Amendment_02_Track_Changes.pdf

NOTE: THE PURPOSE OF THIS DOCUMENT IS TO ASSIST OFFERORS

UNDERSTAND THE SPECIFIC CHANGES MADE IN AMENDMENT #2 USING

“TRACK CHANGES.” THE AMENDMENT SUPERCEDES THIS DOCUMENT IF

THERE ARE ANY DISPREPENCIES.

RFP No.: 72044219R00005 USAID Cambodia Green Future Activity

PART I—THE SCHEDULE

SECTION B—SUPPLIES OR SERVICES AND PRICES/COSTS

PURPOSE B.1

The purpose of the “USAID Cambodia Green Future Activity” activity is to use evidence-based communication to empower Cambodian citizens and civil society with the knowledge and skills they need to effectively engage in protection of Cambodia’s unique biodiversity and critical forest ecosystems.

CONTRACT TYPE B.2

This is a Cost-Plus-Fixed-Fee (CPFF) completion contract. For the consideration set forth in the contract, the Contractor will provide the deliverables or outputs described in Section C, Section F, and comply with all contract requirements.

ESTIMATED COST, CEILING PRICE, FIXED FEE, AND OBLIGATED AMOUNT B.3

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is TBD. The fixed fee, if any, is TBD. The estimated cost plus fixed fee, if any, is TBD.

(b) Within the estimated cost plus fixed fee, if any, specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is TBD. The Contractor must not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through TBD.

PRICE/COST SCHEDULE B.4

Cost Category Total

Direct Costs TBD Grants under Contract TBD Indirect Costs TBD Fixed Fee TBD Total Estimated Cost Plus Fixed Fee (CPFF)

TBD

The inclusion of any costs in the above cost categories does not eliminate the requirement for prior approval by the Contracting Officer of cost items designated as requiring prior approval by any of the terms and conditions of this contract, including the applicable cost principles (see FAR 52.216-07, “Allowable Cost and Payment”); nor does it constitute a determination of allowability by the Contracting Officer of any item of cost, unless specifically stated elsewhere in this contract. Also, these amounts may not be adjusted without a written modification signed by the Contracting Officer. The Contractor will not bill any amounts against this contract in excess of the amounts specified for each line item without the prior written approval of the Contracting Officer.

INDIRECT COSTS B.5

Pending establishment of revised provisional or final indirect cost rates, USAID will reimburse allowable indirect costs on the basis of the following negotiated provisional or predetermined rates and the appropriate bases pursuant to the Contractor’s current executed Negotiated Indirect Cost Rate Agreement (NICRA):

[to be inserted at award]

The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

COST REIMBURSABLE B.6

The U.S. dollar costs allowable will be limited to reasonable, allocable, and necessary costs determined in accordance with FAR 52.216-7, “Allowable Cost and Payment,” FAR 52.216-8, “Fixed Fee,” FAR 52.232-20, “Limitation of Cost,” and FAR 52-232-22, “Limitation of Funds,” if applicable, and AIDAR 752.7003, “Documentation for Payment.”

FAR 52.232-20, “Limitation of Cost” applies if the contract is fully funded. FAR 52.232- 22, “Limitation of Funds” applies while the contract is funded in an amount less than the total estimated cost.

FEE PAYMENT B.7

Payment of the fixed fee will be made in accordance with the fee schedule set forth in Section F.5.

In the event of discontinuance of the work in accordance with the clause of the contract entitled “Termination (Cost Reimbursement)” (FAR 52.249-6), the fee must be re-determined by mutual agreement equitably to reflect the reduction in the work actually performed. The amount by which such fee is less than, or exceeds, payments previously made on account of the fee must be paid to, or repaid by the Contractor, as applicable.

MULTI-YEAR CONTRACT AND CANCELLATION CEILING B.8

This is a multi-year contract as defined in FAR 17.103. Therefore, this contract is subject to the requirements of FAR 17.106. In the event that the Government cancels requirements for services in subsequent program years under this contract, the following conditions will apply: [Amount and dates to be filled in at time of award]

Cancellation Dates:

Contract Year 2: DATE TBD, [Award year + 1 year] Cancellation Ceiling: TBD Contract Year 3: DATE TBD, [Award year + 2 years] Cancellation Ceiling: TBD Contract Year 4: DATE TBD, [Award year + 3 years] Cancellation Ceiling: TBD Contract Year 5: DATE TBD, [Award year + 4 years] Cancellation Ceiling: TBD

The cancellation dates and ceiling amounts will be established at the time of award. The amounts will be based on the nonrecurring costs to be incurred by the awardee, which would be applicable to, and which normally would be amortized over the life of the contract, and the items or services to be furnished under the multi-year requirement. This is a CPFF type contract, pursuant to which all costs for which the contractor seeks reimbursement must be allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.”

