SOL_Senior_Contract_Specialist_FINAL__-_12.01.17_.pdf

Request for Personal Service Contractor

United States Agency for International Development

Office of U.S. Foreign Disaster Assistance

Position Title: Senior Contract Specialist

Solicitation Number: 720FDA18B00012

Salary Level: GS-13 Equivalent: $94,796- $123,234

Issuance Date: December 1, 2017

Closing Date: January 4, 2018

Closing Time: 12:00 P.M. Eastern Time

Dear Prospective Applicants:

The United States Government (USG), represented by the U.S. Agency for International

Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Senior Contract

Specialist under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates

(month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional: How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career

Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Application form AID 302-3. Applicants are required to complete sections A through

I. This form must be physically signed. Electronic signatures will not be accepted.

Solicitation for a USPSC Senior Contract Specialist

720FDA18B00012

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NOTE ABOUT THE DATA UNIVERSAL NUMBERING SYSTEM/SYSTEM FOR

AWARD MANAGEMENT REQUIREMENTS

All USPSCs with a place of performance in the United States are required to have a Data

Universal Numbering System (DUNS) number and be registered in the System for Award

Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:

OFDA Recruitment Team

E-Mail Address: recruiter@ofda.gov

Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely, Renee Newton

Contracting Officer mailto:recruiter@ofda.gov mailto:recruiter@ofda.gov http://www.ofdajobs.net/ http://www.ofdajobs.net/

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Solicitation for USPSC Senior Contract Specialist

1. SOLICITATION NO.: 720FDA18B00012

2. ISSUANCE DATE: December 1, 2017

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: January 4, 2018

12:00 P.M. Eastern Time

4. POSITION TITLE: Senior Contract Specialist

5. MARKET VALUE:

GS-13 equivalent ($94,796- $123,234 - includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

6. PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year options

7. PLACE OF PERFORMANCE: Washington, D.C.

8. STATEMENT OF WORK

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and

Humanitarian Assistance (DCHA) and is organized into six divisions.

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East

(ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central

Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central

Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia.

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The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance. The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing

Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster

Assistance Response Teams (DARTs), and Washington-based Response Management Teams

(RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and

Explosive Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate

USG humanitarian assistance and response to natural disasters and complex emergencies. The

OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration

Team (OAT).

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA. The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award Change Control Group (ACCG), Human Resources Management

Team (HRM), Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and

Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners;

recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and

5 | Page internationally. The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences. It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to

OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic

Interagency Team, Strategic Communications Team, Interagency Training Team, Public-Private

Engagement Team, and the United States Mission to the UN (USUN).

INTRODUCTION

The primary purpose of the Office of Acquisition and Assistance is to provide professional expertise in the acquisition and assistance field to the USAID Technical Teams in order to acquire goods and services to allow the Technical Team to reach their goals and objectives. The

Senior Contract Specialist is responsible for ensuring that acquisition instruments are completed, negotiated, executed and administered in a timely and effective manner that ensures implementation leading to the most efficient and effective achievement of results. The Senior

Contract Specialist has thorough understanding and knowledge of acquisition laws, principles, policies, regulations and procedures to plan and manage acquisition instruments which have a variety of multi-million dollar funding levels; are of critical importance and require the resolution of various issues and problems for which few precedents exist. The Senior Contract

Specialist is expected to successfully manage all stages of the acquisition process to ensure compliance with Federal Regulations and Agency policy and procedures.

OBJECTIVE

The USPSC serves as a Senior Contract Specialist in the Management Bureau, Office of

Acquisition & Assistance. The USPSC is responsible for all pre-award and post-award functions involving highly complex negotiated procurements of significant importance to the Agency.

Requirements of the contracts (including USPSC Contracts) and Interagency Agreements are typically highly specialized and involve complex systems or sensitive international programs.

Given the nature of its mandate, OFDA requires a high-volume of procurement support that is critical to the Agency, highly visible, and often urgent. The USPSC must excel at working in a fast-paced, dynamic and demanding setting.

