A00005 ALCINST M5100.48E.pdf

U.S. Depaitment of Homeland Security

United States

Coast Guard

Safety and Occupational Health Program Manual

ALCINST M5100.48E

OCTOBER 2019

Master document maintained electronically.

All printed copies are considered reference material only.

Distribution Statement A: Approved for public release. Distribution is unlimited.

Commanding Officer U. S. Coast Guard Aviation Logistics Center

1664 Weeksville Road Elizabeth City, NC 27909-5001 Staff Symbol: seho Phone: (252) 335-6423 Fax: (252) 335-6875

CG ALCINSTM5100.48E

~a.o; OCT, 20.19

COAST GUARD AVIATION LOGISTICS CENTER INSTRUCTION M5100.48E

Subj: SAFETY AND OCCUPATIONAL HEAL TH PROGRAM MANUAL, ALCINST M5100.48E

Ref: (a) CG Correspondence Manual, COMDTINST M5216.4 (series)

(b) CG Directive Systems, COMDTINST M5215.6 (series)

(c) Safety and Enviromnental Health Manual, COMDTINST MS 100.47 (series)

1. PURPOSE. This Manual sets f01ih the key elements of the Coast Guard Aviation Logistics Center (ALC) Safety and Occupational Health Program. It supplements Reference (c) and contains policy and responsibilities applicable to ALC.

2. ACTION. All ALC personnel shall comply with the provisions of this Manual.

3. DIRECTIVES AFFECTED. Safety and Occupational Health Program Manual, ALCINST M5100.48D dated March 2017 is hereby cancelled.

4. DISCUSSION. This Manual provides policies required to implement, monitor and support the Coast Guard's Safety and Environmental Health Program. Each Chapter cites a tailored list of sub-topic references, including any applicable laws, regulations, standards, policies

. and guidance.

5. DISCLAIMER. This guidance is not a substitute for applicable legal requirements, nor is it itself a rule. It is intended to provide operational guidance for Coast Guard personnel and is not intended to nor does it impose legally binding requu-ements on any party outside the Coast Guard.

6. MAJOR CHANGES. Major changes are summarized below:

a. Chapter 1 - Introduction. Added the Executive Director (XD) in responsibilities.

b. Chapter 2 - ALC General Safety Requirements. Several content and structural changes. Primary changes iuc1ude:

(1) Section H -Added eye wash inspection criteria.

(2) Section N - Added policy on grinding.

(3) Section Q - Added policy on Overhead and Gantry Cranes.

(4) Section R- Added policy on Truck (mobile) Cranes.

ALCINST M5100.48E

c. Chapter 4 - Identification and Control of Workplace Hazards. Added Life Resilience information. Added contractor compliance. Added fo1• Life Stress resources. Added severe weather to list of Emergency Action Plans.

d. Chapter 9 - Respiratory Protection Progrnm. Added policy to date respirator cartridges to document service life.

e. Chapter 11 - Hazard Communication Program. Seve1·al content and structural changes. Primary changes include:

(1) Added disposal of shop-decanted containers.

(2) Added awareness of employee hazards.

(3) Added identified hazards in work areas.

( 4) Added types of release detections.

f. Chapter 13 -Aviation Confined Space Entiy Program. Added special requirements and aJlowance for concurrent maintenance.

g. Chapter 16 - Moto1· Vehicle Management and Safety Program. Added Airfield Driver License requirement.

h. Chapter 18 - Shore Fire Protection Progrnm. Added Supervisors notify fire inspector if assigned fire warden changes. Added policy on spadi proclucing operations.

1. Chapter 21 - Occupational Medical Surveillance and Evaluation Progrnm (OMSEP). Several content and structural changes or recommendations. Primary changes include:

(1) Updating reference to 6260.32.

(2) Updated OMSEP coordinator responsibilities.

(3) Updated employee's responsibilities.

(4) Section C - Updated language in subpart A and updated language for exit/separation physicals.

(5) Updated language in acute exposure and Surveillance Indicators paragraphs.

(6) Aclclecl an appendix for Similar Exposure Group (SEG) enrollment profile of ALC's workforce, and which occupations should be enro,lled in which protocols.

(7) Updated reference and process flow in Appendix 21A.

J. Chapter 24 - Fall Protection. Minor changes to update policy to meet OSBA's final rule on Walking-Working Sm·faces and Personal Fall Protection Systems.

7. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS.

a. The development of this Manual and the general policies contained within it have been thoroughly reviewed by the originating office in conjunction with the Office of Environmental Management, and are categorically excluded (CE) under current USCG CE #33 from further enviromnental analysis, in accordance with Section 2.B.2 and Figure

ALCJNST M5100.48E

2-1 of the National Environmental Policy Act Implementing Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1 (series). Because this Manual contains guidance on, and provisions for, compliance with applicable enviromnental mandates, Coast Guard categorical exclusion #33 is appropriate.

b. This directive wW not have any of the following: significant cumulative impacts on the human environment; substantial controversy or substantial change to existing environmental conditions; or inconsistencies with any Federal, State, or local laws or administrative determinations relating to the environment. Ali future specific actions resulting from the general policies in this Manual must be individually evaluated for compliance with the National Environmental Policy Act (NEPA), DHS and Coast Guard NEPA policy, and compliance with all other environmental mandates. Due to the administrative and procedural nature of this Manual, and the environmental guidance provided within it for compliance with all applicable environmental laws pl'ior to promulgating any directive, all applicable environmental considerations are addressed appropriately in this Manual.

8. DISTRIBUTION. No paper distribution will be made of this manual. An electronic version will be located on the following website: CGP01tal:

https :// cg. porta I .uscg.nli I/units/al c/S i tePages/Home.aspx

9. RECORDS MANAGEMENT CONSIDERATIONS. This Manual has been evaluated for potential records management impacts. The development of this Manual has been thoroughly reviewed during the directives clearance process, and it has been determined there are no further records scheduling requirements, in accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and Records Administration (NARA) requirements, and the lnf01111ation and Life Cycle Management Manual, COMDTINST M5212.12 (series). This policy does not have any significant or substantial change to existing records management requirements.

10. FORMS/REPORTS. The forms referenced in this Manual are available on the CG Portal:

https ://cgp01tal2. uscg.mil/uni ts/alc/almis/ ALC%20F onns/F orms/ ALC%20 Adobe%20F onns .a

11. REQUEST FOR CHANGES. Individuals may recommend changes via written request, electronically or hard copy, to the ALC Safety and Environmental Health Office.

Encl: (1) Safety and Occupational Health Program Manual, ALCINST M5100.48E

RECORD OF CHANGES

CHANGE

NUMBER

DATE OF

CHANGE

DATE

ENTERED

BY

WHOM ENTERED

002 2/13/2019

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Table of Contents

United States .............................................................................................................................. 1-1

CHAPTER 1 INTRODUCTION ............................................................................................... 1-1

A. GENERAL ........................................................................................................................ 1-1

B. SCOPE .............................................................................................................................. 1-1

C. SAFETY MANAGEMENT SYSTEM (SMS) ................................................................. 1-1

D. RESPONSIBILITIES ....................................................................................................... 1-2

F. REPRISAL AND APPEAL RIGHTS .............................................................................. 1-3

CHAPTER 2 ALC GENERAL SAFETY REQUIREMENTS .................................................. 2-1

A. GENERAL ........................................................................................................................ 2-1

B. VISITORS......................................................................................................................... 2-1

C. DRESS CODE .................................................................................................................. 2-1

D. ELECTRONICS ............................................................................................................... 2-2

E. EXERCISING ................................................................................................................... 2-3

F. PETS ................................................................................................................................. 2-3

G. FOOD AND BEVERAGES ............................................................................................. 2-3

H. GENERAL SAFETY ........................................................................................................ 2-3

I. HOUSEKEEPING ............................................................................................................ 2-4

J. HAZARDOUS MATERIALS/CHEMICALS .................................................................. 2-4

K. PAINTING ........................................................................................................................ 2-6

L. BLASTING ....................................................................................................................... 2-7

M. SANDING......................................................................................................................... 2-7

N. GRINDING ...................................................................................................................... 2-7

O. LEAD ................................................................................................................................ 2-7

P. MACHINERY/TOOLS .................................................................................................... 2-7

Q. POWERED INDUSTRIAL TRUCK ................................................................................ 2-8

R. OVERHEAD and GANTRY CRANES. ....................................................................... 2-8

S. TRUCK/MOBILE CRANES. ........................................................................................ 2-9

T. OFFICE SAFETY ........................................................................................................... 2-10

CHAPTER 3 MISHAP RESPONSE/REPORTING .................................................................. 3-1

A. GENERAL ........................................................................................................................ 3-1

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B. RESPONSIBILITIES ....................................................................................................... 3-1

C. REPORTABLE EVENTS ................................................................................................ 3-2