END OF SECTION B

SECTION C— DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

[TBD]

Contents of Section C will be derived from the Contractor’s proposed PWS. Refer to Attachment J.5 for the Statement of Objectives, which includes the purpose, scope, background, and desired goals, objectives and results of the project.

SECTION D—PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING POLICY

The Contractor must comply with the requirements of the USAID “Graphic Standards Manual” available at http://www/usaid.gov/branding, and ADS 320, or any successor branding policy.

D.3 BRANDING STRATEGY

Per ADS 320.3.2.1, the Branding Strategy for this contract is as follows:

• The activity name: The name of this activity is “USAID Cambodia Green Future Activity” The activity name in Khmer is read as “គេ្រមាង អនគតៃបតងកម��ជ USAID”

• How the materials and communications will be positioned: In all cases, this activity will be presented as supported by the U.S. government. All deliverables and products, including publications, videos, infographics, and other communication materials required in this activity must comply with ADS 320. The use of the USAID Graphics Standards Manual is compulsory for all employees, contractors, sub-contractors, and sub-grantees producing communications and program materials funded by USAID.

http://www/usaid.gov/branding

● The desired level of visibility: This will be a high profile activity given the strong interest and requirements of USAID, the Department of State, The White House, and the Royal Government of Cambodia. As part of the proposal, the Contractor will submit:

○ Branding Implementation and Marking Plan (BIP) which will cover the life of the activity and will reflect the high level of visibility expected for this activity.

Within 45 90 days after the award, the Contractor will submit:

• Detailed Communication Plan which will be submitted annually thereafter, together with Annual Work Plan, detailing the tools, activities, and budget the Contractor will use to ensure maximum visibility for this activity.

• Other organizations to be acknowledged: Specific events that are also supported by other donors may require co-branding the guidelines for which can be found in the Graphic Standards Manual.

D.4 BRANDING IMPLEMENTATION PLAN (BIP) AND MARKING PLAN (MP)

The approved Branding Implementation Plan and Marking Plan dated TBD is incorporated as a material part of this contract as Attachment J.1.

END OF SECTION D

SECTION E—INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

Clause Number Clause Title 52.246-5 Inspection of Services - Cost-Reimbursement. (APR 1984)

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID in Phnom Penh, Cambodia, or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative (COR) identified in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

END OF SECTION E

SECTION F—DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.

See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

52.242-15 Stop-Work Order. (AUG 1989) - Alternate I (APR 1984)

F.2 PERIOD OF PERFORMANCE

The effective date of the award is TBD. The periods of performance of the award is from TBD to TBD

F.3 PLACE OF PERFORMANCE

The place of performance under this contract is the Kingdom of Cambodia.

F.4 PERFORMANCE STANDARDS

(1) Evaluation of the Contractor's performance will be conducted based on the Contractor's overall performance toward achievement of the objectives in Section C and provision of deliverables in Section F, and the Contractor's compliance with all other terms and conditions of the contract. Each evaluation will be conducted jointly by COR and CO, and will form the basis of the Contractor's permanent performance record with regard to this contract as required in FAR Part 42.15 and AIDAR 742.15.

The Contractor’s performance will be evaluated annually and at contract completion in the following areas:

1) Technical/Quality of Product or Service;

2) Cost Control;

3) Schedule/Timeliness;

4) Management or Business Relations;

5) Small Business Subcontracting;

6) Regulatory Compliance;

7) Other.

(2) Contractor Self-Assessment (Pilot)

The Contractor will submit a brief self-assessment of its performance to the Contracting Officer at least 15 days prior to the end of each reporting period (the yearly anniversary of the date of award). This self-assessment will identify significant events that demonstrate meeting, exceeding and not meeting the contractual requirements during the rating period for each of the evaluation areas listed above.

The Contractor will not suggest any performance ratings. This self-assessment will Help the Contracting Officer to ensure consideration of all relevant information in the preparation of the performance evaluation report.

F.5 FEE SCHEDULE

Pursuant to FAR 16.306(d) “Cost-Plus-Fixed-Fee Contracts”, payment of fixed fee will be based on completion of the deliverables described in Section C and F of this contract and in accordance with the approved Fee Schedule below.

