RFQ_Janitorial_Services_Branch_2_&_3.docx

Federal Emergency Management Agency DR-4399-FL

RFQ #70FBR419Q00000026

Branch Office 2 & 3 Janitorial Service

Notice Type:

RFQ

Date:

November 19, 2018

Response Date:

November 21, 2018 by 12:00pm EST

Set-Aside:

Local Area Set Aside / Total Small Business

NACIS:

561720 Janitorial Services

Agency/Office:

Federal Emergency Management Agency (FEMA)

Title:

Solicitation #70FBR419Q00000026

Firm-fixed price award for janitorial services at FEMA Branch Offices 2 and 3 located in the disaster, JACKSON County, under DR-4399-FL.

Notice:

This is a Request for Quote for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and no other written solicitation will be issued. The Federal Emergency Management Agency (FEMA) is considering the issuance of Fixed Price Purchase Order to fulfill the requirement for Janitorial Services, NAICS 561720, in support of FEMA Branch Office I/II at the following location:

FEMA BRANCH Office 2 & 3

DR-4399-FL

Declared County: JACKSON 2954 Highway 71, Marianna, FL 32446 Stafford Act applies to this Solicitation--Declared Disaster Area Set-Aside Per FAR 26.202 (Local Area Preference), preference shall be given, to the extent feasible and practicable, to local vendors. This effort will be restricted to potential offerors doing business in the area affected by Hurricane Michael and as declared by Presidential Disaster Declaration DR-4339-FL.

See attached Declaration Notice. This effort is also being conducted as a Total Small Business Set-Aside.

Description:

Contractor shall furnish all labor, tools, equipment, materials, consumable items and supervision to perform janitorial services as described, and in accordance with, the Statement of Work (SOW) for each location. (See Attachment for SOW)

Period of Performance:

The required period of performance is for 3 months with three (3) 1-month options, for a total estimated period of performance of 6 months.

DATE OF DELIVERY: UPON AWARD

Pricing Schedule:

Please use this format for submitting quotes.

Base Period: 3 months

CLIN

Branch 2/3, Marianna, FL 32446

Quantity

Unit Monthly Rate Total for 3 Months

0001_ Janitorial Services in accordance with the SOW to include paper towels, toilet paper and soap for restrooms; daily trash collection, including liners, and removal – 7 days per week

EA

Option Period 1 – 3 Months

CLIN

Branch 2/3, Marianna, FL 32446

Quantity

Unit

1001_ Janitorial Services in accordance with the SOW to include paper towels, toilet paper and soap for restrooms; daily trash collection, including liners, and removal – 7 days per week

Option Period 2 – 3 Months

Branch 2/3, Marianna, FL 32446

Quantity

Unit

1002_ Janitorial Services in accordance with the SOW to include paper towels, toilet paper and soap for restrooms; daily trash collection, including liners, and removal – 7 days per week

Option Period 2 – 3 Months

Branch 2/3, Marianna, FL 32446

Quantity

Unit

1002_ Janitorial Services in accordance with the SOW to include paper towels, toilet paper and soap for restrooms; daily trash collection, including liners, and removal – 7 days per week

SUBMISSION INSTRUCTIONS

Subject: RFQ 70FBR419Q00000026

Each Quoter is requested to submit an electronic version of your business’s price quote. The electronic version shall be submitted to the Contract Specialist, Lisa G. Thibodeaux at lisa.thibodeaux@fema.dhs.gov (preferably in PDF format)

Electronic submissions of your quote are due no later than 12pm, on WEDNESDAY, November 21, 2018.

All quote submissions must include the following information (preferably to be provided on the quote submission cover letter):

a) Tax Identification Number (TIN)

b) Dun & Bradstreet Number (DUNS)

c) Contact Name

d) Contact Email address

e) Contact telephone and fax number

f) Complete business mailing address

Proof of Local Area Representation: (MUST BE SUBMITTED WITH QUOTE)

1. FAR Clause 52.226-3-(d) states:

(c) An offeror is considered to be residing or primarily doing business in the set-aside are if, during the last twelve months—

(1) The offeror had its main operating office in the area; and

(2) That office generated at least half of the offeror’s gross revenues and employed at least half of the offeror’s permanent employees.

BASIS FOR AWARD:

The Government reserves the right to make multiple awards or a single award to the responsible VENDOR(s) submitting an overall quote that is determined most advantageous to the Government, whose quote meets the Government’s SOW requirements, and whose price is the lowest priced technically acceptable.

SOLICITATION PROVISIONS/CONTRACT CLAUSES

All pertinent provisions and clauses from the Federal Acquisition Regulation (FAR) shall be incorporated into the resulting purchase order by reference.

52.222-41 Service Contract Act of 1965 52.222-42 Statement of Equivalent Rates for Federal Hires, May 2014 52.226-3 Disaster or Emergency Area Representation 52.226-4 Notice of Disaster or Emergency Area Set-Aside 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2017) 52.217-8 Option to Extend Services (Nov 1999) 52.212-4 Contract Terms and Conditions-Commercial Items (Jan 2017) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Mar 2016) 52.243-1 Changes-Fixed Price (Aug 1987) 52.249-4 Termination for Convenience of the Government (Services)(Short Form) 52.252-2 Clauses Incorporated by Reference (Feb 1998)

The full text of a clause may be accessed electronically at this address: https://www.acquisition.gov or for DHS specific clauses at http://farsite.hill.af.mil/VFHSAR1.htm

If you have any questions regarding this RFQ, please contact the Contracting Officer, Lisa G. Thibodeaux at by 5pm on Monday 11/20/2018 at lisa.thibodeaux@fema.dhs.gov.

DECLARED OCTOBER 11, 2018

SUMMARY

STATE: Florida

NUMBER: FEMA-4399-DR

National FCO Program DESIGNATIONS AND TYPES OF ASSISTANCE:

INDIVIDUAL ASSISTANCE (Assistance to individuals and households):

Bay, Franklin, Gulf, Taylor, and Wakulla Counties.

PUBLIC ASSISTANCE (Assistance for emergency work and the repair or replacement of disaster-damaged facilities):

Bay, Calhoun, Franklin, Gadsden, Gulf, Hamilton, Jackson, Jefferson, Leon, Liberty, Madison, Suwannee, Taylor, and Wakulla Counties for debris removal and emergency protective measures (Categories A and B), including direct federal assistance, under the Public Assistance program at 75 percent federal funding.

HAZARD MITIGATION GRANT PROGRAM (Assistance for actions taken to prevent or reduce long term risk to life and property from natural hazards):

All counties in the State of Florida are eligible to apply for assistance under the Hazard Mitigation Grant Program.

OTHER: Additional designations may be made at a later date if requested by the state and warranted by the results of further damage assessments.