 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest.

The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB, or another Government facility comply with the OPSEC procedures of the facility.

4.1.5 Security Incident or Violation. The Contractor shall immediately notify the

Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.1.6 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

Air Force Pamphlet (AFPAM) 63-113, Program Protection Planning for Life

Cycle Management, SAE Aerospace Standard AS5553C, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800- 53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.1.7 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.1.8 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number:

Commercial 478-222-1972.

4.1.9 Agency Affirmative Procurement Program). In accordance with FAR

23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.1.9.1 In accordance with FAR 23.404(a)(3)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.2 Environmental Management System (EMS). Environmental Management Systems

(EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.2.1 EMS training is provided by Environmental Management. Request for Robins EMS

Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement.

(Front Desk: 478-926-8178.)

4.2.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database:

https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293

Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange

Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using chrome.)

4.2.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.3 ISO 5001-Energy Management System. Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.3.1 EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.3.1.1 EnMS training is provided by the Energy Assurance Office. The

Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.3.2 Notification of training completion shall be sent to the Energy Assurance Office

(402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract.

4.4 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.4.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A004, DI-SAFT-82080/T NOT 1, Contractor's

Safety Plan).

4.4.2 The Contractor Safety Plan shall address in detail the items listed in the Contract

Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment, or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.5 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the

Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)- 926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), Contract Surveillance Management Office (CSMO) Representative and the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL 0005, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.6 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

4.7 Inspection of Services/Inspection of Supply: In accordance with the Inspection of

Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.8 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause

252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site: https://piee.eb.mil/

4.9 Marking Requirement: Unique Item Identification (UID) is required for all items to be delivered to the Department of defense (DoD) that meet the criteria established by the DFARS Clause 252.211-7003.

4.9.1 Markings/Labels. The Contractor shall ensure that the CR Systems/associated items (as applicable) listed in para. 1.0 and 1.2 shall have the applicable markings and labeling as necessary that meet the standards and specifications for the applicable title and marking requirements.

4.10 The Contractor shall coordinate with the Government Representative with any concerns and/or issues within five (5) ARO days relative to the IUID labeling/markings.

5.0 APPENDICES. N/A