The fee payments will be determined according to the following:

[The following is an illustrative table which will be filled in at time of award]

Due Date % of Fee Fee ($) Objective 1 Deliverables:

TBD [Inserted at time of award]

[Repeat rows as necessary]

Objective 2 Deliverables:

TBD [Inserted at time of award]

[Repeat rows as necessary]

Management Outputs:

TBD [Inserted at time of award]

[Repeat rows as necessary]

Performance Outputs:

TBD [Inserted at time of award]

[Repeat rows as necessary]

Total

Upon successful achievement of the deliverable, the Contractor must provide evidence of its achievement to the USAID Contracting Officer’s Representative (COR) and the Contracting Officer. Upon acceptance by USAID COR, the Contractor must submit an invoice for the amount associated with the fee.

F.6 KEY PERSONNEL

(a) The key personnel who the Contractor must furnish for the performance of this contract are as follows:

No. Position

1. Chief of Party

2. [to be inserted at award]

3. [to be inserted at award]

4. [to be inserted at award, if applicable]

5. [to be inserted at award, if applicable]

(b) The key personnel identified above are considered essential to the work being performed under this contract. The Contractor must remain responsible for providing such key personnel for full-time performance for the term of this contract unless otherwise agreed to by the Contracting Officer.

(c) The failure to provide the key personnel designated above may be considered nonperformance unless such failure is beyond the control, and through no fault or negligence, of the Contractor.

(d) The Contractor must immediately notify the Contracting Officer and the COR of any key personnel’s departure and the reasons therefore.

(e) The Contractor must take steps to immediately rectify this situation and will propose a substitute candidate for each vacated position along with a budget impact statement in sufficient detail to permit evaluation of the impact on the program.

(f) The Contractor must not replace any of the key personnel without advance written consent of the Contracting Officer.

(g) The descriptions of the major responsibilities and qualification requirements for the key personnel are as follows:

1. Chief of Party

Major Responsibilities:

Minimum (Required) Qualifications:

2. TBD

3. TBD

4. TBD (if applicable)

5. TBD (if applicable)

F.7 AUTHORIZED WORK DAY/WEEK

(a) Home Office Employees.

The length of the Contractor’s U.S., non-overseas employees workday will be in accordance with the Contractor’s established policies and practices.

(b) Field Office Employees.

The work week of the Contractor’s overseas employees will not be less than 40 hours and will be scheduled to coincide with the work week for those employees of the USAID/Cambodia Mission and the Cooperating Country associated with the work of this contract.

(c) Short-term Personnel.

A six-day workweek is authorized for short-term personnel performing services overseas if approved in writing and in advance by the COR.

F.8 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS. (OCT 2007)

(a) The contractor shall prepare and submit progress reports as specified in the contract schedule. These reports are separate from the interim and final performance evaluation reports prepared by USAID in accordance with (48 CFR) FAR 42.15 and internal Agency procedures, but they may be used by USAID personnel or their authorized representatives when evaluating the contractor's performance.

(b) During any delay in furnishing a progress report required under this contract, the contracting officer may withhold from payment an amount not to exceed US$25,000 (or local currency equivalent) or 5 percent of the amount of this contract, whichever is less, until such time as the contractor submits the report or the contracting officer determines that the delay no longer has a detrimental effect on the Government's ability to monitor the contractor's progress.

F.9 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to providing the services described in Section C and meeting the requirements as set forth in AIDAR 752.242-70, Periodic Progress Reports, the Contractor must submit the reports, plans, and other documents listed below, at a minimum.

# Description Due Date

Mobilization Plan

Within 15 days after the effective award date.

2 Annual Work Plan Within 60 90 days after the effective award date, and subsequent annual work plans will be due 60 days prior to the end of the USG Fiscal Year.

3 Monitoring, Evaluation and Learning (MEL) Plan

Within 60 90 days of the effective award date

4 Gender Action Plan

(GAP)

Within 60 90 days after the effective award date.

5 Communication Plan Within 60 90 days of the effective award date.

6 Grants Under Contracts

(GUC) Manual Within 90 days of the effective award date

7 Quarterly Progress Reports

Within 30 days after the end of the USG fiscal quarter.

8 Geographic Information Systems (GIS) Data

Within 30 days after the end of the USG fiscal quarter.