9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

The Senior Contract Specialist will perform the following duties on behalf of OFDA and under the direction and supervision of M/OAA/DCHA:

Contract Compliance Review

Conduct in-depth compliance review and evaluation of complex, unusual, or unprecedented contract actions requiring higher-level approval.

Monitor all acquisition strategy and documents and instruments for a variety of highly

6 | Page specialized, complex, and unique contracts of OFDA’s diverse acquisition portfolio.

Support Contracting Officer by providing contract administration sufficient to ensure terms and conditions are complied with and that the contractor delivers the required goods or services in a timely manner to achieve the objectives of the Agency's projects and programs. Responsibilities typically include:

o Periodic site visits, review of changes to incremental funding, preparation of rate and cost adjustments, redirection of effort, coordination of time extension, incorporation of change orders, preparation of stop work orders, preparation of cure notices or show cause letters, and contract closeout for Contracting Officer review and approval.

o Advises technical office counterparts and contractors on their administration responsibilities contained in their award documents.

o Evaluates the adequacy of the contractor's business management systems for areas such as personnel compensation, subcontracting procedures, and financial management.

o Ensures the contractors and recipient’s compliance with Cost Accounting

Standards or other cost principles and requirements applicable to them.

Prepare termination of contracts for the convenience of the Government or default by the contractor for the review and approval by the Contracting Officer. Prepare all documentation necessary to support and defend termination decisions by the Contracting

Officer. Negotiates termination claims.

Assist the Contracting Officer in resolving audit findings on post-award audits.

Draft responses for the Contracting Officer to protests by researching, analyzing and developing necessary documentation and history.

Work with the Agency’s Office of General Counsel (GC) in preparing the Agency's position, and Contracting Officer reports, to support the Government's defense on protests to the US Government Accountability Office (GAO).

Conduct in-depth on-site evaluations of contracts, contracting procedures, contract planning, competition, cost analysis, organizations, employee qualifications, procurement and contract administration systems, and similar functions and make recommendations to the Contracting Officer.

Ensure compliance with requirements for all phases within the acquisition lifecycle.

Reviews include all types of contracts (fixed price, cost-plus-fixed-fee, cost-plus-award-fee, incentive provisions, escalation provisions, etc.) for the procurement of major systems, research and development, equipment, construction, services and supplies.

Contractor's Performance Monitoring

Perform contract administration activities for significant, highly specialized procurements involving long-term, extensive technical service contracts and/or cost type contracts.

Contract types vary with the complexity of the acquisition and the best interests of the government, ranging from Firm-Fixed-Price through Cost-Plus-Fixed-Fee types.

Responsible for contract administration sufficient to ensure that contract terms and conditions are met and that the contractor delivers the required goods or services in a timely manner to achieve the objectives of the Agency’s and OFDA’s projects and programs.

Independently review and monitor contractor's performance on contract, regulatory and

7 | Page statutory provisions through telephone conversations, correspondence, reports, vouchers, and visits.

Independently monitor status of contract performance, review for approval of progress payments, reviewing and providing recommendations on contractor proposals resulting from change orders, scheduling, problems that have arisen and proposed solutions, verification of deliveries, and similar activities.

Prepare for the Contracting Officer and other officials of the agency, interpretations of contract provisions as applicable to contractors, and provides appropriate advice and guidance.

Conduct in-depth analyses of contractors' financial and management systems and facilities for ability to perform and for compliance with Government or contractual requirements.

In consultation with M/OAA Supervisory Contracting Officer/Branch Chief, advise

OFDA Contracting Officer Representatives (CORs) on issues arising during contractor performance to develop solutions related to contractor performance.

Procurement Program Planning Work

Develop new plans, schedules or methods to accommodate changing program requirements for acquisition programs for new or complex programs with ability to multi-task within varying assignments. Responsible for procurement planning activities in

OFDA, which may include reviewing project papers and representing M/OAA at program planning meetings and regular status meetings.

Identify within assigned major program(s) those significant subsystems, components, equipment and services to be acquired by contract or Interagency Agreement.

