70CDCR25R00000020 RFP ICE Religious Services.pdf

U.S. DEPARTMENT OF HOMELAND SECURITY

Immigration and Customs Enforcement

Office of Acquisition Management RFP Title: Religious Services

RFP Number: 70CDCR25R00000020

Primary Contact: Contracting Officer: Diana Brozi Email: diana.brozi@ice.dhs.gov

Alternate Contact: Contracting Specialist: Valerie Leonova Email: Valerie.leonova@ice.dhs.gov

RFP Question Closing Date: September 15, 2025, 4:00 PM EST RFP Closing Date: September 19, 2025; 4:00 PM EST mailto:diana.brozi@ice.dhs.gov mailto:Valerie.leonova@ice.dhs.gov

SECTION B – SUPPLIES and PRICES/COSTS

B.1 PURPOSE

The U.S. Department of Homeland Security's Immigration and Customs Enforcement (ICE) is seeking to establish a Firm Fixed Price Contract for Religious Services across six locations, including five dedicated ICE Detention Facilities and one facility at Naval Station Guantanamo Bay (NSGB), Cuba. The contract aims to provide detainees with structured opportunities to practice their religious beliefs through the presence of on-site chaplains and support staff along with local volunteers. These personnel will engage with the detainee population coordinating worship services and religious instruction for various faith groups while ensuring that these activities align with facility safety and security protocols. The program emphasizes the importance of pastoral care, offering one-on-one support to detainees with sensitivity and approachability.

Additionally, the offeror will oversee the approval of religious meals and advise on matters related to religious property and instructional materials. This initiative reflects ICE's commitment to granting detainees the freedom to pursue their individual religious practices within a secure environment.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

The announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. This solicitation is being issued using FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items. The associated North American Industrial Classification System (NAICS) code for this procurement is 813110 – Religious Organizations.

B.2 CONTRACT TYPE

The Government intends to award a Task Order Contract with a fixed price for each Contract Line Item Number (CLIN) based on the annual estimated quantities. The Period of Performance will be for twelve (12) months, with four (4) possible one (1) year option periods. The resultant contractor is anticipated to start work on September 29, 2025.

B.3 PRICING

The pricing shall be established under a Firm Fixed Price for each CLIN, based on the location and frequency as indicated in the PWS.

CLINs Description Quantity Unit Price 0001 Batavia - Religious Services 12 MO 0002 Krome - Religious Services 12 MO 0003 Port Isabel - Religious Services 12 MO 0004 El Paso - Religious Services 12 MO 0005 Florence - Religious Services 12 MO 0006 NSGB, Cuba - Religious Services 12 MO 0007 Other Direct Costs (ODC) - Religious

Items NTE: $60,000 per year

Other Direct Costs (ODC) - Miscellaneous. Not-To-Exceed $200,000.00 per year Travel includes any associated cost with deployment and sustainment of staff at NSGB including travel (domestic location to FL)

0009 Transition Costs 1 MO 1001 Batavia - Religious Services 12 MO 1002 Krome - Religious Services 12 MO 1003 Port Isabel - Religious Services 12 MO 1004 El Paso - Religious Services 12 MO 1005 Florence - Religious Services 12 MO 1006 NSGB, Cuba - Religious Services 12 MO

Other Direct Costs (ODC) - Religious

Other Direct Costs (ODC) - Miscellaneous. NTE: $200,000.00 per year Travel includes any associated cost with deployment and sustainment of staff at NSGB including travel (domestic location to FL)

2001 Batavia - Religious Services 12 MO 2002 Krome - Religious Services 12 MO 2003 Port Isabel - Religious Services 12 MO 2004 El Paso - Religious Services 12 MO 2005 Florence - Religious Services 12 MO 2006 NSGB, Cuba - Religious Services 12 MO

Miscellaneous. NTE: $200,000.00 per year Travel includes any associated cost with deployment and sustainment of staff

3001 Batavia - Religious Services 12 MO 3002 Krome - Religious Services 12 MO 3003 Port Isabel - Religious Services 12 MO 3004 El Paso - Religious Services 12 MO 3005 Florence - Religious Services 12 MO 3006 NSGB, Cuba - Religious Services 12 MO

