Attachment_6_SAP_J&A.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITIO� PROCEDURES (SAP)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT'S REQUIREMENT.

STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED

DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION NUMBER

2119859P45E94

PROJECT ff ASK

NUMBER

ESTIMATED AMOUNT

(Over Micro-Purchase Threshold, but up to the

SAT)

$101,000.00

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A "JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION." PLEASE CITE THE AUTHORITY AND TYPE OF JUSTIFICATION. The Department of Homeland Security (DHS), U.S. Coast Guard (USCG) Surface Forces Logistics Center (SFLC) Icebreaker, Buoy and Construction Tender Product Line (IBCTPL) Contracting Office located at 1301 Clay Street Suite 800N Oakland, CA 94612, proposes to enter into a single contract with Caterpillar Inc. (CAT) and/ or CAT authorized dealer with certified CAT Technical Representatives on the basis of other than full and open competition. This will be accomplished through a justification for other than full and open competition pursuant to FAR 13 .106-1 (b ).

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE. CAT certified Technical Representative services and CAT parts for the main propulsion/auxiliary diesel engines, generator, and controls on the USCGC PAMLICO. These support services shall include but are not limited to the following: (1) On-site grooms and underway performance test, evaluation and validation; (2) Preventative and scheduled maintenance recommended by the OEM, (3) Technical Representative's on site during overhaul procedures, (4) Hardware, software, and technical documentation configuration management. Services will be on the Caterpillar Model 3403 engine components and genuine CAT OEM approved parts shall be provided as necessary.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED. The necessary manufacturing data are proprietary and controlled by Caterpillar. The data was not procured for the engines currently used on the USCGC PAMLICO and therefore was not available for release to generate competition for maintenance support and services. Caterpillar is the only know source that possesses the required capabilities, drawings, specifications, engineering control procedures and proprietary methods to ensure the latest design configuration, manufacturing and quality control required to maintain and support the engines, generator, & controls.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

Extensive market research was conducted by the Contracting Officer's Representative (COR) from Jan 2019 to Feb 2019 to identify companies capable of performing major maintenance overhauls of ship's service and main propulsion CAT diesel engines. The internet was searched to find contractors that may possess the necessary technical data, drawings, manufacturing data, specifications and overhaul tolerances, with the ability to provide OEM equivalent services and parts. While other systems and parts may exist within the commercial marketplace, these CAT systems were selected for installation on these cutters. All technical information is proprietary to the OEM and unavailable for the Government to evaluate alternate technical representatives and parts. There are second tier CAT dealers that can provide the required services and OEM approved parts to work on CAT models 3304 Marine Diesel Engines.

This situation is well known as this office has processed many of these kinds of requirements through the years; no additional sources sought was necessary.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR

SERVICES.

See above.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY

FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

See above.

December 2015