72DFFP19R00028_-_PCO_-_6.19_Signed.pdf

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Request for Personal Services Contractor

United States Agency for International Development

Bureau for Democracy, Conflict and Humanitarian Assistance Office of Food for Peace

Position Title: Program Coordination Officer Solicitation Number: 72DFFP19R00028 Salary Level: GS-11 Equivalent: $69,581 - $90,461 GS-12 Equivalent: $83,398 - $108,422

Issuance Date: June 10, 2019 Closing Date: July 1, 2019 Closing Time: 4:00 P.M. Eastern Time

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development’s (USAID) Office of Food for Peace (FFP), is seeking offers from qualified U.S.

citizens to provide personal services as a Program Coordination Officer under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(See sample resume on www.ffpjobs.com website)

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisor(s) may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards, or accomplishments.

(e) U.S. Citizenship.

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should http://www.ffpjobs.com/

Solicitation for a USPSC Program Coordination Officer

72DFFP19R00028

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2. Responses to the Quality Ranking Factors (QRFs): Each offeror’s supplemental document must address the QRFs shown in the solicitation.

3. USPSC Application form AID 309-2: Offerors are required to complete sections A through I. This form must be physically signed and scanned. Electronic signatures will not be accepted.

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.

Registration information is available at www.sam.gov and further guidance will be provided to the selectee regarding DUNS and SAM registration.

The submission of additional documents submitted will not be accepted. Incomplete or late offers will not be considered. FFP reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Offerors can expect to receive a confirmation email when offer materials have been received.

Offerors should retain for their records copies of all enclosures which accompany their offers.

Your complete resume, signed and scanned AID 309-2 form, and the supplemental document addressing the QRFs must be emailed to:

FFP PSC Recruitment Team E-Mail Address: ffprecruitmentteam@usaid.gov

Any questions on this solicitation may be directed to FFP PSC Recruitment Team via the information provided above. Further guidance on applying, including a sample resume, can be found at www.ffpjobs.com.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Sincerely, /s/

Patrice Lee Contracting Officer https://www.sam.gov/SAM/ mailto:ffprecruitmentteam@usaid.gov http://www.ffpjobs.com/application/process.aspx

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SOLICITATION NO.: 72DFFP19R00028

1. ISSUANCE DATE: June 10, 2019

2. CLOSING DATE/TIME FOR RECEIPT OF OFFERS:

July 1, 2019, 4:00 P.M. Eastern Time

3. POSITION TITLE: Program Coordination Officer

4. MARKET VALUE: This position has been designated as a tandem position that, depending on the qualifications of the candidate, can be filled at either the GS-11 ($69,581 - $90,461) or GS-12 ($83,398 - $108,422) equivalent level, including Washington, D.C. locality pay. Final Grade will be determined by the candidate’s established work history, qualifications, and education. Final compensation will be negotiated within the listed market value and based upon the candidate’s established salary history. Candidates who live outside the Washington, D.C. area will be considered for employment but relocation expenses will not be reimbursed.

Salaries over and above the top of the pay range will not be entertained or negotiated.

NOTE CONCERNING MARKET VALUE: The offeror(s) chosen for the position will be recommended for hire at either the GS-11 or GS-12 level commensurate with his/her overall experience, training, and qualifications as determined by the FFP Selection Committee.

5. PERIOD OF PERFORMANCE: One (1) year with four (4) one-year options.

6. PLACE OF PERFORMANCE: Washington, D.C., with possible overseas and domestic travel.

7. SECURITY LEVEL REQUIRED: Secret Level Security Clearance

8. STATEMENT OF WORK:

BACKGROUND

USAID's Office of Food for Peace (FFP) predicts, prevents, and responds to hunger overseas.

Through its emergency food assistance activities, FFP saves lives, reduces suffering, and supports the early recovery of people affected by conflict and natural disaster emergencies, including refugees.

FFP also addresses the root causes of food insecurity and helps individuals and communities withstand future crises and lay the foundation for stable, inclusive growth. FFP development activities help chronically food insecure populations reduce their long-term need for food assistance by helping communities improve access to food for their most vulnerable people, especially women and children.