9 Annual Progress Reports Within 30 days after the end of the USG fiscal year.

10 Demobilization Plan 120 days prior to the expiration of the contract.

11 Draft Final Report 60 days prior to the expiration of the contract.

12 Final Report 30 days prior to the expiration of the contract

F.9.1 Mobilization Plan

The Contractor must submit a mobilization plan to the COR within 15 days after the effective award date. The plan must show the timelines and rationale for the deployment of key personnel, staff recruitment, and purchase of equipment and supplies. The plan must explain how the Contractor will mobilize people and resources to meet the deadlines for the deliverables due within the first six months of the contract.

F.9.2 Annual Work Plans

Work Plan Purpose and Standards

The work plan details the actions the Contractor will take to effectively achieve the award’s objectives. The work plan serves as a detailed guide to implementation and, once approved, represents an agreement as to the nature and timing of discrete tasks and interventions. Discrete tasks include, but are not limited to, technical assistance, training and learning events, workshops, outreach events, and information dissemination activities such as publications and reports. It is essential that the work plan be concise so as to ensure that it will be a simple reference tool for the Contractor to track progress against the approved implementation schedule, and for USAID to monitor and evaluate performance throughout the work plan year and to ensure that award objectives are accomplished on time, on budget, and in accordance with expectations. Each annual work plan will form the basis for an annual management review conducted by USAID and program staff to assess program directions, priorities, achievements, and prior year implementation results, as well as management and implementation impediments, and to make recommendations for revisions.

Work plans will identify a logical sequence of steps to be undertaken to implement each activity component and must include an associated timetable and budget. The Contractor may not include interventions in the work plan that fall outside the parameters of the Performance Work Statement. The Contractor’s Annual Work Plan will describe how the Contractor intends to organize the year’s work including setting project priorities and how the Contractor will organize responsibilities amongst Contractor staff and partners to ensure accomplishment of the tasks. The work plan will address how the Contractor will make effective use of any time during which counterparts are not readily accessible or actively engaged, such as holidays. All interventions described in the work plan must be within the scope of the Contract. When developing the work plan, the Contractor will consult with relevant stakeholders active in the natural resource management sector in Cambodia, and in particular in the Prey Lang extended landscape, including the Royal Government of Cambodia, non-government organizations, civil society, communities, other USAID implementing partners, and other donors’ implementing partners.

At a minimum, the work plan will include:

● A detailed description of the proposed interventions for the given year. This description will include the activities, work locations, partners, timeframe and expected outputs. The narrative must communicate the rationale behind the activities (how they will contribute to expected outcomes) and a timeframe for when activities will commence and end. The narrative will be organized by Objective, as articulated in Section C and by geographic location. It will also include details on sub-contracts, and collaboration with other USAID and non- USAID partners;

● Descriptions and explanations regarding environmental requirements for planning, monitoring and mitigation of negative environmental impacts;

● Corresponding schedule depicted on a Gantt chart and resources required to complete the interventions;

● Description and estimate of amounts of short-term technical assistance, training, and other support resources that would be required to provide the assistance proposed;

● A summary annual budget showing costs for major interventions for each Objective;

● The work plan will address the cross-cutting issues described in section C, and explain how activities will contribute to achieving sustainability of the results achieved;

● The identification of any assumptions used in preparing the work plan, as well as suggested alternatives if necessary and the methods to assess whether the assumptions hold true;

● The anticipated risks with regard to achieving the anticipated objectives of the contract and how they will be mitigated;

● Discussion of activities to ensure compliance with branding and marking requirements; and,

● The strategies and approaches the activity will adopt in coordinating and collaborating with other USAID activities/projects, relevant host country governments and other line agencies, local governments and other relevant stakeholders implementing projects in the same geographic locations.

First Annual Work Plan

The first annual work plan will be due 60 90 days after the effective award date.

The first annual work plan will cover the period from the effective award date through the end of the next USG fiscal year (i.e. through September 30, 2020).

Together with the first annual work plan, the Contractor will provide a Monitoring, Evaluation and Learning (MEL) Plan, Gender Action Plan, Communication Plan, Climate Risk Assessment, and Sustainability Plan and Exit Strategy., and Grants Under Contract (GUC) Manual.

Subsequent Annual Work Plans

Subsequent annual work plans will be due 60 days prior to the end of the USG Fiscal Year (July 31st). These plans will follow the same format as the initial work plan. In addition, the subsequent annual work plan must include program adjustments reflecting lessons learned from prior year implementation.

The COR will review and provide a written approval of each work plan to the Contractor. Failure to have an approved work plan in place may be viewed as a failure to comply with essential terms and conditions of the award. Significant deviations to the approved work plan will require the additional written approval of the COR (and may require a revision to the approved MEL Plan and other Plans).

