70RDAD20R00000003 - DHS AED Equipment and Support.pdf

RFP NO. 70RDAD20R00000003

PUBLIC NOTICE

DEPARTMENT OF HOMELAND SECURITY

REQUEST FOR PROPOSAL NO. 70RDAD20R00000003

AUTOMATED EXTERNAL DEFIBRILLATION

This is a public notice in accordance with the Federal Acquisition Regulation 5.10l(a)(2) -

Methods of dissemination information. All responsible sources may submit a response which, if timely received, must be considered by the Agency.

Request for Proposal no 70RDAD20R00000003 closes on Friday, January 31, 2020 at 10:00 am

Eastern Standard Time (EST).

All responses shall be in adherence to the attached Combined Synopsis/Solicitation

Combined Synopsis/Solicitation Description:

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposals are being requested and a written solicitation will not be issued. The Government intends to award a Firm Fixed Price contract under the Simplified Acquisition Procedures using FAR Part 13.

(ii) The solicitation reference number is 70RDAD20R00000003. This requirement is issued as a Request for Proposal (RFP).

(iii) This RFP and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2020-03.

(iv) This solicitation is100% set aside for small business. The associated North

American Industry Classification system (NAICS) code is 423450 Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers.

(v) The Contract Line Item Numbers, Items, Quantities, and Units of Measure are listed in Attachment A

(vi) The contract shall provide for Automated External Defibrillation (AED) in accordance with Attachment A.

(vii) The period of performance: One Year from date of award. The place of performance shall be: Center Building to include the West Addition located at the St. Elizabeth’s Campus, 2701

Martin Luther King Avenue, Southeast, Washington, DC 20032.

(viii) The provision at 52.212-1, Instructions to Offerors - Commercial Items (Oct.

2018) applies to this acquisition.

ADDENDUM TO 52.212-1:

Offeror’s submission must include the following information: Dun and Bradstreet Number

(DUNS); Northern American Industrial Classification System (NAICS) Code; Contact

Name; Contact Email Address; Contact Telephone and Fax Number; Complete Business

Mailing Address. Each Offeror shall submit Pricing as a separate document that shall include the format shown on Attachment A.

The Offeror shall not submit more than two (2) pages for their Pricing Proposal. The

Technical Capability Proposal shall be no more than two (2) pages. The entire submitted

Proposal shall be no more than four (4) pages. No price information shall be in the

Technical Capability Proposal.

(ix) The provision at 52.212-2, Evaluation - Commercial Items (Oct 2014) applies to this acquisition. This contract will be awarded on a Lowest Price

Technically Acceptable basis. Vendors will be evaluated based on their adherence to the requirements set forth in Attachment A.

Technical Acceptance: Offeror shall address each of the technical requirements outlined in Attachment A. Technical Capability will be evaluated on an Acceptable or Unacceptable basis. Acceptable Rating: Proposal clearly meets the minimum requirements of the solicitation. If any of the requirements are considered

Unacceptable then the entire Technical Proposal will be considered Unacceptable and the Offeror will no longer be considered for award.

a) EVALUATION AND AWARD: It is the intent of the Government to award a single Firm Fixed Price Purchase Order from this solicitation. All interested parties must quote on all items. Award will be made to the Lowest Price

Technically Acceptable (LPTA), responsible contractor. To be technically acceptable, the items being quoted must meet all requirements listed under

Attachment A.

b) The Government intends to award upon the basis of initial proposals.

Discussions are not anticipated; however, the Government reserves the right to hold discussions at the sole discretion of the Contracting Officer. Offerors are therefore cautioned that each initial proposal must contain the Offeror’s best quote.