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FFP works closely with other parts of USAID, especially the Bureau for Food Security, which plays a key role in implementing the U.S. Government’s Feed the Future initiative, and the Office of U.S. Foreign Disaster Assistance (OFDA), which leads on disaster response around the world. FFP employs a staff of over 100 in Washington and also has officers posted abroad.

More information on FFP is available at: https://www.usaid.gov/food-assistance.

INTRODUCTION

The incumbent serves as a Program Coordination Officer and contributes to the strategic management of FFP resources. Consequently, the incumbent supports budget formulation, justification, and planning exercises; ensures accurate tracking of award information; and contributes to Agency-wide reporting. The policy recommendations created by the incumbent are operational in nature, ultimately ensuring the timely and effective delivery of emergency food assistance through effective resource management.

Specifically, the incumbent demonstrates ability to perform analytical and evaluative work in support of the management of food assistance activities, especially emergencies. The necessary analytical skills require the ability to address matters of fact, regulatory and program requirements, and problem mitigation. The incumbent coordinates with program managers and serves as an advocate for the use of dispute resolution tools such as mediation or interest-based problem solving techniques.

The work requires a high degree of initiative and judgment to ensure effective utilization of FFP emergency and development resources. The incumbent interacts with a broad range of internal and external partners and contributes successfully as a member of a multi-functional team. The incumbent demonstrates initiative and the ability to manage competing work priorities and to work independently when required.

9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY:

The incumbent is responsible for prioritizing her/his own actions without prompting, while also supporting FFP program tracking, policy, and procedures. Work is accomplished with discretion, sound judgment, and attention to detail. As a member of a highly operational office, the incumbent is willing and able to perform a wide range of functions to help ensure programmatic success. The incumbent is highly flexible and willing to work under conditions of ongoing change, and remains professional and respectful of colleagues and authority in a diverse workforce. The incumbent places a premium on building positive relationships with all FFP staff and with key stakeholders both inside and outside of FFP. The incumbent is a team player and willing to fill gaps, as needed, to ensure the responsiveness of the team and division.

Under the direct supervision of the Program Team Leader or his/her designee, the Program Coordination Officer will perform the following duties:

https://www.usaid.gov/food-assistance

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At the GS-11 Equivalent level:

• With guidance from his/her supervisor, participate in developing recommendations on a wide range of policy questions relating to the use of FFP food assistance resources for food and nutrition activities;

• Assist senior team members and leadership in the formulation and justification of annual and supplemental program budget requests, narratives, and supporting materials for Title II and International Disaster Assistance (IDA) resources, based on historical trends, projected humanitarian needs, and knowledge of organizational and USG priorities;

• Maintain awareness of the appropriations process and appropriations legislation, including any special language or restrictions pertaining to FFP’s funding that could impact programming;

• Support the planning and execution of a complex office budget that consists of reserves for unforeseeable disasters and emergencies, programs to address ongoing emergencies, development food assistance activities, technical capacity building and research initiatives, as well as program support and operational expenses;

• Assist in analyzing emergency food assistance needs, trends, and available resources, and prepare analytical materials to illustrate such analysis;

• Assist in planning, analyzing, and reporting on multi-year, multi-partner, and multi-sectoral development food assistance activities, and prepare analytical materials to illustrate such analysis;

• Support the annual budget planning process, including the development of templates, guidance, and analysis;

• Support the monthly emergency allocation process, including development of background materials and facilitating allocation meetings;

• Develop proficiency in Agency and Office-specific financial management and procurement systems used to manage and program FFP resources, and assist in monitoring and tracking funding allocations, commitments, and obligations;

• Assist in meeting basic and routine financial reporting requirements from FFP’s financial stakeholders, including auditors;

• Assist in preparing FFP’s contributions to the Department of State and USAID budget reports and exercises, such as the Operational Plan or foreignassistance.gov reporting;

• Maintain familiarity with the legal and operational restrictions and uses of the funds available to FFP, including Title II, IDA, Development Assistance, and Operating Expenses. Develop proficiency in the basic budgetary and financial management

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• Advocate, interpret, and explain FFP emergency food assistance program guidance and policy positions in formal and informal interactions with staff of Public International Organizations (PIOs), Non-governmental Organizations (NGOs), Agency bureaus, departments and offices, USAID field missions, and other USG agencies and bilateral or multilateral donor offices. Work to ensure understanding by country-back stop officers and other USAID officials of key emergency food and nutrition assistance operational policy issues that will enable them to plan, manage, and evaluate FFP-funded programs;

• In collaboration with the Global Policy and Partnerships team, closely review annual and/or biennium agreements with the PIOs to ensure that USG views on PIO costs are understood and agreed to, e.g., issues of nomenclature; and

• Provide support to the Program Team Leader and Policy and Technical Division (PTD) Chief, such as strategic planning and evaluation, as well as attend office, inter-agency, PIO, and NGO meetings and consultations.

