Request for Proposals (RFP) No. 72051722R00006 (Unprotected version).pdf

Issuance Date: May 18, 2022 Closing Date and Time for Submission of Questions: June 1, 2022

(2:00 P.M. Local Dominican Time) Closing Date and Time for Submission of Proposals: June 17, 2022

(2:00 P.M. Local Dominican Time)

Subject: Request for Proposals (RFP) Number 72051722R00006 The Justice and Security for All Activity

The United States Agency for International Development (USAID) is seeking proposals to provide technical assistance and support to USAID/Dominican Republic’s Office of Youth, Education and Security (YES) for their Justice and Security for All Activity as described in the attached Request for Proposals (RFP).

USAID anticipates the award of a Cost-Plus-Fixed Fee (CPFF) Completion type contract for an anticipated five-year period. The procurement will be conducted through full and open competition, under which any type of organization (large or small commercial [for profit] firms, educational institutions, and nonprofit organizations) is eligible to compete. The procedures set forth in Federal Acquisition Regulation (FAR) Part 15 apply.

The overall estimated cost of this procurement is between $23 million and $24 million. The Government is in no way obligated to make any award within the maximum estimated cost identified. Offerors should not strive to meet the maximum amount; rather, Offerors should propose costs that are appropriate, realistic and reasonable, and in accordance with the proposed approach for achieving results. Cost proposals will be evaluated in accordance with Section M.

Please refer to Section L for information regarding proposal requirements. Offerors should take into account the expected delivery time required by the proposal transmission, and they are responsible for ensuring proposals are received at USAID by the due date and time as specified in Section L. Failure to comply with the submission date will deem any submission unacceptable and it will not be reviewed or evaluated. Faxed proposals are not acceptable, nor will they be reviewed or evaluated.

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal contents, including critical dates/times for the submission of questions, and the proposal submission closing date and time. Section M states the criteria by which proposals will be evaluated. Oral explanations or instructions given before award of the contract will not be binding.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals.

U.S. Agency for International Development (USAID) Project Title:The Justice and Security for All Activity Solicitation #: 72051722R00006 Page 1

This RFP can be viewed and downloaded from https://sam.gov/. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website from which you downloaded the solicitation. USAID advises to regularly check the above website for amendments.

Sincerely, Javier Castano Supervisory Regional Contracting Officer Regional Office of Acquisition and Assistance (ROAA)

U.S. Agency for International Development (USAID) Project Title:The Justice and Security for All Activity Solicitation #: 72051722R00006 Page 2 https://sam.gov/content/home

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER RATING

UNDER DPAS (15 CFR 7900)

PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

72051722R00006

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

May 16, 2022

6. REQUISITION/PURCHASE NUMBER

REQ-517-21-000019

7. ISSUED BY CODE 720517 8. ADDRESS OFFER TO (If other than item 7)

USAID/Dominican Republic Regional Office of Acquisition & Assistance (ROAA) Avenida República de Colombia #57 Altos de Arroyo Hondo, Santo Domingo, D.N.

Dominican Republic, 10605

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Linda McElroy, Contracting Officer and/or Omar Trigo, Acquisition Specialist

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

jcastano@usaid.gov and/or otrigo@usaid.govAREA CODE

NUMBER

368-7505 or 7738

EXT.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES

X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE

X K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSX F DELIVERIES OR PERFORMANCE

X G CONTRACT ADMINISTRATION DATA X L INSTRS., CONDS., AND NOTICES TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS X M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) 41 U.S.C. 253 (c)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

24. ADMINISTERED BY (If other than Item 7) USAID/Dominican Republic Regional Office of Acquisition & Assistance (ROAA) Avenida República de Colombia #57 Altos de Arroyo Hondo, Santo Domingo, D.N.

Dominican Republic, 10605

25. PAYMENT WILL BE MADE BY CODE

U.S. Agency for International Development Regional Financial Management Office (RFMO) Avenida República de Colombia 57 Altos de Arroyo Hondo, Santo Domingo, D,N.