F.9.3 Monitoring, Evaluation and Learning (MEL) Plan

The MEL Plan is a performance management tool for planning, managing, and documenting how performance data are collected and used. During the initial program planning period, the Contractor shall work closely with USAID to develop the MEL Plan using a USAID/Cambodia specified format. The Contractor must finalize the MEL Plan following review and comments by the Contract Officer’s Representative (COR) and resubmit for the COR’s approval. It is to be submitted for approval within 60 90 days of the effective award date. The approved MEL Plan will be effective for the life of the award and may be revised as appropriate in collaboration with USAID and evolving requirements from USG, and only with prior approval, in writing, from the COR. All indicator data submitted are to be supported by documentary evidence for authenticity and must include disaggregation by sex for people-level indicators and gender sensitive indicators where appropriate. The MEL Plan will incorporate the contractor’s final PWS Matrix and Quality Assurance Surveillance Plan (QASP).

Key components of the Activity MEL Plan include:

● The Activity’s monitoring approach, including theories of change for the intervention and relevant performance indicators of Activity outputs and outcomes;

● Plans for collaborating with any external evaluations planned by the Mission;

● Any proposed internal evaluations;

● Learning plan outlining learning questions and learning activities to address the questions and including knowledge capture at Activity close out. This plan should also include collaboration and coordination with various stakeholders;

● Estimated resources for these monitoring, evaluation and learning activities that are a part of the implementing partner’s budget; and

● Roles and responsibilities for all proposed monitoring, evaluation and learning actions;

● Data management plan that includes a plan to ensure that datasets for research studies/assessment and monitoring data will be documented, secured, and ready for the Development Data Library submission.

● Performance Indicator Tracking Table (PITT) that includes all indicators by each objective and their baselines, disaggregate levels and annual target values;

and,

● Performance Indicator Reference Sheet (PIRS) for each indicator included in the PITT.

Any indicators selected should provide more detailed understanding of the logical linkages between the activity’s interventions and its results. Each indicator must have an indicator reference sheet, which contains the following information, but not limited to: i) precise definition, ii) unit of measurement, iii) level of disaggregation,

iv) logical linkage or rationale of the indicator, v) data source and method of data collection, vi) frequency of data collection and report, vii) baseline value, and viii) out-year targets.

F.9.4 Gender Action Plan (GAP)

The Contractor will submit a draft Gender Action Plan (GAP) within 60 90 days after the effective award date. The GAP must be accompanied by and based on a Gender Analysis to be conducted by the Contractor. The GAP will establish the principles, strategy, and means by which the activity will address key constraints and potential opportunities to promote gender integration throughout implementation to achieve the expected outcomes of the Activity. At a minimum, these strategies and principles will aim to reduce gender disparities in access to/control over and benefits from resources, and participation in decision-making.

The GAP must be prepared in accordance with the USAID Gender Equality and Female Empowerment Policy and ADS 205. The GAP must include the following:

● Training for Contractor staff and partners on gender awareness, gender analysis and gender-responsive planning.

● Collection of sex-disaggregated data for baselines and monitoring of all people-level indicators and use of gender analysis tools to identify gender gaps and disparities and address potential gender issues, and constraints faced by project beneficiaries, particularly at the community level.

● Gender-responsive consultations to encourage the active participation of women, people with disabilities, and people with different sexual orientation and gender identities and ensure that the voices of these key stakeholders are heard and reflected in project plans and activities.

● An explanation of how existing barriers to equal participation and access to resources and opportunities for women, men, people with different disabilities, and sexual orientation and gender identity will be eliminated and/or mitigated.

● Tool(s) for examining the differences between the roles of women and men in communities and societies, the different levels of power they hold, their differing needs, constraints and opportunities, and the impact of these differences on their well-being.

F.9.5 Communication Plan

The Contractor will submit a Communication Plan within 60 90 days of the effective award date. The Communication Plan must be well articulated and reflect the Activity's objectives. At a minimum, the Communication Plan will include:

• Identification of target audiences

• Development of specific messages relating to the expected outcomes of this

Activity

• Innovative ways to reach target audiences

• Integration of Collaboration, Learning and Adaptation (CLA) throughout the

Strategy

F.9.6 Grants under Contract (GUC) Manual

The contractor must submit the Grants under Contract (GUC) Manual for USAID’s review and approval per required due date indicated in the table above. The GUC Manual will contain, at a minimum, procedures for the solicitation, source selection, award, and administration of sub-grants, including but not limited to: competition, documentation of non-competitive awards, sub-grantee selection procedures, ethics issues, marking and branding, pre-award surveys and risk assessment, grant document formats, required certifications, payment and liquidation/reimbursement procedures, grantee performance monitoring, contractor and grantee records management, disputes, termination, collection of funds due in the event of termination or malfeasance, property, closeout, and audit (if required).

