SOL__7204921900010_Logistics_Services_in_Mindanao_RFP.pdf

Solicitation # 72049219R00010 USAID/Philippines Logistics Services in Mindanao

Issuance Date: September 3, 2019 Deadline for Receipt of Questions: September 11, 2019, 08:00 Manila time Responses to Questions/RFP Amendment: September 20, 2019 Closing Date and Time: October 21, 2019, 8:00 AM Manila time Estimated Contract Effective Date: April 1, 2020

Subject: Solicitation No. 72049219R00010

Request for Proposal (RFP) for Logistics Services in Mindanao (LSM) Activity

To All Prospective Offerors:

The United States Agency for International Development through its Mission in the Philippines (USAID/Philippines) is soliciting proposals from qualified organizations interested in providing services described in Section C of the attached Request for Proposal.

This procurement is conducted under a full and open competition, for which the procedures described in the Federal Acquisition Regulation (FAR) Part 15 “Contracting by Negotiation” will apply. USAID/Philippines encourages the participation, to the maximum extent possible, of small business concerns, either as the prime contractor or subcontractor.

USAID/Philippines also encourages proposals that include partnerships of teams – prime contractor or subcontractor – with international or local partners. The geographic code for this procurement is 937 and the North American Industry Classification System (NAICS) code is 541990.

USAID/Philippines anticipates awarding one (1) Cost-Plus-Fixed-Fee (CPFF) completion type contract as a result of this solicitation, covering an estimated period of two (2) years (Base Period) with three (3) one-year options, subject to availability of funds. The total estimated cost of the contract will range from $4,500,000 - $5,000,000. Although a range is provided, this does not mean that Offerors should necessarily strive to meet the maximum amount estimated.

Offerors must propose realistic and reasonable costs for the work described in their proposals.

The contract awarded through this procurement will replace contract AID-492-C-13-00013, currently implemented by Louis Berger Group, Inc. Information about this current award can be found on USAID’s Development Experience Clearinghouse (https://dec.usaid.gov) and FPDS- NG (https://www.fpds.gov).

Any questions and requests for clarification concerning this RFP must be sent electronically addressed to Ms. Gracelda M. Laspiñas, Acquisition and Assistance Specialist at manila-roaa-rfp@usaid.gov with subject line “Questions on Logistics Services in Mindanao RFP submitted by [Name of Organization]” by the deadline indicated above. If USAID/Philippines receives substantive questions that affect the solicitation or necessitates changes to the closing date, time, or other aspects of the RFP, USAID/Philippines will amend this solicitation.

U.S. Agency for International Development Annex 2 Building U.S. Embassy 1201 Roxas Boulevard, 1000 Ermita, Manila, Philippines

Tel: (632) 301-6000 Fax (632) 301-6213 www.usaid.gov/philippines javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','') javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','') https://dec.usaid.gov/dec/search/FusionSearchResults.aspx?q=AID-492-c-13-00013 https://dec.usaid.gov/ https://www.fpds.gov/ezsearch/fpdsportal?q=Aid492c1300013+VENDOR_FULL_NAME%3A%22LOUIS+BERGER+GROUP%2C+INC.%2C+THE%22&s=FPDS.GOV&templateName=1.5.1&indexName=awardfull&x=0&y=0 https://www.fpds.gov/ezsearch/fpdsportal?q=Aid492c1300013+VENDOR_FULL_NAME%3A%22LOUIS+BERGER+GROUP%2C+INC.%2C+THE%22&s=FPDS.GOV&templateName=1.5.1&indexName=awardfull&x=0&y=0 https://www.fpds.gov)./ mailto:manila-roaa-rfp@usaid.gov mailto:manila-roaa-rfp@usaid.gov

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

72049219R00010

CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 107

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/STATEMENT OF WORK

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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G

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B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BYCODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

09/03/2019 X

7204927. ISSUED BY

USAID/Philippines 00000

08:00

Gracelda M.Laspiñas +632 4929 glaspinas@usaid.gov3016000

X

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X X

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PAGE(S)

26. NAME OF CONTRACTING OFFICER (Type or print)

Ethan Takahashi

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____180________ calendar days (60 calendar days unless a different period is inserted