Dominican Republic, 10605

26. NAME OF CONTRACTING OFFICER (Type or print)

Javier Castano

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV,. 9-97)

Previous edition is unusable Prescribed by GSA - Far (48 CFR) 53.214 © mailto:jcastano@usaid.gov mailto:otrigo@usaid.gov

TABLE OF CONTENTS

PART I - THE SCHEDULE 8

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS 8

B.1 PURPOSE 8

B.2 CONTRACT TYPE AND SERVICES 8

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT 8

B.4 BUDGET 8

B.5 INDIRECT COSTS (DEC 1997) 9

B.6 COST REIMBURSABLE 10

B.7 PAYMENT OF FIXED FEE 10

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT 11

SECTION D - PACKAGING AND MARKING 12

D.1 AIDAR 752.7009 MARKING (JANUARY 1993) 12

D.2 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING

PLAN 12

SECTION E - INSPECTION AND ACCEPTANCE 13

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE 13

E.2 INSPECTION AND ACCEPTANCE 13

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 13

SECTION F - DELIVERIES OR PERFORMANCE 15

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE 15

F.2 PERFORMANCE PERIOD 15

F.3 PLACE OF PERFORMANCE 15

F.4 PERFORMANCE STANDARDS 15

F.5 REPORTS AND DELIVERABLES OR OUTPUTS 15

F.6 KEY PERSONNEL 22

SECTION G - CONTRACT ADMINISTRATION DATA 23

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) 23

G.2 ADMINISTRATIVE CONTRACTING OFFICE 24

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 24

G.4 CONTRACTOR’S PRIMARY POINT OF CONTACT 24

G.5 PAYING OFFICE 25

G.6 INVOICES 25

G.7 ACCEPTANCE AND APPROVAL 25

U.S. Agency for International Development (USAID)

Solicitation #: 72051722R00006 Page 4

G.8 ACCOUNTING AND APPROPRIATION DATA 25

G.9 CONTRACTOR'S PAYMENT ADDRESS 25

G.10 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID 26

SECTION H - SPECIAL CONTRACT REQUIREMENTS 28

H.1 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007) 28

H.2 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION 28

H.3 AUTHORIZED GEOGRAPHIC CODE 29

H.4 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION 29

TECHNOLOGY RESOURCES 29

H.5 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016) 29

H.6 INFORMATION TECHNOLOGY APPROVAL (APRIL 2018)

(DEVIATION NO. 30

M/OAA-DEV-FAR-20-3c) (APRIL 2020) 30

H.7 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY

(APRIL 2018) (DEVIATION NOs. M/OAA-DEV-FAR-20-3c and M/OAA-DEV-AIDAR-20-2c) (APRIL 2020) 31

H.8 DEFENSE BASE ACT (DBA) INSURANCE 32

H.9 EXECUTIVE ORDER ON TERRORISM FINANCING 33

H.10 ELECTRONIC PAYMENTS SYSTEM 33

H.11 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY 34

(DDL) (OCTOBER 2014) 34

H.12 752.7036 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL

FOR ACQUISITION (JULY 2014) 36

H.13 752.222-71 NONDISCRIMINATION (JUNE 2012) 37

H.14 752.222-70 USAID DISABILITY POLICY (DECEMBER 2004) 38

H.15 ADS 302.3.4.13 GRANTS UNDER CONTRACTS (GUCS) 38

(Effective Date: 07/22/2021) 38

H.16 ENVIRONMENTAL COMPLIANCE 42

H.17 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS

(FEB 2012) 42

H.18 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JUL 2007) 43

H.19 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT 44

EMPLOYEES (MAR 2015) 44

H.20 AIDAR 752.245-70 GOVERNMENT PROPERTY USAID REPORTING 45

REQUIREMENTS (OCT 2017) 45

H.21 AIDAR 752.245-71 TITLE TO AND CARE OF PROPERTY (APR 1984) 47

H.22 AIDAR 752.7018 HEALTH AND ACCIDENT COVERAGE FOR USAID 47

U.S. Agency for International Development (USAID)

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PARTICIPANT TRAINEES (JAN 1999) 47