In addition to the duties performed at the GS-11 equivalent level, the GS-12 equivalent level Program Coordination Officer will also perform the following duties:

At the GS-12 Equivalent Level:

• Support the formulation and justification of annual and supplemental program budget requests, narratives, and supporting materials for Title II and IDA resources, based on historical trends, projected humanitarian needs, and knowledge of organizational and USG priorities;

• Track the status of FFP’s funding and programming and provide regular budget status updates to FFP senior management and team leaders;

• Prepare reports and briefings on FFP’s budget position, priorities, and plans;

• Develop and update standard operating procedures for maintaining programmatic and funding data; and

• Closely review annual and/or biennium agreements with the PIOs to ensure that USG views on PIO costs are understood and agreed to, e.g., issues of nomenclature.

Supervisory Controls:

At both the GS-11 and GS-12 equivalent levels, the incumbent takes direction from and supports the work of the Program Team Leader or his/her designee. The supervisor sets the overall work objectives and the incumbent will consult with the Program Team Leader to develop deadlines, projects, and work to be accomplished.

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At the GS-11 equivalent level, the incumbent has greater latitude to carry out assignments, while still consulting with the Program Team Leader on policy interpretations. The incumbent uses his/her knowledge to perform the work, but keeps the Program Team Leader informed of progress and of potentially controversial matters. The Program Team Leader reviews completed work for effectiveness in meeting requirements or expected results.

At the GS-12 equivalent level, the incumbent exercises independence and initiative in defining and carrying out duties, prioritizing overall objectives, and managing available resources. The incumbent is responsible for planning and carrying out assignments and resolving most conflicts, while still consulting with the Program Team Leader. With input from the Program Team Leader, the incumbent interprets policy in terms of established objectives. The incumbent also determines the approach to be taken and the methodology to be used, while keeping the supervisor informed of progress. The Program Team Leader evaluates work for technical soundness and effectiveness in meeting work objectives.

Guidelines:

Pertinent sources of information consist of the Food for Peace Act, the Foreign Assistance Act, other legislative initiatives, FFP issued guidelines, information bulletins, and USAID and Democracy, Conflict and Humanitarian Assistance (DCHA) Bureau rules and regulations.

At the GS-11 equivalent level, guidelines are available. Guidelines are subject to interpretation in light of policies and precedents, based on guidance from the supervisor. At this level, there is limited leeway for development of new methods or policies, subject to supervisor approval. The incumbent exercises judgment to determine the application of current legislative provisions and executive policies, regarding assigned responsibilities. The incumbent identifies potential improvements in established processes and makes recommendations to the Program Team Leader.

At the GS-12 equivalent level, administrative policies and precedents are applicable but are stated in general terms. The incumbent uses initiative and resourcefulness in recommending or proposing new methods, criteria, or new policies to his/her supervisor for consideration. Under the direction of FFP leadership, the incumbent exercises judgment to determine the application of current legislative provisions and executive policies to assigned responsibilities. The incumbent identifies and recommends solutions to inefficiencies or inconsistencies that serve as barriers to the accomplishment of assigned tasks and reports them to the Program Team Leader and FFP leadership.

Complexity:

At the GS-11 equivalent level, duties are varied, requiring many different and unrelated processes and methods. The incumbent exercises judgment to anticipate, plan, and implement budgetary, planning, and data management processes in support of FFP activities. The incumbent assesses ad hoc queries to identify the appropriate data source and information to respond to the request.

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At the GS-12 equivalent level, duties are varied, requiring many different and unrelated processes and methods. The incumbent applies his/her depth and breadth of knowledge and experience to identify budgetary, planning, and data management processes that are relevant to policy level consideration. The incumbent demonstrates initiative and the ability to manage competing work priorities and works independently when required.

