70RDAD18Q00000185_Combined_Synopsis_Solicitation.pdf

RFQ 70RDAD18Q00000185 Page 1 of 9

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and 13.106, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 70RDAD18Q00000185. This requirement is issued as a request for quote (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99.

(iv) This solicitation is a set aside for small business. The associated North American

Industry Classification system (NAICS) code 811310, Commercial and Industrial Machinery

Equipment (except Automotive and Electronic) Repair and Maintenance Small Business size standard is $7,500,000.

(v) The contract Line Item Numbers, Items, Quantities, and Units of Measure (including options) are: See Attachment “A” (Supplies or Services and Price/Costs). The anticipated date of this contract award is September 21, 2018.

(vi) Description of requirements for the items to be acquired: See Attachment “B”

(Statement of Work).

(vii) Date(s) and place(s) of delivery and acceptance and FOB point: See Attachment “A”

(Statement of Work).

(viii) The provision at 52.212-1, Instructions to Offerors – Commercial Items (Aug 2018) applies to this acquisition.

ADDENDUM TO 52.212-1:

Quoter’s must address each of the technical requirement outlined in section “vi”. Quoter’s submission must include the following information: Dun and Bradstreet Number (DUNS);

Northern American Industrial Classification System (NAICS) Code; Contact Name; Contact

Email Address; Contact Telephone and Fax Number; Complete Business Mailing Address.

Quoter’s shall submit the name, address and e-mail information of three relevant past

Performance references. Each Quoter shall submit Pricing as a separate document that shall include the format shown on Attachment A.

The Quoter shall not submit more than three (3) pages for their Pricing Quotation. The

Technical Capability Quotation shall be no more than five (5) pages. The entire submitted

Quotation shall be no more than eight (8) pages. This does not include the Past Performance reference. No price information shall be in the Technical Capability Quotation.

(End of Provision) https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2012_6.html#wp1088488

RFQ 70RDAD18Q00000185 Page 2 of 9

(ix) The provision at 52.212-2, Evaluation – Commercial Items (Oct 2014) applies to this acquisition. This contract will be awarded on the Lowest Price Technically Acceptable basis, considering past performance. Vendors will be evaluated based on their adherence to the requirements set forth in Attachment B.

(a) Technical Acceptance: Quoters shall address each of the technical requirements outlined in Attachment A. Technical Capability will be evaluated on an acceptable or Unacceptable basis. Acceptable Rating: Quote clearly meets the minimum requirements of the solicitation. If any of the requirements are considered Unacceptable then the entire Technical Quotation will be considered Non-Responsive and the Quoter will no longer be considered for award.

(b) Past Performance Assessments: The Quoter’s past performance will be evaluated on the basis of information contained in the Quoter’s submission and the information that the Government obtains through reference checks or other means. The past performance evaluation will assess the Quoter’s record of providing high quality services of a similar nature in a manner that ensure maximum accuracy, throughout, cost effectiveness and overall client satisfaction. Past Performance includes relevance of experience and past performance quality.

EVALUATION AND AWARD

A single award will be made to the responsible Quoter submitting an overall

Quotation that is determined most advantageous to the government, price and non- price factors considered.

Awards may also be made on the basis of initial quotations without discussions. Quoters are therefore cautioned that each initial quotation should contain the Quoters best terms.

Price Analysis: The Government will conduct its price analysis using one or more of the techniques listed below:

1. Comparison of proposed prices received in response to the solicitation.

2. Comparison of proposed prices with independent government cost estimates.

a) A written notice of award or acceptance of a quotation, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the Quoter’s specified expiration time, the government may accept a quotation (or part of a quotation), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

RFQ 70RDAD18Q00000185 Page 3 of 9

(x) 52.212-3 Offeror Representations and Certifications – Commercial Items (Aug

2018), applies to this acquisition. The Quoter shall complete only paragraphs (b) of this provision if the Quoter has completed the annual representations and certification electronically via the system for Award Management (SAM) Web site access through http://www.acquisition.gov. If the Quoter has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(xi) The clause at 52.212-4, Contract Terms and Conditions – Commercial Items

(Jan 2017) applies to this acquisition.

ADDENDUM TO 52.212-4:

Original invoices shall be e-mailed to: mgtinvoice.consolidation@ice.dhs.gov with a courtesy going to the Contracting Officer, Contract Specialist, and point of contact to be provided after the award.

(End of Provision)

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement

Statutes or Executive Orders – Commercial Items (Aug 2018); applies to this acquisition.