F.9.7 Quarterly Progress Reports

Quarterly Progress Reports will be due 30 days after the end of each of the first three quarters based on the USG fiscal year calendar (Quarter 1: October 1st – December 31st, Quarter 2: January 1st – March 31st, and Quarter 3: April 1st – June 30th); in lieu of the fourth quarterly report, the Contractor will submit an Annual Progress Report.

The quarterly report should not be longer than 15 pages, excluding annexes, and will include the following contents:

(1) progress and achievements against the work plan during the reporting period, including key issues of Biodiversity, Sustainable Landscapes, and Civil Society;

(2) identification of specific problems and delays and recommendations for adjustments and corrective action;

(3) significant learning and how this will be used for any adjustments to activities or approaches

(4) highlights and future implications of any high-level meetings held and field visits;

(5) progress and/or issues pertaining to cross cutting issues such as gender, youth, private sector engagement, and science, technology and innovation; and

(6) coordination with other USAID activities and other partner programs;

The following information will be provided as annexes:

(1) Performance Indicator Tracking Tables including all indicators and their level of aggregates, progress against targets and out-year target values. All reported indicators are subject for data quality assessment;

(2) Activity Tracking Tables to show progress of key activities or milestones against the targets set in the annual work plan;

(3) A list of planned public events (if any) where press involvement or participation of USAID personnel or high level government officials are required for the next quarter;

(4) Deliverables listed in the Communications Plan, such as success stories, innovation stories, videos, social media posts, etc. that will be used for USAID’s communication needs, including speech-writing, newsletters, media interviews, internal communications, and public outreach. USAID/Cambodia will provide templates for success stories;

(5) If appropriate as determined by the COR, electronic datasets (softcopy) used for the quarterly progress report; and

(6) If appropriate as determined by the COR, electronic copies of all products produced under the contract including publications, studies, presentations, trip reports, technical reports.

F.9.8 Geographic Information Systems (GIS) Data

USAID/Cambodia is using a Mission-wide GIS to support informed decision making and increase the use of evidence to affect decisions and resource allocations across USAID programs. The data are ESRI shape files formatted with associated Meta data files. All activity sites will be geo-referenced (perimeter locations, region, zone, location names and other attribute data). The Contractor will provide activity location data and other activity specific data such as interventions and beneficiary attributes for GIS analysis. GIS data will be submitted quarterly, along with and corresponding to Quarterly Progress Reports and Annual Progress Reports.

F.9.9 Annual Progress Reports

The Annual Progress Reports will be due 30 days after end of each U.S.

government fiscal year (Fiscal Year: October 1 – September 30). The reports will cover the progress during the past four quarters and have the following contents:

(1) executive summary;

(2) progress and achievements against plan during the reporting period, including a one page narrative of progress and achievements on each key issue of Biodiversity, Sustainable Landscapes, and Civil Society;

(3) identification of specific problems and delays, and recommendations for adjustments and corrective action;

(4) significant learning and how this will be used for any adjustments to activities or approaches;

(5) highlights and future implications of any high-level meetings held and field visits;

(6) one page narrative on progress and challenges on cross cutting issues such as gender, youth, private sector engagement, and science, technology and innovation; and

(7) description of coordination efforts with other USAID activities and other development partner programs.

The following information will be provided as annexes:

(1) Deliverables listed in the Communications Plan, such as success stories, innovation stories, videos, social media posts, etc. These stories and communications will be used for USAID’s communication needs, including speechwriting, newsletters, media interviews, internal communications, and public outreach. USAID/Cambodia will provide templates for these Success Stories;

(2) A table which summarizes activities’ milestones and outputs against set targets;

as annexed, updated Performance Indicator Training Table (PITT), which include indicators, indicators’ disaggregates, annual targets and actual values.

Any achievement that is more than 10 percent above or below the target value must have an explanation for the deviation;

(3) Dataset (softcopy) if it is collected and used for the reporting period if it has not been reported in previous quarter(s).

F.9.10 Demobilization Plan

The Contractor will submit a Demobilization Plan to the Contracting Officer and COR 120 days prior to the completion date for approval. The Demobilization Plan will include a property disposition plan, a plan for the phase-out of in-country operations, a delivery schedule for all remaining reports or other deliverables required under the contract, and a timetable for completing all required actions in the plan. The Demobilization Plan must be approved in writing by the Contracting Officer’s Representative.