Miscellaneous NTE: $200,000.00 per year Travel includes any associated cost with deployment and sustainment of staff

4001 Batavia - Religious Services 12 MO 4002 Krome - Religious Services 12 MO 4003 Port Isabel - Religious Services 12 MO 4004 El Paso - Religious Services 12 MO 4005 Florence - Religious Services 12 MO 4006 NSGB, Cuba - Religious Services 12 MO

Miscellaneous. NTE: $200,000.00 per year Travel includes any associated cost with deployment and sustainment of staff

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

See Attachment A

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

There are no clauses incorporated with this section for this contract.

[END OF SECTION D]

SECTION E – INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998)

This contract incorporates the following clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text can be accessed electronically at this internet address:

https://www.acquisition.gov/browse/index/far

Clause Number Clause Title Date 52.246-4 Inspection of Services – Fixed Price Aug 1996

E.2 INSPECTION AND ACCEPTANCE

The designated Contracting Officer Representative (COR) and Alternate COR will conduct inspections and accept the performance of the offeror. This delegation of authority does not permit any actions that would change the provisions, specifications, or pricing of this contract.

E.3 ACCEPTANCE OF SERVICES

Services and deliverables are considered accepted when they have been reviewed and approved in writing by the Contracting Officer (CO) or their authorized representative(s). Acceptance is final, except in cases of latent defects, fraud, gross mistakes that amount to fraud, or as otherwise specified in the contract or any issued delivery order.

E.4 ACCEPTANCE CRITERIA

The items specified for delivery must be reviewed and approved by the Contracting Officer's Representative (COR) before final acceptance. The COR will evaluate all submitted deliverables to ensure they meet standards for accuracy, functionality, completeness, professional quality, and compliance with the specified guidelines and requirements. The offeror is responsible for ensuring the accuracy and completeness of all deliveries.

While occasional typos and calculation errors may be acceptable, persistent errors, misleading or unclear statements, incomplete or irrelevant information, excessive rhetoric, repetition, and unnecessary padding may be deemed deficiencies. Such deficiencies could result in rejection and may be documented in the Contractor Performance Assessment Reporting System (CPARS).

Unless stated otherwise, the Government will review and provide comments on all deliverables within ten (10) calendar days. If the Government does not respond within this timeframe, the offeror may assume that the deliverable has been accepted.

E.5 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Services and supplies will be evaluated in accordance with a Quality Assurance Surveillance Plan

(QASP) which outlines the criteria and methods for assessing performance, ensuring compliance with contract requirements, and measuring the effectiveness of the services and supplies provided.

This evaluation process will help maintain high standards and facilitate continuous improvement throughout the contract period.

[END OF SECTION E]

SECTION F – DELIVERABLES AND PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998)

This contract incorporates the following clauses by reference with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text can be accessed electronically at the following internet address:

Clause Number Clause Title Date 52.242-15 Stop Work Order Aug 1989

F.2 PERIOD OF PERFORMANCE

The Period of Performance will be for twelve (12) months, with four (4) possible one (1) year options. (excluding any additional services in accordance with FAR 52.217-8). The anticipated start date for this contract is September 29, 2025, but this date is subject to change.

The base POP is expected to run from September 29, 2025, to September 28, 2026, with the contract potentially ending on September 28, 2030.

F.4 PLACE OF PERFORMANCE

The Offeror shall execute the contract in accordance with the Performance Work Statement (PWS) at the locations specified below, ensuring that all tasks and deliverables meet the established standards and requirements outlined in the PWS. This execution will include adhering to timelines, quality metrics, and any other stipulations necessary to fulfill the contract obligations effectively.

1. Batavia Federal Detention Facility - 4250 Federal Drive, Batavia, NY 14020.

2. Krome Service Processing Center - 18201 SW 12th Street, Miami, FL 33194.

3. Port Isabel Service Processing Center - 27991 Buena Vista Blvd., Los Fresnos, TX

78566.