REQ-492-19-000038

/s/

TABLE OF CONTENTS

Standard Form 33 1

PART I – SCHEDULE 4

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS 4

B.1 PURPOSE 4

B.2 CONTRACT TYPE 4

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT 4

B.4 CONTRACT BUDGET 5

B.5 INDIRECT COST 5

B.6 COST REIMBURSABLE 6

B.7 CANCELLATION PROCEDURES 6

B.8 FIXED FEE 6

SECTION C – STATEMENT OF WORK 8

C.1 BACKGROUND 8

C.2 SCOPE 10

C.3 TASKS 10

SECTION D – PACKAGING AND MARKING 17

D.1 AIDAR 752.7009 MARKING 17

D.2 BRANDING STRATEGY 17

SECTION E – INSPECTION AND ACCEPTANCE 19

E.1 NOTICE LISTING FAR SOLICITATION PROVISION INCORPORATED BY 19

E.2 INSPECTION AND ACCEPTANCE 19

SECTION F - DELIVERIES OR PERFORMANCE 20

F.1 NOTICE LISTING FAR SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 20

F.2 PERIOD OF PERFORMANCE 20

F.3 PLACE OF PERFORMANCE 20

F.4 KEY PERSONNEL 20

F.5 AUTHORIZED WORK DAY/ WORK WEEK 22

F.6 PERFORMANCE STANDARDS 22

F.7 MANAGEMENT OF CONTRACT 23

F.8 REPORTS/DELIVERABLES/OUTPUTS 24

F.9 LANGUAGE OF REPORTS AND OTHER OUTPUTS 27

F.10 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS

SECTION G – CONTRACT ADMINISTRATION DATA 29

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT 29

G.2 CONTRACTING OFFICER’S AUTHORITY 30

G.3 ADMINISTRATIVE CONTRACTING OFFICE 30

G.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 30

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID 31

G.6 ACCEPTANCE AND APPROVAL 32

G.7 INVOICES 32

G.8 PAYING OFFICE 33

G.9 ACCOUNTING AND APPROPRIATION DATA 33

SECTION H – SPECIAL CONTRACT REQUIREMENTS 34

H.1 LANGUAGE REQUIREMENTS 34

H.2 GOVERNMENT FURNISHED FACILITIES OR PROPERTY 34

H.3 TITLE TO AND CARE OF PROPERTY 34

H.4 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY 34

H.5 DISCLOSURE OF INFORMATION 34

H.6 CONTRACTOR’S STAFF SUPPORT, AND ADMINISTRATIVE AND LOGISTICS ARRANGEMENTS 35

H.7 PERSONNEL COMPENSATION 35

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H.8 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION 35

