Sample Statement of Work Sit down Forklift Rental Contract 325570.pdf

Federal Emergency Management Agency

COVID192020

Distribution Management West Branch, Tracy Distribution Center

Statement of Work for Forklifts Rental Contract

Scope of Work:

• In order to continue supporting COVID192020, the Distribution Management West Branch, Tracy Distribution Center needs to create a service contract to lease different forklift equipment and/or accessories, that assist in the storage and movement of goods and equipment in building 330 on Sharpe Army Depot and federal staging area (FSA) location.

• FEMA is need of 5 each 6k sit down forklifts. Contractor shall provide annual prices for all requested equipment.

• Equipment specifications:

6K Sit down Forklift must have the following specifications:

Capacity: 6,000 lbs.

Power: LP Gas Transmission: Power shift, single speed Mast: Quad, 258 in – 276 in maximum forklift, 89 in – 95 in lowered height, 66in to 72 in full free lift Attachment: Side shifter class II Tires: Traction drive smooth steer cushion Aisle width: 95.3 in + load length 48 in = 143.3 in zero clearance Standard equipment: Headlights, Back-up alarm, strobe light, rear drive handle with horn button and fire extinguisher

• Delivery of equipment:

o In regard to the delivery at the beginning of the contract, local vendors shall have five working days to deliver all equipment in Fully Mission Capable after the contract was signed. Contract Period of Performance shall not be affected if contractor didn’t deliver within five days of contractor signing the contract, since the Rent Period of Performance shall start when FEMA accepts the equipment at site.

o In the event of the request to deliver new equipment that was not originally included in the contract, contractor shall have 24 four hours to deliver that equipment since the day after contractor sign the contract modification. Rent Period of Performance shall start when FEMA accepts the equipment at site. Contract Period of Performance shall not be affected if contractor didn’t deliver within three days of contractor signing the contract modification, only the Rent Period of Performance shall be adjusted.

• Return of equipment:

o In the event that a decrease of the scope of work (that is not at the end of the contract), contractor shall have three working days to pick up all equipment to be returned, starting the day after the request was made. If more than three days pass, FEMA will not be responsible for it nor will pay for any additional rent days.

o At the request of the return of the equipment at the end of the contract, contractor shall have five working days to pick up all equipment to be returned starting the day after the Contracting Officer and/or Contracting Officer Representative made the notice. If more than five days pass, FEMA will not be responsible for it nor will pay for any additional rent days.

• Maintenance o Contractor is responsible to provide maintenance to the leased forklift equipment as needed and recommended by manufacturers guideline. FEMA Facilities POCs will notify when additional maintenance is needed.

Special requirement for contractor staff:

• The contractor shall provide documentation evidencing that the contractor technicians are licensed and/or certified.

• Contractor staff must provide proper identification/documentation to access all warehouse and facilities. Contact staff must be escorted by a FEMA employee during their time at the facilities.

• All contractor staff must be US citizens.

• The documentation required will be provided by the contractor to the Contracting Officer and/or

Contracting Officer Representative within thirty (30) days of contract award.

Period of Performance:

• The contract will have a base Period of Performance (POP), for three hundred sixty (360) days. Contract shall include one (1) additional options to extend the contract for three hundred sixty (360) days.

Contractor Invoicing:

• Contractor must provide invoices that will cover a thirty (day) period. Prices should reflect the actual price of the time the equipment was under FEMA possession and use. All invoices must be sent to the following email address: Fema-finance-vendor-payments@fema.dhs.gov

• Invoice shall have a detailed breakdown, which must include the following information:

o Contract number o Invoice number o Invoice date o Period of Performance of provided service/Rent Period of Performance o Breakdown with short description o Invoice must list equipment identified with contract CLIN

Location:

Building 330

Sharpe Army Depot 700 Roth Road Lathrop, CA 95330

FEMA Facility POC:

Todd Guthrie (202)812-5744

Hours of operation for Warehouse:

• Monday thru Friday from 7am – 4pm

• Saturday and Sunday closed

Hours of operation for all Federal Staging Area:

• Monday thru Friday from 7am to 4pm

• Saturday and Sunday closed mailto:Fema-finance-vendor-payments@fema.dhs.gov