A00002 - Attachment 2 - 70Z03821QH0000003 - Statement of Work.pdf

Statement of Work

70Z03821QH0000003

1.0 GENERAL

1.1 BACKGROUND

The U.S. Coast Guard (USCG) Aviation Logistics Center (ALC) requires overhaul services for the applicable Part Numbers (P/N), National Stock Numbers (NSN), and quantity estimates as specified on the Schedule of Supplies/Services (Schedule). The Contractor shall be required to overhaul components to be returned to USCG in a ready for issue (RFI) condition.

The Long Range Surveillance Product Line Division (LRS) supports the HC-130H and HC-130J aircraft by providing logistics, inventory management, and sustainment support for USCG aviation assets utilized by Air Stations geographically located in and outside the continental United States. As part of this responsibility, the LRS has a requirement for sustainment of numerous components used on the aircraft.

Estimated overhaul quantities have been determined using generally accepted logistic and inventory management practices based on past usage, future HC-130H and HC-130J program projections, overhaul factors, rates, forecasts, and various statistical methods.

1.2 SCOPE

Subject to the Government’s need and availability of funds, the components listed in the Schedule will be furnished to the Contractor for overhaul at the prices established at award. All overhaul actions shall be in accordance with (IAW) the applicable technical directive or alternate standard approved in writing by USCG LRS Contracting Officer. Components furnished hereunder shall be returned by the

Contractor in an airworthy condition and in all respects suitable for installation on the HC-130H and

HC-130J aircraft. Certification and documentation requirements apply.

Firm fixed-pricing for overhaul shall be at a fully burdened rate. The Contractor is required to supply all parts, labor, and materials required to restore these components to a Ready for Issue (RFI) condition.

Incorporation of Service Bulletins (SB) or overhauls for Unusual Damage will be priced separately.

The technical requirements in the SOW are identified as the minimum acceptable standards of performance to define an operationally effective system. The Contractor must have access to the applicable technical directives cited in SOW 1.4. In addition to these directives, the Contractor must have access to all performance/test/acceptance criteria and necessary data to ensure the items specified in the Schedule are overhauled, calibrated, and operating IAW the applicable technical directives. The

Contractor shall deliver all components overhauled IAW the appropriate technical directives.

The USCG currently does not remove the Alternating Generators at a set hourly overhaul interval and routinely operates the components until failure. The parties agree that the firm-fixed pricing (FFP) established in the schedule considers this information.

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Overhauls shall include all necessary repairs in accordance with the AFTOs listed in the Schedule of

Supplies/Services. FFP includes as part of the overhaul and repair, any rewinding or replacement required to the rotors and/or stators and repair efforts necessary to return the Alternating Generators to

RFI condition. The Government will NOT approve increases in contract pricing for rotor, stator, and exciter repair.

The Contractor shall also perform any required repairs and replace conditional parts that fail inspection in accordance with the applicable AFTO. This will require the rewinding of failed components as specified by the applicable AFTO. If the AFTO does not provide rewinding instructions, the failed component must be replaced with a new component within the FFP accepted for award.

FFP shall be included of all necessary parts (stators, rotors, exciters, etc..) labor, tooling, test equipment, material and facilities to effect the overhaul and repairs of the Alternating Generators. Replacement of missing terminal covers, if required shall be accomplished with the FFP established in the Schedule of

Supplies/Services.

The Contractor shall ensure the Alternating Generators listed in the Schedule of Supplies/Services are returned to zero time overhauled condition.

The work required by this SOW is not limited to the installation of overhaul kits, if any, mandated by the applicable technical directives. The Contractor shall perform a complete overhaul and correct all additional deficiencies found discovered during teardown. The work shall include overhaul of all related components and include replacement of missing hardware or broken parts and the removal of any foreign matter or corrosion.

1.3 OBJECTIVE

This contract will provide an acquisition vehicle for the USCG to maintain an inventory of RFI components to supply depot level maintenance and the field units. It will continue to enhance the

USCG’s ability to perform the congressionally mandated missions such as search and rescue, law enforcement, international ice patrol, marine environmental protection, and marine resource conservation. With such a demanding operational tempo, aircraft condition and availability are essential to mission success.