D. MISHAP PROCESS FLOWCHART ............................................................................... 3-3

CHAPTER 4 IDENTIFICATION AND CONTROL OF WORKPLACE HAZARDS ............ 4-1

A. GENERAL ........................................................................................................................ 4-1

B. RESPONSIBILITIES ....................................................................................................... 4-1

C. HAZARD IDENTIFICATION AND ASSESSMENT ..................................................... 4-2

D. HAZARD MITIGATION AND ABATEMENT.............................................................. 4-3

E. LIFE STRESS RESOURCES ........................................................................................... 4-4

F. FACILITY EMERGENCY ACTION PLANS (FEAP) ................................................... 4-5

APPENDIX 4A: ......................................................................................................................... 4-6

Table 4-1. Risk Assessment Matrix for Safety Hazards ............................................................. 4-6

Table 4-2. Risk Descriptions and Abatement Actions ................................................................ 4-6

APPENDIX 4B: ......................................................................................................................... 4-7

Table 4-3. Exposure Points Assessed ......................................................................................... 4-7

Table 4-4. Medical Effects Points Assessed ............................................................................... 4-7

Table 4-5. Determining the Severity........................................................................................... 4-7

Table 4-6. Duration and Frequency of Exposure Points Assessed ............................................. 4-8

Table 4-7. Number of Exposed Personnel Points Assessed ....................................................... 4-8

Table 4-8. Determining the Probability Code ............................................................................. 4-8

CHAPTER 5 COUNCILS AND COMMITTEES ..................................................................... 5-1

A. GENERAL ........................................................................................................................ 5-1

B. RESPONSIBILITIES ....................................................................................................... 5-1

C. MEMBERSHIP................................................................................................................. 5-1

D. COMMITTEE MEETINGS.............................................................................................. 5-1

CHAPTER 6 SAFETY AND ENVIRONMENTAL HEALTH TRAINING PROGRAM ....... 6-1

A. GENERAL ........................................................................................................................ 6-1

B. RESPONSIBILITIES ....................................................................................................... 6-1

C. INITIAL TRAINING........................................................................................................ 6-2

D. ANNUAL REFRESHER TRAINING .............................................................................. 6-2

CHAPTER 7 PERSONAL PROTECTIVE EQUIPMENT ....................................................... 7-1

A. GENERAL ........................................................................................................................ 7-1

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B. RESPONSIBILITIES ....................................................................................................... 7-1

C. HAZARD ASSESSMENT ............................................................................................... 7-2

D. SELECTION OF PPE ....................................................................................................... 7-2

E. TRAINING ....................................................................................................................... 7-4

F. CLEANING AND MAINTENANCE OF PPE ................................................................ 7-4

CHAPTER 8 THERMAL STRESS ........................................................................................... 8-1

A. GENERAL ........................................................................................................................ 8-1

B. RESPONSIBILITIES ....................................................................................................... 8-1

C. HEAT STRESS ................................................................................................................. 8-1

D. COLD STRESS ................................................................................................................ 8-2

G. RISK MANAGEMENT.................................................................................................... 8-3

E. THERMAL STRESS AREAS/OPERATIONS ................................................................ 8-3

APPENDIX 8A: Permissible Heat Exposures and Workload Determination ............................. 8-5

Heat Stress Exposure Limits ...................................................................................................... 8-5

CHAPTER 9 RESPIRATORY PROTECTION PROGRAM ................................................... 9-1

A. GENERAL ........................................................................................................................ 9-1

B. RESPONSIBILITIES ....................................................................................................... 9-1

C. PROGRAM REQUIREMENTS ....................................................................................... 9-3

APPENDIX 9A: Respirator Selection ....................................................................................... 9-5

APPENDIX 9B: ......................................................................................................................... 9-6

Cartridge Change-Out Schedule ................................................................................................ 9-6

APPENDIX 9C: ......................................................................................................................... 9-7

Unit Training Standard Operating Procedures ........................................................................... 9-7

APPENDIX 9D: ......................................................................................................................... 9-9

Breathing Air Quality Assurance Standard Operating Procedures ............................................ 9-9

CHAPTER 10 HEARING CONSERVATION PROGRAM .................................................. 10-1

A. GENERAL ...................................................................................................................... 10-1

B. RESPONSIBILITIES ..................................................................................................... 10-1

C. NOISE EXPOSURE ASSESSMENTS .......................................................................... 10-2

D. NOISE ABATEMENT ................................................................................................... 10-2

E. HEARING PROTECTION DEVICES ........................................................................... 10-4

F. TRAINING ..................................................................................................................... 10-5