4. El Paso Service Processing Center - 8915 Montana Avenue, El Paso, TX 79925.

5. Florence Service Processing Center - 3250 N. Pinal Parkway, Florence, AZ 85132.

6. Naval Station Guantanamo Bay (NSGB) - Cuba.

F.5 DELIVERABLES

All deliverables are outlined in Attachment A - Performance Work Statement (PWS), specifically in Section 4.9, which details the Monthly Deliverables and Meetings. This section provides a comprehensive list of required deliverables, including their due dates, formats, and the expectations for meetings to ensure effective communication and progress tracking throughout the contract period.

[END OF SECTION F]

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION

While the offeror holds total management responsibility for contract performance, effective administration will necessitate close coordination with Immigration and Customs Enforcement (ICE). The individuals listed in Section G will act as the Government's points of contact throughout the contract, each fulfilling their designated roles as outlined.

Contract Specialist (CS):

Valerie Leonova Office of Acquisition Management Detention Compliance and Removals Email: valerie.leonova@ice.dhs.gov

Contracting Officer (CO):

Diana K. Brozi Office of Acquisition Management Detention Compliance and Removals Email: Diana.Brozi@ice.dhs.gov

Contracting Officer Representative (COR):

TBD

Field Office Enforcement Removal Operations (ERO) Phone: TBD Email: TBD

Alternate COR:

TBD

Field Office Enforcement Removal Operations (ERO) Phone: TBD Email: TBD

The CO has the sole authority to award, modify, or terminate contracts and to obligate Government funds. The CO is responsible for performing all necessary actions to ensure effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships.

G.2. GOVERNMENT PERSONNEL: ROLES AND RESPONSIBILITIES

Contracting Officer: The Contracting Officer (CO) holds overall and primary responsibility for the administration of this contract. Only the CO has the authority to enter, administer, modify, or terminate this contract on behalf of the Government. This authority encompasses mailto:Diana.Brozi@ice.dhs.gov modifying and deviating from the contract terms, conditions, requirements, specifications, and delivery schedules; making final decisions regarding matters such as invoice payments or other considerations due to the Government for nonperformance or unsatisfactory performance;

interpreting the contract; resolving disputes; and terminating the contract for convenience or default.

The CO has the authority to delegate certain responsibilities to an authorized Contracting Officer’s Representative (COR), who will ensure that appropriate clinical expertise is provided to address clinical issues. At the CO’s discretion, a performance requirement, performance deficiency, or any other performance variation by the offeror may be waived. The offeror may submit a waiver request to the CO in writing on a case-by-case basis.

G. 3. APPOINTMENT OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer (CO) shall designate and authorize, in writing and in accordance with agency procedures, a Contracting Officer’s Representative (COR) for all contracts and orders, except for those that are firm-fixed price, and for firm-fixed-price contracts and orders as appropriate. The CO shall designate and authorize a COR as early as practicable following the nomination.

a. Contracting Officer’s Representative: The Contracting Officer (CO) is responsible for appointing a Contracting Officer Representative (COR) to oversee the performance of contractors and ensure compliance with technical requirements throughout the contract's duration. The COR's duties include conducting surveillance as outlined in the Quality Assurance Surveillance Plan (QASP), documenting these activities, and providing reports to the CO. The COR is tasked with inspecting services, reviewing draft and final reports promptly, and notifying contractors of any deficiencies or hazardous conditions. Additionally, the COR must communicate any requests for changes, potential labor disputes, performance issues, and management changes to the CO in writing. The COR plays a critical role in maintaining contract integrity by reporting any procurement fraud or improper conduct to the CO and relevant agency offices. This structured oversight ensures that all contractual obligations are met efficiently and effectively.

b. Alternate COR:

The Contracting Officer (CO) will appoint an Alternate Contracting Officer Representative (COR) to assist in monitoring the offeror's performance. The Alternate COR, who must be a Government employee, is responsible for quickly informing the COR and CO about critical issues such as requests for changes from the offeror that may incur costs, potential labor disputes or workforce problems, and any lack of performance that could jeopardize costs or schedules. Additionally, the Alternate COR must report possible changes in offeror management or key personnel, disagreements regarding the performance of the Performance Work Statement (PWS) requirements, and any deficiencies or questionable practices by the offeror to facilitate timely corrections. They are also required to inform the CO and agency office, such as the Office of Inspector General (OIG), of any procurement fraud, waste, abuse, bribery, conflicts of interest, or other improper conduct. Lastly, the Alternate COR should communicate all problems, potential disagreements, or controversies—both orally and in writing—related to the contract status and performance requirements.