PART II - CONTRACT CLAUSES 50

SECTION I - CONTRACT CLAUSES 50

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE 50

I.2 52.204-1 APPROVAL OF CONTRACT (DEC 1989) 55

I.3 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021) 56

I.4 52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984) 59

I.5 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021)

(DEVIATION #M/OAA-DEV-FAR-22-01C) 59

I.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 60

I.7 AIDAR 752.231-72 CONFERENCE PLANNING AND REQUIRED APPROVAL 60

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 62

SECTION J - LIST OF ATTACHMENTS 62

PART IV - REPRESENTATIONS AND INSTRUCTIONS 63

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF THE OFFEROR 63

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY 63

REFERENCE 63

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998) 64

K.3 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2022) 65

K.4 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY

FEDERAL LAW (FEB 2016) 69

K.5 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS

(AUG 2020) 70

K.6 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

(OCT 2018) 72

K.7 52.209-12 CERTIFICATION REGARDING TAX MATTERS (OCT 2020) 73

K.8 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS

(FEB 1999) 74

K.9 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984) 74

K. 10 52.225-2 BUY AMERICAN CERTIFICATE (FEB 2021) 74

U.S. Agency for International Development (USAID)

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K.11 52.225-20 PROHIBITION ON CONDUCTING RESTRICTED BUSINESS

OPERATIONS IN SUDAN-CERTIFICATION (AUG 2009) 75

K.12 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND

CERTIFICATION (JUN 2020) 76

K.13 52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE

CHANGES (APR 2005) 78

K.14 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS 79

K.15 SIGNATURE 79

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

OR RESPONDENTS 80

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY 80

REFERENCE 80

L.2 52.216-1 TYPE OF CONTRACT (APR 1984) 81

L.3 52.233-2 SERVICE OF PROTEST (SEPT 2006) 81

L.4 GENERAL INSTRUCTIONS 81

L.5 DELIVERY INSTRUCTIONS 82

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL

PROPOSAL 84

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS

PROPOSAL 91

SECTION M - EVALUATION FACTORS FOR AWARD 100

M.1 GENERAL INFORMATION 100

M.2 TECHNICAL EVALUATION CRITERIA 100

M.3 METHOD OF EVALUATION 102

M.4 DETERMINATION OF COMPETITIVE RANGE 103

M.5 COST/PRICE EVALUATION 104

M.6 CONTRACTING WITH SMALL BUSINESS CONCERNS 104

M.7 CONTRACTING WITH U.S. SMALL BUSINESS CONCERNS IN THE

MENTOR-PROTÉGÉ PROGRAM 104

ATTACHMENTS 105

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SECTION B

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services that fall within the Performance Work Statement (PWS) specified in Section C for the Justice and Security for All Activity in the Dominican Republic.

B.2 CONTRACT TYPE AND SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) completion contract. For the consideration set forth below, the Contractor shall provide the deliverables or outputs described in Section F in accordance with the performance standards specified in Section E.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $_________. The fixed fee, if any, is $_________. The estimated cost plus fixed fee, if any, is $_________.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $_________. The Contractor shall not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through _________.

B.4 BUDGET

The budget for this contract is as follows:

Cost Category Total (US$)

a. Personnel

b. Fringe Benefits

c. Travel

d. Equipment

e. Supplies

U.S. Agency for International Development (USAID)

Solicitation #: 72051722R00006 Page 8

f. Contractual

Total Grants Under Contract (GUCs)* $5,750,000.00

g. Construction

h. Other Direct Costs

i. Total Direct Costs

j. Indirect Costs

k. Fixed Fee-Profit (if any)

l. TOTAL COSTS

[*Offeror must set aside an amount of $5,750,000 of its total budget to provide Grants Under Contracts (GUCs), most of which will go to entities within the local system. This amount is exclusively reserved for GUCs. This amount does not include any relevant management or administrative expenses incurred by the Contractor]

[USAID will insert the final total estimates of each cost category provided by the contractor in its budget at award; see SECTION J, ATTACHMENT J.2 - BUDGET TEMPLATE that informs the development of the budget]

B.5 INDIRECT COSTS (DEC 1997)

For the Prime Contractor:

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD 1/ 1/ 1/

1/Base of Application:

Type of Rate: Predetermined Period:

For Major Subcontractor(s):

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

U.S. Agency for International Development (USAID)

Solicitation #: 72051722R00006 Page 9

Description Rate Base Type Period

TBD 1/ 1/ 1/

1/Base of Application:

Type of Rate: Predetermined Period:

[A “Major Subcontractor” is a subcontractor that is performing 20% or more of the contract, or is deemed critical by the offeror in achieving the objectives and tasks in the contract.]