Scope and Effect:

At the GS-11 equivalent level, work typically includes handling ad hoc queries from the FFP Geographic Divisions, Senior Management, and other stakeholders to obtain detailed information on FFP programming.

In addition to that of the GS-11 equivalent level, at the GS-12 equivalent level, work typically includes technical and analytical contributions to policy discussions.

Personal Contacts:

At the GS-11 equivalent level, personal contacts are with employees in the same agency. These include interactions with other members of the PTD, individuals on the FFP Finance Team, FFP’s Geographic Divisions, and OFDA’s Budget and Finance Information Team.

In addition to that of the GS-11 equivalent level, at the GS-12 equivalent level, personal contacts are with individuals or groups inside and outside the Agency in a moderately unstructured setting. The incumbent interacts with contacts within FFP and USAID, including the FFP Geographic Divisions, USAID Missions, and other USAID/Washington bureaus. In support of the Program Team Leader, the incumbent may be required to interact with representatives from international and non-governmental organizations.

Purpose of Contacts:

At the GS-11 equivalent level, the purpose of each contact is to plan, coordinate, or advise on work efforts, or to resolve operating problems. The incumbent interacts with contacts within FFP and USAID to provide factual information and to make recommendations to managers on non-controversial issues and concerns.

At the GS-12 equivalent level, the purpose of each contact is to provide technical advice in the area of specialty in formulation of related higher-level programs. The incumbent interacts with contacts within FFP and USAID to provide recommendations to his/her supervisor on controversial issues among decision makers, primarily within USAID. The incumbent achieves a common understanding among the various parties and proposes satisfactory solutions to his/her supervisor that address various objectives regarding budgetary decisions for FFP.

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10. WORK ENVIRONMENT AND PHYSICAL DEMANDS:

Work is primarily performed in an office setting. During long-term travel for FFP, thirty (30) days or more in a calendar year, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DART) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderate heavy items (less than 50 pounds).

11. START DATE: Immediately, once necessary clearances are obtained.

12. POINT OF CONTACT: See Cover Letter.

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MINIMUM REQUIREMENTS FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

At the GS-11 Equivalent level:

Bachelor’s degree from an accredited U.S. or internationally recognized institution with significant study in, but not limited to public health, international development, humanitarian assistance, business administration, or other related field. The incumbent will have a total of at least three (3) years of progressively responsible professional experience.

OR

Master’s degree from an accredited U.S. or internationally recognized institution with significant study in, but not limited to public health, international development, humanitarian assistance, business administration, or other related field. The incumbent will have a total of at least one (1) year of progressively responsible professional experience.

At the GS-12 Equivalent level:

Bachelor’s degree from an accredited U.S. or internationally recognized institution with significant study in, but not limited to public health, international development, humanitarian assistance, business administration, or other related field. The incumbent will have a total of at least five (5) years of progressively responsible professional experience.

OR

Master’s degree from an accredited U.S. or internationally recognized institution with significant study in, but not limited to public health, international development, humanitarian assistance, business administration, or other related field. The incumbent will have a total of at least three

(3) years of progressively responsible professional experience.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen;

● Submission of a current resume, with complete contact information. See cover page for resume requirements;

● Supplemental document specifically addressing the QRFs;

● USPSC Application form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed and scanned. Electronic signatures will not be accepted;

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● Ability to obtain and maintain a Secret level clearance up to Top Secret/Sensitive Compartmented Information level clearance within a nine month period after offer acceptance;

● Ability to obtain a Department of State medical clearance within a three month period after offer acceptance;

● Must not appear as an excluded party in the System for Award Management (SAM.gov); and

● Satisfactory verification of academic credentials.

Offerors not meeting minimum qualifications will not be evaluated further.

QUALITY RANKING FACTORS (QRFs)

Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on the QRFs listed below. In 500 words or less, the offeror will address each factor on a separate sheet describing specifically and accurately the experience, training, and/or education they have that is relevant to each factor. Please provide a word count after each response. Offerors must be sure to include their name and the announcement number at the top of each additional page.

