PA_Solicitation_FINAL.pdf

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Request for Personal Services Contractor

USAID Office of Transition Initiatives

Position Title: OTI Program Assistant – Washington, DC (Ladder, Multiple Positions) Solicitation Number: 72D0T119R00019 Salary Level: GS-9 Equivalent: $56,233 - $73,105 GS-10 Equivalent: $61,926 - $80,505 Issuance Date: March 26, 2019 Closing Date: April 10, 2019 Closing Time: 1:00 P.M. Eastern Time

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified U.S. citizens to provide personal services as a Program Assistant under a personal services contract, as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone and email) of your current and/or previous supervisor(s).

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship.

Note: Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration.

Solicitation for a USPSC OTI Program Assistant – Washington DC (Ladder, Multiple Positions) 72D0T119R00019

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2. USPSC Offeror Information for Personal Services Contracts form AID 309-2. Offerors are required to complete and sign the form. This form must be physically signed. Electronic signatures will not be accepted.

NOTE ABOUT THE DATA UNIVERSAL NUMBERING SYSTEM AND SYSTEM FOR

AWARD MANAGEMENT REQUIREMENTS All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

Additional documents submitted will not be accepted. Incomplete or late offers will not be considered. Your complete resume and the AID309-2 form must be mailed or emailed to:

Office of Transition Initiatives 529 14th Street, NW, Suite 300 Washington, DC 20045 E-Mail Address: OTIRecruiter@usaid.gov

Offerors can expect to receive a confirmation email when offer materials have been received.

Offerors should retain for their records copies of all enclosures which accompany their offers.

Offeror resources are available at www.otijobs.net/#!guidance-for-applying/c1ggu. Any questions on this solicitation may be directed to:

OTI Recruitment Team Telephone Number: (202) 836-7487 E-Mail Address: OTIRecruiter@usaid.gov Website: www.OTIjobs.net

Sincerely, Cristina Sylvia

Contracting Officer http://www.otijobs.net/#!guidance-for-applying/c1ggu

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ATTACHMENT 1

Solicitation for U.S. Personal Services Contractor (USPSC) Program Assistant (Ladder, Multiple Positions)

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72D0T119R00019

2. ISSUANCE DATE: March 26, 2019

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: April 10, 2019, 1:00 pm Eastern

Time

4. POSITION TITLE: Program Assistant

5. MARKET VALUE: This position has been designated as a “ladder” position. The highest level of this position is a GS-10 ($61,926 - $80,505); however, USAID intends to fill this position at the GS-9 ($56,233 - $73,105) equivalent level, Washington D.C.-locality pay.

Final compensation will be negotiated within the listed market value based upon qualifications, previous relevant work experience and work history, salary and educational background. Salaries over and above the pay range will not be entertained or negotiated.

Offerors who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

Following at least one year at the GS-9 grade, the offeror may have the opportunity for advancement to the GS-10 equivalent grade. In order to be advanced to the higher grade, the incumbent must meet the minimum qualifications of the higher grade and receive an excellent performance rating in their most recent annual performance evaluation. The evaluation must include a statement by the supervisor that the employee has an excellent performance rating at the current grade and is considered ready to perform at the higher grade level. Neither advancement nor extension of the contract is guaranteed.

6. PERIOD OF PERFORMANCE: Two years, with three one-year option periods.

START DATE: Within 45 days of receiving notification that required security clearance has been obtained.

7. PLACE OF PERFORMANCE: Washington, D.C.

8. SECURITY LEVEL REQUIRED: Secret

9. STATEMENT OF DUTIES

POSITION DESCRIPTION

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BACKGROUND

USAID’s Office of Transition Initiatives (OTI) is seeking highly motivated, highly qualified individuals who want the opportunity to help support rapid international transition programs for priority conflict-prone countries. Created in 1994 as a distinct operating unit within USAID, OTI helps local partners advance peace and democracy in politically-transitioning countries. In support of U.S. foreign policy, OTI seizes emerging windows of opportunity in the political landscape to promote stability, peace, and democracy by catalyzing local initiatives through adaptive and agile programming.

Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief.

Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous, mostly non-governmental, civil society and media organizations. OTI uses such mechanisms as support for re-integration of ex-combatants into civilian society;

development of initiatives to promote national reconciliation; identification of quick-impact community self-help projects to meet urgent economic needs; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public participation.

To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under U.S. Personal Services Contracts (USPSCs).

These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the office’s programmatic goals and objectives. There are several benefits that USPSCs may participate in, such as partial reimbursement for health and life insurance costs, as well as full coverage of workers’ compensation, among other benefits. For more complete information on USPSC benefits, please see Section VI of this solicitation.

For more information about OTI and its country programs please see:

http://www.usaid.gov/political-transition-initiatives

INTRODUCTION

The OTI Program Assistant will be a member of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA)/OTI Field Programs Division (FPD) Management team, or one of DCHA/OTI’s Regional Teams in FPD, reports to the FPD Deputy Chief, or the OTI Regional Team Leader or his/her designee, and is based in Washington, D.C. The FPD Management Team overseas regional teams, program strategy, workforce planning and budgets for the division. OTI currently has five regional teams as part of FPD: West Africa (WAFR);

Europe; Asia; Latin America, the Caribbean, and Southern and East Africa (LACSEA); and Middle East (ME). OTI’s Regional Teams are responsible for all program implementation-related activity in the specific region.

http://www.usaid.gov/political-transition-initiatives

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The Program Assistant’s principal responsibility is to assist the FPD Management Team or one of OTI’s regional teams in the administration and management of existing country programs and participates in new country program assessments as the need arises. This is a program-funded USPSC position, focused on country program implementation support. The Program Assistant must have a strong interest in assisting countries in transition and be able to accomplish a wide range of administrative functions (budget and financial preparation and management, records management, travel assistance, etc.) to help ensure programmatic success. Since work may require continued changes in program direction and implementation, including frequent coordination, the individual will be someone who is highly flexible and willing to work under conditions of ongoing change. The successful candidate will demonstrate sound judgment, excellent communication, interpersonal and analytical skills, be able to build and maintain collaborative relationships with staff in other support divisions and possess a well-developed understanding of U.S. policy interests.

CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

The work of the Program Assistant requires teamwork, the exercise of discretion, judgment, and personal responsibility. As a member of a highly operational office, the incumbent is willing and able to perform a wide range of administrative functions to help ensure programmatic success.

The incumbent is highly flexible and willing to work under conditions of ongoing change, and remains professional and respectful of colleagues and authority in a diverse workforce. She or he places a premium on the building positive relationships with his or her respective team both in the field and in Washington, and with key stakeholders both in and outside of USAID. The incumbent is a team player, able to prioritize and follow up on their own actions without prompting, while also assisting a busy supervisor track and respond to incoming requests and routine tasks, filling in gaps as needed to ensure the responsiveness of the team. The incumbent is highly responsible, service-oriented, organized, pays close attention to detail, and is able to receive and respond to constructive criticism in a professional manner. The Program Assistant is a strategic thinker, articulates innovative ideas, presents solutions, and is a positive role model for colleagues both in and outside of OTI.

Under the direct supervision of either the DCHA/OTI Deputy Chief, FPD or the DCHA/OTI Regional Team Leader, or his/her designee, the Program Assistant will perform the following duties:

At the GS-9 Level:

● Provide daily administrative and operational support for FPD Management and OTI

Regional Team including and not limited to scheduling and coordinating meetings, taking notes, ensuring action items are completed, drafting and tracking memos, as well as filing;

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● Backstop field-based staff through frequent communication and troubleshooting administrative challenges;

● Assist in the development and management of effective tracking systems for programmatic and personnel action requests, not limited to travel assistance, training logistics, management or budget needs;