1.4 APPLICABLE DOCUMENTS

1.4.1 Technical Directive Documents

The following documents provide technical directives, specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract/task order:

AFTO 8A6-9-5-3, 1 April 2019

AFTO 8A6-9-5-4, 15 February 2018

AFTO 8A6-8-10-3, 1 August 2017

AFTO 8A6-8-10-4, 1 December 2016

1.4.2 Availability of Documents

The Contractor must have access to the most current editions of all applicable documents and manuals. The USCG does not maintain nor release the technical directive documents required to overhaul these components.

1.4.3. Order of Precedence

In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document supersedes applicable U.S. Federal, State, or

Local Laws and regulations unless a specific exemption has been obtained. In addition, the information contained in this SOW is not intended to be all-inclusive nor to detract from the procedures outlined in the manufacturer’s specifications or Air Force Technical Orders (AFTO) except where specifically noted herein.

1.4.4 Source of Component Maintenance Manuals

The contact at the address below is provided for information about obtaining the Component

Maintenance Manuals (CMM).

1.4.5 U.S. Federal Specifications and Standards

U.S Government specifications, standards, and handbooks are available from the Standardization

Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia PA 19111-5094. Other

Government activities, contractors, and other private concerns must procure copies from the American

Society for Testing and Materials, 100 Barr Harbor Dr., West Conshohocken PA 19428-2959.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 The technical directives listed in SOW 1.4.1 are the basic directives to be used in the parts replacement requirement. Replacement parts shall conform to the configurations stipulated in the technical directives and instructions contained herein. Parts replacement shall be confined to those parts determined to be Beyond Economical Repair (BER) unless otherwise specified. Original design or functional capabilities of the component and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW (See SOW 2.7).

2.2 A DD Form 1577-2, Unserviceable Tag-Material, or a CG-1577-A (11-90), Unsatisfactory Report

Tag, describing faults will be attached to each Not Ready for Issue (NRFI) component received by the

Contractor.

2.3 Reporting Requirements

2.3.1 Receipt of Components

Within ten (10) business days of receipt of components, the Contractor shall notify the Contracting

Officer in writing providing the following information: (1) date the components were received at the

Contractor’s facility, (2) Confirmation of P/N and S/N, and any discrepancy with the P/N or S/N shown on the task order and/or the Significant Component History Report (SCHR) and Component Repair

Record (CRR). Notification of discrepancies may be sent to the Administrative Contract Specialist named herein. The Government reserves the right to have discrepant equipment returned “as is”, therefore the Contractor shall not start work on discrepant equipment. Correction of discrepancies and/or disposition instructions will be provided via modification to the contract. Failure to acknowledge receipt of the components specified in the Schedule may result in the Government’s assumption that the components were received at the Contractor’s facility within seven (7) days of the date on the task order.

2.4 The Contractor shall provide all necessary parts, material, labor, tooling, test equipment, and facilities to evaluate and overhaul the components listed in the Schedule for the USCG fleet of HC-130H and HC-130J aircraft, as necessary to conform with the requirements of this SOW at the firm fixed-pricing established in the contract schedule. The cost for parts that are replaced systematically during overhaul shall be included in the firm fixed-prices established in the schedule. The Contractor shall provide the data and documentation requirements specified as part of this SOW.

2.5 The work shall be IAW technical directives specified in SOW 1.4.1; latest change revision shall apply and shall be used when performing the overhaul requirements within this contract/task order except where noted herein. The Contractor must have access to all required maintenance and overhaul manuals and performance/test/acceptance criteria and data to ensure that equipment is overhauled, calibrated and operating IAW the technical directive specifications.

2.6 Corrosion

The Contractor shall perform a visual and technical inspection IAW the current applicable technical directive and correct all additional deficiencies found. This shall include replacement of broken parts and the removal of any foreign matter or corrosion. USCG aircraft operate primarily in a saltwater environment and are subject to corrosion. Corrosion is expected on components to be overhauled under this contract/task order.

2.6.1 During inspection and functional test, the presence of corrosion in any component or subcomponent thereof shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made only to the extent necessary to remove corrosion or replace the part(s) affected. Corroded parts shall be replaced except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW technical directive specifications and Federal

Aviation Administration (FAA) Advisory Circular AC 43-4A, dated 07/24/1991, Corrosion Control for

Aircraft.