(xiii) The following additional clauses provisions are cited: HSAR 3052.209-70

Prohibition on contracts with corporate expatriates. Full text of FAR clauses and provisions incorporated by reference can be found at www.acquisition.gov and HSAR clauses at http://farsite.hill.af.mil/VFHSARA.HTM. The clause at 52.212-5 Contract

Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial

Items (Aug 2018), applies to this acquisition. Additional FAR clauses applicable to this requirement are: Additional FAR clauses applicable to this requirement are: The clause at

52.203-6 Restrictions on Subcontractor Sales to the Government (Sep 2006); 52.209-5

Certification Regarding Responsibility Matters (Oct 2015); 52.217-9 Option to Extend the

Term of the Contract (Mar 2000); 52.219-6 Notice of Total Small Business Set-Aside (Nov

2011); 52.222-3 Convict Labor (Jun 2003); 52.222-19 Child Labor – Cooperation with

Authorities and Remedies (Jan 2018); 52.222-21 Prohibition of Segregated Facilities (Apr

2015); 52.222-26 Equal Opportunity (Sep 2016); 52.222-35 Equal Opportunity for

Veterans (Oct 2015); 52.222-36 Equal Opportunity for Workers with Disabilities (Jul

2014); 52.222-37 Employment Reports on Veterans (Feb 2016); 52.232-33 Payment by

Electronic Funds Transfer – System for Award Management (Jul 2013).

(xiv) Rating under the Defense Priorities and Allocations System (DPAS) – N/A.

http://www.acquisition.gov./ mailto:mailed%20to:

http://www.acquisition.gov/ http://farsite.hill.af.mil/VFHSARA.HTM

RFQ 70RDAD18Q00000185 Page 4 of 9

(xv) Any requests for additional information or explanations concerning this document must be received no later than 10:00a.m. Eastern Time (ET) on September 13, 2018. In order to receive responses to questions, Quoters must cite the section, paragraph number, and page number. Quotations are due no later than September 14, 2018 at 10:00 a.m. Eastern Time

(ET) and must be submitted electronically (via email) to the individual noted in section “xvi.”

(xvi) Any requests for additional information or explanations concerning this document must be submitted to Donald Nusbaum, Contracting Officer (202) 447-0163 at

Donald.nusbaum@hq.dhs.gov.

ATTACHMENTS:

1) Attachment A – Supplies or Services and Price/Costs

2) Attachment B – Statement of Work mailto:Donald.nusbaum@hq.dhs.gov

70RDAD18Q00000185 Page 5 of 9

ATTACHMENT A

SECTION I

SUPPLIES OR SERVICE AND PRICE/COSTS

Base Period

CLIN Labor Category Estimated

Quantity Unit

Unit

Price Total

0001 Quarterly Preventative Maintenance 4 EA $ $

0002 Repair Estimate/Site Visit (As Needed) 10 EA $ $

0003 Repairs and Replacement Parts (Not to Exceed) 1 LO $8,000.00 $8,000.00

Total $

Option Period 1

CLIN Labor Category Estimated

Quantity Unit

Unit

Price Total

1001 Quarterly Preventative Maintenance 4 EA $ $

1002 Repair Estimate/Site Visit (As Needed) 10 EA $ $

1003 Repairs and Replacement Parts (Not to Exceed) 1 LO $8,000.00 $8,000.00

Total $

Option Period 2

CLIN Labor Category Estimated

Quantity Unit

Unit

Price Total

1001 Quarterly Preventative Maintenance 4 EA $ $

1002 Repair Estimate/Site Visit (As Needed) 10 EA $ $

1003 Repairs and Replacement Parts (Not to Exceed) 1 LO $8,000.00 $8,000.00

Total $

Option Period 3

CLIN Labor Category Estimated

Quantity Unit

Unit

Price Total

1001 Quarterly Preventative Maintenance 4 EA $ $

1002 Repair Estimate/Site Visit (As Needed) 10 EA $ $

1003 Repairs and Replacement Parts (Not to Exceed) 1 LO $8,000.00 $8,000.00

Total $

Option Period 3

CLIN Labor Category Estimated

Quantity Unit

Unit

Price Total

1001 Quarterly Preventative Maintenance 4 EA $ $

1002 Repair Estimate/Site Visit (As Needed) 10 EA $ $

1003 Repairs and Replacement Parts (Not to Exceed) 1 LO $8,000.00 $8,000.00

Total $

Grand Total $

70RDAD18Q00000185 Page 6 of 9

1.0 PURPOSE

The Department of Homeland Security (DHS), Office of the Chief Readiness Support Officer

(CRSO), Operations Support (OS) has a requirement to conduct quarterly Gym Preventative

Maintenance and possible repairs on exercise equipment located in the gym at the Nebraska

Avenue Complex (NAC).