Develop objectives for the program in terms of competition and price range, and constructs the contractual vehicle, which includes the use of pricing arrangements, subcontracting policy, set-aside polices, and similar considerations.

Prepare and maintain current acquisition plans, appropriate milestone charts, and related schedules and keeps M/OAA management informed of anticipated workload demands.

Anticipate problems and provide advice to OFDA project personnel on effective implementation and time frames required to ensure they are met. When designated by the Contracting Officer as his representative, serve on project review committee in an advisory capacity.

Advise OFDA program officials in project planning meetings of the procurement instruments to be used and assists OFDA CORs in the drafting of effective statements of work, evaluation criteria, proposal instructions, and other supporting documents for

Request for Proposals (RFPs), Task Order and /or any other acquisition instruments .

Prepare solicitation documents.

Provide guidance to new OFDA project/technical staff on USAID regulations and

Automated Directive Systems (ADS) and Federal Acquisition Regulations (FAR) requirements.

Serve as Senior Contract Specialist responsible for major OFDA programs by directing and leading lower graded specialists assigned to the project by reviewing their work and providing on-the-job training.

Provide services to OFDA field personnel during disaster responses by advising on

8 | Page resolution of special procurement problems associated with waiver requests, expediting of deliveries, apparent overlapping of responsibilities, and resolution of claims.

Assure that all information regarding the status of assigned procurement actions are in the

Global Acquisition & Assistance System (GLAAS) databases and/or current systems as applicable for completion of work tasks.

Sources Analysis for the Items/Services Procured

Develop new or innovative acquisition plans, source selection plans, and contract terms, conditions or financial arrangements that serve as models for future major acquisitions.

Survey the market to locate new procurement sources and determine the availability of items or services with specialized requirements.

Perform detailed analyses of all elements of cost in contractor proposals.

Assist the Contracting Officer in the determination of the competitive range and prepares defensible justifications when required.

In coordination with OFDA program staff, conduct pre-proposal conferences with prospective contractors to arrive at a clear understanding of what is required under the proposed contract.

Obtain appropriate data from business and technical officials.

Draft necessary modifications to clarify questions concerning such topics as specification changes, language ambiguities, or clarification of contract clauses or subcontracts.

Explore new or innovative contracting approaches to arrive at an equitable contract arrangement.

In the absence of meaningful cost and price information, develop creative approaches to developing the necessary comparative data.

Negotiations for Procurement of Products and Services Using a Variety of Contract Types

Serve as lead negotiator responsible for a significant program or for major acquisition procurements.

Plan the negotiation strategy, coordinate the strategy with the negotiation team, and lead the negotiations which are conducted with contractors to develop the contact prices and terms.

Manage the acquisition process from inception through negotiation, award, and administration and ultimately, close-out and make awards recommendation to the

Contracting Officer; prepare contractual instruments (including PSCs) for signature by the Contracting Officer; prepare the memoranda of negotiation, organizes and prepares pre- and post-award debriefs.

Coordinate with the OFDA program team on a variety of contracts instruments requiring the development of new or modified evaluation criteria, reporting requirements, and contractual arrangements.

Forecast labor and material costs when unknowns are involved, locating or developing sources, developing approaches for procurements lacking precedent, and resolving major differences in the interpretation of the statement of work during discussions and negotiations.

Negotiate and assist the Contracting Officer in executing Participating Agency Services

Agreements (PASA) and Resource Support Services Agreements (RSSA) within

9 | Page delegated authority and in accordance with statutory and procedural regulations and general agreements with other Federal agencies. Negotiations include prices, terms, special conditions, and amendments. Coordinate PASAs and RSSAs with officials in participating Federal agencies and with Mission officials, as necessary.

Policy Research, Analysis, and Interpretation

Analyze a variety of contracting policy issues and problems and identifies alternative courses of action.

Provide technical advice to OFDA management and program staff and contracting officers on matters pertaining to contracting policies and procedures and provides advice upon request regarding specific situations or problems and upon receipt of changed procedures involving regulations, laws, and good business practices.

