Attachment_1_-_Statement_of_Work.pdf

70US0918R70090018

Attachment 1 - SOW

UNITED STATES SECRET SERVICE

TECHNICAL SECURITY DIVISION

SECURITY WALLS

STATEMENT OF WORK

I. PROJECT DESCRIPTION

Based on the current threat environment, E Street must remain closed to public vehicular traffic for the foreseeable future and the ~1480 linear feet of existing jersey barriers lining E Street must be upgraded with new security barriers and with fencing on top. Additionally, existing gates are to be replaced.

A. Task 1 Furnish 175 concrete security walls that meet the criteria below.

1. Contractor must submit the technical product data and shop drawings for government approval before fabrication of security walls.

2. Contractor must provide security walls with the following dimensions (See Figure 1 for approximate profile):

o Height of the barrier must be 2’-11” o Base must be a maximum of 2’-0” o 170 walls with a length of 12’, 5 walls with a length of 10’

3. Security walls must weigh a minimum of 6,000 lbs for 12’ walls and 5,000 lbs for 10’ walls. Security walls must have slots for forklifts.

4. Security walls must have ability to be inter-connected by 1 ½” diameter pins

5. Concrete must have a minimum compressive strength of 5,000 psi at 28 days.

6. Reinforcing steel using No. 4 bars must be provided as shown in Figure 2.

7. Provide base proposal for smooth finish and optional costs for lightly exposed finish and inclusion of pigment in concrete.

8. Wall shall include (2)-3” diameter pipe sleeves, 12” deep at the points as shown in Figure 1.

9. Security wall shall have a decorative profile with recessed panels on both sides as shown in Figure 1.

10. Contractor proposal will include shipping of all security walls from manufacture to greater Washington D.C area for storage.

B. Task 2 Furnish 130 panels of ornamental fencing and 6 gates that meet the criteria below.

1. Contractor must attend pre-bid site walkthrough.

2. Contractor must submit the technical product data and shop drawings for government approval before fabrication of fence panels and gates. Shop drawings must include fencing and gate shop drawings that include proposed connection to security walls that are developed in Task 1.

3. Fence panels and gates must be constructed of steel or aluminum.

4. Fence panels and gates must have a powder coating with a 5 or 10 year warranty.

5. Fence panels must be 1’-9” in height above the barrier with an additional length of 12” per barrier post to fit into sleeve in barriers from Task 1.

6. Fence panels must be 11’-10” in length with a minimum of two supports except as noted below. One fence panel per barrier. Support posts shall not be wider than 2”.

o Three of the 130 panels shall be 9’-10” in length.

7. Six gates will be provided including connections to mount on security walls provided in Task 1. Gates shall be the same style as the provided fence panels and top of gate must align with the top of the fence panels. All gates must include high strength latches meant for high traffic areas.

o Gates will be 4’-3” high and 2’-6” to 5’0” wide. Coordination will be required with USSS during the shop drawing process to determine the final gate width.

8. Contractor shall provide a proposal for the attached pattern with an option to include an extra adornment on the fence.

9. Contractor proposal will include shipping of all security walls from manufacture to greater Washington D.C area for storage.

C. Task 3 The Contractor must perform all services and furnish all labor, management, facilities, supplies, equipment and materials necessary to accomplish Task 3, and unless otherwise specifically provided therein, must perform the required services:

Work will include the following:

1. Contractor must attend pre-bid site walkthrough.

2. Contractor to conduct a pre-mobilization site walk with the COR and document the existing conditions or damage of existing site elements that may be misconstrued as damage caused by the Contractor during the performance of each Task Order. Contractor shall not be held responsible for repairing or replacing any material not further damaged by the Contractor.

3. Provide a Quality Control Plan for the performance of this work.

4. All Contractor’s personnel, subcontractor’s personnel, suppliers and anyone else entering the grounds or passing a United States Secret Service (USSS) vehicle checkpoint will be required to obtain an access clearance from the USSS. See Security Considerations Section for additional information.