2.6.2 Removal and Treatment

Corrosion removal and treatment of affected areas shall be accomplished with the AFTO specifications or drawings, or shall meet the Contracting Officer’s approval when specifications do not exist, or are not clear.

2.7 Replacement Parts

Replacement parts shall be in new condition and traceable to the OEM. The OEM(s) for these components are GE Aviation, Honeywell, and Goodrich Corporation. In cases where new parts are no longer manufactured, replacement parts determined “serviceable” or “repaired” and meeting the requirements of the specified technical directives are acceptable as authorized by the Contracting

Officer. A copy of the Contractor's work order, listing all replacement parts, shall be provided for each component. The Contractor shall maintain a copy of replacement part certification documentation for inspection by the Government for a minimum of twenty four (24) months after delivery. Unless otherwise directed in writing, defective parts removed from the component shall be rendered unusable for their intended purpose(s) and disposed of at Contractor’s facility IAW standard procedure for parts disposal.

2.7.1 Serviceable Parts

Overhaul pricing shall include all replacement parts. Parts that are considered “high cost” by the

Contractor may need to be replaced and firm fixed-prices for overhaul should take into consideration this possibility. High cost replacement parts will NOT be considered as “Over & Above” and will not necessitate re-negotiation of the overhaul price. Parts of a component found to be in a serviceable condition as a result of inspection and functional testing shall be reused, except if the specific part being used is required to make the component being overhauled considered to have zero hours. Issuing parts or parts found to be defective shall be replaced with new parts that meet the OEM or AFTO specifications and drawings. Only new replacement parts, traceable to the OEMs, are acceptable for use for this requirement.

2.8 In all cases inspection, overhaul, and test procedures must meet or exceed technical directive specifications. Components delivered to the Government shall be certified to be airworthy and ready for field level (USCG Air Station) installation on a USCG aircraft, including final paint.

2.9 The Contractor shall remove the unserviceable tag DD Form 1577-2 from the overhauled component upon completion of overhaul.

2.10 Service Bulletins or Other Modifications

Upon receiving a written notice of a SB or other modification by either the Government or OEM, the

Contractor shall submit within thirty (30) calendar days, a firm fixed-priced proposal of an incremental charge to be assessed each time the SB or change is incorporated in a component. The proposal shall contain a breakdown of material and labor cost based upon the firm fixed labor rates and material factors. The incremental charge agreed to for incorporation of a SB shall apply only to those components into which the Contractor incorporates a required SB, not those into which the SB has been previously incorporated. Upon agreement of the incremental charge and issuance of a contract modification to reflect this change, the SB shall be incorporated into each subsequent component received at the Contractor’s facility if said SB has not already been incorporated. When SB incorporation changes the component’s part number, the new part numbers will be added to the contract.

The Contractor shall update the components’ data plate, if applicable, to denote the new part number and/or modification number.

2.11 Obsolete Parts or Processes

The Contractor shall use new parts meeting the requirements of the specified technical directives, specifications and drawings. In the event certain parts or processes become obsolete the Contractor shall, within fifteen (15) calendar days after receipt of the assembly or component, notify the Contracting

Officer and submit 1) rationale and verification of any obsolete part or process, and 2) a written estimate of the effort required to make the overhaul. Such estimates shall include nomenclature, part number, cost and quantity of replacement parts, and total labor hours. The Contractor shall verify cost of parts with invoices or catalogs. The Contractor’s delivery obligation for the component(s) identified shall be suspended as of the date of the notice to the Contracting Officer. The Contracting Officer will, within thirty (30) calendar days of receipt of the Contractor’s written estimate, make a written determination as to the disposition of the component. After receipt of the Contracting Officer’s disposition instruction, the Contractor shall have sixty (60) calendar days for delivery.