F.9.11 Final Report

The Contractor will submit the Final Report 30 days electronically to the CO and the COR prior to the contract expiration date. A draft will be submitted 60 days before the contract expiration date. The Final Report will cover the entire period of the award. At a minimum the Final Report will include:

• An overall description of all interventions completed and results achieved (as measured by performance indicators included in the MELP) and the significance of these interventions to the attainment of the Activity’s objectives and goal;

• Accomplishments against the approved Annual Work Plans, including overall Activity results per outcome indicator;

• Description of how the key issues and cross-cutting issues were addressed in implementation,

• Summary of Communication highlights, such as Success Stories;

• Lessons learned during the implementation and suggested ways to resolve constraints identified, including those that are gender related;

• Sustainability of the interventions after the Activity ends;

• Comments or recommendations where follow-up work by USAID and other entities could reinforce and further consolidate achieved results under the Contract;

• Consolidated financial report that describes in detail how Contract funds were utilized; and,

• An index of all reports and informational products produced under this Contract.

END OF SECTION F

SECTION G—CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT. (NOV 1998)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying Office indicated in the schedule of this contract. The contracting officer's representative (COR) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either paper or fax versions of the SF-1034 -Public Voucher for Purchases and Services Other Than Personal. Each voucher shall be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) The SF 1034 provides space to report by line item for products or services provided.

The form provides for the information to be reported with the following elements:

TOTAL EXPENDITURES (Document Number: [Insert award number])

Line item No.

Description Amt. Vouchered to date

Amt. Vouchered This Period

001 Product/Service Description for Line Item 001

002 Product/Service Description for Line Item 002

Total

(2) The fiscal report shall include the following certification signed by an authorized representative of the Contractor:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required contracting officer approvals have been obtained; and appropriate refund to USAID will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

BY:

TITLE:

DATE:

(b) Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency will be provided to the Contractor in accordance with written instructions provided by the Mission Director. The written instructions will also include accounting, vouchering, and reporting procedures. A copy of the instructions shall be provided to the Contractor's Chief of Party and to the contracting officer. The costs of bonding personnel responsible for local currency are reimbursable under this contract.

(c) Upon compliance by the Contractor with all the provisions of this contract, acceptance by the Government of the work and final report, and a satisfactory accounting by the Contractor of all Government-owned property for which the Contractor had custodial responsibility, the Government shall promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

(d) The Contractor agrees that all approvals of the Mission Director and the contracting officer which are required by the provisions of this contract shall be preserved and made available as part of the Contractor's records which are required to be presented and made available by the clause of this contract entitled "Audit and Records - Negotiation".

G.2 ADMINISTRATIVE CONTRACTING OFFICE

The Administrative Contracting Office is:

Local Address:

Office of Acquisition and Assistance (OAA) USAID/Cambodia #1, Street 96, Sangkat Wat Phnom, Khan Daun Penh Phnom Penh, Cambodia

APO Address:

Office of Acquisition and Assistance (OAA) Unit # 46223

APO AP 96546-6223

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

[to be inserted at award] is designated as the Contracting Officer’s Representative (COR) for this contract.

G.4 PAYING OFFICE

The paying office is:

Office of Financial Management USAID/Cambodia #1, Street 96, S/K Wat Phnom, Khan Daun Penh Phnom Penh, Cambodia

Email: pppayment@usaid.gov

G.5 ACCOUNTING AND APPROPRIATION DATA

G.6 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

(a) Technical Directions is defined to include:

(1) Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

(2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

(3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the scope of the work as detailed in Section C.

(b) The Contracting Officer, by separate designation letter, authorizes the COR to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this contract:

(1) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

(2) Perform or cause to be performed, inspections necessary in connection with a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

(3) Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents shall be signed as “Contracting Officer’s Representative” with a copy furnished to the Contracting Officer.

(4) Issue written interpretations of technical requirements of Government drawings, mailto:pppayment@usaid.gov designs, and specifications.

(5) Monitor the Contractor's production or performance progress and notify the

Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems.

(6) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

(7) Technical direction for the contract will be provided to the Contracting Officer’s Representative (COR). The COR, with assistance from appropriate USAID expertise, will be responsible for monitoring the quality and effectiveness of Contractor’s performance toward achieving performance targets and contract results.

LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action which may impact on the contract schedule, funds, scope or rate of utilization of LOE.