H.9 USAID DISABILITY POLICY 37

H.10 DEFENSE BASE ACT (DBA) INSURANCE 38

H.11 CONTRACTOR’S USE OF PROJECT VEHICLES AND LIABILITY INSURANCE REQUIREMENTS FOR

PRIVATELY OWNED VEHICLES 39

H.12 INTERNATIONAL TRAVEL 40

H.13 AUTHORIZED GEOGRAPHIC CODE 40

H.14 SOURCE AND NATIONALITY REQUIREMENTS 40

H.15 CONSENT TO SUBCONTRACT 41

H.16 PRESS RELATIONS 41

H.17 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES 41

H.18 EXECUTIVE ORDER 13224 – EXECUTIVE ORDER ON TERRORIST FINANCING 42

H.19 ENVIRONMENTAL COMPLIANCE 42

H.20 REPORTING OF FOREIGN TAXES 43

H.21 NONDISCRIMINATION 44

H.22 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION 44

H.23 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL) 46

H.24 HOST COUNTRY SALARY SUPPLEMENTATION 47

H.25 EMERGENCY LOCATOR INFORMATION 47

H.26 MEDICAL EVACUATION (MEDEVAC) SERVICES 47

H.27 STANDARDS OF CONDUCT -- IMPROPER BUSINESS PRACTICES 48

H.28 GENDER CONSIDERATION 48

H.29 USAID IMPLEMENTATION OF SECTION 508 OF THE REHABILITATION ACT OF 1973 AND

FEDERAL ACQUISITION CIRCULAR (FAC) 97-27 “ELECTRONIC AND INFORMATION TECHNOLOGY

ACCESSIBILITY 49

H.30 VALUE ADDED TAX (VAT) AND CUSTOM DUTIES 49

H.31 VOLUNTARY POPULATION PLANNING ACTIVITIES 49

H.32 ELECTRONIC PAYMENTS SYSTEM 49

H.33 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY 50

H.34 AUDITS OF SUBCONTRACTS WITH NON-U.S. ORGANIZATIONS 51

PART II – CONTRACT CLAUSES 53

SECTION I – CONTRACT CLAUSES 53

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 61

SECTION J – LIST OF ATTACHMENTS 61

ATTACHMENT J. 1 – SF LLL: DISCLOSURE OF LOBBYING ACTIVITIES 62

ATTACHMENT J.2 – PAST PERFORMANCE INFORMATION 65

ATTACHMENT J.3 – U.S. EMBASSY PHILIPPINES LOCAL COMPENSATION PLAN 66

ATTACHMENT J.4 – LIST OF GOVERNMENT FURNISHED VEHICLES 73

PART IV – REPRESENTATIONS AND INSTRUCTIONS 74

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS 74

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS 90

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 90

L.2 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) 90

L.3 GENERAL INSTRUCTIONS TO OFFERORS 91

L.4 PROPOSAL SUBMISSION 93

L.5 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL 94

L.6 INSTRUCTIONS FOR PREPARATION OF CONTRACTOR PAST PERFORMANCE INFORMATION 96

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL 97

SECTION M – EVALUATION FACTORS FOR AWARD 105

M.1 GENERAL 105

M.2 TECHNICAL EVALUATION FACTORS 105

M.3 CONTRACTOR PAST PERFORMANCE 106

M.4 COST EVALUATION 107

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PART I – SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this logistics services contract is to provide security risk management and transportation services and other administrative support assistance to support short-term visits by USAID personnel and other U.S. Government (USG) officials and visitors in the Mindanao region of the Philippines. The services include conducting situational analyses; appraising USAID/Philippines staff on security-related concerns in areas in Mindanao with U.S. Government programming; and providing administrative support to USAID/Philippines staff on organizing of meetings, workshops, and high level events.

B.2 CONTRACT TYPE

This is a cost plus fixed fee (CPFF) completion contract. For the consideration set forth below, the Contractor shall perform all requirements of this contract in accordance with all terms and conditions as stated herein.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) For the base period, the Total Estimated Cost exclusive of Fixed Fee, if any, is $[TBD]. The Fixed Fee, if any, is $[TBD]. The Total Estimated Cost plus Fixed Fee, if any, for the base period is

$[TBD].

(b) Within the estimated cost plus fixed fee, if any, specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor and payment of fee, if any, for performance under this contract is $[TBD]. The Contractor shall not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through [TBD]. Funding of this contract will be on an incremental basis, subject to the availability of funds.

(d) For option year one, the Total Estimated Cost exclusive of Fixed Fee, if any, is $[TBD]. The Fixed Fee, if any, is $[TBD]. The Total Estimated Cost plus Fixed Fee, if any, for option year one is

(e) For option year two, the Total Estimated Cost exclusive of Fixed Fee, if any, is $[TBD]. The Fixed Fee, if any, is $[TBD]. The Total Estimated Cost plus Fixed Fee, if any, for option year two is

(f) For option year three, the Total Estimated Cost exclusive of Fixed Fee, if any, is $[TBD].

The Fixed Fee, if any, is $[TBD]. The Total Estimated Cost plus Fixed Fee, if any, for option year three is $[TBD].

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B.4 CONTRACT BUDGET

(a) The following itemized budget sets forth the estimates for reimbursement of dollar costs for individual line items of cost, and the fixed fee: [TBD – to be filled in at the time of award.]

Base Period Option Period Year 1 Year 2 Year 3 Year 4 Year 5 Total Direct Costs Indirect Costs Total Estimated Cost Fixed Fee Total Estimated Cost plus Fixed Fee

These amounts may not be adjusted without a written modification signed by the Contracting Officer. The Contractor shall not bill any amounts against this contract in excess of the amounts specified for each line item.

(b) Without the prior written approval of the Contracting Officer pursuant to clause FAR 52.232-20, entitled “Limitation of Costs,” the Contractor shall not exceed the total estimated cost set forth in the budget. Without the prior written approval of the Contracting Officer pursuant to clause FAR 52.232-22 entitled “Limitation of Funds,” the Contractor shall not exceed the total obligated amount.

B.5 INDIRECT COST

FAR 52.216-7 “Allowable Cost and Payment” specifies that the indirect cost rates shall be established for each of the Contractor’s accounting periods which apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD % 1/ 1/ 1/

TBD % 2/ 2/ 2/

TBD % 3/ 3/ 3/

1/ Base of Application:

Type of Rate:

Period:

2/ Base of Application:

Period:

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3/ Base of Application:

Period:

NOTE: The Contractor is allowed to recover applicable indirect costs (i.e., Overhead, G&A, etc.) on Other Direct Costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate Agreement (NICRA). Indirect costs shall not be allowed for local organizations unless they have an approved NICRA issued by USAID/Philippines or USAID/Washington. Without an approved NICRA, all costs for local organizations shall be budgeted and billed as direct cost.