3.0 OTHER APPLICABLE CONDITIONS

3.1 Turn-around Time/Delivery Schedule

The required turn-around time for overhaul is thirty (30) days after receipt of material (ARM) at the

Contractor’s facility and ten (10) days for all Beyond Economic Repair (BER) and No Fault Found

(NFF) units. Turn-around time is defined as beginning at the time of receipt of component at the

Contractor’s facility and ending at the time of delivery to ALC Elizabeth City, NC. The USCG desires early deliveries therefore early shipments are encouraged as long as no additional costs are incurred by the USCG. All requests for time extensions shall be submitted to the Contracting Officer in writing and shall include substantiation of the need for such time extension(s) IAW FAR 52.212-4 (f) excusable delays. If non-performance is not covered by an excusable delay, the Contractor and the Contracting

Officer shall negotiate the consideration for the approval of the extended delivery date at which time a modification to the task order will be issued to reflect the consideration and the extension. The

Contractor may also propose a staggered delivery schedule based on plant capability for large quantity task order orders.

3.1.1 Delivery – Dock to dock; no customs, duties and government will not provide assistance or take responsibility for customs clearance of government material. The government has no preference in freight forwarders; the contractor’s delivery obligation shall remain unchanged.

3.2 Accelerated Turn-around Time and Delivery

In the event an accelerated turn-around time and delivery is needed, the Contractor shall be entitled to compensation for additional labor hours and expedited freight costs necessary to complete performance earlier than the required turn-around time and delivery schedule established in the contract. After receiving a written request from the Contracting Officer for an accelerated turn-around time and delivery, the Contractor shall provide a written response within two (2) business days advising if an accelerated turn-around time and delivery can be accomplished and include any additional costs necessary for the accelerated performance. Accelerated performance will be authorized in writing via a contract modification.

3.3 Urgent Requirements

Aircraft on the Ground (AOG) status necessitates a special schedule. In the event an AOG status occurs, the Contractor will be notified of the condition and requested to provide a response within twenty four

(24) hours of the request. The Contractor’s response shall provide status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for overhaul are closest to completion under normal working conditions and an estimate of the labor hours needed to accelerate overhaul completion. The Contracting Officer will issue a contract modification authorizing overtime premium if necessary with a not-to-exceed price for the work and provide shipping instructions. Upon completion of overhaul, the Contractor shall submit actual pricing for the AOG requirement and a modification will be issued by the Contracting Officer to definitize pricing for the work.

3.4 Warranty

The Contractor’s standard commercial warranty as stated in the contract shall apply to this SOW.

Pursuant to the requirements of FAR 46.706(b)(5), the Contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. Markings may be brief but should include:

a) A brief statement that a warranty exists.

b) The substance of the warranty.

c) Its duration.

d) Who to notify if the supplies are found to be defective.

For commercial items, the Contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for Government personnel and users to identify the warranted services/supplies.

3.5 Environmental requirements

All parts must be thoroughly cleaned IAW applicable technical directives or FAA Advisory Circular 43-

205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of

Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910-1025 (lead), 1910.1026 (Hexavalent

Chromium) and 1910-1027 (Cadmium).

3.6 Unusual Damage

The USCG intends that ALL components specified in the Schedule will be overhauled within the firm fixed-prices established in the contract. Occasionally, components may be received in a condition outside the confines of the applicable technical directives and may be determined Unusually Damaged.

In order to be determined Unusually Damaged, a component must be received for routine overhaul and upon evaluation any one of the following conditions are discovered:

Obvious misuse

Cannibalization

Crash damage

The Government will reject any proposed determination of unusual damage for Alternating Generators requiring repair, overhaul, rewinding or replacement of stators or exciters.

Note: Only components meeting one or more of the above criteria may be considered as Unusually

Damaged. All other components shall be overhauled IAW the firm fixed-prices established at award.

3.6.1 Unusual Damage Report Requirements

When a component is processed for Unusual Damage Evaluation, the Contractor shall, within thirty (30) calendar days of receipt of the component, submit an inspection condition report, photographs if requested, and price proposal for the additional work. The price proposal shall contain the contract number, line item number, NSN, P/N, S/N, nomenclature and pricing for all materials and labor needed to return the component to RFI condition. The hourly labor rate will be charged at the firm fixed hourly labor rate contained in the Schedule. The Contractor’s delivery obligation shall stop from the date of notification that a component has been determined to be a candidate for Unusual Damage evaluation.

The delivery obligation will be specified in a contract modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the contract/task order. The proposal shall not include the work involved in the teardown and inspection already performed, as this is covered by the firm fixed- price specified in the Schedule.

