72861 - Purchase Description - Windows Upgrade.docx

Purchase Description Windows 10 and Spark Software Upgrade for OrionPX 10 Machine 25 June 2022

0. DESCRIPTION: The Contractor shall provide all materials, parts, labor, travel, and delivery to the 402d Electronics Maintenance Group (EMXG) Robins AFB, GA for one (1) Windows 10 and Spark Software Upgrade for Orion PX Machine to replace Windows 7.

1.1 Contractor shall provide the following:

7 to Windows 10 Pro 64 Bit

· Upgrade the computer from Intel i7 to Intel i9 and upgrade RAM memory from 16 GB to 32 GB

· Spark Software upgrade from 1.7.240 to 3.0.880

1 each

1.2 Warranty. The Contractor shall provide a 90-day warranty from the original date the upgrade has been completed (see attached estimate).

1.3 On-site Visit. The Contractor shall coordinate with the Government Point of Contact (POC) in paragraph 2.0 to schedule the upgrades listed above in paragraph 1.1 within five (5) business days of contract award. On-site visit will be performed at the following address:

2.0 Government POCs:

Viet Tran

402 EMXG/MXDEK

(478) 327-6071 viet.tran.3@us.af.mil

Tai Truong

402 EMXG/MXDEK

(478) 327-3797 tai.truong@us.af.mil

3.0 GENERAL INFORMATION. The following individual will serve as the Government Point of Contact (POC) for this requirement:

Viet Tran

402 EMXG/MXDEK

478-327-6071 viet.tran.3@us.af.mil

3.1 The Government POC will ensure that Contractor personnel are escorted at all times while the Contractor is on Robins Air Force Base.

3.2 Place of Performance and Hours of Work. On-site contract services shall be performed in building 640, Room 1025-01 at Robins Air Force Base, GA. The Contractor shall perform services during normal Government business hours, 6:00 am to 5:00 pm (EST), Monday through Friday.

3.3 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work on all federal holidays. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

3.4 Access to Government Facilities. The Government POC will ensure Contractor personnel are escorted by Government personnel at all times while on Robins Air Force Base. The Air Force has mandated visitors, to include all non-DOD cardholders, to consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) located by the Watson Boulevard Gate (main gate) to the base.

3.4.1 Contractor personnel will need a valid driver’s license or state-issued ID and a social security card, which will be checked by name, dates of birth and social security number. Contractor personnel who wish to drive on base must present a valid driver’s license, vehicle registration, and proof of vehicle insurance.

3.4.2 The Contractor shall ensure Contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

3.4.3 Gate Procedures. All commercial trucks must enter through Robins AFB Gate 4 (Commercial/Truck), for inspection. Gate 4 is open 0500 to 2000, Monday through Friday. Once at Gate 4, be prepared to exit the vehicle and allow for vehicle inspection. The driver must be able to show:

· Current registration for all vehicles

· Current proof of insurance for all vehicles

· Valid driver’s license for each driver

· Valid driver’s license or other state photo identification for each passenger.

· Deliveries: A current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF Installation name, date of anticipated delivery and specific destination (including building number, street address, and point of contact information).

· Depending on the current Force Protection Condition, a Government representative may be required to sponsor those people in person at Pass & ID, building 219.

3.5 Security Requirements.

3.5.1 Government Security Regulations. The Contractor shall ensure personnel, Information, system, facility, and international security requirements are met in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

3.5.2 Contractor Security Clearance: Contractor personnel are not required to have a security clearance to perform the required services.

3.5.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with DoD 5220.22-M.

3.5.4 Government Automated Information Systems. Contractor personnel will not require, or be provided, access to Government Automated Information Systems to include access to the Robins Air Force Base network.

3.5.5 Operations Security (OPSEC). The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

3.5.6 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

3.5.7 Contractor Identification. Contractor personnel shall wear visible identification designating them as Contractors at all times while on Robins Air Force Base.

3.6 Contractor’s Safety Program (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

3.6.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A001, DI-SAFT-82080/T, Contractor's Safety Plan)

3.6.1.1 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

3.7 Mishap Notification. (See Appendix C, Part II, Para 5) The contractor shall notify the Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)-926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

1. Contract, Contract Number, Name and Title of Person(s) Reporting

1. Date, Time and exact location of accident/incident

1. Brief Narrative of accident/incident (Events leading to accident/incident)

1. Cause of accident/incident, if known

1. Estimated cost of accident/incident (material and labor to repair/replace)

1. Impound Authority Name and Phone Number (as applicable)

1. Nomenclature of equipment and personnel involved in accident/incident

1. Corrective actions (taken or proposed)

1. Other pertinent information (CDRL A002, DI-SAFT-81563 NOT 2, Accident/Incident Report)

3.8 Agency Affirmative Procurement Programs (formerly GPP). In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)- designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

3.8.1 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA- designated bio based products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

3.9 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to both the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

3.9.1 EMS training is provided by Environmental Management. Request for Robins EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

3.9.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the myLearning website: https://lms-jets.cce.af.mil/. EMS Awareness Training is located under the Air Force Civil Engineer Center (AFCEC) /Air Force Environmental Courses tab. This option is only available to contractors who have a CAC and requires self-enrollment.

3.9.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.0 APPENDICES: None