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable shall be limited to reasonable, allocable, and necessary costs determined in accordance with FAR 52.216-7, “Allowable Cost and Payment,” FAR 52.216-8, “Fixed Fee,” FAR 52.232-20, “Limitation of Cost,” and FAR 52-232-22, “Limitation of Funds,” if applicable, and AIDAR 752.7003, “Documentation for Payment.”

B.7 CANCELLATION PROCEDURES

Per FAR 17.106-1(c) Cancellation Procedures, all program years except the first are subject to cancellation. The cancellation ceiling shall be established below for Years 2 -5 of the contract.

Cancellation Ceiling:

This is a Cost-Plus-Fixed-Fee (CPFF) completion type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment”. Therefore, the Contractor is expected not to incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2.

B.8 FIXED FEE

(a) USAID/Philippines Paying Office ordinarily pays the Contractor a percentage of a fixed fee that directly corresponds to the percentage of allowable costs being paid. Two (2) exceptions to paying fixed fee in this manner apply:

(1) If the CO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the Contractor has completed, then the CO may suspend further payment of any fixed fee until the Contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(2) The clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and "Fixed Fee" (FAR 52.216-8) are incorporated into this contract. The terms and conditions of these clauses apply after total payments of fixed fee reach eighty-five percent (85%) of the total fixed fee.

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(b) In the event of discontinuance of the work in accordance with the contract clause titled “TERMINATION (COST-REIMBURSEMENT)” (FAR 52.249-6), the fee must be re-determined by mutual agreement equitably to reflect the reduction in the work actually performed. The amount by which such fee is less than, or exceeds, payments previously made on account, the fee must be paid to, or repaid by the Contractor, as applicable.

[END OF SECTION B]

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SECTION C – STATEMENT OF WORK

LOGISTICS SERVICES IN MINDANAO

C.1 BACKGROUND

USAID is the lead U.S. Government agency delivering development and disaster assistance. On behalf of the American people, USAID promotes and demonstrates democratic values abroad, and advances a free, peaceful and prosperous world. USAID/Philippines has been a consistent ally and development partner to the Government of the Philippines (GPH) for the past 57 years, and the largest grant donor in the Philippines.

USAID/Philippines has ongoing projects in sectors that USAID works – Health, Education, Environment, Economic Growth, and Democracy and Governance with operations in non-permissive environments in the Mindanao region. Other agencies operating in U.S. Embassy in Manila, such as the U.S. Department of State, the U.S. Department of Justice, the U.S. Foreign Agricultural Services, the U.S. Commercial Services, and the Peace Corps also support projects and activities in Mindanao.

USAID/Philippines in line with its Country Development Cooperation Strategy (CDCS), pursues a more stable, prosperous and well-governed nation by accelerating and sustaining broad-based and inclusive growth, improving peace and stability in conflict-affected areas in Mindanao, and increasing environmental resilience. This contract, Logistics Services in Mindanao (LSM), will contribute primarily to improving peace and stability in conflict- affected areas in Mindanao by providing services to mitigate and reduce risks to USG personnel travelling to Mindanao.

USAID/Philippines is currently designing a new Country Development Cooperation Strategy (CDCS), which is scheduled to launch by mid- to late-2019. The new CDCS will continue to support development priorities of the Government of the Philippines (GPH), as stated in the Philippine Development Plan 2017-2011 and the 25-year long-term development plan, Ambisyon Natin 2040, which aims for a strongly rooted, comfortable and secure life for all Filipinos.

Mindanao and the Sulu Archipelago comprise one-quarter of the Philippines’ total population and hold significant potential for economic growth. Instability brought about by poverty, marginalization and conflict—has impeded development in many areas throughout the region.

USAID/Philippines partners with national and local governments and civil society to address the root causes of these challenges. By enhancing governance and civic engagement, improving access to quality social services, protecting life-sustaining natural resources and expanding economic opportunities—especially among youth in the most vulnerable communities, USAID/Philippines is helping make way for families and communities throughout the region to pursue a more stable future.

Security remains problematic in Mindanao because of the many historical grievances of the Moro people. After numerous attempts to resolve the conflict, the Moro Islamic Liberation Front (MILF) signed a final peace agreement, and Congress passed the Bangsamoro Organic Law (BOL), that voters in Mindanao recently ratified. Insecurity in Mindanao is not due solely javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','') to the past conflicts with MILF and Moro National Liberation Front (MNLF). Conflicts and insecurity also emanate from the presence of numerous armed groups, criminal gangs, political elites, a shadow economy, clan wars, and a gun culture that prevails in the region. According to International Alert’s 2017 Conflict Report:

• A total of 4,356 conflict incidents occurred in ARMM in 2016, the highest incidents occurred in Maguindanao including Cotabato City.