G.4 INVOICES/PAYMENTS

The contractor is required to submit monthly invoices that must be detailed and broken down by each Contract Line Item Numbers (CLIN). Each invoice must clearly indicate the price associated with each CLIN as well as the total price for all utilized CLINs. Invoices that do not meet this breakdown requirement will not be accepted. The invoicing period must cover the entire month, from the first to the last day. Inadequate detail or lack of supporting documentation may lead to invoice rejection by the designated Contracting Officer Representative (COR). Contractors should expect payment only after submitting a properly formatted invoice. Additionally, a copy of the invoice must be emailed to the COR. The Government reserves the right to conduct audits, so contractors must retain all relevant backup documentation. Invoices lacking the required information may be returned for resubmission. For more specific guidance, contractors should refer to section L.9. Invoicing Instructions.

G.5 ADDITIONAL REQUIREMENTS

The resultant contractor shall not make any public disclosures concerning the contract or any potential subcontractors without obtaining prior review and approval from Immigration and Customs Enforcement (ICE). This requirement ensures that all communications regarding the contract are managed appropriately and in accordance with ICE policies.

G.6 TECHNICAL DIRECTION

The Contracting Officer Representative (COR) is designated with the authority to undertake various actions that the Contracting Officer could lawfully perform, except for actions explicitly prohibited by the contract terms. The COR's responsibilities include ensuring that the contractor meets the technical requirements outlined in the contract, conducting necessary inspections, and requiring corrections for any deficiencies identified. The COR is responsible for maintaining direct communication with the contractor and must sign all written communications as "Contracting Officer’s Representative," providing copies to the Contracting Officer.

Additionally, the COR is authorized to issue written interpretations of technical requirements and to monitor the contractor's production or performance progress. The COR must notify the contractor in writing of any deficiencies observed and direct corrective actions, while also documenting and reporting any incidents of faulty work, delays, or other issues to the Contracting Officer. If access to Government facilities is necessary, the COR must obtain the required security clearance and ensure that any Government-furnished property is available as needed.

G.7. LIMITATIONS: The Contracting Officer's Representative (COR) is not authorized to enter into or modify contracts, obligate government funds, or impact contract schedules or scopes. Any contractual agreement must be made solely by the Contracting Officer (CO). In the event of the designated COR's absence, an alternate COR is appointed as per the COR designation letter. Any contractual issues must be addressed following public laws and regulations, specifically the Federal Acquisition Regulation and Homeland Security Acquisition Regulation. Both the offeror and the COR are required to promptly report any contracting problems to the CO, who holds the exclusive authority to resolve such issues, interpret contract terms, and approve changes in contract requirements. Changes made at the direction of anyone other than the CO will be deemed unauthorized. Furthermore, if the offeror fails to report any perceived changes by the government within 30 days, they forfeit their right to seek equitable adjustments. This summary outlines the critical roles and responsibilities regarding contract management to ensure compliance and effective resolution of issues.

G. 8. INVOICING INSTRUCTIONS.

The resultant contractor is required to submit detailed monthly invoices that are broken down by each Contract Line-Item Number (CLIN), clearly indicating the price for each CLIN as well as the total price for all utilized CLINs. Invoices must cover the performance period from the first to the last day of the month. Any invoice lacking sufficient detail or supporting documentation may be rejected by the designated Contracting Officer's Representative (COR). Payment will only be processed upon receipt of a properly formatted invoice. Additionally, a copy of the invoice must be emailed to the COR. The CLINs for Other Direct Costs related to Religious Items and Miscellaneous must include a detailed breakdown of the items ordered. This breakdown will help the COR validate the invoice efficiently.