Price Analysis: The Government will conduct its price analysis using one or more of the techniques listed below:

1. Comparison of proposed prices received in response to the solicitation.

2. Comparison of proposed prices with independent government cost estimates.

c) A written notice of award or acceptance of a proposal, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

(x) FAR 52.212-3 Offeror Representations and Certifications - Commercial Items

(Dec 2019), applies to this acquisition. The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the system for Award

Management (SAM) Web site access through www.sam.gov/portal. The

Offeror is hereby required to complete the annual Offeror representations and certifications prior to the response due date.

http://www.sam.gov/portal

(xi) The clause at 52.212-4, Contract Terms and Conditions -

Commercial Items (Oct 2018) applies to this acquisition.

ADDENDUM to 52.212-4

Original invoices shall be e-mailed to:

invoiceMGT.consolidation@ice.dhs.gov with a courtesy going to the

Contracting Officer Ronald Jean-Baptiste at Ronald.Jean

Baptiste@hq.dhs.gov, and Contract Specialist Ola Omishore at

Olaleye.Omishore@ hq.dhs.gov and the POC (TBD).

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items

(Jan 2020), applies to this acquisition.

Additional FAR clauses applicable to this requirement are: The clause at

FAR 52.204-7 System for Award Management (Oct 2016); 52.222-3

Convict Labor (June 2003); 52.222-19 Child Labor - Cooperation with

Authorities and Remedies (Oct 2016); 52.222-21, Prohibition of

Segregated Facilities (Apr 2015); 52.222-26 Equal Opportunity (Sept

2016); 52.222-36 Equal Opportunity for Workers with Disabilities (Jul

2014); 52.222-50 Combating Trafficking in Persons (Mar 2015); 52.232-33

Payment by Electronic Funds Transfer - System for Award Management

(Jul 2013); 3052.242-72 Contracting Officer's Technical Representative.

Full text of FAR and HSAR clauses and provisions incorporated by reference can be found at www.aquisition.gov/ and at http://farsite.hill.af.mi1N FHSARA.HTM (respectively).

(xiii) Rating under the Defense Priorities and Allocations System (DPAS) –

N/A.

(xiv) Any requests for additional information or explanations concerning this document must be received no later than

10:00 a.m. Eastern Standard Time (EST) on Tuesday, January 28, 2020.

(xv) Any requests for additional information or explanations concerning this document must be submitted to Ola

Omishore, Contract Specialist (202) 447- 5588 at

Olaleye.Omishore@hq.dhs.gov and to Ronald Jean-Baptiste, Contracting Officer, (202) 447-5705 at ronald. je an-baptiste@hq.dhs.gov.

mailto:invoiceMGT.consolidation@ice.dhs.gov mailto:Baptiste@hq.dhs.gov mailto:Olaleye.Omishore@%20hq.dhs.gov http://www.aquisition.gov/ http://farsite.hill.af.mi1n/ mailto:Olaleye.Omishore@hq.dhs.gov mailto:ronald.jean-baptiste@hq.dhs.gov mailto:ronald.jean-baptiste@hq.dhs.gov

Attachments:

1) Attached A - Statement of Work and Pricing Table

ATTACHMENT A

SECTION I

INTRODUCTION

1.0 Background

Sudden Cardiac Arrest (SCA) can strike anybody, anytime, anyplace and often without warning.

It is believed that increasing age and existing coronary problems lead to an increased risk. Unlike a heart attack in which blood flow to the heart muscle is temporarily blocked, the primary cause of SCA is ventricular fibrillation. This is a life-threatening condition in which the heart’s normal electrical signals become disorganized and erratic, causing the heart to cease pumping blood effectively. Defibrillation or restoring the heart’s natural rhythm by applying an electrical shock is the only definitive treatment for SCA.

According to the American Red Cross, an AED is a device that analyzes the heart’s rhythm and, if necessary, may help the heart to reestablish an effective rhythm of its own. An AED is about the size of a laptop computer, is portable, fairly easy to use, and can vary in cost considerably based on features. The accessibility of AEDs is important when Emergency Medical Services

(EMS) arrival times may be delayed due to traffic congestion or remoteness of location. In order for AEDs to assist in saving lives, a comprehensive AED use program must be in place to ensure trained and qualified AED operators are on site to use the cardiopulmonary resuscitation (CPR) and advanced life support techniques. Immediate contact of EMS by calling 9-1-1 or the local emergency services number must also occur when an AED is used. A preventive maintenance program, as well as medical oversight, must also be components of the AED use policy.