Violence increased by 89% in the ARMM compared to 2015.

• The Shadow economy or issues involving drugs became the primary cause of violence in Mindanao in 2016, followed by gender-based violence and the prevalence of firearms.

Robbery and damage to property have higher incidents compared to identity-based conflicts in the form of clan feuds and rebellion-related violence. Incidents of conflicts due to the shadow economy nearly tripled in 2016.

• The steep rise in violence in 2016 implies that urban violence will be an increasing feature in future conflicts because of conducive factors such as high population and the fractious nature of alliances with different groups in the area.

Conflicts and displacements regularly occur in the Mindanao region. According to the September 2018 Mindanao Displacement Dashboard of the UN Protection Cluster in the Philippines, 121,276 persons are displaced in Mindanao, of which 114,210 of the displacements were due to conflicts and crime/violence. In the same reporting period, eight new displacement incidents were recorded, resulting in a total of 4,843 families (approximately 23,895 persons) displaced in Mindanao. Of these, at least 3,441 families (approximately 16,885 persons) were displaced due to armed conflict and 452 families (approximately 2,260 persons) were displaced due to clan feud, while another 950 families (approximately 4,750 persons) were displaced due to natural disasters.

Episodes of attacks against development aid workers1, including kidnapping, have occurred in Mindanao since 2003, and the United Nations (UN) agencies and many international NGOs (INGOs) working in Mindanao have established travel and field visit guidelines for their expatriates and local staff. Despite major strides in security management, these UN agencies and INGOs remain vigilant in tracking the security situations in Mindanao and in implementing

1 The aid worker security figures for the Philippines are summarized in the Aid Work Security Database (https://aidworkersecurity.org/), a project of Humanitarian Outcomes and is made possible by contributions from USAID Office of Foreign Disaster Assistance (USAID/OFDA), Government of Canada, Department of Foreign Affairs and International Trade (DFAIT) and Government of Ireland.

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Problem Statement

In difficult or restricted environments in Mindanao, transportation and security support are two of the most important issues hampering USAID field visits – visits that that are necessary to continue providing development and humanitarian aid. In many instances, particularly in insecure areas, risks to development and aid workers are heightened during travel and movements in the field.

Systematically monitoring and analyzing security incidents and providing secure transportation and logistics services in restricted environments is essential to mitigate the dangers of working in restrictive environments.

C.2 SCOPE

The Contractor shall provide security risk management and transportation services to support the visits to Mindanao of USAID and USG staff and visitors, in accordance to the standards specified herein. As necessary and requested, the Contractor shall also provide other administrative support services during these visits, including, but not limited to organizing workshops, meetings, and high-level events for USAID and other USG personnel, ensuring appropriate lodging arrangements and catering services, and providing documentation and note-taking assistance/services during events.

C.3 TASKS

Task 1: Provide Security Risk Management and Transportation (SRMT) Services

Consistent with the policies of the Regional Security Office, travelling to Mindanao depends upon the security situation, and all USG personnel must exercise caution. Restricted movements and specific actions are warranted for USG personnel who will visit restricted areas to assess the progress of the implementation of USG programs or design and launch new assistance activities. The Contractor must adhere to the following Standards of Performance in providing Task 1.

Standards of Performance

1. Safety and security of every U.S. Government (USG) personnel is the primary concern. – The principle behind the Contractor’s scope of work is protecting the safety and security of all staff members of the USG travelling to potentially at-risk areas in Mindanao, Philippines.

USAID/Philippines recognizes that the nature of delivering work in at-risk areas is challenging.

Prioritizing safety focuses both on the human aspect of our work, but is also an investment that facilitates U.S. government assistance in the Philippines and supports the Government of the Philippines accomplish its development objectives. Without physical protection and security measures, USG personnel are unable to continue providing assistance for the Philippines’ peaceful and socio-economic development.

2. All security risk management and transportation services comply with the policies and requirements of the Regional Security Office (RSO) of the U.S. Embassy in Manila – Coordination with the RSO to synchronize efforts in delivering the SRMT services to USG personnel is required.

The RSO is responsible for the protection of U.S. diplomatic facilities, personnel, and information.

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The RSO sets Security Directives and Mission Travel Policies for which all employees must abide.

All SRMT services provided by the Contractor must be compliant with RSO requirements, and must defer to the RSO on all security-related planning, including approval of travel, destinations, itineraries, lodging and abiding by minimum standards for transportation and communications while travelling.