The Government reserves the right to conduct audits, and therefore, the contractor must maintain all relevant backup documentation. Invoices that do not meet these requirements will be returned for resubmission. (For further details, please refer to L.9. Invoicing Instructions.)

The invoices submitted for religious service items must include detailed information on the purchase, quantity, and price, as well as shipping charges when applicable. Invoices lacking this level of detail will be rejected. Do not include any state or federal sales taxes in the invoice.

G.9. ADDITIONAL INVOICING REQUIREMENTS.

a. The contractor shall be active in the System for Award Management (www.SAM.gov) for invoice processing. Besides the information identified below, a proper invoice shall also include; contractor’s UEI number; the ICE Program Office; and state whether the invoice is “INTERIM” or “FINAL”.

b. In accordance with Contract Clauses, FAR 52.212-4 (g) (1), Contract Terms and Conditions -

Commercial Items, or FAR 52.232-25 (a) (3), Prompt Payment, as applicable, the information required with each invoice submission is as follows:

"...An invoice must include-

i. Name and address of the contractor. The name, address and DUNS number on the invoice MUST match the information in both the Contract/Agreement and the information in SAM;

ii. SAM UEI number;

iii. Invoice date and number;

iv. Contract number, line items and, if applicable, the order number;

v. Description, quantity, unit of measure, unit price and extended price of the items delivered;

vi. Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

vii. Terms of any discount for prompt payment offered;

viii. Remit to Address;

ix. Name, title, and phone number of person to notify in event of defective invoice;

x. ICE Program Office designated on the order/contract/agreement;

and

xi. Whether the invoice is “Interim” or “Final”

c. Invoice submission: shall be submitted via one of the following two methods. Improper invoices or those submitted by means other than these two methods will be returned.

d. DHS ICE uses the Invoice Processing Platform (IPP) which is a secure, Web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. If the resultant contractor is not registered in IPP, please see the guidance below.

e. IPP Registration Instructions.

If you are NOT already enrolled in IPP:

If your company is not registered to use IPP, you will be receiving an email to register to use the system when U.S. Immigration and Customs Enforcement initiates the enrollment process through

IPP.

One-time enrollment in the IPP means that you will receive a series of emails from Treasury services. Registration emails are sent from ipp.noreply@twai.gov to the initial administrative.

To access IPP, the email will instruct you to use an existing or create a new ID.me or Login.gov account. Please note if you are using ID.me, the primary email address in your ID.me account must match the email address from your initial IPP enrollment email. If you are using Login.gov, your IPP email address must be listed as one of the email addresses in your Login.gov account.

After creating your ID.me or Login.gov account, you will log in to IPP using your ID.me or Login.gov credentials. For more information and frequently asked questions, please visit Vendor Multi-Factor Authentication (MFA) on IPP.gov.

An e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Additional user accounts including administrators can be created after initial login. Registration mailto:ipp.noreply@twai.gov https://www.id.me/ https://login.gov/ is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the rules of behavior.

Please add the following email address to your address book so you do not disregard these emails or mistake them for spam.

IPP Enrollment Email Address: ipp.noreply@twai.gov

a. Via regular mail:

DHS, ICE

Financial Service Center Burlington Attn: ICE-ERO-FHQ-DMD Invoice P.O. Box 1620 Williston, VT 05495-1620

b. Payment Inquiries: Questions regarding invoice submission or payment, please contact

Financial Service Center Burlington at 1-877-491-6521, Option # 3 or by e-mail at OCFO.CustomerService@ice.dhs.gov

Invoices without the above information may be returned for resubmission.

[END OF SECTION G]

mailto:ipp.noreply@twai.gov mailto:OCFO.CustomerService@ice.dhs.gov

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 GOVERNMENT-OFFEROR RELATIONSHIP

The contract stipulates that the services to be delivered under this contract are non-personal services, establishing that no employer-employee relationship exists between the Government and the offeror or its employees. Additionally, it is specified that personnel from the offeror are prohibited from being appointed or employed by any Federal Officer, ensuring clear boundaries between contractor staff and government personnel. This framework is designed to maintain the integrity of the contractual relationship and prevent any conflicts of interest.

