RFP_7200AA19R00022_Program_Analyst.pdf

ISSUANCE DATE: February 26, 2019

CLOSING DATE: March 28, 2019

CLOSING TIME: 2:00 pm (Eastern)

U.S. Agency for International Development

1300 Pennsylvania Avenue, NW

Washington, DC 20523 www.usaid.gov

Ladies/Gentlemen:

SUBJECT: Solicitation for GS-13 Equivalent Personal Services Contract (PSC) for Program

Analyst, bureau of Europe and Eurasia (E&E), Technical Support Office (TSO) USAID/Washington.

Solicitation No: RFP# 7200AA19R00022

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications of qualified individuals interested in providing Personal Services Contract (PSC) services as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified. In order to be considered for the position, candidates must meet the Minimum Qualifications listed in the solicitation. Consideration and selection will be based on a panel evaluation of the proposals vis-a-vis the Evaluation Criteria. Resumes must be attached to the USAID form AID 309-2 (Offeror Information for Personal Services Contracts) and offerors should write a brief appendix to demonstrate how prior experience and/or training address these criteria. Offerors are required to sign the certification at the end of the AID 309-2. Proposals received without a signature will not be considered for the position.

Offerors are responsible for submitting the AID 309-2 so as to reach the Government office designated in the solicitation by the closing date and time specified in the solicitation. Proposals must be submitted in an email to the person specified below. An application received after the closing date and time will be considered late, unless there is acceptable evidence to establish that it was received on time.

Questions Questions must be received by the questions closing date March 05, 2019 before 2:00 pm (Eastern), by email to Contract Specialist Ms. Annastasia Karuga at akaruga@usaid.gov and Contract Specialist Ms. Fanny Jorge at fjorge@usaid.gov with a copy to the Supervisory Contracting Officer Ms. Georgia

Fuller at gfuller@usaid.gov.

Submission of proposals Submission of proposals in response to this solicitation must be in accordance with the instructions in Section IV of this solicitation and must be directed by email to:

Annastasia Karuga, Contract Specialist. M/OAA/RM/LEMO, U.S. Agency for International Development Office of Acquisition and Assistance Email: akaruga@usaid.gov https://www.usaid.gov/forms/aid-309-2 https://www.usaid.gov/forms/aid-309-2 https://www.usaid.gov/forms/aid-309-2 mailto:akaruga@usaid.gov mailto:fjorge@usaid.gov mailto:gfuller@usaid.gov mailto:akaruga@usaid.gov

RFP# 7200AA19R00022

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Contents

I. GENERAL INFORMATION

II. DUTIES AND RESPONSIBILITIES OF THE POSITION:

III. QUALIFICATIONS REQUIRED FOR THIS POSITION:

V. HOW TO APPLY:

VI. LIST OF REQUIRED FORMS FOR PSCS:

VII. BENEFITS/ALLOWANCES:

VIII. TAXES:

IX. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO

PSCs

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I. GENERAL INFORMATION

1. SOLICITATION NUMBER: 7200AA19R00022

2. ISSUANCE DATE: February 26, 2019

3. CLOSING DATE March 28, 2019 at 2:00 P.M., Eastern

4. POSITION TITLE: Program Analyst, Europe and Eurasia Bureau

5. MARKET VALUE: This position is the equivalent of a GS-13. The salary

Range of GS 13 is $96,970 to $126,062 per annum (Washington, D.C. locality).

Final compensation will be negotiated within the listed market value depending on qualifications, salary and work history, experience, and educational background.

Salaries over and above the top of the pay range will not be entertained or negotiated. The incumbent must be willing and available to fulfill the terms of this contract in Washington, D.C.

Candidates who live outside the Washington, D.C., area will be considered for employment, but no relocation expenses will be reimbursed.

6. PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year option periods, subject to satisfactory performance, requirements of the program, and availability of funds.