3. Ensure distinction of the identities, functions and roles of USG personnel and security personnel arranged by the Contractor – Although by design, the delivery of SRMT services will combine security operations and development work, the lines between USG personnel and the security personnel from the Philippine National Police and/or Armed Forces of the Philippines who will be arranged by the Contractor must be clearly distinct. The Contractor is expected to be familiar with the non-binding guidelines of the Interagency Standard Committee (IASC) on the use of armed escorts for humanitarian convoys (https://www.unocha.org/sites/unocha/files/Armed%20Escort%20Guidelines%20-%20Final_1.pdf), which outlines the principle of balancing security risks with program criticality. During the USG visits, security personnel arranged by the Contractor must not participate in implementing, monitoring, or evaluating any USG activity or component of a USG activity. This includes interacting with local populations or project beneficiaries about USG assistance, as these are inherent responsibilities of USG personnel involved in delivering development assistance. The Contractor must not pay salaries or fees to security personnel from the Philippine National Police or Armed Forces of the Philippines as it arranges necessary security support.

4. Respect for existing mandates and structures of the host government – The Contractor must deliver SRMT services in a manner that respects the authorities, mandates, capacities and capabilities of the Philippine government’s security forces and civilian agencies at all levels – from village-level to national-level. These host government agencies lead the provision of security and development assistance in the Philippines. Successfully delivering SRMT services will require the contractor to nurture relationships, establish trust, and cooperate with these host government agencies. The Contractor is expected to pursue professionalism, where coordination breeds collaborative support between the host government agencies and USG personnel.

5. Do No Harm – The Contractor must comply with the Do No Harm principle while implementing all activities. This principle speaks about not putting partners, beneficiaries and local population in general at greater risks than they would otherwise face without the USG assistance (or presence). As the USG continues to provide assistance in at-risk areas of the Philippines, the Contractor needs to be cognizant of the shifts (if any) in the local context. Most importantly, the Contractor must take every precaution so as to eliminate or minimize negative, unintended consequences of USG visits that could inadvertently put the lives and general well-being of the local population at risk.

6. Nondisclosure of information - All information that the Contractor receives from USG sources, including operations and security reports that the Contractor generates as a result of this Contract, shall not be shared or disclosed in any manner or form without written authorization from the Contracting Officer Representative (COR) and/or Contracting Officer (CO).

javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','') https://www.unocha.org/sites/unocha/files/Armed%20Escort%20Guidelines%20-%20Final_1.pdf

The table below clarifies and explains in detail the work to be performed under this task which includes the steps the Contractor must complete.

1. Prepare the Operations Guide on the Security Risk Management and Transportation Services (SMRT)

The Contractor must prepare an Operations Guide that will describe the menu of SRMT services that will be provided to USG personnel and visitors during their travel. These services must be compliant with the standards of performance stated below and will clearly describe and delineate the responsibilities of the Contractor and of the USG traveler(s), including the cost implications of the services to be provided.

2. Prepare Annual Safety and Security Assessment Report

On an annual basis, the Contractor must collect and analyze information and conduct safety and security assessment to identify:

(i) threats to USG personnel in Mindanao;

(ii) major vulnerabilities to these threats;

(iii) thresholds for these threats;

(iv) indicators to monitor changes in the security environment; and

(v) Overall risk levels (low, medium, and high) for

Mindanao or in specific areas where USG travel will occur. The security assessment should take into consideration political, economic, social and cultural factors. With each major change to these threats, identify the corresponding risks to USG personnel and how security measures will be adjusted accordingly.

3. Conduct security risk assessments (SRA) through field assessments and collaborations with representatives from the Philippines security sector, local government units (LGUs), local communities, donor organizations, and humanitarian and development agencies.

The Contractor must conduct well-structured security risk assessments (SRA) for the specific areas to be visited (identified by the USAID COR), prior to any travel. Implementing effective and relevant development work in Mindanao would require USG personnel to conduct project design and monitoring visits in difficult environments. Prior to these visits, the Contractor must conduct SRA to identify, manage or mitigate any safety and security risks to USG personnel.

It should determine if access and freedom of movement for USG personnel are feasible. The SRA should be able to identify and assess risks, and make recommendations to USAID on whether the risk(s) to USG personnel is acceptable or could be minimized by utilizing armed escorts or adopting other security options. The Regional Security Office (RSO) of the United States Embassy in Manila in close collaboration with the COR of USAID will be the decision maker javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','') with respect to the recommendations put forth by the Contractor. The RSO will make the final determination on whether the planned USG visits in Mindanao will push through including determining the travel dates, destinations, lodging and means of transportation and communication.

Three (3) days prior to any visit(s), the Contractor must provide the USAID COR with a completed SRA report and detailed description of the SRMT services that the Contractor must provide during the visit.