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G. AUDIOMETRIC TESTING ........................................................................................... 10-5

H. CALIBRATION ............................................................................................................. 10-5

I. RECORD KEEPING ...................................................................................................... 10-5

CHAPTER 11 HAZARD COMMUNICATION PROGRAM ................................................ 11-1

A. GENERAL ...................................................................................................................... 11-1

B. RESPONSIBILITIES ..................................................................................................... 11-1

C. PURCHASING HAZMAT ............................................................................................. 11-2

D. CHEMICAL HAZARD CLASSIFICATION................................................................. 11-2

E. INVENTORY ................................................................................................................. 11-2

F. HAZARDOUS CHEMICAL LABELING SYSTEM .................................................... 11-3

G. SAFETY DATA SHEET (SDS) ..................................................................................... 11-3

H. EMPLOYEE INFORMATION AND TRAINING ........................................................ 11-4

I. NON-ROUTINE TASKS ............................................................................................... 11-5

J. MULTI-EMPLOYER WORKSITE – CONTRACTORS .............................................. 11-5

K. HAZCOM PROGRAM EVALUATION ....................................................................... 11-6

L. SPILL RESPONSE ......................................................................................................... 11-6

CHAPTER 12 ASBESTOS AWARENESS PROGRAM ....................................................... 12-7

A. GENERAL ...................................................................................................................... 12-7

B. RESPONSIBILITIES ..................................................................................................... 12-7

C. POLICY STATEMENTS ............................................................................................... 12-7

D. AWARENESS TRAINING ............................................................................................ 12-8

CHAPTER 13 AVIATION CONFINED SPACE ENTRY PROGRAM ................................ 13-1

A. GENERAL ...................................................................................................................... 13-1

B. DEFINITIONS ................................................................................................................ 13-1

C. RESPONSIBILITIES ..................................................................................................... 13-3

D. ATMOSPHERIC TESTING REQUIREMENTS ........................................................... 13-4

E. TRAINING ..................................................................................................................... 13-5

F. LISTING OF PERMIT-REQUIRED CONFINED SPACES ......................................... 13-5

G. LISTING OF NON-PERMIT CONFINED SPACES .................................................... 13-5

H. PERMIT .......................................................................................................................... 13-5

I. RESCUE SERVICES ..................................................................................................... 13-6

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J. CIVILIAN CONTRACTOR REQUIREMENTS ........................................................... 13-6

K. GENERAL REQUIREMENTS ...................................................................................... 13-6

L. SPECIAL REQUIREMENTS. .................................................................................... 13-7

M. PROGRAM REVIEW .................................................................................................... 13-8

CHAPTER 14 CONTROL OF HAZARDOUS ENERGY (LOCKOUT/TAGOUT) PROGRAM

.................................................................................................................................................. 14-1

A. GENERAL ...................................................................................................................... 14-1

B. DEFINITIONS ................................................................................................................ 14-2

C. RESPONSIBILITIES ..................................................................................................... 14-4

D. GUIDELINES ................................................................................................................. 14-6

E. EQUIPMENT SPECIFIC LOCKOUT/TAGOUT PROCEDURES ............................... 14-7

F. EQUIPMENT SHUTDOWN SEQUENCE, ISOLATING ENERGY SOURCES ........ 14-8

G. RESTORING TO SERVICE SEQUENCE, RESTORING ENERGY SOURCES,

EQUIPMENT START-UP ..................................................................................................... 14-8

H. SHIFT OR PERSONNEL CHANGES DURING LOCKOUTS .................................... 14-8

I. ABSENT WORKER DEVICE REMOVAL .................................................................. 14-9

J. EQUIPMENT ............................................................................................................... 14-10

K. MATERIALS AND HARDWARE .............................................................................. 14-10

L. TRAINING ................................................................................................................... 14-11

M. PERIODIC INSPECTION ............................................................................................ 14-11

N. ENFORCEMENT ......................................................................................................... 14-12

APPENDIX 14A: ................................................................................................................... 14-13

APPENDIX 14B: ................................................................................................................... 14-14

APPENDIX 14C: ................................................................................................................... 14-15

Handheld Equipment & Vehicle Lockout/Tagout Procedures .............................................. 14-15

CHAPTER 15 BLOODBORNE PATHOGENS PROGRAM ................................................ 15-1

A. GENERAL ...................................................................................................................... 15-1