● Respond to requests for information and taskers regarding OTI programs from other teams, divisions, and USAID regional offices, within established office guidelines. Assist the teams in the creation and editing of information products in support of OTI programs;

● Prepare Acquisition and Assistance Requests and support documentation for the management and administration of procurement in support of OTI country program activities;

● Coordinate and collaborate closely with OTI’s Operations and Management Division (OMD) and Program Learning and Innovation (PLI) Division to ensure completion of OTI project administration, budgeting, personnel and other administrative actions;

● Evaluate established program operational support processes, and make recommendations to improve effectiveness within office and agency policies and guidelines;

● Serve as primary or alternate Contracting or Agreement Officer’s Representative

(COR/AOR) in the absence of office holders;

● Participate in the design and implementation of new country program operations including management, logistical, budget, administrative, personnel and contractual issues;

● Provide orientation, training, and mentoring for incoming staff; communicate with supervisor to recognize good performance and communicate where performance needs to be improved;

● Perform services under this scope of work at physical locations other than Washington D.C.

OTI headquarters, including within USAID offices, bureaus or other USG agencies for a period not to exceed six months.

At the GS-10 Level:

Perform the same duties as the GS-09 level but with less supervision, greater decision-making authority, and greater independence of action.

● Provide daily administrative and operational support for FPD Management and OTI Regional

Team including and not limited to scheduling and coordinating meetings, taking notes, ensuring action items are completed, drafting and tracking memos as well as filing,

● Backstop field-based staff through frequent communication and troubleshooting administrative challenges;

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● Assist in the development and management of effective tracking systems for programmatic and personnel action requests, not limited to travel assistance, training logistics, and management or budget needs;

● Respond to requests for information and taskers regarding OTI programs from other teams, divisions, and USAID regional offices, within established office guidelines. Assist the teams in the creation and editing of information products in support of OTI programs;

● Prepare Acquisition and Assistance Requests and support documentation for the management and administration of procurement in support of OTI country program activities;

● Coordinate and collaborate closely with OTI’s OMD and PLI Divisions to ensure completion of OTI project administration, budgeting, personnel and other administrative actions;

● Evaluate established program operational support processes, and make recommendations to improve effectiveness within office and agency policies and guidelines;

● Participate in the selection of program implementers, such as grantees, contractors, and personal services contractors;

● Serve as primary or alternate COR or AOR in the absence of office holders;

● Participate in the design and implementation of new country program operations including management, logistical, budget, administrative, personnel and contractual issues;

● Provide orientation, training, and mentoring for incoming staff; communicate with supervisor to recognize good performance and communicate where performance needs to be improved;

● Perform services under this scope of work at physical locations other than Washington D.C.

OTI headquarters, including within USAID offices, bureaus or other USG agencies for a period not to exceed six months.

SUPERVISORY RELATIONSHIP:

Either the OTI Deputy Chief, FPD or Regional Team Leader or his/her designee, as a member of FPD, will supervise the Program Assistant.

SUPERVISORY CONTROLS:

At the GS-09 level, the supervisor will set overall objectives and resources available, and work with the employee to develop deadlines, methodology, and work to be accomplished. The employee will be responsible for carrying out assignments and consulting with the supervisor on

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At the GS-10 level, the supervisor will set overall objectives and resources available, and work with the employee to develop deadlines, and work to be accomplished. The employee will be responsible for planning and carrying out assignments, resolving most conflicts, coordinating with others, and interpreting policy in terms of established objectives. Keeping the supervisor informed of progress, the employee will determine the approach to be taken and the methodology to be used. The supervisor will review completed work from an overall standpoint of feasibility, compatibility with other work, or effectiveness in meeting requirements.