Prior to all visits, the Contractor must ensure that a contingency plan exists for conducting emergency evacuations during the USG visit. The plan must include:

(i) Evacuation procedures;

(ii) Evacuation protocols; and

(iii) A delineation of responsibilities (Contractor responsibilities and USG staff responsibilities) during an emergency evacuation.

4. Conduct mandatory safety and security briefing and orientation at the start of any USG visit

The lack of area-specific cultural knowledge and language skills may cause difficulties for USG personnel visiting Mindanao. For example, those who cannot communicate and who do not understand appropriate cultural and security precautions can inadvertently become a victim of a security incident.

Upon RSO approval to travel, the Contractor must provide safety and security briefings to USG personnel before field visits can commence. These briefings must provide USG travelers with contextual and situational awareness that includes the current security situation in the area to be visited (based on the SRA conducted), and describe SRMT services that will be provided to USG personnel during their travel.

5. Arrangement for appropriate security escorts for visits to Mindanao of VIPs, USG and USAID personnel and visitors.

The Contractor must establish strong partnerships and a collaborative working relationship with the Philippines National Police (PNP) and the Armed Forces of the Philippines (AFP), as these two agencies are charged with maintaining order and protecting the people and properties within their jurisdictions. The Contractor must arrange security escorts from PNP and/or AFP to support USG movements and to implement necessary security risk management measures, such as area security or maintaining an appropriate AFP or PNP presence. All security personnel arranged by the javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','')

Contractor must be capable of providing a credible deterrent, necessary to enhance the safety and protection of USG personnel and visitors. The Contractor must not pay salaries or fees to security personnel from the Philippine National Police or Armed Forces of the Philippines as it arranges the necessary security support.

6. Collaborate with, and disseminate security assessments reports to USAID and its implementing partners, Regional Security Office (RSO) at the U.S. Embassy in Manila, U.S. Military and other U.S. agencies.

The Contractor must collaborate and share security assessment reports with USAID and all USAID implementing partners working in Mindanao, the Embassy RSO, and as requested, the U.S. Military and other U.S. government agencies. The nature of insecurity is generally considered a collective concern, which indicates that the threats against one project of USAID are likely to impact upon the security of other USG agencies in the same operating environment.

The Contractor shall immediately report any actual and/or near-miss incidents to the USAID COR that have compromised the safety, security and well-being of USG personnel during visits, so that the Embassy RSO can be made aware, in real time, of events on the ground. Post-incident, the Contractor must also provide the USAID COR with an after-action-report, written documentation of the event that details the nature of the incident(s); location, time, and date of the incident(s);

affected personnel and assets; plans (if any) for addressing the incident(s); and if relevant, plans for mitigating or avoiding any similar future events.

All such reporting must be compliant with the Standards of Performance set forth.

The Contractor must track the shifting context in Mindanao, and will obtain accurate and relevant security information and documents that are critical to USAID programs particularly if the threat level has advanced from low to medium and/or medium to high levels. This is for the sole purpose of issuing timely security information alerts to USAID to enhance security of personnel, operations and assets. These alerts will also contain concise assessments and recommended actions to USAID.

7. Provide land transportation services USAID will provide the Contractor with nine (9) vehicles to be utilized to support the travels of USG personnel in Mindanao. Using these vehicles, the Contractor is responsible in planning for and providing javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','') land transport for all USG-approved travels and USG-approved itinerary.

8. Maintenance of a fleet of USG vehicles (lightly armored and unarmored)

The nine (9) vehicles to be provided by USAID are previously utilized in support of travels of USG personnel in Mindanao. The Contractor must properly manage and maintain these vehicles and assume responsibility for ensuring their availability and roadworthiness. On a yearly basis, the Contractor must submit a written report to the USAID COR on specific actions taken to improve the efficiency and/or reduce overall transportation costs. The Contractor is not expected to procure new vehicles during the life of this contract, but, with approval of the USAID COR, may explore utilizing rental vehicles, should the need arise.

9. Maintain adequate and operable land mobile radio communications systems that meet RSO approval in all USG vehicles

The Contractor must maintain operable land mobile radio communications systems that meet RSO approval in all USG vehicles. A reliable communications structure or link between the USG vehicles and the project office should be in place.

10. Ensure drivers have passed the vetting, security and driving requirements

The Contractor must ensure that all drivers should undergo a vetting process to ensure that the required experience and qualifications are met including passing all the security requirements that will be required by the RSO and the COR.