Respond to protests, by researching and developing necessary analysis, documentation, and history in conjunction with the Contracting Officer.

Provide guidance and review of debrief letters.

Other Duties

The USPSC serves as a Senior Contract Specialist in the Management Bureau, Office of

Acquisition & Assistance, primarily supporting the acquisition portfolio of OFDA within

DCHA Bureau (M/OAA/DCHA) and, on a limited basis, other DCHA-related activities.

Attend OFDA trainings as necessary to better understand programmatic aspects of the office and how this translates into procurement requirements.

Conduct brown bags and other informational sessions to educate OFDA staff on changes in procurement policy or other relevant subject matter.

As needed, may serve on temporary details within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and report to the M/OAA/DCHA Branch Chief or his/her designee.

SUPERVISORY CONTROLS:

The M/OAA/DCHA Branch Chief sets the overall objectives of the work as well as the available resources. The USPSC, in consultation with the Branch Chief, develops specific objectives and priorities. The USPSC independently plans and carries out the work, selecting the approaches and techniques to be used, and informs the supervisor of progress and significant problems.

Work is evaluated on the degree to which program and regulatory requirements are met. OFDA staff will provide performance feedback regarding the USPSC through the 360 Review Process to the Branch Chief to be incorporated as appropriate into annual performance evaluations.

10. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion

10 | Page including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12. START DATE: Immediately, once necessary clearances are obtained.

13. POINT OF CONTACT: See Cover Letter.

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EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including but not limited to business administration, public administration, law, banking, international affairs, procurement and contracting or finance with an emphasis on commerce, trade, and materials management) and seven (7) years of progressively responsible experience working in acquisition functions.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to business administration, public administration, law, banking, international affairs, procurement and contracting or finance with an emphasis on commerce, trade, and materials management) and five (5) years of progressively responsible experience working in acquisition functions.

OR

At least nine (9) years of progressively responsible experience working in acquisition.

SELECTION FACTORS

(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

● Applicant is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented

Information level clearance as provided by USAID.

● Must not appear as an excluded party in the System for Award Management (SAM.gov).

● Satisfactory verification of academic credentials.

APPLICANT RATING SYSTEM

The applicant rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided.

The rating factors are as follows:

Acquisition Professional Experience (15 Points)

Demonstrated prior experience in the full range of responsibilities: procurement planning, solicitation, analysis and evaluation of proposals, negotiation and award of acquisition

12 | Page instruments, administration, termination, negotiation of changes, execution of options, investigation and resolution of contractor delays, contractor performance appraisal, subcontractor surveillance and disposition of claims.

Demonstrated experience with the performance of technical evaluations, cost and price analysis, and monitoring and evaluation of work performed under acquisition instruments.

Knowledge of Federal Contracting Principles, Laws, Policies and Regulations (10 Points)

Demonstrated knowledge of federal contracting principles, laws, statutes, Executive

Orders, regulations and procedures applicable to pre-award and/or post-award actions.

Knowledge of the following:

o Federal Acquisition Regulations (FAR) o Contract Information Bulletins (CIBS) / Acquisition & Assistance Policy

Directives (AAPDs) o Office of Management and Budget (OMB) Circular o Title 22, Code of Federal Regulations as appropriate to USAID.

o Automated Directive Systems (ADS)

Teamwork, Flexibility, Communication, and Organizational Skills (5 Points)

Demonstrated ability to work collegially with technical officers, peers, and supervisors with good interpersonal skills and past performance in working effectively in a team environment.

Demonstrated ability to work calmly, tactfully and effectively under pressure and to demonstrate extreme flexibility to manage more than one activity at a time.

Demonstrated ability to communicate complex and difficult policy and programmatic issues in layperson terms without oversimplifying. Excellent oral and written English communications skills and proven ability to produce technical documents.

Demonstrated ability to plan, organize and manage complex contractual actions occurring concurrently.

Interview Performance (50 points)

OFDA will not pay for any expenses associated with the interviews.