● QRF 1. Knowledge of the key laws, policies, and regulations applicable to the administration of humanitarian development assistance programs, especially those relating to food assistance, in 500 words or less. (20 points)

● QRF 2. Demonstrated experience gathering, analyzing, and evaluating data, including financial information, to make appropriate programmatic and financial recommendations, in 500 words or less. (20 points)

● QRF 3. Ability to communicate complex technical issues effectively to non-specialists both orally and in writing, in 500 words or less. (10 points)

● QRF 4. Demonstrated experience tracking and maintaining programmatic and or financial data, in 500 words or less. (10 points)

● QRF 5. Knowledge of key issues and priorities in implementing international humanitarian food assistance programs, in 500 words or less. (10 points)

Total Possible QRF Points: 70 points Total Possible Interview Points: 30 points Satisfactory Professional Reference Checks: Pass/Fail

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those offerors determined to be competitively ranked will be evaluated on interview performance and satisfactory professional reference checks.

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Failure to address the selection factors and/or QRFs may result in not receiving credit for all pertinent experience, education, and/or training.

The most qualified candidates will be interviewed. Professional references and academic credentials will be evaluated for offerors being considered for selection. FFP will not pay for any expenses associated with the interviews. FFP reserves the right to select additional candidates to fill possible future vacant positions.

NOTE: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror.

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded.

NOTE: If the full medical clearance package is not submitted within one month after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within three months after offer acceptance, the offer may be rescinded.

DOCUMENT SUBMITTALS:

Where and How to Apply

Offers must be received by the closing date and time at the address specified in the cover letter.

Offerors are required to submit:

1. Complete, current resume. See cover page for resume requirements.

2. Supplemental document specifically addressing the QRFs shown in the solicitation.

3. USPSC Application form AID 309-2. Offerors are required to complete sections A through

I. This form must be physically signed and scanned. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated.

False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

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To ensure consideration of offers for the intended position, please reference the solicitation number and the position you are applying for on your offer, and as the subject line in any email.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS)

NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: Registration for a DUNS number is FREE.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System Number at https://www.acquisition.gov/far/current/html/52_200_206.html and FAR 52.204-7, System for Award Management at https://www.acquisition.gov/far/current/html/52_200_206.html or www.sam.gov.

Interested offerors are highly encouraged to initiate the registration process early in the offer stage to avoid any delays during contract award.

LIST OF REQUIRED FORMS FOR PSCs:

Forms outlined below can found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Complete, current resume.

2. Supplemental Document addressing QRFs.

3. USPSC Application Form (AID 309-2).

4. Medical History and Examination Form (DS-6561).

5. Questionnaire for Sensitive Positions (for National Security) (SF-86), or

6. Questionnaire for Non-Sensitive Positions (SF-85).

7. Finger Print Card (FD-258).

8. Employment Eligibility Verification (I-9 Form).

**Forms 4-8 shall be completed ONLY upon the advice of the Contracting Officer that an offeror is the successful candidate for the job.

https://www.acquisition.gov/far/current/html/52_200_206.html https://www.acquisition.gov/far/current/html/52_200_206.html http://www.sam.gov/ http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do

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CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to https://www.usaid.gov/work-usaid/aapds-cibs to determine which CIBs and AAPDs apply to this contract.

AIDAR Appendix D can be found at: https://www.usaid.gov/ads/policy/300/aidar

ADS 309 – Personal Services Contracts can be found at:

https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

AAPD 15-02 – Authorization of Family and Medical Leave for U.S. Personal Services Contractors (USPSCs) AAPD No. 15-02 is hereby incorporated as Attachment 2 to the solicitation.

AAPD 18-02 - Medical Evacuation (MEDEVAC) Services AAPD No. 18-02 is hereby incorporated as Attachment 3 to the solicitation.

FAR 52.222-50 – COMBATING TRAFFICKING IN PERSONS

FAR Clause 52.222-50 is hereby incorporated as Attachment 4 to the solicitation.