7. PLACE OF PERFORMANCE: USAID/Washington

8. SECURITY LEVEL REQUIRED: Secret

9. AREA OF CONSIDERATION: Open to all U.S. Citizens

II. DUTIES AND RESPONSIBILITIES OF THE POSITION:

1. PURPOSE OF THE POSITION:

This position is located in the Bureau for Europe and Eurasia, Technical Support Office (E&E/TSO). The incumbent is responsible for managing budget and procurement processes, analysis, and reporting for programs managed by the Democracy and Governance, Economic Growth, and Energy and Infrastructure Divisions and for health and social programs in the region, 5 | P a g e approximately $28 million/year in regional funds and $20 million in supplemental appropriations.

S/he uses the Agency’s financial management and procurement systems to provide detailed financial information needed for day-to-day project management and expert advice and guidance to senior office staff and technical officers; and to ensure the fiscal integrity of the program budgets. The incumbent also provides travel budget approval support to the Bureau, as a whole, in the absence of other travel budget approvers.

2. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

Budgetary and Financial Program Management 60%

Advises and recommends action on budgetary matters regarding programming and budgetary matters such as formulation, presentation and execution of the budget, ensuring that actions are recorded in the Agency’s accounting and procurement systems on a timely basis. Ensures the accuracy of Congressional and Technical Notifications and other fiscal documents.

Under the supervision of the Supervisory Program Manager, plans, reviews and analyzes proposed budgets for regional activities, and requests funding to the Bureau’s Financial Services Division. Develops long-range budget estimates for multi-year programs and activities. Closely monitors the funding of programs to determine the status of implementation, funds availability, obligations, and pipeline. Reviews project activities ensuring funds are accurate and within the proper strategic framework area and element according to Agency guidelines. Advises staff on the budgetary implications of policy and legislative proposals and recently enacted legislation. Coordinates submission of quarterly accrual reports and ensures compliance with Agency policies and regulations. Coordinates submission of annual Federal Managers Financial Integrity Act (FMFIA) report. Develops cost estimates and funding plans in coordination with technical staff. Provides Office staff periodic reports on the status of funds.

Program Assessment and Oversight 40%

Under the supervision of the Supervisory Program Manager, provides budget oversight, control and execution for the office. Tracks expenditures and obligations and ensures that all budget and program requirements are met. Consults with activity managers and provides technical advice on the various aspects of budgetary and financial planning, analysis and implementation functions.

Prepares and maintains fiscal tables on the program budget as required/requested by senior managers and technical officers. Prepares various types of program documentation for the

Performance Review, Congressional testimonies and briefings, and relevant documentation concerning the current fiscal year Operating Year Budget.

Manages the administrative support portion of the budget for PSCs. Plans funding, prepares Scopes of Work, budgets, justifications and other documents for procurement actions.

Prepares all GLAAS actions for implementation mechanisms such as cooperative agreements, grants, and contracts.

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Serves as the liaison to the Contracts Office to ensure good communication on procurement actions.

Serves as a technical resource on the accounting and procurement systems for the Office providing expert advice to Office staff, including providing training and support to new personnel on the systems. Develops and maintains knowledge of procurement mechanisms and regulations, COR/AOR certification requirements, and best practices related to awards management. Manages the quarterly accruals submission for the Office and serves as a technical expert on accruals for Office staff.

Serves as office lead on OE and program-funded travel budget planning and execution.

Provides detailed reports on travel plans, status, and execution to Office leadership.

Serves as coordinator for annual FMFIA report and subject matter expert on report requirements.

Reviews program and administrative procedures on an ongoing basis. Drafts suggestions for change or improvement whenever warranted. Leads the FMFIA process for the Technical Support Office.

Performs other duties as assigned.

3. POSITION ELEMENTS:

Knowledge Required by the Position

(1) Knowledge of a wide-range of qualitative and/or quantitative methods for the assessment and improvement of program effectiveness or the improvement of complex management processes and systems; (2) Knowledge of the range of administrative laws, policies, regulations, and precedents applicable to the administration of one or more important public programs; (3) Knowledge of Agency program goals and objectives, the sequence and timing of key program events and milestones, and methods of evaluating the worth of program accomplishments; and (4) Skill to plan, organize, and direct team study work and to negotiate effectively with management to accept and implement recommendations where the proposals involve substantial Agency resources, require extensive changes in established procedures, or may be in conflict with the desires of the activity studied.

