70US0919Q70090469_RFQ_Solicitation_Final.pdf

70US0919Q70090469

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

09/17/2019 498848

1 8

COMMUNICATIONS CENTER (PRO)

245 MURRAY LANE SW

BLDG T-5

PRO-PROCUREMENT DIV

WASHINGTON DC 20223

245 MURRAY DR SW BLDG 411

245 MURRAY DRIVE SW

SPECIAL SERVICES DIV

BLDG 411

WASHINGTON

DC 20223

202 406-6940KEISHA PENDER

09/20/2019 1200 ET

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Laboratory Supplies

Contract Type: Firm fixed Price

Note: See Statement of Work for Specification Period of Performance: 09/23/2019 to 09/22/2021

0001 Base Year: Laboratory Supplies and Consumables 1 US

USSS BETC: DISB

Period of Performance: 09/23/2019 to 09/22/2020

1001 Option Year 1: Laboratory Supplies and Consumables 1 US Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 8

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70US0919Q70090469

USSS BETC: DISB

Period of Performance: 09/23/2020 to 09/22/2021

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Performance Work Statement

1. General Information

1.1. Scope

This Performance Work Statement (PWS) sets forth the requirements for purchase of laboratory supplies and consumables to support operations at, but not limited to, Joint Base Anacostia Bolling, Washington, DC. Additional laboratory locations may be designated in the future based on mission requirements. Future locations are anticipated to be within the Washington DC metropolitan area.

1.2. Background

The purpose of this procurement is to obtain a multiple vendor blanket purchase agreement (BPA) with unlimited variable task orders to satisfy the United States Secret Service (USSS) requirement for laboratory supplies through FY21. Laboratory supplies are used in support and analytical testing for confirmation of the presence of numerous hazards. Laboratory supplies are reoccurring monthly purchases, the exact quantities, types, and specifications of the supplies change month to month and year to year based upon laboratory need, technological advances, and analysis specifications.

Definitions CO – Contracting Officer COR – Contracting Officer Representative ISO – International Organization for Standardization SCD-CAB – Security Clearance Division’s, Clearance and Access Branch US – United States USSS – United States Secret Service

1.3. Government Furnished Services and Property

Upon request and Government approved need, Government-owned documentation and manuals may be provided if Government deems them necessary to perform the task.

1.4. Place of Performance

Purchased laboratory supplies will be shipped to the facility at Joint Base Anacostia Bolling in Washington, DC. Delivery of items will occur within 2 weeks of order; custom designed items delivery timeframe will be stipulated on order. Shipping must be scheduled through the USSS COR.

1.5. Travel

No travel is required; if travel should occur, travel shall be in full accordance with the rates and guidelines established in Federal Travel Regulations.

1.6. Security

The contractor and his/her employees and sub-contractors will be citizens of the United States. No contractor travel to the site is needed in performance of this contract. The contractor maybe required to complete additional non-disclosure statements as defined by the facility or SCD-CAB.

2. Specific Requirements

2.1.1. The contractors will be responsible for providing the laboratory consumables to support USSS operations at Joint Base Anacostia Bolling and USSS Washington DC laboratory locations.

2.1.2. Because this acquisition is for critical laboratory supplies that are included in methods included in our ISO 17025 compliant quality plan, there is a requirement for compatibility with existing or future systems or programs. All standard requirements for certificates of analysis, compliance, certification, etc. as stipulated through ISO 17025 or as stated by USSS are required. All components listed as certified or traceable will be provided with a certificate of analysis from the vendor.

2.1.3. Technology and platform changes are based on critical evaluation and testing to ensure effective, appropriate, and cost-effective methodologies are in place to support the USSS protective mission. The contractors must provide laboratory supplies and components that can be used with existing, proposed, and future technology as defined by USSS.

2.1.4. The Government will provide unlimited numbers of task orders to an unlimited number of vendors on a monthly basis detailing the part number, quantities, and any additional needed specifications for laboratory consumables. Vendors may choose to compete on individual items or all components. Multiple task orders will be awarded as no one vendor will be capable of providing all components at any given time.