Within thirty (30) calendar days, the Contracting Officer will either initiate negotiations for a firm fixed-price with the Contractor or deny authorization for the overhaul based on information in the report and any other information which may be available. Upon mutual agreement as to price and delivery, contract/task order modification will be issued to require the additional work at the agreed upon terms.

If the additional work is not desired, the Contracting Officer shall provide the Contractor with disposition instructions for the un-overhauled component. In the event an item is returned to the USCG in a disassembled condition, the Contractor shall be entitled only to compensation for the Scrap Fee.

3.6.2 Cannibalized Components

Firm fixed-prices proposed in the Schedule for overhaul shall not include assemblies and components which have been cannibalized for repairable parts. These components shall be evaluated at the firm fixed-price specified in the Schedule for Inspection/No Fault Found. In the event any of the components listed in the Schedule are received in a condition that represents cannibalization, immediate notification to the Contracting Officer is required. This notification shall include a detailed description of the noted deficiencies and shall reference the contract/task order, line item number, NSN, P/N, and S/N, and is subject to the discretion of the Contracting Officer.

3.6.3 Beyond Economical Repair

In the event an entire component is determined BER, the Contractor shall provide written notification to the Contracting Officer. In this notification, the Contractor shall list the contract/task order number, line item number, NSN, P/N, and S/N, with a brief description supporting the determination. The

Contracting Officer shall provide disposition instructions via modification to the contract/task order.

The USCG will make all final BER determinations. The Contractor shall be entitled to compensation for teardown and evaluation at the firm fixed-price established for “Scrap Fee” in the Schedule.

3.6.4 Inspection/No Fault Found

Components received which, when tested, indicate a “no fault found” situation shall be thoroughly inspected to ensure they meet current minimum functional performance and test specifications as designated by the applicable technical directives. S/N tracked items shall be documented on the

Component Repair Record (CRR) as required in paragraph 2.3.1. The work shall be invoiced IAW the applicable “Inspection/No Fault Found” charge indicated in the Schedule.

3.6.5 Scrap Procedures – Non-repairable items

All non-repairable parts replaced during overhaul shall be disposed of as scrap and rendered unusable for its intended purpose.

4.0 SWAP AUTHORITY

To minimize turn-around time, the Contractor may, at its discretion, exchange parts from end-items of components being overhauled under individual task orders without the express authority of the

Contracting Officer. This authorization is limited to viable components only and cannot render any repairable component BER.

5.0 PRODUCT QUALITY/AIRWORTHINESS

5.1 Ready for Issue

ALC considers components RFI upon acceptance. Components determined to be NRFI upon aircraft installation shall be returned to the Contractor under warranty with deficiencies described in a Product

Quality Deficiency Report.

5.2 Product Quality Deficiency Report

Overhauled or modified components found to have deficiencies will be returned to the Contractor via a no-cost task order and accompanied by Standard Form “SF 368 Product Quality Deficiency Report”

(PQDR). The Contractor shall report findings of their investigation to the Contracting Officer within thirty (30) calendar days after receipt of the PQDR and component. If the parties agree that the component’s deficiencies are not related to previous work, the Contractor’s report of findings shall include a detailed proposal that includes a breakdown of parts and labor necessary to return the component to an RFI status. The breakdown shall be IAW the fixed hourly labor rate established in the

Schedule. The Contracting Officer will either initiate negotiations for the work or accept the

Contractor’s proposal and issue a task order modification. The standard terms and conditions, specifically for delivery obligations, of the task order shall apply to items submitted via PQDR evaluation.

5.3 Airworthiness and Required Certification

Failure to comply with these requirements may result in refusal to accept and pay for services.

5.3.1 Airworthiness and Suitability

All aircraft parts ordered, serviced, modified, or overhauled shall be traceable to the OEM and certified airworthy and suitable for installation on USCG aircraft.

a. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition Code

Tag or a FAA Form 8130-3, Airworthiness Approval Tag (preferred), completed in its entirety. The Contractor shall provide documentation to verify that they have OEM and FAA approval or USCG approval to service the component.

b. If an Airworthiness Certificate cannot be provided, an alternate document submitted with the

Contractor’s proposal/quote and approved by USCG ALC Engineering shall be provided for each component. If the component is overhauled IAW an AFTO, a USAF certificate is acceptable. The certificate must be signed and dated by an authorized official representing the approved Contractor.

c. Replacement part certification documentation must be maintained by the Contractor for inspection for a minimum of twenty four (24) months after delivery of component to USCG.