Supervisory Controls

Within the parameters of approved programs, develops plans, schedules, and carries out major projects concerned with the analysis and evaluation of programs or organizational effectiveness subject to review by the supervisor. Analyses, evaluations, and recommendations are developed by the employee and supervisor to develop a mutually acceptable project plan. The employee informs the supervisor of potentially controversial findings, issues, or problems with a widespread impact.

Findings and recommendations are normally accepted subject to review and revision by senior managers.

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Guidelines

Guidelines consist of general administrative policies and management and organizational theories which require considerable adaptation and/or interpretation for application to issues and problems studied. Within the context of broad regulatory guidelines, the employee may refine or develop more specific guidelines such as implementing regulations or methods for the measurement and improvement of effectiveness and productivity in the administration of operating programs. The employee must use judgment in determining the relationship between guidelines and organizational efficiency, program effectiveness, or employee productivity.

Complexity

Analyzes interrelated issues of effectiveness, efficiency, and productivity of substantive mission-oriented programs. Develops detailed plans, goals, and objectives for the long-range implementation and administration of the program in consultation with managers and technical experts, and/or develops criteria for evaluating the effectiveness of the program. Decisions concerning planning, organizing and conducting studies are complicated by conflicting program goals and objectives.

Assignments are complicated by the need to deal with subjective concepts, the quality and quantity of actions are measurable primarily in predictive terms, and findings and conclusions are highly subjective and not readily susceptible to verification through replication of study methods or reevaluation of results. Options, recommendations, and conclusions take into account and give appropriate weight to uncertainties about the data and other variables which affect long-range program performance.

Scope and Effect

Studies, analyzes, and develops ways to improve the accuracy, adequacy, timeliness, and validity of data and systems for disseminating information about the Agency's programs to managers in multiple program areas and geographic locations. Assess the productivity, effectiveness, and efficiency of program operations to analyze and resolve problems in the effectiveness and efficiency of program activities. Completed work contributes to the effectiveness, efficiency, and productivity of large organizations within an agency. Study reports contain findings and recommendations of major significance to management of the Office.

Personal Contacts

Contacts are with persons both in other Bureaus within the Agency and outside the Agency which may include consultants, contractors, or business executives in a moderately unstructured setting.

Contacts may also include the head of the employing agency or program officials several managerial levels removed from the employee when such contacts occur on an ad-hoc basis.

Purpose of Contacts

The purpose of contacts is to influence managers or other officials to accept and implement findings and recommendations on organizational improvement or program effectiveness. May encounter resistance due to such issues as organizational conflict, competing objectives, or resource problems.

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4. SUPERVISORY AND COLLABORATIVE RELATIONSHIPS:

The incumbent will be supervised by the Deputy Director, of the Technical Support Office. The incumbent will also work closely with the E&E/TSO Office Director, Division Chiefs, and technical staff. The supervisor will set overall objectives. The incumbent and supervisor will develop deadlines, projects and work to be completed, including professional development goals. The incumbent will be expected to independently plan, design, and carry out the duties of the position. Completed work will be reviewed for effectiveness of results and compliance with prevailing policies, regulations, directives and objectives.

5. AUTHORITY TO MAKE COMMITMENTS:

The Program Analyst has no formal authority to make commitments on behalf of the USG; however, recommendations are given substantial weight by USAID officials who exercise that authority.

AVAILABLE GUIDELINES:

Management guidelines available include the Automated Directives System and other important reference documents such as the current Operational Plan, Congressional Budget Justification and relevant contract and grant agreements, auditing and financial management operating procedures and systems requirements.

6. EXERCISE OF JUDGMENT:

The Program Analyst must exercise a high degree of sound judgment in dealing with colleagues and other USG officials, external counterparts, contractor and grantee staff and others. In particular, the Program Analyst must not exceed boundaries set by USAID rules and regulations and, in dealing with colleagues and counterparts, must understand the limits of her/his authority in this particular situation.