5. Security Considerations: When requested, the contractor shall submit to the COR any of the following completed documentation for each contract employee requiring access to US Secret Services controlled access facilities, in order to satisfy initial and/or recurring (as requested by the COR) Suitability Assessments:

o SSF 3237: US Secret Service Facility Access Request o SSF 4024: US Secret Service Non-disclosure Agreement o SSF 3030A: Financial Disclosure/Credit Release

6. The Contractor must immediately notify the CO of any material or on-site elements damaged by the Contractor and provide a Corrective Action plan for the CO’s approval before repairing or replacing any damaged items. The Contractor must complete all corrective actions at their own expense and within a timely manner.

7. Contractor to provide phased plan and schedule for removal and replacement of approximately 1500LF of barriers, fencing and gates within 30 days. As barriers and gates are removed they must be replaced by the new security walls, fencing and gates the same day.

8. Contractor shall be responsible for providing storage of items from Task 1 & 2 in a secure lot for up to 4 months and coordinating transport of barriers, fencing and gates from secure storage lot (Tasks 1 and 2) to downtown Washington, DC.

9. Contractor shall install of 6 new gates in locations as agreed upon with COR. Gates will be attached to walls as specified in shop drawings provided by manufacture. Contractor shall ensure gates are in good working order and securely latch.

10. Contractor shall be responsible for the disposal of existing fences and gates. Contractor must provide two costs for removal of existing jersey barriers.

o Remove, transport and offload existing jersey barriers to local site TBD.

o Remove and dispose of existing jersey barriers.

II. SPECIAL CONTRACT REQUIREMENTS

A. STATEMENT ON EXECUTIVE OFFICE OF THE PRESIDENT (EOP) SPECIAL

TERMS AND CONDITIONS [FEB 2014]

The following EOP specific clauses shall apply to the order, contract, or agreement resulting from this solicitation. These terms and conditions flow down to any subcontractors.

A.1. Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction [FEB 2014]

(a) In accordance with various sections of the current fiscal year Appropriation Acts, none of the funds made available by those Acts may:

(1) be used to enter into a contract, memorandum of understanding, or cooperative agreement with, make a grant to, or provide a loan or loan guarantee to, any corporation that was convicted (or under certain appropriation acts, had an officer or agent of such corporation acting on behalf of the corporation convicted) of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation, or such officer or agent and made a determination that this further action is not necessary to protect the interests of the Government.

(2) be used to enter into a contract, memorandum of understanding, or cooperative agreement with, make a grant to, or provide a loan or loan guarantee to, any corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By accepting this award or order, in writing or by performance, the Offeror/Contractor represents that:

(1) it is not a corporation that was convicted of a felony criminal violation under any Federal law within the preceding 24 months,

(2) it is not a corporation that had an officer or agent of such corporation acting on behalf of the corporation convicted of a felony criminal violation under any Federal law within the preceding 24 months,

(3) it is not a corporation that has any unpaid Federal tax liability that has been assessed for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

A.2. Prohibition Against Advertising of Award (FEB 2014)

The Contractor shall not refer to this award in commercial advertising or similar promotions in such a manner as to state or to imply that the product or services provided is endorsed, preferred, or is considered superior to other products or services by the Executive Office of the President (EOP), the Office of Administration, the White House, the United States Secret Service (USSS), Department of Homeland Security (DHS), National Park Service (NPS), and Department of Interior (DOI). This includes advertising, or similar promotions, in all forms of electronic, broadcast, and print media.

In addition, the Contractor is restricted from reproducing the image(s) of the EOP, USSS, DHS, NPS, and DOI in any form of commercial advertising or promotion. This includes images of official seals and buildings. The reproduction of official seals and the images of buildings are a matter controlled by statute, regulation and Executive Order. Any proposed usage of such symbols must be brought to the attention of the Contracting officer.