5.3.2 Certificate of Conformance

A Certificate of Conformance prepared IAW FAR 52.246-15 is required for each overhauled component. The COC format to be used is provided as Attachment 1. The COC shall be affixed to the outside of the shipping container and one (1) copy forwarded with the original invoice. Failure to submit the appropriate certificate will delay acceptance of components and invoice payment.

5.3.3 Quality Assurance

The Contractor shall be either a FAA Repair Facility or OEM Certified Repair Facility to perform overhaul services on the components listed in the Schedule.

Documentation of one of the certifications shall be provided to the Government to support the sub-contractor(s) qualifications. The sub-contractor(s) shall maintain certification throughout the life of the contract. During the course of the contract there can be no change in sub-contractor(s) without the

Contracting Officer’s prior approval.

5.3.4 Quality Assurance System The Prime Contractor and all potential Sub- contractors shall be in possession of an FAA or OEM certification in the applicable category for the items listed in the

Schedule. The Contractor shall maintain a Quality Assurance System, including test component calibration system requirements, and documentation of said requirements, sufficient to ensure that overhaul services conform to TO or OEM specifications and requirements of this contract/task order.

The Quality Assurance System shall document an Inspection Program and describe inspection procedures, quality assurance, personnel responsibilities, traceability of replacement parts to the OEM, and work performed by any sub-contractors.

6.0 CONFIGURATION MANAGEMENT

6.1 Asset Computerized Maintenance System (ACMS)

ACMS (Asset Computerized Maintenance System) is the management information system used to schedule and record all USCG aircraft maintenance. The components to be overhauled within this SOW are Flight Critical and ACMS tracked items. All components are serial number tracked and shipped to the Contractor’s facility with a Significant Component History Record (SCHR) and a Component Repair

Record (CRR). Contractor’s responsibility within ACMS shall include submission of the CRR within five (5) working days of completion of work. Tracked components will be shipped to the Contractor with a SCHR and a blank CRR for each tracked component. The USCG will provide the appropriate forms with each component as follows:

Significant Component History Report (SCHR): the document which contains the maintenance history of the serial numbered tracked component. It remains with its corresponding part until reinstalled on an aircraft or annotated “scrapped,” or returned to ALC.

Component Repair Record (CRR): records the maintenance performed on a serial number tracked component by the Contractor.

6.2 Component Repair Record

The Contractor must complete the CCR (Attachment 2) for each tracked component overhauled to ensure the maintenance performed on the component is documented. The Contractor shall comply with the following completed CRR disposition instructions:

1) The Original CRR shall be packed with the component at completion of overhaul for return to the USCG.

2) Mail one (1) completed copy of the CRR within five (5) working days of shipment to ALC to the following address:

Commanding Officer

USCG, Aviation Logistics Center

Bldg 63/ACMS

Elizabeth City, NC 27909

3) The Contractor shall maintain a copy of each completed CRR for a period of ninety (90) days.

7.0 GOVERNMENT FURNISHED MATERIAL (GFM)

7.1 Requests for Government Furnished Material

The USCG reserves the right to provide the Contractor, Government Furnished Material (GFM) should it be determined to be in the best interest of the Government. The Contractor shall provide all parts, labor, tooling, test equipment, and facilities necessary to overhaul the components. The Contractor may receive equipment with components having a different part number than what is shown in the illustrated parts breakdown portion of an AFTO. This does not necessarily mean the component(s) are incorrect parts. Suitable alternate/interchangeable part numbers are normally identified in an AFTO (i.e. such as the Glossary). Prior to submitting a request for GFM, due to equipment having an “incorrect” part, the

Contractor shall first review the applicable AFTO(s) to ensure it is in fact an incorrect part and not a suitable alternate and/or interchangeable part authorized in the AFTO. Requests for GFM will be reviewed by the Government, and a determination will be made to either furnish the requested material and adjust the monetary value of the task order as applicable, or advise of its interchangeability/suitable alternate applicability. Requests for GFM shall be submitted in writing to the Contracting Officer with a brief narrative that supports the request.