H.2 CONTRACTOR EMPLOYEE IDENTIFICATION

The document outlines strict guidelines for resultant contractor and their personnel regarding the representation of their relationship with the United States Government, specifically the Department of Homeland Security (DHS) and its components such as ICE, ERO, and DCR.

Contractors and their employees must not present themselves as agents or employees of the Government, nor use Government names or acronyms in advertising materials. It is imperative that all personnel clearly identify themselves as contractors in situations where their status may not be apparent, to prevent any misconceptions among the public or Congress. Additionally, any documents or reports produced by contractors must be clearly marked as such, ensuring transparency about their non-Government status. These measures are essential to maintain the integrity of Government representation and to avoid any misleading implications regarding endorsements of the supplies provided under the contract.

H.3. EMERGENCY, NATURAL DISASTERS, AND OTHER OCCURRENCES

In the event of an emergency, natural disaster, or similar situation that hinders offeror personnel from accessing their designated workplace, the Government reserves the right to request the submission of an emergency plan from the offeror. Coordination of this directive will be managed by the Contracting Officer's Representative (COR) and the Alternate COR. This process ensures that appropriate measures are in place to maintain operational continuity and safety during unforeseen circumstances.

H.4. DEDUCTIONS

In alignment with Attachment 1 A– Section 1.2 Performance Management Strategy, the Government has the authority to implement financial deductions on monthly invoices. This provision allows for adjustments based on performance metrics, ensuring accountability and adherence to established standards.

H.5. OFFEROR’S SYSTEM FOR AWARD MANAGEMENT STANDING

REQUIREMENT

The offeror is required to maintain good standing in the System for Award Management (SAM) at the time of proposal submission. This includes disclosing any suspensions, debarments, or contract terminations for default, along with any reinstatements received in the past two years.

Failure to disclose such information will result in immediate contract termination for default. The offeror must provide a brief description of the circumstances surrounding any SAM-related actions and detail the steps taken to rectify the situation, ensuring compliance with applicable rules and regulations. It is crucial that the enforcement agency confirms that the conditions leading to any suspension or revocation no longer exist.

If an offeror's SAM account is suspended or revoked after the proposal is submitted, they must promptly notify the contract specialist and contracting officer. Additionally, if the resultant contractor's SAM entity account is suspended or revoked during contract performance, immediate notification to the designated Contracting Officer's Representative (COR) and the Contracting Officer is required. Non-compliance with these notification obligations will also result in immediate contract termination.

H.6. PUBLIC DISCLOSURE OF WORK UNDER THIS CONTRACT

The resultant contractor and any subsequent subcontractors are prohibited from making public disclosures regarding this agreement without prior review and approval from ICE. Public disclosure of any information derived from or knowledge gained through work under this contract—whether via press releases, verbal communication, written correspondence, or any other means—is strictly prohibited without the advance written consent of the Contracting Officer.

Requests for authorization to release such information must be submitted in writing by the offeror to the Contracting Officer, with a copy sent to the Contracting Officer's Representative (COR).

Each request must provide sufficient justification to demonstrate that the release serves the public's best interest. The final determination regarding the necessity of public disclosure rests solely with the Contracting Officer. "Public disclosure" includes disclosures to any governmental agency or unit outside of ERO, as well as to individuals or groups outside the government. Furthermore, the offeror is required to incorporate these provisions into all subcontracts related to the performance of work under this contract.

H.7. INFORMATION TECHNOLOGY SECURITY AWARENESS TRAINING (JULY

2023).

(a) Applicability. This clause applies to the Contractor, its subcontractors, and Contractor employees (hereafter referred to collectively as “Contractor”). The Contractor shall insert the substance of this clause in all subcontracts.

(b) Security Training Requirements.