2.1.5. Assess requirements will be specified by individual task orders. All fees, charges, and shipping costs will be detailed prior to delivery and acceptance of the task order.

2.1.6. All vendors will provide access to a full electronic catalog of consumables, parts, and all offerings. This includes price listings, with appropriate discounts clearly shown, shipping costs, any additional charges noted for the order. This catalog must be maintained with current pricing and availability. Custom items must be clearly identified. Electronic ordering mechanisms are to be utilized.

2.1.7. All items must be delivered to the site within 2 weeks of order; custom designed items delivery timeframe will be stipulated on order. Shipping must be scheduled through the USSS COR. Orders may be shipped in multiple shipments at no additional cost to the Government.

2.1.8. Standard commercial return policies are in place; for any item that fails to meet specifications, it may be returned at no additional cost (baring shipping) to the Government.

2.2. Customer Service

2.2.1. The contractor will be available by phone during normal working hours in the facility location time zone (EST) to answer questions, facilitate scheduling, and resolve any issues.

2.2.2. The contractors will coordinate with the Contracting Officer’s Representative (COR) at least three days in advance to schedule the delivery of laboratory consumables.

2.2.3. The contractors will be proactive in working with the customers to identify potential cost savings where cost benefit profiles will support these options.

2.3. Delivery and Order Management

2.3.1. Deliveries for routine orders will be delivered no later than 1400 hours (2:00 PM) of the tenth business day following placement of the order, unless the customer has authorized a longer delivery time for a specific order.

2.3.2. Emergency orders will be delivered to the designated location within 72 hours.

The Contracting Officer’s Representative (COR) will designate the order as an “Emergency Order”. Unless otherwise directed by the COR, emergency deliveries will also be made during normal working hours of 0700 to 1400 (7:00 AM to 2:00 PM) in the laboratory’s time zone.

2.3.3. The contractor must be capable of meeting surge demands. The contractor will have the capability of filling surge requirements up to one-half greater than normal demands. The timing of surge requirements is not always anticipated in advance and the contractor may utilize subcontractors to satisfy these increased needs with prior COR approval. All orders placed during a surge requirement will continue to utilize the normal ordering and payment procedures. Pricing for items furnished during a surge period will remain the same as for non-surge orders with the same delivery requirements.

2.3.4. The contractor will accept returns under the following conditions:

Products were delivered in error.

Containers are damaged and may pose unsafe conditions for use.

Product has been recalled by the manufacturer, regardless of the level of recall.

Product does not meet the quality standards specified.

Containers were delivered empty or partially filled.

2.3.5. All discrepancies will be reported to the contractor by the COR within seven (7) calendar days of delivery.

2.3.6. The contractor will have the capability to track and manage orders utilizing automated procedures to ensure that proper invoice amounts are maintained after each delivery and return.

3. Deliverables

3.1. Occurrences Reports

The government requires the contractor to submit reports documenting events and occurrences during the contractual period of performance. A minimum of one annual summary is required.

3.2. Safety Data Sheets

The contractor can provide all the Safety Data Sheets (SDS) in a single submission, electronically, since the majority of SDS are readily available from the Web. Revised SDS should be provided as available.

3.3. Invoice/Manifest

The contractor will provide a copy of all invoices to the COR. Report must be submitted to COR within 48 hours of delivery in an electronic PDF format. Invoices may be submitted for total monthly order or for individual items as delivered. An invoice must be provided for all items delivered on an order within one month may pass from order completion.

3.4. Capability

The Contractor will provide the COR with documentation demonstrating capabilities to perform applicable services prior to beginning base-year activities and prior to the exercising of each option year. The capability assessment must be written; it must describe the availability of product, delivery mechanisms, discount rate to be provided versus catalog price, and any special exclusions.

3.5. Laboratory Supplies

The Contractor will purchase and deliver all supplies detailed in the task order according to specification, quantity, and in established timeframe unless written approval is provided by the COR prior to shipment. Any delays, substitutions, cost adjustments, or cancellations must be approved by the COR.