7. PHYSICAL DEMANDS:

The work is generally sedentary and does not pose undue physical demands. During site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

8. WORK ENVIRONMENT:

While in post of assignment, the work is generally performed in an office environment. However, the position may require occasional temporary duty (TDY) travel.

III. QUALIFICATIONS REQUIRED FOR THIS POSITION:

Applicants who do not meet all of education and experience factors are considered NOT qualified for the position. (See detailed instructions for demonstrating Education/Experience under "How to Apply")

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EDUCATION AND EXPERIENCE:

A candidate must meet the minimum qualifications listed below to be considered for the position:

Bachelor’s Degree is required with three (3) years of professional work experience

Demonstrated experience and proficiency with Microsoft Word, Excel and PowerPoint and Google apps and docs. Experience in use of database applications recommended.

Strong oral and written communications skills and the ability to read, analyze, and interpret general business periodicals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and general public.

Demonstrated experience in arranging travel using the E2 or similar travel system.

OTHER REQUIREMENTS:

U.S. citizenship;

English fluency, written and oral;

Submission of a current resume, with complete contact information. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements;

Supplemental document specifically addressing the Quality Ranking Factors (QRFs);

Ability to obtain and maintain a SECRET level security clearance; and, Verification of academic qualifications.

IV. EVALUATION AND SELECTION FACTORS:

(a) Knowledge and Work Experience: 75 points

(b) Written and Oral Skills: 25 points

QUALITY RANKING FACTORS (QRFs):

(a) Knowledge and Work Experience (75 points)

Experience in budget planning, procurement, and execution, including a demonstrable ability to understand and operationalize a complex budget.

Experience reading and analyzing operational plans, congressional notifications, reprogramming memos, and other budget planning documents.

Experience with federal procurement guidelines, regulations, and best practices.

Experience in providing administrative support in a professional office context, with preference given to extensive experience in working with Microsoft Word, Excel, PowerPoint, and Google Mail.

Experience working with senior government officials and technical experts, and the ability to managing communications with tact and diplomacy.

Experience in arranging and executing travel for an office, with preference given to

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(b) Written and Oral Skills (25 points)

Excellent verbal communication skills, tact and diplomacy with the ability to establish and develop productive working relations across multiple levels of the organization, and experience developing and maintaining a high level of trust within project teams and with public and private organizations.

Excellent written communication skills with attention to detail sufficient to prepare high quality regular and ad hoc reports, presentations, activity documentation, and briefing papers.

RATING SYSTEM

Knowledge and Work Experience (QFR #1) 75 points Written and Oral Skills (QFR #2) 25 points

TOTAL POSSIBLE POINTS: 100 points

The successful candidate will be selected based on a review of his/her qualifications, work experience, skills, and abilities, an interview, and the results of reference checks. Offerors who receive the highest scores will be invited to be interviewed. The Government will not pay for any expenses associated with the interviews. Offerors who are selected for an interview will be contacted by the chairperson of the Technical Evaluation Committee.

The hiring panel may check references that have not been specifically identified by offerors and may check references before or after a candidate is interviewed.

After the final selection, the successful candidate must obtain and maintain a USAID-provided secret security clearance and a Department of State medical clearance.

V. HOW TO APPLY:

Eligible offerors are required to complete and submit the following:

1) A USAID form AID 309-2 (Offeror Information for Personal Services Contracts - available at the USAID website, http://www.usaid.gov/forms/), with hand-written signature. Form AID 309-2 must be signed and those submitted unsigned will be rejected;

2) A resume must be attached to the AID 309-2. Resumes must contain sufficient information to make a valid determination of meeting experience requirements as stated in this solicitation. This information should be clearly identified in the resume. Failure to provide information sufficient to determine qualifications for the position will result in loss of full consideration.

In order to fully evaluate applications, resumes must include:

a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field https://www.usaid.gov/forms/aid-309-2 http://www.usaid.gov/forms/ https://www.usaid.gov/forms/aid-309-2

11 | P a g e experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

b) Specific duties performed that fully detail the level and complexity of the work.

c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

3) A supplemental document of up to two (2) pages that demonstrates how prior experience and/or training directly address the QRFs should be attached.

4) Professional writing sample of no more than two pages, preferably on a subject relevant to the position.