B. RISK MANAGEMENT PROCEDURES....................................................................... 15-1

CHAPTER 16 MOTOR VEHICLE MANAGEMENT AND SAFETY PROGRAM .............. 16-1

A. GENERAL ...................................................................................................................... 16-1

B. DEFINITIONS ................................................................................................................ 16-1

C. RESPONSIBILITIES ..................................................................................................... 16-2

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D. MOTOR VEHICLE SAFETY PROGRAM ................................................................... 16-4

E. VEHICLE TRAINING, QUALIFICATION, AND LICENSING PROGRAM ............ 16-8

F. MAINTENANCE ........................................................................................................... 16-9

G. VEHICLE PURCHASES. .............................................................................................. 16-9

APPENDIX 16A .................................................................................................................... 16-10

CHAPTER 17 ERGONOMICS PROGRAM .......................................................................... 17-1

A. GENERAL ...................................................................................................................... 17-1

B. RESPONSIBILITIES ..................................................................................................... 17-1

C. WORKSITE EVALUATIONS ....................................................................................... 17-2

D. CONTROL OF EXPOSURES ........................................................................................ 17-2

E. TRAINING ..................................................................................................................... 17-2

CHAPTER 18 SHORE FIRE PROTECTION PROGRAM .................................................... 18-1

A. GENERAL ...................................................................................................................... 18-1

B. SCOPE ............................................................................................................................ 18-1

C. RESPONSIBILITIES ..................................................................................................... 18-1

D. GENERAL FIRE PRECAUTIONS ................................................................................ 18-2

E. P.A.S.S. SYSTEM FOR USING FIRE EXTINGUISHERS .......................................... 18-4

F. FIRE WARDEN PROGRAM......................................................................................... 18-5

CHAPTER 19 ELECTRICAL SAFETY ................................................................................. 19-1

A. GENERAL ...................................................................................................................... 19-1

B. RESPONSIBILITIES ..................................................................................................... 19-1

C. GENERAL ELECTRICAL SAFETY ............................................................................ 19-2

D. ELECTRONIC AND COMMUNICATION SYSTEMS ............................................... 19-2

E. CONSTRUCTION AND TEMPORARY ELECTRICAL SERVICES ......................... 19-3

F. PORTABLE EQUIPMENT ............................................................................................ 19-3

G. APPLIANCES ................................................................................................................ 19-3

H. ENERGIZED ELECTRICAL EQUIPMENT................................................................. 19-4

I. ELECTRICAL PANEL BOXES .................................................................................... 19-4

J. ELECTRICAL WORKBENCHES ................................................................................. 19-4

K. PORTABLE ELECTRIC TOOLS .................................................................................. 19-4

L. BATTERIES ................................................................................................................... 19-5

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CHAPTER 20 AVIATION SAFETY PROGRAM ................................................................. 20-1

A. GENERAL ...................................................................................................................... 20-1

B. RESPONSIBILITIES ..................................................................................................... 20-1

C. RISK MANAGEMENT.................................................................................................. 20-4

D. MISHAP RESPONSE PLAN ......................................................................................... 20-4

E. VFDR PROGRAM GUIDANCE ................................................................................... 20-4

CHAPTER 21 OCCUPATIONAL MEDICAL SURVEILLANCE AND EVALUATION

PROGRAM (OMSEP) ............................................................................................................. 21-1

A. GENERAL ...................................................................................................................... 21-1

B. RESPONSIBILITIES ..................................................................................................... 21-1

C. EXAMINATIONS .......................................................................................................... 21-2

D. EMPLOYEE STATUS CHANGES ............................................................................... 21-3

E. FAILED SCREENING ................................................................................................... 21-3

F. ACCESS TO RECORDS ................................................................................................ 21-4

APPENDIX 21A: OMSEP Process ......................................................................................... 21-5

CHAPTER 22 IONIZING RADIATION PROGRAM ........................................................... 22-1

A. GENERAL ...................................................................................................................... 22-1

B. RESPONSIBILITIES ..................................................................................................... 22-1

C. TRAINING ..................................................................................................................... 22-3

D. ACQUISITION OF A RADIATION-PRODUCING DEVICE ..................................... 22-3

E. RADIATION CONTROL MEASURES ........................................................................ 22-3

F. PERSONNEL RADIATION EXPOSURE MONITORING .......................................... 22-4

G. RADIATION EMERGENCY PROCEDURES ............................................................. 22-5

H. RECORD MAINTENANCE .......................................................................................... 22-6

I. MEDICAL EXAMINATIONS ....................................................................................... 22-6

CHAPTER 23 LASER PROGRAM ........................................................................................ 23-1

A. GENERAL ...................................................................................................................... 23-1