A.3. Restriction Against Disclosure (MAR 2014)

The Contractor agrees, in the performance of this order, Contract, or agreement to keep the information contained in the source documents, or otherwise furnished by the government, in the strictest confidence, said information being the sole property of the government. The Contractor also agrees not to publish, reproduce or otherwise divulge such information, in whole or in part, in any manner or form, nor authorize or permit others to do so, taking reasonable measures to restrict access to the information while in his or her possession to those employees who must have the information to perform work on the order, Contract, or agreement (i.e., a “need-to-know” basis). The Contractor agrees to immediately notify the CO/CA in writing in the event the Contractor determines, or has reason to suspect, a breach of confidentiality. The Contractor is responsible for ensuring all employees involved in the performance of this order, Contract or agreement sign a “Non-Disclosure Agreement” that is attached. The Contractor shall provide a signed agreement to the CO/CA prior to each employee beginning work.

The government retains full legal control over any information and records submitted by it to the Contractor and may, to the extent permitted by law, modify such information or request that it be withdrawn from the Contractor’s files and systems. Such information, to the extent permitted by law, shall not become part of Contractor records. If the Contractor receives a request for government information, or a request to which government information would be responsive, the Contractor shall not provide government information in response to the request and shall instead refer the request to the CO/CA. The CO/CA will address the request in accordance with applicable law. Requests included within this paragraph include, but are not limited to, Freedom of Information Act (FOIA) requests, Congressional requests and litigation-related requests. Any such request shall be sent in writing to the applicable Government Counsel through the CO/CA.

All information regarding the procedures developed under this order, Contract, or agreement must be regarded as sensitive information by the Contractor and not to be disclosed to anyone outside the Contractor's organization without the written permission of the CO/CA.

A.4. Electronic Devices

No photographs, videos, or recordings shall be taken while on the site.

The Contractor may request for a Government representative to take pictures of a specific site condition for documentation purposes, but may or may not be given access to the picture depending on security implications.

B. Security Considerations

B.1. Personnel Security

All Contractor’s personnel, subcontractor’s personnel, suppliers and anyone else entering the grounds or passing a United States Secret Service (USSS) vehicle checkpoint will be required to obtain an access clearance from the USSS. Workers that are not driving a vehicle can be dropped off on a perimeter street and not go through the USSS vehicle checkpoint.

For weekend work, the Contractor shall notify the Contracting Authority’s Representative no later than the Wednesday prior to the work week Saturday through Sunday. This notice is required so security escorts may be provided. Also notify the CAR if personnel will not report to the job site on a particular day so that the security escort will be rescheduled for other duties.

Contractor Orientation Training

Contractor personnel are required to attend a mandatory on-site security meeting with the COR to review security procedures.

Contractor Reporting Requirements

Contractor personnel shall notify Personnel Security Division (PSD) of any adverse security-related behavior, information and/or situation that may affect their fitness or continued eligibility to access the EOP Complex. PSD can be reached at personnel_security@oa.eop.gov or 202.395.6206

Contractor Employee Separation

EOP COs retain the right to remove the Contractor’s employees whose actions conflict with the performance of the Contract, commit misconduct, and/or have changes in their fitness eligibility status. The COR will escort the Contractor employee when removal is required from the EOP Complex. The escort shall ensure that all security and exit procedures are followed and that no Government property is removed from the facility. Contractors removed from this order, Contract or agreement for unmitigated security reasons shall not be eligible for reinstatement or utilized on any other EOP order, Contract or agreement without PSD approval.

When a Contractor employee no longer supports this order, Contract or agreement for any reason, the Contractor must notify the COR and PSD either by phone or in writing within 24 mailto:personnel_security@oa.eop.gov hours stating the reason for the employee’s departure (upon removal by the Contractor of the Contractor employee). Additionally, the Contractor employee’s company shall ensure all security exit requirements are adhered to by their employees as follows:

• Out-processed by PSD

• Escorted off the EOP Complex

• Return Government issued IDs, equipment and materials at the time of departure

(NOTE: Contractor officials shall return the above items within 24 hours of an unanticipated departure)

Physical Security Requirements

The Physical Security Officer and/or Industrial Security Officer will provide the overall physical security and industrial security oversight for the EOP Complex. Contractor personnel shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility; as specified in the Federal Management Regulations; and EOP Complex security policies, requirements, and procedures. Failure to do so may result in denial of entry to the EOP Complex.