8.0 PACKING AND MARKING

8.1 Marking of Shipments

The Contractor shall mark all shipments under this contract with the contract number and applicable task order number. Additionally, shipments shall be marked in accordance with the current addition of MIL-

STD-129, “Marking for Shipping and Storage.” Failure to mark all packages, boxes, etc. may result in return of shipment at the Contractor’s expense.

8.2 Preservation, Packaging, and Packing

The Contractor shall preserve, pack, and stabilize the components in USCG containers to ensure complete delivery at destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. Components shall be returned in the original shipping container, or the

Contractor shall ship in container IAW: MIL-STD-2073-IE. In addition, because ALC is a supply depot, material will be stored and transshipped to various users. Therefore, material must be packed and labeled suitable for shipment via land, air or sea. Also the following requirements apply:

Only Bar Coding of the National Stock Number is necessary. There is no specification for the bar code type and size.

Each individual component must be individually packed in a separate crate.

Each individual container shall be labeled on the outside with National Stock Number (NSN), Bar Code of the National Stock Number, Part Number, Serial Number, Quantity, Nomenclature, Contract Number, Task Order Number, and Line Item Number.

The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration, or decay during warehouse storage for a period of one (1) year.

Packaging material shall NOT consist of the following: popcorn, shredded paper, Styrofoam of any type, or peanut style packaging.

When the Aircraft on the Ground clause is invoked, the outside of the shipping container will be marked in highly visible lettering “AOG.”

The Contractor shall remove the unserviceable tag, DD Form 1577-2, from the components.

The Contractor shall contact the Contracting Officer for repair or replacement should a shipping container not meet standards upon delivery of components to Contractor’s facility. The USCG will either furnish another container or request the Contractor obtain a replacement container.

New shipping containers shall not be purchased unless authorized by the Contracting Officer via a modification to the contract.

8.3 Durability of Shipments

The Contractor shall ensure that all components, when packed in shipping containers or packaging, shall be stabilized to prevent all movement during shipment. In addition, all components must be capable of being transported on standard transportation systems, commercial, or military carriers and be suitable for storage in non-environmentally controlled warehouse environment for a period of at least one (1) year without deterioration. The Contractor agrees that any item damaged in shipment from the Contractor will be repaired inclusive of this contract. The Contractor agrees to notify the Contracting Officer of the existence of any damaged and unusable shipping containers.

9.0 INSPECTION AND ACCEPTANCE

Inspection and Acceptance shall be in accordance with FAR 52.212-4(a) and will be performed at the

USCG, Aviation Logistics Center by the Receiving/Quality Assurance Branch. A copy of the

Certification of Conformance (COC) is required to be with all overhauled components.

9.1 Material Inspection and Receiving Report

At the time of each delivery for supplies or services under this contract, the Contractor shall prepare and furnish to the Government a properly completed packing slip. The packing slip shall include the following information: 1) National Stock Number, 2) Part Number, 3) Nomenclature, 4) Serial Number,

5) Contract Number, 6) Line Item Number, and 7) Quantity. One copy of the packaging slip shall be submitted with the shipment and shall be attached to the outside of the shipping carton; and one copy shall be attached to the original invoice when submitted to the payment office.

9.2 Required Certificates

The Contractor shall furnish two (2) separate certificates: 1) a COC using the exact verbiage stated in

FAR 52.246-15(d) for each overhauled component, and 2) an Airworthiness Certificate or alternate form

(as referenced in 9.2.1) for each overhauled component. A copy of a COC is provided as Attachment 1.

9.2.1 Airworthiness Certificate

The components to be overhauled are considered to be Flight Critical and an Airworthiness Certification is required to accompany all overhauled equipment. The FAA Form 8130 MAY be used but is NOT

REQUIRED. An alternate form of the Contractor’s choosing may be used to certify the airworthiness of the overhauled component, but shall use language and formats either the same or similar as used for commercial customers under FAA Regulations. A COC with the verbiage of FAR 52.246-15(d) is not acceptable for use to certify the overhauled component’s airworthiness.

9.2.2 Displaying of Certificates

The COC (Attachment 1) shall be affixed to the outside of the shipping container. Failure to submit the appropriate certificate will result in delayed acceptance of material and payment.