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100

BASIS OF RATING: Applicants who meet the Education/Experience requirements and

Selection Factors will be further evaluated in accordance with the Applicant Rating System.

Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Applicants are required to address each factor of the Applicant Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement

13 | Page number at the top of each additional page. Failure to address the selection factors and/or

Applicant Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified candidates may be interviewed and required to provide a writing sample.

OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an applicant. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship.

(f) Optional: How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career

Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information

14 | Page on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: recruiter@ofda.gov

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information

(SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit

USAID to pay any cost incurred in the preparation and submission of the application.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data

Universal Numbering System (DUNS) number and be registered in the System for Award

Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation

(FAR) Clause 52.204-6, Data Universal Numbering System Number at https://www.acquisition.gov/far/current/html/52_200_206.html and FAR 52.204-7, System for Award Management at https://www.acquisition.gov/far/current/html/52_200_206.html or www.sam.gov.

LIST OF REQUIRED FORMS FOR PSCs

Forms outlined below can be found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Resume.

2. USPSC Application Form, (AID 302-3)

3. Medical History and Examination Form (DS-6561). **

4. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

5. Questionnaire for Non-Sensitive Positions (SF-85). ** https://www.acquisition.gov/far/current/html/52_200_206.html https://www.acquisition.gov/far/current/html/52_200_206.html http://www.sam.gov/ http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do http://www.forms.gov/bgfPortal/main.do http://r20.rs6.net/tn.jsp?f=001zobGIB-8t9z7dWWzLRFbKSgO4uH4rjhAZgSs_0q5-ZVdEY9eWaZLuLLX9HxvTHnk0JSTmclQOZDXn1Wr2DYRTk99vmeenofGuK44ANsvtVbf5vlWUi1SWPnQ1gesqKA3i7P3doWaDEo1hLA1FV4u0X0mLUyYfuVp1LuWGX-HSA9oVDHge_CvlvhqXLy7tJsOuv-09OkAueyPYOSKkyt-jA==&c=YCVuuynWS_dfweLNigbgxL9_f1Sggbr4E5Um3aAYC8zOEwzaLV9GoQ==&ch=oa2Epnv4dkpgdOJ4PiG3SWGm0My-145IGpz7U7zYnE5mvJvJFfSbhA==

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6. Finger Print Card (FD-258). **

7. Employment Eligibility Verification (I-9 Form). **

** Forms 3 through 7 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION &

ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to https://www.usaid.gov/work-usaid/aapds-cibs to determine which CIBs and AAPDs apply to this contract.

AIDAR Appendix D can be found at: https://www.usaid.gov/ads/policy/300/aidar

ADS 309 – Personal Services Contracts can be found at:

https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

AAPD 15-02 – Authorization of Family and Medical Leave for U.S. Personal Services

Contractors (USPSCs)

AAPD No. 15-02 is hereby incorporated as Attachment 2 to the solicitation.

BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employer's FICA Contribution

Contribution toward Health & Life Insurance

Pay Comparability Adjustment

Annual Increase (pending a satisfactory performance evaluation)

Eligibility for Worker's Compensation

Annual & Sick Leave

ALLOWANCES (if Applicable).*

(A) Temporary Lodging Allowance (Section 120).

(B) Living Quarters Allowance (Section 130).

(C) Post Allowance (Section 220).

(D) Supplemental Post Allowance (Section 230).

(E) Separate Maintenance Allowance (Section 260).

https://www.usaid.gov/work-usaid/aapds-cibs https://www.usaid.gov/ads/policy/300/aidar https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

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(F) Education Allowance (Section 270).

(G) Education Travel (Section 280).

(H) Post Differential (Chapter 500).

(I) Payments during Evacuation/Authorized Departure (Section 600), and

(J) Danger Pay (Section 650).

* Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

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ATTACHMENT 1

USPSC PROVISION “MEDICAL EXPENSE PAYMENT RESPONSIBILITY

(OCTOBER 2006)”

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation

(see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider

(FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision

10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6

Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0

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Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-

3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide

USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by

USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for

Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses

USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the

USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting AAPD 06-10 PSC Medical Expense Payment Responsibility 7

Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

End of Provision

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ATTACHMENT 2

GP 5. LEAVE AND HOLIDAYS (DEC 2015)

(Pursuant to class deviation #M/OAA-DEV-AIDAR-16-1c)

(a) Annual Leave

(1) The contractor is not entitled to annual leave if the period of performance of this contract is 90 days or less. If the contract period of performance is more than 90 days, the contractor shall earn annual leave as of the start date of the contract period of performance as specified in paragraph (a)(2) below.

(2) The contractor shall accrue annual leave based on the contractor’s time in service according to the following table:

Time in Service Annual Leave (AL) Accrual Calculation

0 to 3 years Four hours of leave for each two week period over 3, and up to

15 years

Six hours of AL for each two week period (including 10 hours AL for the final pay period of a calendar year) over 15 years Eight hours of AL for each two week period

USAID will calculate the contractor’s time in service based on all the previous service performed by the contractor as a: 1) USAID PSC (i.e., the contractor has served under any

USAID personal services contracts of any duration covered by Sec. 636(a)(3) of the FAA or other statutory provision applicable to USAID); and/or 2) former U.S. Government (USG) direct-hire, under either civilian and/or military service.

(3)

(i) AL is provided under this contract for the purposes of affording necessary rest and recreation during the period of performance. The contractor, in consultation with the

USAID Mission or USAID/Washington, as appropriate, shall develop an AL schedule early in the contractor's period of performance, taking into consideration project requirements, employee preference, and other factors. All AL earned by the contractor must be used during the contractor’s period of performance. All AL earned by the contractor, but not taken by the end of the contract, will be forfeited. However, to prevent forfeiture of AL, the Contracting Officer may approve the contractor taking AL during the concluding weeks of the contractor's period of performance.

(ii) As an exception to 3(i) above, the contractor may receive a lump-sum payment for leave not taken. To approve this exception, the contractor's supervisor must provide the

Contracting Officer with a signed, written Determination and Findings (D&F). The D&F must set out the facts and circumstances that prevented the contractor from taking AL, and the Contracting Officer must find that these facts and circumstances were not caused by, or were beyond the control of, the contractor. This leave payment must not exceed the number of days which could be earned by the contractor during a twelve-month period.

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(4) With the approval of the Mission Director or cognizant AA, as appropriate, and if the circumstances warrant, a Contracting Officer may grant the contractor advance AL in excess of the amount earned, but in no case may the Contracting Officer grant advance AL in excess of the amount earned in one year or over the life of the contract, whichever is less. The contractor agrees to reimburse USAID for any outstanding balance of advance AL provided during the contractor’s assignment under the contract.

(5) Applicants for PSC positions will provide evidence of their PSC and/or USG direct-hire service - civilian and/or military experience, as applicable, on their signed and dated application form required under USAID policy. By signing the appropriate form, the applicant attests to the accuracy of the information provided. Any applicant providing incorrect information is subject to the penalty provisions in the form. If required to satisfy due diligence requirements on behalf of the Contracting Officer, the contractor may be required to furnish evidence that verifies length of service, e.g., SF 50, DD Form 214, and/or signed contracts.

(b) Sick Leave. The contractor may use sick leave on the same basis and for the same purposes as USAID U.S. direct hire employees. Sick leave is earned at a rate not to exceed four (4) hours every two (2) weeks for a total of 13 work-days per year. Unused sick leave may be carried over under an extension or renewal of this contract with the same individual for the same work.

Otherwise, sick leave will not be carried over from one post to another or from one contract to another. The contractor will not be compensated for unused sick leave upon completion of this contract.

(c) Home Leave.

(1) Home leave is leave earned for service abroad for use only in the U.S., its commonwealths, possessions and territories.

(2) A USPSC who has served at least two years overseas at the same USAID Mission, under the same contract, as defined in paragraph (c)(4) below, and has not…