4. Applicable Directives The documents listed in this section which relate to laboratory supplies are applicable to this

PWS.

ISO 17025 (https://www.iso.org/standard/39883.html)

ISO 9001:2000 Quality Program (https://www.iso.org/standard/21823.html)

5. Performance Requirements The government requires that purchase of laboratory supplies and consumables are delivered on a monthly unlimited tasks order schedule and quantity and in accordance with standard commercial practices to ensure continued daily operation and analysis. Delays and errors can have a devastating effect on performing analysis with the potential to elevate human health and environmental risk.

Performance Requirement

Acceptable Quality Level

(Standard)

Maximum Allowable Degree of Deviation from Requirement

Surveillance Method

Incentives

The contractor will provide routine delivery of laboratory supplies to the designated site

Supplies will be delivered to site within

10 business days of order 100% of the time

2 days (48 hours) beyond 10 business days routine orders

Report of delivery times and COR ordering time

Additional option years and possible additional locations if meets standard 95% of time; additional locations The contractor will provide

Supplies will be delivered to site within

1 day (24 hours) beyond 1 business days

Report of delivery times

Additional option years and possible https://www.iso.org/standard/39883.html https://www.iso.org/standard/21823.html emergency delivery of supplies to the designated site

3 business days (72 hours) of order 100% of the time emergency orders and COR ordering time additional locations if meets standard 95% of time; additional locations

Supplies meeting specification and fit for use

Supplies received must meet established specifications and pass acceptance testing

No supplies will be accepted that do not meet the specifications

COR review of certificates of analysis, traceability;

analysis

Purchase of additional units if needs change

Replacement of supplies not meeting laboratory or content specification or quantity

Supplies will be replaced within 5 business days of notice from the COR

2 business days (48 hours) beyond 5 day pickup

Report of pickup times and COR notice of delivery discrepancy time

Additional option years and possible additional locations if meets standard 95% of time; additional locations

Customer Service / Reach Back Availability

Technical support call returned within 8 hours of COR contact

2 business days call back for non-emergency events

Report of call back time to

COR

Purchase of additional units if needs change

Quality Assurance Surveillance Plan for Laboratory Supplies and Consumables

The purpose of this plan is to provide a quality surveillance plan for the acquisition of the Laboratory Supplies and Consumables. The primary objective of this plan is to outline a basis for the Contracting Officer Representative’s (COR’s) evaluation of performance quality. Oversight of contract performance will assure contract quality and completion.

6. Performance Measures

6.1. Quality Level. The COR will determine whether the contractor has consistently provided the expected quality level subject to this contract. Quality is measured by the consistent 100% successful completion of the outlined tasks in the scheduled timeline agreed on by the COR and the contractor.

6.2. Frequencies. The COR will determine if the Contractor is consistent in meeting the deadlines for the task.

6.3. Management Responsiveness. The COR will determine whether the contractor has provided satisfactory project management and controls to assisting in the project consistent with the quality levels outlined herein. The COR will confirm that the contractor has consistently and satisfactorily met all reporting requirements cited in the deliverables section of the performance work statement.

7. Evaluation Methods

7.1. The COR will perform the following evaluation techniques to monitor the quality of performance of the contractor:

7.1.1. Invoice and Manifests. The COR will review invoices and manifests submitted by the contractors, which details number, type, and identity of each supply ordered and delivered, time and date of delivery, and costs versus the individual task orders.

7.1.2. Availability of Product. The COR will review invoices and manifests submitted by the contractor and time and date of delivery versus the individual task orders.

7.1.3. Corrections, Deviations, or Replacements. The COR will review invoices and manifests submitted by the contractor to determine the frequency and volume of replacement, faulty, or unacceptable supplies received.

7.1.4. Path-forward Documents. The COR will review any path-forward documents submitted, which detail proposed improvements or recommendations to address future needs or cost savings.

7.1.5. Customer Service Availability and Resolution. The COR will review the availability and after hours response time for call-back for Customer Service based on needs for contact and frequency of response.