BENEFITS/ALLOWANCES/TAXES:

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

BENEFITS

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual & Sick Leave

ALLOWANCES (if Applicable) *

The following allowances may be provided for PSCs located in foreign countries using rates prescribed under the Department of State Standardized Regulations (Government Civilian Foreign areas) available at https://aoprals.state.gov/:

(a) Temporary Quarter Subsistence Allowance (Section 120) https://www.usaid.gov/work-usaid/aapds-cibs https://www.usaid.gov/ads/policy/300/aidar https://www.usaid.gov/sites/default/files/documents/1868/309.pdf https://aoprals.state.gov/

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(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600)

(j) Danger Pay Allowance (Section 650)

TAXES:

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO

PSCs:

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a

U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

[The CO must check http://www.usaid.gov/work-usaid/aapds-cibs to determine which AAPDs/CIBs apply and insert the relevant text as required.]

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

ALL QUALIFIED OFFERORS WILL BE CONSIDERED REGARDLESS OF AGE,

RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL

AFFILIATION, NON-DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL

ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR

OTHER NON-MERIT FACTOR.

https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/forms http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/OGE%20Regulations

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ATTACHMENT 1

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (AAPD06-10)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6 Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS- 3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac

17 | Page insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting AAPD 06-10 PSC Medical Expense Payment Responsibility 7 Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s)

18 | Page and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

[END PROVISION]

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ATTACHMENT 2

AUTHORIZATION OF FAMILY AND MEDICAL LEAVE FOR U.S. PERSONAL

SERVICES CONTRACTORS (USPSCs)

GP 5. LEAVE AND HOLIDAYS (DEC 2017)

(Pursuant to class deviation #M/OAA-DEV-AIDAR-18-1c)

(a) Annual Leave.

(1) The contractor is not entitled to annual leave if the period of performance of this contract is 90 days or less. If the contract period of performance is more than 90 days, the contractor shall earn annual leave as of the start date of the contract period of performance as specified in paragraph (a)(2) below.

(2) The contractor shall accrue annual leave based on the contractor’s time in service according to the following table:

Time in Service Annual Leave (AL) Accrual Calculation 0 to 3 years Four hours of leave for each two week period over 3, and up to 15 years

Six hours of AL for each two week period (including 10 hours AL for the final pay period of a calendar year) over 15 years Eight hours of AL for each two week period

USAID will calculate the contractor’s time in service based on all the previous service performed by the contractor as a: 1) USAID PSC (i.e., the contractor has served under any USAID personal services contracts of any duration covered by Sec. 636(a)(3) of the FAA or other statutory provision applicable to USAID); and/or 2) former U.S. Government (USG) direct-hire, under either civilian and/or military service.

(3)

(i) AL is provided under this contract for the purposes of affording necessary rest and recreation during the period of performance. The contractor, in consultation with the USAID Mission or USAID/Washington, as appropriate, shall develop an AL schedule early in the contractor's period of performance, taking into consideration project requirements, employee preference, and other factors. All AL earned by the contractor must be used during the contractor’s period of performance. All AL earned by the contractor, but not taken by the end of the contract, will be forfeited. However, to prevent forfeiture of AL, the Contracting Officer may approve the contractor taking AL during the concluding weeks of the contractor's period of performance.

(ii) As an exception to 3(i) above, the contractor may receive a lump-sum payment for leave not taken. To approve this exception, the contractor's supervisor must provide the Contracting Officer with a signed, written Determination and Findings (D&F). The D&F must set out the facts and circumstances that prevented the contractor from taking AL, and the Contracting Officer must find that these facts and circumstances were not caused

20 | Page by, or were beyond the control of, the contractor. This leave payment must not exceed the number of days which could be earned by the contractor during a twelve-month period.

(4) With the approval of the Mission Director or cognizant AA, as appropriate, and if the circumstances warrant, a Contracting Officer may grant the contractor advance AL in excess of the amount earned, but in no case may the Contracting Officer grant advance AL in excess of the amount earned in one year or over the life of the contract, whichever is less. The contractor agrees to reimburse USAID for any outstanding balance of advance AL provided during the contractor’s assignment under the contract.

(5) Offerors for PSC positions will provide evidence of their PSC and/or USG direct-hire service - civilian and/or military experience, as applicable, on their signed and dated application form required under USAID policy. By signing the appropriate form, the offeror attests to the accuracy of the information provided. Any offeror providing incorrect information is subject to the penalty provisions in the form. If required to satisfy due diligence requirements on behalf of the Contracting Officer, the contractor may be required to furnish evidence that verifies length of service, e.g., SF 50, DD Form 214, and/or signed contracts.