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

B.7 PAYMENT OF FIXED FEE

Payment of fixed fee will be made upon receipt of a proper invoice and shall directly correspond to the percentage of allowable costs being paid. Specifically, in accordance with FAR 52-216-8, Fixed Fee, the Contracting Officer (CO) will withhold 15% of the total fee or $100,000.00, whichever is less, until the required awards conditions under the reference clause have been met.

Two exceptions to paying fixed fee in this manner apply:

(a) If the CO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the Contractor has completed, then the CO may suspend further payment of any fixed fee until the Contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(b) The clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and "Fixed Fee" (FAR 52.216-8) are incorporated into this contract.

[END OF SECTION B]

U.S. Agency for International Development (USAID)

Solicitation #: 72051722R00006 Page 10

SECTION C

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT

[USAID will insert the contractor’s Performance Work Statement (PWS) at award; see SECTION J, ATTACHMENT J.1 - STATEMENT OF OBJECTIVES (SOO) that informs the development of Section C.]

[END OF SECTION C]

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SECTION D

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JANUARY 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING PLAN

The cover page of all report deliverables required in Section F. must include the USAID Identity (or the name of the Agency written out) prominently displayed, the Contract number (see the cover page of this Contract), contractor name, name of the USAID project office, the publication or issuance date of the document, document title, author name(s), project number, and project title. Descriptive information is required whether contractor-furnished products are submitted in paper or electronic form. All materials must include the name, organization, address, and telephone/fax/internet number of the person submitting the materials.

Contractor must follow the Branding Implementation Plan and Marking Plan attached to this Contract award. Also, General Guidance for branding can be found at the Agency Website web address: https://www.usaid.gov/branding

[USAID will insert the contractor’s Branding Implementation Plan and Marking Plan as an attachment to the contract at award. See SECTION J, ATTACHMENT J.3 - BRANDING

STRATEGY, BRANDING IMPLEMENTATION PLAN (TEMPLATE), AND MARKING

PLAN (TEMPLATE) for the USAID/Dominican Republic Justice and Security for All Activity]

[END OF SECTION D]

U.S. Agency for International Development (USAID)

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SECTION E

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.246-3 INSPECTION OF SUPPLIES-COST-REIMBURSEMENT MAY 2001

52.246-5 INSPECTION OF SERVICES - COST REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at:

USAID/Dominican Republic Avenida República de Colombia #57 Altos de Arroyo Hondo, Santo Domingo, D.N.

Dominican Republic, 10605 or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiency, and cost effectiveness by the contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

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SECTION E

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the Contractor's responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated. The QASP is incorporated as a component of the Activity.

[See ATTACHMENT J.4 - QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) (TEMPLATE) that informs further the development of the QASP].

[END OF SECTION E]

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SECTION F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 ALTERNATE 1 APR 1984

F.2 PERFORMANCE PERIOD

The period of performance for this contract is ________ through ________.

F.3 PLACE OF PERFORMANCE

Performance of this contract will be in the Dominican Republic.

F.4 PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance in accordance with the performance standards set forth in Section C, Tangible Results and Deliverables (as well as the QASP), will be conducted jointly by the COR and the Contracting Officer, and shall form the basis of the Contractor's permanent performance record with regard to this contract.

F.5 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports in Sections I and J and in AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor shall submit the following deliverables or outputs to the COR specified in Section G:

(a) Work Plans, Periodic and Other Reports

SECTION

NO.