B. RESPONSIBILITIES ..................................................................................................... 23-1

C. LASER ACQUISITIONS ............................................................................................... 23-2

D. LASER CLASSIFICATION .......................................................................................... 23-2

E. LASER REQUIREMENTS ............................................................................................ 23-3

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Table 23-1. Requirements by Laser System Classification ....................................................... 23-3

F. CONTROL MEASURES ............................................................................................... 23-4

G. PROTECTIVE EYEWEAR............................................................................................ 23-4

H. LASER SAFETY TRAINING ....................................................................................... 23-4

I. MEDICAL SURVEILLANCE ....................................................................................... 23-4

J. EMERGENCY MEDICAL PROCEDURES AND REPORTING ................................ 23-4

CHAPTER 24 FALL PROTECTION ..................................................................................... 24-1

A. GENERAL ...................................................................................................................... 24-1

B. RESPONSIBILITIES ..................................................................................................... 24-1

C. FALL PROTECTION LOCATIONS ............................................................................. 24-2

D. PREVENTION AND CONTROL MEASURES............................................................ 24-3

E. INSPECTION ................................................................................................................. 24-7

F. STORAGE, CLEANING, AND MAINTENANCE ....................................................... 24-8

G. TRAINING ..................................................................................................................... 24-8

H. RESCUE PLAN AND PROCEDURES ......................................................................... 24-8

I. FALL MISHAP REPORTING ....................................................................................... 24-9

CHAPTER 25 ENVIRONMENTAL HEALTH PROGRAM ................................................. 25-1

A. GENERAL ...................................................................................................................... 25-1

B. RESPONSIBILITIES ..................................................................................................... 25-1

C. PEST MANAGEMENT PROGRAM ............................................................................ 25-1

D. FOOD SERVICE SANITATION ................................................................................... 25-1

E. WATER SUPPLY .......................................................................................................... 25-2

CHAPTER 26 INDUSTRIAL HYGIENE PROGRAM .......................................................... 26-1

A. GENERAL ...................................................................................................................... 26-1

B. RESPONSIBILITIES ..................................................................................................... 26-1

C. EXPOSURE ASSESSMENTS ....................................................................................... 26-2

D. RECORDKEEPING ....................................................................................................... 26-3

E. HIERARCHY OF CONTROLS ..................................................................................... 26-3

F. VENTILATION ASSESSMENTS ................................................................................. 26-4

ACRONYM LIST

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CHAPTER 1 INTRODUCTION

References:

(a) Executive Order 12196, as amended, “Occupational Safety and Health (OSH) Programs for

Federal Employees”

(b) Public Law 91-596, Occupational Safety and Health Act of 1970 (OSHA Act),

(c) Title 29 CFR §1960, “Basic Program Elements for Federal Employee Occupational Safety and Health (OSH) Programs and Related Matters”

(d) Title 29 CFR §1910, “Occupational Safety and Health Standards”

(e) Safety and Environmental Health Manual, COMDTINST M5100.47 (series)

(f) Operational Risk Management, COMDTINST 3500.3 (series)

A. GENERAL. All Coast Guard members have a personal responsibility for managing risks associated with their activities on and off duty, thereby safeguarding themselves, their families, and fellow workers from harm. The purpose of this Manual is to promulgate Safety and Environmental Health policies, program standards, and guidance following References

(a) through (f).

B. SCOPE. This manual pertains to on and off duty military personnel, civilians in duty status, contractor personnel hired to perform work, and personnel conducting business while visiting the Aviation Logistics Center.

C. SAFETY MANAGEMENT SYSTEM (SMS). A SMS is a systematic approach to proactively identify and control workplace hazards. The goal is to maximize mission effectiveness by managing risk to acceptable levels and preventing mishaps. SMS is comprised of the following four components:

1. Safety Policy. The safety policy establishes top management’s commitment for the prevention of injury, ill health, and continuous improvement of the SMS. The

Commanding Officer’s policy statement is reviewed annually.

2. Safety Risk Management. Risk management involves a variety of processes and evaluations to identify existing and potential hazards assess safety and health risks, and control hazards to an acceptable risk. Where feasible, hazards are prevented by effective design of the worksite operation. Where it is not feasible to eliminate hazards, they are controlled to prevent potential exposure. Elimination or control is accomplished in a timely manner, once a hazard or potential hazard is recognized. In all cases, the hierarchy of controls strategy is followed; engineering to mitigate the hazard, administrative actions to reduce exposure, and Personal Protective Equipment (PPE) to reduce the effect of exposure. Reference (f) and Chapter 4 of this Manual provide formal guidance and procedures to implement risk management.