Task 2: Provide other Administrative Support Services

USAID/Philippines and other USG agencies have implementing partners in Mindanao who occasionally assist in organizing meetings, conference and events as part of their outreach or program activities. In instances where no implementing partners are present in an area, the Contractor must provide logistical and support services, such as organizing workshops, meetings, and high-level events for USG personnel, arrangements of hotel bookings and catering services, and providing documentation assistance.

1. Plan and organize workshops, meetings and high-level events, including hotel and catering arrangements for USG personnel and visitors

USAID and other USG agencies may occasionally require assistance organizing workshops, meetings and other high-level events that would require logistics support services from the Contractor. Based on the written instruction from the USAID COR, any of the following may be executed:

(i) Assist in preparing a program for workshops/meetings/events;

(ii) Provide facilitation and secretarial support;

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(iii) Arrange lodging and catering services for USG personnel and visitors; and

(iv) Arrange necessary air and land travel reservations/movements.

2. Write and create documentation folio on the workshops, meetings and high level events organized for USG

Written, photo- or video-documentation of USAID and USG-sponsored workshops/meetings/events may be required. Based on the written instruction from the COR, the Contractor must provide professional services to prepare and submit the documentation folio that are customized to meet the needs of the USG.

[END OF SECTION C]

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SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number.

As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the COR indicated on the cover page of this Contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING STRATEGY

The Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” which can be found at https://www.usaid.gov/ads/policy/300/320; and USAID “Graphics Standards Manual” available at http://www.usaid.gov/branding, or any successor branding policy.

The Branding Strategy for this contract is as follows:

Objective: To provide prospective Offerors with areas to be addressed in the development of the Logistics Services in Mindanao Branding and Marking Plans so as to deliver the message that the assistance is “From the American People”.

Activity name: The name of the activity is “Logistics Services in Mindanao”. In every public event or document and in discussions with the Government of the Philippines and other counterparts from the private sector and civil society, the Contractor shall identify the activity as the “Logistics Services in Mindanao” on each reference.

Branding: The branding strategy will incorporate the message that the assistance is “From the American People”, and is sponsored by USAID. USAID policy is to require exclusive branding and marking in all its direct contracts.

Positioning: Publicity materials and communications shall clearly reflect the notion that this activity is provided by the American People through USAID with close collaboration and support of the javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','') https://www.usaid.gov/ads/policy/300/320

Government of the Philippines. No other organizations will be acknowledged publicly in connection with the Logistics Services in Mindanao activity.

Visibility: USAID seeks a very high level of visibility through USAID‐branded public events, high‐ level visits, community awareness and training activities, and media coverage. The Contractor may propose activities to be exempted from this requirement, and will be subject to the Contracting Officer’s Representative’s concurrence and Contracting Officer’s approval.

Anticipated Elements of the Branding and Marking Plan: Deliverables to be marked include products, equipment and inputs delivered; places where activities are carried out; external public communications, studies, reports, publications and informative and promotional products; and workshops, conferences, fairs and any such events. Studies, reports, publications, Web sites, and all informational and promotional products not authored, reviewed, or edited by USAID must contain a provision substantially as follows:

“This study/report/Web site (specify) is made possible by the support of the American People through the United States Agency for International Development (USAID.) The contents of this (specify) are the sole responsibility of (name of organization) and do not necessarily reflect the views of USAID or the United States Government.”

Approval Procedures: In carrying out the approved Branding and Marking Plans, the Contractor shall seek approval from the COR for all public and media documents, speeches, and event preparation forms at least three (3) weeks prior to the implementation date of the subject activity.

Specific waivers of branding implementation and marking require Contracting Officer’s prior written approval.

[END OF SECTION D]

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SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING FAR SOLICITATION PROVISION INCORPORATED BY

REFERENCE

The solicitation provision pertinent to this section is hereby incorporated by reference (by Citation Number, Title, and Date) per the provision at FAR “52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE” under Section I of this solicitation. The solicitation provision full text may be accessed electronically at this address:

http://www.acquisition.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.204-14 52.246-3 52.246-5

SERVICE CONTRACT REPORTING REQUIREMENTS

INSPECTION OF SUPPLIES – COST REIMBURSEMENT

INSPECTION OF SERVICES – COST-REIMBURSEMENT

OCT 2016

MAY 2001

APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at:

Executive Office USAID/Philippines Annex 2 Building, U.S. Embassy 1201 Roxas Boulevard, 1000 Ermita Manila, Philippines or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted.

The COR has been delegated authority to inspect and accept all services, reports and required deliverables or outputs. The COR may inspect and accept all services, reports and required deliverables or outputs if specified in the contract.

[END OF SECTION E]

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING FAR SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

The solicitation provisions pertinent to this section are hereby incorporated by reference (by Citation…