5) Names and current contact information of three professional references that have knowledge of the applicant’s ability to perform the duties set forth in this solicitation.

6) Proof of U.S. Citizenship

7) Academic Transcripts

8) A cover letter of not more than one (1) page may be submitted, but is optional.

To ensure consideration of applications for the intended position, please reference the solicitation number on the application, as the subject line in any email.

By submitting the application materials, the applicant certifies that all of the information on and attached to the application is true, correct, and complete and made in good faith. The applicant agrees to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to the application may result in being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

Applications must be received by the closing date and time specified in this solicitation, and submitted to the Point of Contact.

VI. LIST OF REQUIRED FORMS FOR PSCS:

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

Forms outlined below can found at http://www.usaid.gov/forms/

1) USAID form AID 309-2 (To be submitted with application).

2) Medical History and Examination Form (Department of State Forms)**

3) Questionnaire for Sensitive Positions for National Security (SF-86), or **

4) Questionnaire for Non-Sensitive Positions (SF-85)**

5) Finger Print Card (FD-258)** http://www.usaid.gov/forms/

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** Forms 2 through 5 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

VII. BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

A. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas):

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay Allowance (Section 650)

VIII. TAXES:

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

IX. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES

PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .

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4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6 Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS- 3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac

14 | P a g e insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under the corresponding General Provision, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

End of Provision

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HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12) (SEPTEMBER

2006)

In response to the general threat of unauthorized access to federal facilities and information systems, the President issued Homeland Security Presidential Directive-12. HSPD-12 requires all Federal agencies to use a common Personal Identity Verification (PIV) standard when identifying and issuing access rights to users of Federally-controlled facilities and/or Federal Information Systems.

USAID will begin issuing HSPD-12 “smart card” IDs to applicable contracts, using a phased approach. Effective October 27, 2006, USAID will begin issuing new “smart card” IDs to new contractors (and new contractor employees) requiring routine access to USAID controlled facilities and/or access to USAID’s information systems. USAID will begin issuance of the new smart card IDs to existing contractors (and existing contractor employees) on October 27, 2007. (Exceptions would include those situations where an existing contractor (or contractor employee) loses or damages his/her existing ID and would need a replacement ID prior to Oct 27, 2007. In those situations, the existing contractor (or contractor employee) would need to follow the PIV processes described below, and be issued one of the new smart cards.)

Accordingly, before a contractor (including a PSC* or a contractor employee) may obtain a USAID ID (new or replacement) authorizing him/her routine access to USAID facilities, or logical access to USAID’s information systems, the individual must provide two forms of identity source documents in original form and a passport size photo. One identity source document must be a valid Federal or state government-issued picture ID. (Overseas foreign nationals must comply with the requirements of the Regional Security Office.) USAID/W contractors must contact the USAID Security Office to obtain the list of acceptable forms of documentation, and contractors working in overseas Missions must obtain the acceptable documentation list from the Regional Security Officer. Submission of these documents, and related background checks, are mandatory in order for the contractor to receive a building access ID, and before access will be granted to any of USAID’s information systems. All contractors must physically present these two source documents for identity proofing at their USAID/W or Mission Security Briefing. The contractor or his/her Facilities Security Officer must return any issued building access ID and remote authentication token to USAID custody upon termination of the individual’s employment with the contractor or completion of the contract, whichever occurs first.

The contractor must comply with all applicable HSPD-12 and PIV procedures, as described above, and any subsequent USAID or government-wide HSPD-12 and PIV procedures/policies, including any subsequent related USAID General Notices, Office of Security Directives and/or Automated Directives System (ADS) policy directives and required procedures. This includes HSPD-12 procedures established in USAID/Washington and those procedures established by the overseas Regional Security Office. In the event of inconsistencies between this clause and later issued Agency or government-wide HSPD-12 guidance, the most recent issued guidance should take precedence, unless otherwise instructed by the Contracting Officer.

The contractor is required to include this clause in any subcontracts that require the subcontractor or subcontractor employee to have routine physical access to USAID space or logical access to USAID’s information systems.

End of Provision