All contractual agreements, commitments, or modifications which involve prices, quantities, quality, and schedules shall be made only by the Contracting Officer.

(c) In the separately-issued COR designation letter, the CO designates an alternate COR to act in the absence of the designated COR, in accordance with the terms of the letter.

(d) Contractual Problems - Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e. Federal Acquisition Regulation and Agency for International Development Acquisition Regulation). The Contractor and the COR shall bring all contracting problems to the immediate attention of the Contracting Officer. Only the Contracting Officer is authorized to formally resolve such problems. The Contracting Officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this contract.

Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the Contractor effects any changes at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority.

(e) Failure by the Contractor to report to the Administrative Contracting Office any action by the Government considered to be a change, within the specified number of days contained in FAR 52.243-7 (Notification of Changes), waives the Contractor's right to any claims for equitable adjustments.

(f) In case of a conflict between this contract and the COR designation letter, the contract prevails.

G.7 SHORT-TERM PERSONNEL AND MEETINGS

(a) Travel authorization request to USAID for short-term personnel mobilization shall include terms of reference (TOR) depicting budget, deliverables and outcomes for the stated period of performance with reference to the task to be performed during the visit.

(b) Meetings with the COR: The Contractor must maintain regular contact and meet periodically with the COR. Meetings schedules will be agreed upon with the COR.

(c) Meetings with counterparts: The Contractor must inform the COR on all meetings with the Royal Government of Cambodia counterparts, and seek advance concurrence from the COR.

END OF SECTION G

SECTION H—SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract.

See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

AGENCY FOR INTERNATIONAL DEVELOPMENT ACQUISITION REGULATION

(48 CFR Chapter 7)

752.7027 Personnel. (DEC 1990)

H.2 AUTHORIZED GEOGRAPHIC CODE

The authorized geographic code for procurement of goods and services under this award is 937 (the United States, the Recipient country, and developing countries other than advanced developing countries, but excluding any country that is a prohibited source).

H.3 LANGUAGE REQUIREMENTS

(a) The Contractor will produce all reports and deliverables in Standard English.

(b) The Contractor must ensure the contractor’s employees, including key personnel, and consultants possess the appropriate level of skill in written and spoken English and local language proficiency, as needed, to perform the contract requirements.

H.4 DEFENSE BASE ACT (DBA) INSURANCE

Pursuant to AIDAR 752.228-3 Worker’s Compensation Insurance (Defense Base Act), USAID’s DBA insurance carrier is Allied World Assurance Company. To obtain DBA insurance, contractors are to contact Allied’s agent, AON Risk Insurance Services West, Inc. at one of the following:

(1) AON Risk Insurance Services West, Inc.

199 Fremont St., Suite 1400 San Francisco, CA 94105

Hours: 8:30 A.M. to 5:00 PM, Pacific Time

Primary Contact: Fred Robinson Phone: (415) 486-7516 Fax: (415) 486-7059

Email: Fred.Robinson@aon.com

Secondary Contact: Angela Falcone Phone: (415) 486-7000 Email: Angela.Falcone@aon.com

OR

(2) AON Risk Insurance Services East, Inc.

1120 20th St., N.W., Suite 600 Washington D.C. 20036

Hours: 8:30 A.M. to 4:00 P.M., Eastern Time

Primary Contact: Ellen Rowan Phone: (202) 862-5306 Fax: (202) 429-8530 Email: Ellen.Rowan@aon.com

Secondary Contact: Chris Thompson Phone: (202) 862-5302 Email: Chris.Thompson@aon.com

The Contractor is required to procure DBA insurance through the USAID’s approved insurance carrier.

H.5 GOVERNMENT-FURNISHED FACILITIES OR PROPERTY

(a) The Contractor and any employee or consultant of the Contractor is prohibited from using

U.S. Government facilities (such as office space or equipment) or U.S. Government clerical or technical personnel in the performance of the services specified in the contract unless the use of U.S. Government facilities or personnel is specifically authorized in the contract or is authorized in advance, in writing, by the COR.

(b) With the exception of restricted commodities, the Contracting Officer hereby approves all non-expendable property, including Information Technology (IT) equipment listed in the offeror’s technical and cost proposal, dated TBD. The Contractor must request approval from the Contracting Officer before acquiring any additional non-expendable property.

H.6 LOGISTIC SUPPORT

The Contractor will furnish all logistic support in the United States and overseas.

H.7 DISCLOSURE OF INFORMATION

(a) The Contractor is reminded…