10. AREA OF CONSIDERATION: U.S. Citizenship

11. PHYSICAL DEMANDS

PHYSICAL DEMANDS:

The work is generally sedentary and does not pose undue physical demands. If traveling overseas, the employee may be subject to some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

WORK ENVIRONMENT:

Work is primarily performed in an office setting. If the employee travels overseas, the work may involve additional safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12. POINT OF CONTACT:

OTI Recruitment Team 529 14th Street, NW, Suite 300 Washington, DC 20045 Telephone Number: (202) 836-7487 E-Mail Address: OTIrecruiter@usaid.gov

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying")

Education/Experience Required:

At a minimum, the offeror must have

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At the GS-9 Program Assistant Level:

(1) Bachelor’s Degree with two (2) years of work experience

OR

(2) Master’s Degree one (1) year of work experience

AND

(3) At least one (1) year project management experience with a USG foreign affairs agency, international assistance organization, or non-government organization, in community development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis;

(4) A minimum of six (6) months overseas experience in a developing country preferred.

At the GS-10 level:

(1) Bachelor’s Degree with three (3) years of work experience

OR

(2) Master’s Degree with two (2) years of work experience

(3) A minimum of two (2) years of recent project management experience with a USG foreign affairs agency, international assistance organization, or non-government organization, in community development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis;

(4) A minimum of six (6) months of overseas experience in a developing country preferred.

SELECTION FACTORS:

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

• Offeror is a U.S. Citizen;

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• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements;

• Ability to obtain a SECRET level security clearance (NOTE: Dual citizens may be asked to renounce second-country citizenship);

• Satisfactory verification of academic credentials.

NOTE: If a full security investigation package is not submitted by the selected within 30 days after it is requested, the offer may be rescinded. If a security clearance is not able to be obtained within four months after the selected submits the initial security clearance documentation, the offer may be rescinded.

I. OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to the technical evaluation criteria. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided.

Note: Supplemental documentation with written responses is not required and will not be reviewed for this solicitation.

Note: Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education, and/or awards they have received as it pertains to each factor. Failure to address the selection factors and/or Offeror Rating System evaluation factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The evaluation factors are as follows:

Industry Experience (20 Points):

● Demonstrated experience supporting post-conflict, political transition, or emergency operations programs.

● Demonstrated knowledge of political transition, conflict, and stabilization work in complex field environments.

Program Operations and Management (20 Points):

● Demonstrated experience with budgeting and logistical support

● Demonstrated experience with grants, contracts, or cooperative agreements

● Demonstrated ability to facilitate effective partnerships and collaborate with co-located and remote staff

Administrative Support (20 Points):

● Demonstrated experience providing administrative backstopping

● Demonstrated experience maintaining program files and record keeping

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Analytical Skills (10 Points):

● Demonstrated experience with research and information gathering to inform budget, award management, and decision making

BASIS OF RATING: Offerors who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. In the event that a offeror has fully demonstrated his/her qualifications and there are no other competitive offerors, OTI reserves the right to forego the interview process.

Evaluation Factors – 70 Points

Interview Performance - 30 Points

Satisfactory Professional Reference Checks - Pass/Fail (no points assigned)

Total Possible Points: 100

The most qualified offerors may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. OTI will not pay for any expenses associated with the interviews. In addition, offers (written materials and interviews) will be evaluated based on content as well as on the offerors writing, presentation, and communication skills. In the event that an offeror has fully demonstrated his/her qualifications and there are no other competitive offerors OTI reserves the right to forego the interview process. Professional references and academic credentials will be evaluated for offerors being considered for selection. OTI reserves the right to contact previous employers to verify employment history.

II. APPLYING

Offers must be received by the closing date and time at the address specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12.

Qualified offerors are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

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(c) Names and contact information (phone and email) of your current and/or previous supervisor(s).

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship.

Your resume should contain explicit information to make a valid determination that you fully meet the minimum qualification requirements as stated in this solicitation This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration.

NOTE: The Offeror Rating System Evaluation Factors are worth 70 out of 100 points. Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education, and/or awards they have received as it pertains to each factor. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

2. Offeror Information for Personal Services Contracts form AID 309-2. Offerors are required to complete and sign the form. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

To ensure consideration of offers for the intended position offers must prominently reference the solicitation number in the offer submission.