(b) Sick Leave.

The contractor may use sick leave on the same basis and for the same purposes as USAID U.S.

direct hire employees. Sick leave is earned at a rate not to exceed four (4) hours every two (2) weeks for a total of 13 work-days per year. Unused sick leave may be carried over under an extension or renewal of this contract with the same individual for the same work. Otherwise, sick leave will not be carried over from one post to another or from one contract to another. The contractor will not be compensated for unused sick leave upon completion of this contract.

(c) Home Leave.

(1) Home leave is leave earned for service abroad for use only in the U.S., its commonwealths, possessions and territories.

(2) A USPSC who has served at least two years overseas at the same USAID Mission, under the same contract, as defined in paragraph (c)(4) below, and has not taken more than 30 work days leave (annual, sick or LWOP) in the U.S. may be granted home leave in accordance with the following:

(i) if the USPSC returns to the same overseas post upon completion of home leave for an additional two (2) years under the same contract, the USPSC will receive home leave, to be taken at one time, for a period of 30 work days; or if the USPSC returns to the same overseas post upon completion of home leave for such shorter period of not less than one year, as approved in writing by the Mission Director prior to the USPSCs departure on home leave, the USPSC will receive home leave, to be taken at one time, for a period of 30 work days.

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(ii) if the USPSC is returning to a different USAID Mission under a USAID personal services contract immediately following completion of the USPSC's home leave, for an additional two (2) years under contract, or for such shorter period of not less than one (1) year, as approved by the Mission Directors of the "losing" and "gaining" Missions, the contractor will receive home leave, to be taken at one time, for a period of not more than 20 work days. When the PSC is returning to a different USAID Mission, the former Mission will pay for the home leave regardless of what country the PSC will be working in following the home leave;

(iii) if home leave eligibility is based on (c)(2)(ii) above, the USPSC must submit written verification to the losing Mission at the time home leave is requested that the USPSC has accepted a USAID personal services contract at another USAID Mission following completion of the home leave;

(iv) travel time by the most direct route is authorized in addition to the number of work days authorized for home leave;

(v) home leave must be taken in the U.S., its commonwealths, possessions or territories, and any days spent elsewhere will be charged to annual leave (AL.) If the PSC does not have accrued AL, the PSC will be placed on LWOP.

(vi) if the PSC does not complete the additional service required under (c)(2)(i) or (ii) (that the Contracting Officer finds are other than for reasons beyond the PSC's control), the cost of home leave, travel and transportation and any other related costs must be repaid by the PSC to the Government.

(3) Notwithstanding the requirement in paragraph (c)(2) above, that the USPSC must have served two (2) years overseas under personal services contract with the same Mission to be eligible for home leave, the USPSC may be granted advance home leave subject to all of the following conditions:

(i) Granting of advanced home leave would in each case serve to advance the attainment of the objectives of this contract; and

(ii) The USPSC has served a minimum of 18 months in the Cooperating Country under this contract; and

(iii) The USPSC agrees to return to the Cooperating Country to serve out the remaining time necessary to meet two (2) years of service overseas, plus an additional two (2) years under the current contract or under a new contract for the same or similar services at the same Mission. If approved in advance by the Mission Director, the USPSC may return to serve out any remainder of the two (2) year requirement for service overseas, plus an additional period of not less than one (1) year under the current contract or under a new contract for the same or similar services at the same Mission.

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(4) The period of service overseas required under paragraph (c)(2), or paragraph (c)(3) above, will include the actual days in orientation in the U.S. (less language training). The actual days overseas begin on the date of arrival in the cooperating country inclusive of authorized delays enroute. Allowable annual and sick leave taken while overseas, but not LWOP, shall be included in the required period of service overseas. An amount equal to the number of days of annual and sick leave taken in the U.S., its commonwealths, possessions or territories will be added to the required period of service overseas.

(5) Salary during the travel to and from the U.S., for home leave will be limited to the time required for travel by the most expeditious air route. Except for reasons beyond the USPSC's control as determined by the Contracting Officer, the USPSC must return to duty after home leave and complete the additional required service or be responsible for reimbursing USAID for payments made during home leave. Unused home leave is not reimbursable under this contract, nor can it be taken incrementally in separate time periods.

(6) Home leave must…