DELIVERABLES DUE DATE

(1) Monitoring, Evaluation, and Learning Plan

Within 60 days of contract effective date

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(2) Annual Work Plans Within 30 days of effective date of the contract

(3) Quarterly Reports Within 30 days of the end of each fiscal year quarter that runs from October 1st -Dec 30th, Jan 1-March 31st, April 1st-Jun 30th and July 1st -Sep 30th.

(4) Annual Report No later than September 31 of each year

(5) Final Report No later than 30 days past the end-date of the contract

(6) Ad Hoc Reports As requested by the COR

(7) Short-Term Consultant Reports Submitted within 10 days following the departure of a consultant

(8) Weekly highlights 2-3 highlights per month

(9) Mission Events Calendar Weekly updates

(10) Quarterly Accruals Submitted no later than the fifteenth (15th) day before the completion of each quarter and as requested by USAID’s Controller’s Office.

(11) Demobilization Plan 90 days prior to the end of the Contract

(12) Subcontract Reporting Within thirty (30) calendar days after the close of each calendar period as follows: (1) April 30th, for the period October 1st, through March 31st; and (2) October 30th, for the period April 1st, through September 30th. Each semi-annual SSR reflects cumulative contract subcontracting accomplishments from the inception of the contract through the relevant SSR reporting period. (This is only applicable if a small business contracting plan is included as part of this contract).

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Description of Report Content:

(1) Monitoring, Evaluation, and Learning Plan

The Contractor will develop a performance monitoring, evaluation, and learning (MEL) plan in collaboration with the COR. The Contractor must submit a draft of this plan to the COR within 60 days of the contract effective date. The MEL Plan must include:

● Activity goals, theory of change with its associated assumptions and risk and the results framework.

● The activity monitoring approach, including baselines, specific targets, F-Standard and customs indicators, and benchmarks describing anticipated outcomes and impacts over the life of the activity. As well as the data collection methods and data sources to capture these measurements. Data must meet USAID quality standards as per ADS.201.3.5.7 (validity, integrity, precision, reliability and timeliness). All people level data must be sex-disaggregated data and must be also disaggregated by location.

Gender-sensitive indicators need to measure progress with regard to gender integration.

● The activity approach for establishing effective procedures for collecting and responding to beneficiary feedback.

● Aspects of adaptive management, whereby new information, such as recognition of

● national or regional social, environmental or political factors, is used to enhance activity design and management should also be explained.

● Proposed evaluation plans.

● The activity’s learning approaches and actions, including pause and reflect exercises,

● exchanges with other partner’s activities and USAID, field visits, and knowledge capture during the life of the activity. And preliminary learning questions.

● Estimated resources for the monitoring, learning and evaluation actions that are part of the implementer partner’s budget.

● Roles and responsibilities for all proposed MEL actions.

The MEL Plan must form the basis of performance and results monitoring for the activity. The Contractor must submit an updated draft of the MEL Plan for COR approval no later than August 15 of each year during the period of performance of the Contract. Upon written request by the Contractor and at the COR’s discretion, this requirement may be waived for the first August 15 occurring during the Contract period of performance.

The contents of the MEL Plan will be proposed by the Contractor and approved by the COR. To the extent feasible, monitoring and evaluation will be conducted through or with the participation of local partners and subcontractors in order to build capacity, as described above.

The content of the MEL Plan should be revised as needed over the life of the activity in response to changes in context, learning, updates to the theory of change, and so forth.

(2) Annual Work Plans

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Within 30 days of the effective date of the contract, the Contractor must submit for the COR’s review and approval of the Work Plan, covering the time period from the date of signature of the contract

FOR ONE YEAR.

The COR will provide comments or questions on the Work Plan within 30 days of the date of submission. The Contractor must incorporate any required revisions into a final Work Plan no later than 30 days after receipt of such comments. The USAID COR will provide a written approval of the final Work Plan to the Contractor. Should revised activities, performance indicators or performance targets become necessary, the Contractor must submit a revised Work Plan to USAID for approval.