(1) All users of Federal information systems are required by Title 5, Code of Federal Regulations, Part 930.301, Subpart C, as amended, to be exposed to security awareness materials annually or whenever system security changes occur, or when the user’s responsibilities change. The Department of Homeland Security (DHS) requires that Contractor employees take an annual Information Technology Security Awareness Training course before accessing sensitive information under the contract. Unless otherwise specified, the training shall be completed within thirty (30) days of contract award and be completed on an annual basis thereafter not later than October 31st of each year. Any new Contractor employees assigned to the contract shall complete the training before accessing sensitive information under the contract. The training is accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors. The Contractor shall maintain copies of training certificates for all Contractor and subcontractor employees as a record of compliance. Unless otherwise specified, initial training certificates for each Contractor and subcontractor employee shall be provided to the Contracting Officer’s Representative (COR) not later than thirty (30) days after contract award. Subsequent training certificates to satisfy the annual training requirement shall be submitted to the COR via e-mail notification not later than October 31st of each year. The e-mail notification shall state the required training has been completed for all Contractor and subcontractor employees.

(2)The DHS Rules of Behavior apply to every DHS employee, Contractor and subcontractor that will have access to DHS systems and sensitive information. The DHS Rules of Behavior shall be signed before accessing DHS systems and sensitive information. The DHS Rules of Behavior is a document that informs users of their responsibilities when accessing DHS systems and holds users accountable for actions taken while accessing DHS systems and using DHS Information Technology resources capable of inputting, storing, processing, outputting, and/or transmitting sensitive information. The DHS Rules of Behavior is accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors. Unless otherwise specified, the DHS Rules of Behavior shall be signed within thirty (30) days of contract award. Any new Contractor employees assigned to the contract shall also sign the DHS Rules of Behavior before accessing DHS systems and sensitive information. The Contractor shall maintain signed copies of the DHS Rules of Behavior for all Contractor and subcontractor employees as a record of compliance. Unless otherwise specified, the Contractor shall e-mail copies of the signed DHS Rules of Behavior to the COR not later than thirty (30) days after contract award for each employee. The DHS Rules of Behavior will be reviewed annually, and the COR will provide notification when a review is required.

(End of clause)

H.9. SENSITIVE INFORMATION LIMITED TO U.S. CITIZENS AND LAWFUL

PERMANENT RESIDENTS (JUN 2006)

1) All individuals employed under the contract must be either citizens of the United States or aliens who have been lawfully admitted for permanent residence, as evidenced by a Permanent Resident Card (USCIS I-551). Any exceptions to this requirement must receive prior approval from the Department’s Chief Security Officer or their designee.

2) Offerors are required to identify in their proposals the names and citizenship of all non-

U.S. citizens proposed to work under the contract. Additionally, any changes, including additions or deletions of non-U.S. citizens after the contract award, must be reported to the contracting officer.

H.10. PRIVACY REQUIREMENTS FOR OFFEROR AND PERSONNEL

The resultant contractor must obtain the Contracting Officer's approval before entering into any contractual relationship (sub-contractor) that involves the disclosure of information, documentary material, or records generated under or related to this contract. Both the contractor and any sub-contractor are required to comply with Government and Agency guidelines for protecting sensitive and proprietary information.

H.11. Travel Instructions to Guantanamo Bay, Cuba

All contractors must complete SPOT (Synchronized Predeployment and Operational Tracker) training before traveling to Guantanamo Bay. It is crucial to review and understand the Letter of Authorization requirements and processes to ensure operational effectiveness and uphold security standards.

1. SPOT Training Registration:

Follow these steps to register

• Visit the SPOT Training Portal: Go to the official SPOT training website.

• Create an Account: If you do not already have an account, create one using your official email address.

• Provide Required Information: Enter your personal details, including your full name, contact information, and employer details.

• Upload Documents: Submit any required documents, such as proof of employment and identification.

2. Approval Timeline

• Processing Time: Once you have submitted all required information and documents, it typically takes 5-7 business days for your SPOT training registration to be approved.

• Notification: You will receive an email notification once your registration is approved.

H.12 Travel-Other-Direct-Costs.