3. Safety Assurance. Safety assurance evaluates effectiveness of implemented risk control strategies and supports the identification of new hazards. It includes collecting data from formal inspections, program audits, safety climate assessments, hazard reporting, and mishap analysis. The goal is to ensure continuous improvement and effective management of change.

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4. Safety Promotion. Safety promotion includes training, communication, and safety awards to create a positive safety culture within all levels of the workforce. This includes the free flow of safety information and hazard reporting at all levels of the unit, and recognition for commitment to safety awareness and mishap prevention.

D. RESPONSIBILITIES.

1. Commanding Officer (CO). The overall responsibility for implementing safety and environmental health directives and policies at ALC lies with the CO. The CO ensures the availability of resources essential to establish, implement, maintain, and improve the safety management system.

2. Executive Officer (XO). The XO is designated as the ALC Safety Officer and is responsible for the ALC Safety and Environmental Health Program. The XO shall act as the chair of the health and safety committee and provide direction and supervision to the

Command Safety Officer/Safety Manager.

3. Executive Director (XD). The XD ensures continuity of established policy and process improvement.

4. Command Safety Officer (CSO)/Safety Manager. The CSO executes the duties of both the unit and Aviation Safety Officer position and is responsible for carrying out day-to-day management and oversight of ALC’s safety and environmental health program. The

CSO directs the execution of duties of the ALC Safety and Occupational Health Officer in safety and health matters and may stop work in cases of imminent danger.

5. Safety and Occupational Health Manager. The Safety and Occupational Health Manager works directly with the CSO and XO and is also responsible for the day-to-day implementation of ALC’s safety and environmental health program. In addition, he/she will serve as the ground safety officer and assist the CSO in the execution of duties of the

ALC Safety and Environmental Health Office (SEHO).

6. Division Chiefs and Deputies. Division Chiefs and Deputies shall ensure implementation of all safety and health requirements within their areas of responsibility. They shall support the safety management system and encourage a positive safety culture.

7. Supervisors. Each supervisor shall consider the prevention of injuries and property damage an important portion of their job. The success of the safety program depends upon the supervisor’s participation and positive involvement. Supervisors shall:

a. Apply applicable risk management where appropriate and seek additional guidance in the chain of command when risks seem unnecessary or exceed the commander’s intent.

b. Ensure employees are properly trained per Chapter 6.

c. Conduct periodic safety walkthrough of work areas, at least weekly to observe work practices and identify hazards.

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d. Ensure compliance with occupational health and safety standards, regulations, and applicable directives.

e. Initiate proper action to correct hazards and ensure compliance with safety practices.

f. Investigate each mishap, complete a mishap report, and submit it to the next level of supervision.

g. Ensure Personal Protective Equipment (PPE) is properly worn, maintained, and stored by their employees.

8. Employees. All ALC employees shall comply with the provisions of this instruction.

Additionally they shall:

a. Report unsafe conditions to their supervisor or ALC SEHO.

b. Be responsible for the safe conduct of their work and maintenance of equipment, including cleaning up the work area as work is completed.

c. Report all mishaps, (active duty must report mishaps that occur both on and off-duty), and near-miss mishaps to the supervisor immediately.

d. Actively participate in safety meetings and training.

e. Properly wear, maintain, and store all required PPE.

f. Comply with applicable federal and Coast Guard standards, regulations, and guidance.

g. Perform duties in the safest possible manner and encourage fellow employees to do likewise.

h. Be an active participant in the ALC safety and environmental health program.

E. Contractors. Contractor’s safety programs shall be required through compliance with the provisions of each signed contract. The contracted company is ultimately responsible for

OSHA compliance and providing safe working conditions for their employees. The CG has overall responsibility for its facilities. Contract personnel shall comply with ALC policy and procedures.

F. REPRISAL AND APPEAL RIGHTS. No employee shall be subject to restraint, interference, coercion, discrimination, or reprisal for filing a report of an unsafe or unhealthful working condition, or other participation in the ALC safety and environmental health program activities per the rights afforded by Reference (c). These rights include, among others, the right of an employee to decline to perform his/her assigned task because of reasonable belief that, under the circumstances, the task poses an imminent risk of death or serious bodily harm coupled with a reasonable belief that there is insufficient time to seek an effective redress through normal hazard reporting and abatement procedures established by this

Instruction. If an employee believes that hazardous conditions are not promptly corrected or that reprisal has been taken against them for participation in the safety and environmental health program, the employee shall immediately report such actions to their supervisor, work leader, or the SEHO.