2.0 CONTRACT TYPE

This contract will be award as a Firm Fixed Price contract on a Lowest Price Technically

Acceptable (LPTA) basis, considering past performance. This is a Total Small Business Set-

Aside contract under NACIS Code 811310.

70RDAD18Q00000185 Page 7 of 9

ATTACHMENT B

SECTION II

DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK (SOW)

1.0 BACKGROUND

The Department of Homeland Security (DHS) Office located at the Nebraska Avenue Complex

(NAC) has a gym located in NAC 14. The exercise area has a full set of exercise equipment that requires quarterly Gym Preventive Maintenance (GPM) in order to maintain the equipment in proper and safe working condition for all federal employees to utilize.

2.0 SCOPE OF EFFORT

The purpose of this Contract is to obtain quarterly Gym Preventive Maintenance (GPM) of all exercise equipment. The contractor shall perform the GPM on a quarterly basis. The contractor shall schedule the date of the GPM one week in advance with the Contracting Officer's

Representative (COR). The contractor shall provide COR with a listing of equipment deficiencies as a result of the GPM and a list of recommended repairs and the cost associated with these repairs.

3.0 TASKS

The Contractor shall provide the following services:

Quarterly Preventative Maintenance: The following list is an estimate of the exercise equipment that shall receive Gym Preventative Maintenance on a quarterly basis.

Manufacturer Equipment Type Quantity

Woodway Treadmills Treadmill Curve 2

Woodway Treadmills Treadmill Flat 2

Startrac Elite Treadmill 2

PRECOR EFX 576i Elliptical Machine 2

PRECOR 100i Elliptical Machine 1

Concept 2 Rowing Machine 3

Octane Pro 4700 Elliptical Machine 1

Spinner NXT Stationary Bikes 2

Life Fitness 95Si Climbing System 2

Versa Climber Climbing System 1

Max Racks Free Weight Racks 3

Gravitron 2000AT Stairmaster 1

Unknown Universal Weight Machine 1

Hammer Strength Leg Press Machine 1

Hammer Strength Arm Curl Machine 1

Various Free Weights (Weight Room) Various

70RDAD18Q00000185 Page 8 of 9

Repair Estimate/Site Visit: The Contractor shall travel and write up a repair estimate that includes parts and labor on an as needed basis which will be requested by the Contracting Officer

Representative.

Repairs and Replacement Parts: The Contractor shall provide materials and perform repairs to gym equipment on an as needed basis as specified by the Contracting Officer Representative.

4.0 GOVERNMENT FURNISHED INFORMATION, PROPERTY

AND WORKSPACE

The Government may provide the items listed below as necessary for the Contractor to fulfill the tasks described in this SOW.

(a) Government Furnished Property (GFP). The Government does not anticipate a need for GFP given the nature of effort.

(b) Government Furnished Information (GFI). The Government will provide information (e.g., technical data, applicable documents, plans, regulations, specifications, etc.) in support of tasks described in this SOW.

(c) Government-Furnished Workspace. Not Applicable.

5.0 CONTRACTOR PERSONNEL

5.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this contract.

5.2 Employee Identification

Contractor employees visiting Government facilities shall wear an identification badge that, at minimum, displays the Contractor name, the employee's photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

5.3 Contractor Employee Conduct

Contractor's employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, "off limits" areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at

Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the

Department of Homeland Security.

70RDAD18Q00000185 Page 9 of 9

5.4 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under any task order awarded. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

5.5 Conflict of Interest

The Contractor shall not employ any person who is an employee of the United States Government if that employment would, or would appear to cause a conflict of interest.

6.0 PERIOD OF PERFORMANCE

Base Year: September 25, 2018 to September 24, 2019

Option Year Period One: September 25, 2019 to September 24, 2020

Option Year Period Two: September 25, 2020 to September 24, 2021

Option Year Period Three: September 25, 2021 to September 24, 2022

Option Year Period Four: September 25, 2022 to September 24, 2023

7.0 ADVERTISEMENTS, PUBLICIZING AWARDS, AND NEWS RELEASES

All press releases or announcements about agency programs, projects, and contract awards need to be cleared by the Program Office and the Contracting Officer. Under no circumstances shall the

Contractor, or anyone acting on behalf of the Contractor, refer to the supplies, services, or equipment furnished pursuant to the provisions of this contract in any publicity news release or commercial advertising without first obtaining explicit written consent to do so from the Program

Office and the Contracting Officer.

The Contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government or is considered by the Government to be superior to other products or services.