The Work Plan must set forth in reasonable detail the Contractor’s plans for pursuing interventions in this contract during this time period and must be organized in such a way as to be a useful, “living” program management tool for both the COR and COP. The Work Plan must include a schedule of interventions and tasks planned to be conducted, and the inputs planned to be provided by the Contractor, including a description of planned activities and tasks and an estimated budget organized by intervention. The Work Plan should also break out activities by state and/or judicial district. The Work Plan must be linked to the performance indicators set forth in the MEL Plan. As may be necessary due to circumstances beyond the Contractor’s control, and subject to the COR’s approval, the Work Plan may be amended and benchmarks added, deleted, or revised from time to time.

(3) Quarterly Reports

(i)Quarterly Activity Reports

The Contractor must submit brief quarterly performance reports to the COR within 30 days of the end of each fiscal year quarter reflecting results and interventions of the preceding quarter.

USAID/Dominican Republic will provide a template for this report, which must describe the plan for the reporting period (as set forth in the Work Plans) and report on progress to date for MEL indicators for that quarter. The Contractor must provide a description of the specific accomplishments of the activity as well as any short-term technical assistance, including information on all interventions, both ongoing and completed, by component, and geographically by state and/or judicial district. The quarterly reports must highlight any issues or problems that are affecting the delivery or timing of services provided by the Contractor. These reports must summarize activity progress against tasks and benchmarks, including tasks assigned through technical directives and identify implementation issues that may inhibit or enhance Contractor performance. The reports must also discuss interaction with counterparts, and any necessary alterations to the work plan and initial timetable.

In each quarterly report, the Contractor must include success stories, which provide information that demonstrates the impact that the activity has had during the reporting period through materials such as stories, quotes and photos. These success stories must also be submitted separately via the Agency’s Telling Our Story website (http://www.usaid.gov/stories/). Note: the

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Mission’s Development and Outreach Communications (DOC) team may assist in reviewing stories prior to their posting on the website.

As agreed upon by the COR, quarterly reporting must begin after the end of the first quarter from the Contract award date. Each quarterly report must be a stand-alone document and must briefly summarize activity from the beginning of the project. The quarterly report is due to the COR on or before the last day of the month following the end of each quarter. The COR may make exceptions to this schedule depending on when exactly the agreement is signed; for example, if the activity begins in May, the time remaining in Q3 may be incorporated into the quarterly report for Q4.

Quarterly Reports Schedule for Submission:

USG Fiscal Year Q1: October 1 to December 31 Quarterly Report due January 31 USG Fiscal Year Q2: January 1 to March 31 Quarterly Report due April 30

USG Fiscal Year Q3: April 1 to June 30 Quarterly Report due July 31

USG Fiscal Year Q4: July 1 to September 30 Quarterly Report due October 31

(ii) Quarterly Financial Reports

The Contractor must submit to the COR quarterly financial reports, which will contain a summary page which shows spending by program component for the quarter, cumulative spending to date, available funding for the remainder of the activity and any variances from planned expenditures. If there are significant accrued expenditures for the quarter being reported upon which for some reason have not yet been billed to the contract, the Contractor must include a brief note to that effect, with the specific amount involved, in order to allow USAID to accurately track the activity’s expenditure rate. These reports must be submitted no later than thirty days after the end of the quarter.

(4) Annual Report

The Annual Report shall reflect the structure of the annual work plan and shall report overall performance against MEL indicators during the year, with explanations as to why targets were not achieved or were exceeded as applicable. The Annual Report will describe any relevant analytical work, evaluations and assessments over the year, along with any recommendations therefrom and how they are being applied. The Annual Report will highlight specific accomplishments and summarize results and interventions for the year, both ongoing and completed, by component and geographically. The report must also identify any problems, obstacles or challenges to performance that arose and proposed or applied solutions.

With COR approval, the final quarterly report can be combined with the Annual Report. The Annual Report shall be submitted no later than September 30 of each year.

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(5) Final Report

Thirty (30) days before the contract completion date, the Contractor must submit a draft final report to the COR. The final performance report is a detailed report which summarizes the accomplishments and impact in relation to the expected results, in accordance with the approved Performance Management Plan. It should contain a three-page executive summary, an index of all reports and information products produced under this contract, and must discuss the following:

● The activity impact as compared to baseline conditions and data;

● A description of all institutions and organizations worked with in connection with activity components and an evaluation of their strengths and weaknesses;

● Problems encountered, objectives not fully achieved and why, and lessons learned; and

● Incorporation of any additional/available evaluative data compared to activity results and any explanatory background.