Distribution Statement A: Approved for public release. Distribution is unlimited.

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CHAPTER 2 ALC GENERAL SAFETY REQUIREMENTS

(a) Safety and Environmental Health Manual, COMDTINST M5100.47 (series)

(b) Title 29 CFR §1910, “Occupational Safety and Health Standards”

(c) Aeronautical Engineering Maintenance Management Process Guide, CGTO PG-85-00-110-A

(d) Aviation Logistics Center Industrial Security Program, 5530.1 (series)

(e) Waste and Recycling Management, ALCINST 5224.20 (series)

(f) Spill Prevention and Emergency Response, ALCINST 5224.22 (series)

(g) Aviation Tool Control Program, ALCINST 13600.1 (series)

(h) Foreign Object Damage Control Program, ALCINST 13020.8 (series)

(i) Hazardous Materials Management, ALCINST 5224.21 (series)

(j) National Fire Protection Association (NFPA) 33, Standard for Spray Application Using

Flammable or Combustible Materials

(k) National Fire Protection Association (NFPA) 410, Standard on aircraft Maintenance

(l) National Fire Protection Association (NFPA) 701, Standard Methods of Fire Tests for Flame

Propagation of Textiles and Films

(m) GPX Starch-Grafted-Acrylic (GPX) Media Blasting for Removal of Organic Coatings from

Metal and Composite Parts, ALCES GEN13410.07 (series)

(n) Traffic Safety and Vehicle Operation On Base Elizabeth City, BASEECITYINST 5560.1

(o) Title 29 CFR § 1926, Occupational Safety and Health Standard for Construction

(p) Air Station Elizabeth City Regional Airfield Driving Manual, AIRSTRAECITYINST

M11240.1 (series)

A. GENERAL. Safety requirements are provided in References (a-b), and also interspersed throughout many task specific documents, including Reference (c), Maintenance Procedure

Cards, and Original Equipment Manufacturer Maintenance Manuals. This Chapter addresses frequently asked questions on safety requirements and details best work practices ALC has adopted to ensure the health and safety of all employees.

B. VISITORS. Visitors must comply with all ALC, State, and Federal safety and health requirements. Visitors will receive a brochure upon check-in with general ALC safety and environmental requirements. All visitors must also check in with the Division before entering an industrial work area and comply with Reference (d). Visitors must not enter a hazardous area until briefed on all hazards and appropriate personal protective equipment (PPE).

Visitors shall wear the appropriate PPE for the duration of their visit.

C. DRESS CODE. All employees are responsible for reporting to work wearing clothing suitable for their safety for the task assigned. Protective footwear, protective eyewear, and other PPE are discussed in Chapter 7. Long hair, beards, jewelry, shorts, and loose fitting clothing are not appropriate in some work areas due to the increased risk of injury.

1. Hair. Long hair (i.e. exceeding shoulder length) must be worn under a cap or otherwise restrained to prevent entanglement when using moving machinery and pneumatic or electrically driven hand tools.

Distribution Statement A: Approved for public release. Distribution is unlimited.

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2. Beards. Employees who are not required to wear a tight-fitting respirator are allowed to have beards when they do not present a hazard of being caught in moving machinery or parts. Employees who elect to have a beard longer than four inches will be required to wear a beard net or hair band to provide protection while working around moving machinery and powered tools.

3. Jewelry. Rings, wristwatches, bracelets, earrings, necklaces, and other jewelry must be removed and stored in personal lockers, toolboxes, vehicles, etc. while engaged in work where there is a danger of electrical contact, crushing or snagging on machinery, materials, or other objects. An exception to this rule may be made for individuals with a medical condition requiring the wearing of a "Medical Alert Necklace or Bracelet."

However, these necklaces or bracelets must be worn inside the outer garment. Examples of situations where jewelry is prohibited include:

a. Working on aircraft or aircraft components, ground support equipment (GSE), or other equipment where there is a snag hazard.

b. When the jewelry could constitute a foreign object damage (FOD) issue.

c. While servicing batteries.

d. While on work stands or fixed industrial ladders.

e. Working around electrical or magnetic equipment.

f. When working around moving machinery.

4. Shorts. The Occupational Health and Safety Administration (OSHA) requires employees to be protected from hazards.