9.2.3 Notification Requirements for Noncompliance

If the Contractor cannot meet the certification requirements, the Contractor shall immediately, and prior to any work being initiated, notify the Contracting Officer or Contract Specialist in writing with an explanation of why the certification cannot be conducted.

9.2.4 Component Repair Record

The Contractor will receive a Component Repair Record (CRR) with each tracked component received.

The Contractor will be responsible for filling out this form and returning it to the USCG, ALC as per

Section 6.1 and 6.2 of this SOW.

10.0 PERFORMANCE OF DUTIES

10.1 Place of Performance

The primary place of performance will be the Contractor’s facilities or other USCG approved location, if applicable.

11.0 SHIPPING INSTRUCTIONS

11.1 Free on Board (F.O.B.) Point

Delivery shall be F.O.B. Destination from Contractor facility to USCG.

11.2 Shipping Destinations

Unless otherwise directed by individual task orders or modifications, the Contractor shall ship overhauled components to the following address:

Commanding Officer, USCG, ALC

1664 Weeksville Road

Receiving Section, Bldg 63

Elizabeth City, NC 27909

11.3 Period of Performance

The anticipated period of performance for the resulting contract is a Base Period beginning at time of contract award for a twelve (12) month period, and four (4) one-year Option Periods, for a total duration of five (5) years. The exercise of any option period is a unilateral right of the Government.

12.0 SPECIAL CONTRACT CONSIDERATIONS

12.1 Contractor Verification of Components

Upon receipt of components, the Contractor shall notify the Contracting Officer in writing within seven

(7) days and provide the following information: 1) date the component(s) received at the Contractor’s facility and, 2) confirmations of part numbers and serial numbers on the equipment received, and notification, if any, if this information does not exactly match the task order. The Contractor shall NOT start work on equipment received that has part numbers or serial numbers different than what is shown on the task order, unless a task order modification is issued correcting the discrepancy. The Government reserves the right to have “discrepant equipment” returned “as is.”

Failure to confirm receipt of the equipment may result in the Government’s assumption that the components were received at the Contractor’s facility within seven (7) calendar days of the date on the task order, and that the part number and serial number information on the equipment matches the task order for the equipment.

12.1.2 Periodic Inventory Count

The USCG, ALC conducts regular checks of its inventory accuracy. Inventory count checks are on a quarterly basis via random sampling. Therefore, the USCG may periodically request, in writing, that the

Contractor account for USCG assets at their facility. In the event that assets on this contract are chosen in the quarterly random sample, the Contractor shall physically verify the part number and serial number of the particular assets in their possession. The USCG will provide a standard inventory form for the

Contractor to fill out and sign. Responses to these requests should be done by the Contractor at no additional cost to the Government.

12.1.3 Contractor Proposed Cyber/IT-Related Solutions

The offeror or contractor shall identify all cyber/IT-related hardware, software and/or services that are included as part of its solution to the government’s requirement to store or process Coast Guard data or connect to Coast Guard networks or other assets. The offeror or contractor shall provide this information in an electronic delimited file format (for example, csv file, docx table, xlsx table, rtf table or HTML file) as follows in its government response to the contract.

Contractor Proposed Cyber/IT Related Solutions for CG-6 Review

Product

Name or

Service

Manufacturer or Company

Version

(if any) Release

(if any) Quantity

(if any) Brief

Description

Cost

(If not

FFP.

Contractor is responsible for also ensuring inclusion in the cost proposal)

Recurring or Non-

Recurring?

If recurring, state frequency

13.0 LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

The following documents are provided as attachments to this Contract:

Attachment 1 Certificate of Conformance

Attachment 2 Component Repair Record

Attachment 1

CERTIFICATE OF CONFORMANCE IN ACCORDANCE WITH

FAR 52.246-15 (APR 1984)

“ I certify that on ________________ (Date), the ________________________________

(’s Name) furnished supplies or services called for by Contract Number

__________________________ via ___________________________________ (Carrier) on ___________________________ (Bill of Lading/Shipping Document) in accordance with all applicable requirements. I further certify that the supplies and services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, marking requirements, and physical item identification (Part Number), are in the quantity shown in this or on the attached acceptable document.”

Date of Execution: ______________________________________

Signature: _____________________________________________

Title: _________________________________________________

Attachment 2 - Example