The final report may suggest ways to resolve identified constraints and provide recommendations for follow-on work that might complement the work completed under the Contract. The COR will provide written comments, and the Contracting Officer may likewise add written comments, which the Contractor must address in revising the draft and submitting a final completion report.

The final completion report should also be accompanied by a flash drive with select activity photos and captions and a flash drive with all activity deliverables. This final report should not exceed 25 pages, with no more than 50 pages of annexes.

The report must be submitted no later than 30 days past the end-date of this contract as follows:

● One copy, in electronic format, to the COR; and

● One copy, in electronic (preferred) or paper form (with all final documents) to one of the following: (a) Via E-mail: docsubmit@dec.cdie.org ; (b) Via U.S. Postal Service:

Development Experience Clearinghouse, 8403 Colesville Road, Suite 210 Silver Spring, MD 20910, USA; (c) Via Fax: (301) 588-7787; or (d) Online:

http://www.dec.org/index.cfm?fuseaction=docSubmit.home.

(6) Ad Hoc Reports

The Contractor must be prepared to submit ad hoc reports on the status of its interventions as requested by the COR. The reason for such ad hoc requests might be, for example, for purposes of annual reporting, strategic planning, VIP visitors, etc. Reports would be requested on a needed basis and the information will be provided upon request.

(7) Short-Term Consultant Reports

Unless otherwise agreed to in writing by the COR, the Contractor must submit within 10 days following the departure of a consultant, a written report not more than 5 pages, that describes the purpose of the consultancy, progress made, and any observations to be shared; identifies issues

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(8) Weekly highlights (2-3 highlights per month)

Weekly highlights (2-3 highlights per week), submitted by email to the COR, are intended to highlight noteworthy interventions/studies, significant events/workshops/conferences, upcoming key dates, and/or milestones met.

(9) Mission Events Calendar (weekly updates)

Uploading high-profile events (as defined by the Mission) to Mission front office calendars to allow planning for Mission and Embassy representatives and lead time for internal clearances and authorizations.

(10) Quarterly Accruals

Accruals reporting must be submitted no later than the fifteenth (15th) day before the completion of each quarter.

(11) Demobilization Plan

The Contractor is required to develop a demobilization plan. This plan will include a property disposition plan, a plan for the phase-out of in-country operations, a delivery schedule for all remaining reports or other deliverables required under the contract, and a timetable for completing all required actions in the demobilization plan. The Demobilization Plan must be submitted by the Contractor for approval by the CO 90 days prior to the end of the Contract.

(12) Subcontract Reporting (Large Businesses Only)

The Contractor's subcontracting plan dated ______________ is hereby incorporated as a material part of this Contract. The Contractor must comply with the subcontract reporting requirements in FAR_19.7 and ADS 302.3.4.13. (as needed).

(b) Language of Reports and Other Deliverables

All reports and other deliverables must be in the English language, unless otherwise specified by the USAID COR or in this contract.

(c) Meetings

The Contractor will be responsible for attending, at a minimum, weekly meetings with the COR, USAID will develop a meeting schedule with the contractor during the start-up phase of the project.

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F.6 KEY PERSONNEL

(a) The key personnel whom the Contractor must furnish for the performance of this contract are as follows:

Position Title Chief of Party Deputy Chief of Party Law Enforcement / Police Advisor Criminal Justice Specialist F/GBV, TIP and vulnerable populations Specialist

(b) The personnel specified above are considered to be essential to the work being performed hereunder. Prior to replacing any of the specified individuals, the Contractor shall immediately notify both the Contracting Officer and USAID Contracting Officer’s Representative reasonably in advance and shall submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the activity. No replacement will be made by the Contractor without the written consent of the Contracting Officer.