Offeror resources are available at www.otijobs.net/#!guidance-for-applying/c1ggu.

DOCUMENT SUBMITTALS

Via mail: Office of Transition Initiatives, 529 14th Street, NW, Suite 300, Washington, D.C.

20045 Via email: OTIrecruiter@usaid.gov

Please note in your document submittal where you heard about this position.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

http://www.otijobs.net/#!guidance-for-applying/c1ggu

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All individuals contracted as US PSCs in the United States are required to have a DUNS Number and be registered in the SAM database. The selected offeror will be provided with guidance regarding this registration.

For general information about DUNS Numbers and SAM, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number and FAR 52.204-7, System for Award Management.

https:/acquisition.gov/far/current/html/52_200_206.html or www.sam.gov.

ALL QUALIFIED OFFERORS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

III. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the CO informs the successful offeror about being selected for a contract award, the CO will provide the successful offeror instructions about how to complete and submit the following forms. Forms outlined below can found at http://www.usaid.gov/forms/

1. Declaration for Federal Employment (OF-306).

2. Medical History and Examination Form (DS-6561).

3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or Questionnaire for Non-Sensitive Positions (SF-85).

4. Finger Print Card (FD-258).

IV. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual & Sick Leave

2. ALLOWANCES:

http://acquisition.gov/far/current/html/52_200_206.html http://www.sam.gov/ http://www.usaid.gov/forms/

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Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas)

(a) Post Differential Chapter 500 and Tables in Chapter 900.

(b) Living Quarters Allowance Section 130.

(c) Temporary Lodging Allowance Section 120.

(d) Post Allowance Section 220.

(e) Supplemental Post Allowance Section 230.

(f) Payments During Evacuation Section 600.

(g) Education Allowance Section 270.

(h) Separate Maintenance Allowance Section 260.

(i) Danger Pay Allowance Section 650.

(j) Education Travel Section 280.

V. TAXES

USPSCs are required to pay Federal Income Taxes, FICA, and Medicare

VI. ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDS) AND

CONTRACT INFORMATION BULLETINS (CIBS) PERTAINING TO PSCs

AAPDs and CIBs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/work-usaid/aapds-cibs#psc to determine which AAPDs and CIBs apply to this contract.

AAPD 06-10 – PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY

General Provision 28, MEDICAL EXPENSE PAYMENT RESPONSIBILITY

(OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/16fam/index.htm. Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) MEDICAL EVACUATION (MEDEVAC) SERVICES – Please see Attachment 2 to this solicitation for information on AAPD No. 18-02.

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

http://www.usaid.gov/work-usaid/aapds-cibs#psc http://www.state.gov/m/a/dir/regs/fam/16fam/index.htm

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(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the

16 | Page repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

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ATTACHMENT 2

Title 48 of the Code of Federal Regulations (CFR) Chapter 7.

USAID Acquisition Regulation (AIDAR)

APPENDIX D – DIRECT USAID CONTRACTS WITH A U.S. CITIZEN OR A U.S.

RESIDENT ALIEN FOR PERSONAL SERVICES ABROAD

GP 25. MEDICAL EVACUATION (MEDEVAC) SERVICES (MAY 2018) (Pursuant to class deviation #M/OAA-DEV-AIDAR-18-3c)

USAID will provide Medevac services to the contractor and authorized dependents, through the Department of State’s Bureau for Medical Services (MED), similar to those provided to U.S. Government employees in accordance with 16 FAM 300 Medical Travel. Medevac costs include travel and per diem, but do not include medical care costs. To be covered by the Medevac program, the contractor and authorized dependents must obtain and maintain international health insurance coverage that includes overseas hospitalization, and must provide proof of such insurance to the contracting officer prior to relocation abroad.

[END OF PROVISION]