The Contractor shall not bring any information or materials onto the EOP Complex, not directly related to this order, Contract, or agreement without specific authorization from the CA/CO and/or CAR/COR.

Contractor access to the EOP Complex is only authorized during their scheduled work hours unless otherwise approved by the Government.

B.2. Security Forms

Contractor employees (including subcontractors) involved in this Contract shall complete the following security forms:

1. All Contractors will be required to fill out an Excel spreadsheet listing of ALL personnel requiring access to the site indicating each individual’s full name, date of birth (DOB), social security number, and other personal information. Verify all data for completeness and correctness. Include back-up or alternate personnel in case the desired personnel become unavailable or must be substituted. The COR will provide a template Excel file for insertion of data by the Contractor. The Contractor must password protect the Excel file before submitted it to the COR or use other file transfer methods that adequately protect personal identifiable information. The Excel access form must be submitted a minimum of three (3) business days before access to the site. All cleared individuals will be placed on an active Work Order (WO) for the site.

2. In addition to Item 1, all individuals must also fill out a SSF-1888 and be fingerprinted by the USSS. All SSF-1888 submissions must be filled out electronically using the template provided by the COR. The individual must TYPE all information on the form and print a hard copy to bring to their fingerprint appointment. Hand written forms will not be accepted. The individual shall NOT sign the SSF-1888 until it can be witnessed by a USSS employee administering their fingerprinting. All individuals requiring a SSF-1888 must submit their form and be fingerprinted within 14 calendar days of being placed on an active WO.

B.3. Equipment/Vehicle Security Requirements

All equipment, vehicles and materials within proximity of the Contract site will be subject to security searches. Access to the site is limited to vehicles less than 10 feet in width, due to entry gates.

All cars, trucks, vans, trailers, towed equipment and any other wheeled or tracked motorized vehicle entering the White House grounds or passing a USSS vehicle checkpoint will be required to be included on a vehicle access listing.

1. Contractor shall prepare an Excel spreadsheet listing of all such vehicles indicating company name, state of license plate, license plate, year of vehicle, manufacturer of vehicle, manufacturer model name, and color of vehicle. Include back-up or alternate vehicles in case the desired vehicle becomes unavailable or must be substituted. The Government will provide a template Excel file for insertion of data by the Contractor.

2. Provide completed spreadsheet in electronic form with an attached paper copy as a submittal for the Pre-Construction Meeting.

3. All equipment, vehicles and materials within proximity of the project site will be subject to security searches.

4. Any vehicle, equipment, or materials that USSS cannot adequately screen at the White House, will be required to be screened at an offsite facility within 5 miles of the White House. Contractor shall coordinate the delivery of any unique equipment or material in advance with USSS to determine if screening at an offsite facility is required. USSS reserves the right to turn away any vehicle at the White House for offsite screening for any reason at any time.

C. On-Site Contract Requirements

C.1. Parking of Work Vehicles

The COR will specify a specific number of Contractor vehicles allowed on-site.

Parking of vehicles shall be limited to existing roads, in legally designated areas, and within approved areas.

All logos and signage must be covered on work vehicle accessing the job site. Personal vehicles used to commute to the jobsite are not permitted on the property. Firearms, ammunition, pocket knives, illegal drugs and other items are not allowed on the job site even if stored in vehicles.

The Contractor shall park work vehicles in locations to be determined by the COR in the field.

C.1.1. Temporary Controls

Housekeeping: Keep project area neat, orderly, and in a safe condition at all times.

C.1.3. Cleaning

The COR or a delegated government representative will inspect the cleanliness of the work site at the end of each work day. Contractor shall remedy all cleanliness issues identified by the COR or a delegated government representative prior to leaving the work site each day.

At project completion, remove all tools, equipment, surplus materials, and rubbish. Restore or refinish surfaces that are damaged due to work of this Contract to original condition.

Contractor is not approved to move any furniture, window treatments, or Government property.

C.2. Accident Prevention Program

The Contractor shall have an accident prevention program that complies with Occupational Safety and Health Administration and project requirements. This shall include providing personal protective equipment to employees.