[END OF SECTION F]

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SECTION G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying Office indicated in the schedule of this contract. The Contracting Officer’s Representative (COR) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either paper or fax versions of the SF-1034--Public Voucher for Purchases and Services Other Than Personal. Each voucher shall be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) The SF 1034 provides space to report by line item for products or services provided. The form provides for the information to be reported with the following elements:

Total Expenditures [Document Number: XXX-X-XX-XXXX-XX]

Line Description Amt vouchered Amt vouchered Item No. to date this period 001 Product/Service Desc. for Line Item 001 $XXXX.XX $ XXXX.XX

002 Product/Service Desc. for Line Item 002 XXXX.XX XXXX.XX

Total XXXX.XX XXXX.XX

(2) The fiscal report shall include the following certification signed by an authorized representative of the Contractor.

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required Contracting Officer approvals have been obtained; and appropriate refund to USAID will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

BY: ______________________________________________________

TITLE: ______________________________________________________

DATE: ______________________________________________________

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(b) Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency will be provided to the Contractor in accordance with written instructions provided by the Mission Director. The written instructions will also include accounting, vouchering, and reporting procedures. A copy of the instructions shall be provided to the Contractor's Chief of Party and to the Contracting Officer. The costs of bonding personnel responsible for local currency are reimbursable under this contract.

(c) Upon compliance by the Contractor with all the provisions of this contract, acceptance by the Government of the work and final report, and a satisfactory accounting by the Contractor of all Government-owned property for which the Contractor had custodial responsibility, the Government shall promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

(d) The Contractor agrees that all approvals of the Mission Director and the Contracting Officer which are required by the provisions of this contract shall be preserved and made available as part of the Contractor's records which are required to be presented and made available by the clause of this contract entitled "Audit and Records--Negotiation".

G.2 ADMINISTRATIVE CONTRACTING OFFICE

The Administrative Contracting Office is:

USAID/Dominican Republic Regional Office of Acquisition & Assistance (ROAA) Avenida República de Colombia #57 Altos de Arroyo Hondo, Santo Domingo, D.N.

Dominican Republic, 10605

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

Contracting Officer’s Representative (COR): ______________________.

USAID/Dominican Republic Office of Youth, Education & Security (YES) Avenida República de Colombia #57 Altos de Arroyo Hondo, Santo Domingo, D.N.

Dominican Republic, 10605

G.4 CONTRACTOR’S PRIMARY POINT OF CONTACT

The contractor’s primary point of contact is ________________ and can be reached at ( ) - .

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G.5 PAYING OFFICE

The paying office for this contract is:

U.S. Agency for International Development Regional Financial Management Office Avenida República de Colombia 57 Altos de Arroyo Hondo, Santo Domingo, D,N.

Dominican Republic, 10605 Email: mission-santodomingo-vouchers@usaid.gov

G.6 INVOICES

Completed SF-1034 “Voucher for Services for Other Than Personal'' and relevant invoices and other documentation must be submitted electronically (e-mail is the preferred method) to mission-santodomingo-vouchers@usaid.gov. The subject line of the email must read Award No.

and name of the Contractor. The SF-1034 and all requests for payment must be sent to the email address above with a copy to the TOCOR. When submitting requests for payment, please follow the instructions below:

1. The SF-1034 must be signed.

2. The invoice should provide the bank account details which should include the bank account number, the bank name and address, and the SWIFT Code.

G.7 ACCEPTANCE AND APPROVAL

In order to receive payment, all deliverables must be accepted and approved by the COR.

G.8 ACCOUNTING AND APPROPRIATION DATA

Budget Fiscal:

Operating Unit:

Strategic Objective:

Team/Division:

Benefiting Geo Area: 523 Expanded Object Class Code (EOCC):

Amount Obligated:

G.9 CONTRACTOR'S PAYMENT ADDRESS

Telephone:_____________ E-mail:________________

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G.10 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

(a) Technical Direction is defined to include:

(1) Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

(2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

(3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the scope of the work as detailed in Section C.

(b) The Contracting Officer, by separate designation letter, authorizes the COR to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract:

(1) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

(2) Perform or cause to be performed, inspections necessary in connection with a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

(3) Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents must be signed as "Cognizant Technical Officer" with a copy furnished to the Contracting Officer.

(4) Issue written interpretations of technical requirements of Government drawings, designs, and…