2.0 Purpose

To meet appropriate portions of the Federal Cardiac Arrest Survival Act and the requirements pertaining to AED deployment and use under District of Columbia AED Bill No. B13-0735.

The purpose of this acquisition is to acquire Automated External Defibrillation (AED) Program and Services. This request for proposal (RFP) is 100 % set aside for Small Business (SB), under the Socio-Economic Category.

3.0 Purchase Order Type

This purchase order will be awarded on a Lowest Price Technically Acceptable (LPTA) basis.

This is a Firm Fixed Price Purchase order with a period of performance for one year from date of award.

SECTION II

STATEMENT OF WORK (SOW)

1.0 Scope of Work

The Contractor shall provide the following AED services:

Oversight:

Conduct annual AED Oversight Subscription Service for 250 AED units that include:

- Maintaining the established AED program protocol document;

- Providing full medical leadership and oversight, guidance, mock drill, SCA event reports and reviews, consultation, and annual prescriptions (policy review);

- Providing updates to the protocol as needed by the Agency (including staff changes, site relocation, etc.);

- Ensuring the AED Program and each of the AEDs with the local Board of Health as required;

and

- Conducting ongoing management of the AED program; i.e., unit updates, updates to algorithms for CPR based on industry guidelines and other handbook materials and assist Agency and manufacturers with notification of recalls.

• Training:

Conduct 15 Adult/Child CPR/AED/FA Combo classes including evacuation chair training

(initial and/or recertification) classes of 8 students minimum per class. Training shall be held on a monthly, quarterly, or continuous basis to certify responders’ skills are efficient to comply with the AED program requirements. The goal is to have four responders per AED unit. The Agency has the option to choose courses that range from CPR/AED/FA, CPR/AED/FA/BBP, CPR/AED/BBP, and CPR/AED.

• Twelve (12) Physio-Control LifePak 1000 Automated External Defibrillators (or AEDs) that include: - Two Sets of Adult Electrode Pads;

- Battery and Spare Battery Packs (4-Year Lithium);

- Semi-Rigid Carrying Case;

- Quick Reference Card;

- User’s Manual and Quick-Start Guide;

- Rescuer CPR/AED Pack;

- Three-Dimensional AED Wall Sign;

- AED Check Tag; and

- AED and CPR Guidelines Reference Poster.

• Procure and install twelve (12) Evac Chairs for the West Addition located at the St.

Elizabeth’s Campus, 2701 Martin Luther King Avenue, Southeast, Washington, DC 20032.

Procure and install the following AED products and supplies for the Center Building to include the West Addition located at the St. Elizabeth’s Campus, 2701 Martin Luther King Avenue, Southeast, Washington, DC 20032:

Additional Information

Provide products and services as described above. Install the AED wall cabinets, signage and

AEDs at the St. Elizabeth’s Campus along with the stairwell evacuation chairs in accordance with the American with Disability Act requirements.

PRICING TABLE

AED Products and Services

CLIN Description QTY Unit of

Measure

Unit Price Extended

Price

0001 Annual AED

Oversight

Subscription

& Medical

Oversight

Each

0002 MFA Adult

CPR/fa

Combo/Evac

Chair/ AED

Training (8 students

Minimum)

Materials /

Supplies

0003 Physio-

Control

LifePak 1000

Packages

0004 Physio-

Control

LifePak 1000

Packages

Non-

Rechargeable

Battery

0005 3-

Dimensional

LifPak AED

Wall Sign

0006 Stairwell

Evacuation

Chair

0007 AED Cabinet and AED

Wall Sign

Installation

0008 Stairwell

Evacuation

Chair

Installation

Ready Kit

Total