All contractor travel shall be approved in advance by the ERO Religious Services Contracting Officer’s Representative (COR). Travel expenses shall be reimbursed consistent with Federal Acquisition Regulation (FAR) 31.205-46, Travel Costs, and the substantive provisions of the Federal Travel Regulation (FTR), as applicable, and consistent with the not-to-exceed (NTE) amount specified for this contract line item (CLIN). Travel shall be in accordance with GSA approved rates – i.e. Per Diem. The FTR may be located and downloaded from https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation-ftr. The Contractor shall submit requests for travel to the COR 10 business days in advance of the travel. Requests must identify:

• The name of the traveler https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation-ftr https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation-ftr

• Destination (s) including itinerary

• Purpose of the travel

• Estimated Cost breakdown

• The contractor shall not be reimbursed for travel expenses to the ICE detention centers within the continental United States. The travel expenses apply only to travels outside of the United States.

H.13 Other Direct Costs, Religious Items AND Miscellaneous.

All contractor requests for Other Direct Costs (ODC) expenditure shall be coordinated with the COR.

[END OF SECTION H]

SECTION I – PROVISIONS AND CLAUSES

I.1 FAR PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

This solicitation incorporates one or more solicitation provisions and clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov/far/

Number Titles DATE 52.204-7 System for Award Management Oct 2018 52.204-16 Commercial and Government Entity Code Reporting Aug 2020 52.207-1 Notice of Standard Competition May 2006 52.215-1 Instructions to Offerors—Competitive Nov 2021 52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.224-3 Privacy Training JAN 2017

I.2. FAR PROVISIONS INCORPORATED IN FULL TEXT

FAR 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED

ENTITIES (DEVIATION 20-05) (JUL 2024)

(a) Definitions. As used in this clause- Kaspersky Lab covered article means any hardware, software, or service that–

(1) Is developed or provided by a Kaspersky Lab covered entity;

(2) Includes any hardware, software, or service developed or provided in whole or in part by a Kaspersky Lab covered entity; or

(3) Contains components using any hardware or software developed in whole or in part by a Kaspersky Lab covered entity.

Kaspersky Lab covered entity means–

(1) Kaspersky Lab;

(2) Any successor entity to Kaspersky Lab, including any change in name, e.g., “Kaspersky”;

(3) Any entity that controls, is controlled by, or is under common control with Kaspersky Lab; or

(4) Any entity of which Kaspersky Lab has a majority ownership.

https://www.acquisition.gov/far/

(b) Prohibition. Section 1634 of Division A of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits Government use of any Kaspersky Lab covered article. The Contractor is prohibited from—

(1) Providing any Kaspersky Lab covered article that the Government will use on or after October 1, 2018; and

(2) Using any Kaspersky Lab covered article on or after October 1, 2018, in the development of data or deliverables first produced in the performance of the contract.

(c) Reporting requirement.

(1) In the event the Contractor identifies covered article provided to the Government during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report, in writing, via email, to the Contracting Officer, Contracting Officer's Representative, and the Enterprise Security Operations Center (SOC) at NDAA Incidents@hq.dhs.gov, with required information in the body of the email. In the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Enterprise SOC, Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) and Contracting Officer's Representative(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2)The Contractor shall report the following information pursuant to paragraph (c)(1) of this clause:

(i) Within 3 business days from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; brand; model number (Original Equipment Manufacturer (OEM) number, manufacturer part number, or Attachment 1 FAR Class Deviation 2020-05, Revision 3 wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the report pursuant to paragraph (c)(1) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of a Kaspersky Lab covered article, any reasons that led to the use or submission of the Kaspersky Lab covered article, and any additional efforts that will be incorporated to prevent future use or submission of Kaspersky Lab covered articles.

(d) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts, including subcontracts for the acquisition of commercial items.

FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (DEVIATION 20-05) (DEC 2020)

(a) Definitions. As used in this clause

"Backhaul" means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

"Covered foreign country" means The People's Republic of China.

"Covered telecommunications equipment or services" means

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

"Critical technology" means

(l) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of2018 (50 U.S.C. 4817).

"Interconnection arrangements" means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

"Reasonable inquiry" means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

"Roaming" means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

"Substantial or essential component" means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(l)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(l)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing-

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or (2)Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause in writing via email to the Contracting Officer, Contracting Officer's Representative, and the Network Operations Security Center (NOSC) at NDAA Incidents@hq.dhs.gov, with required information in the body of the email. In the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the NOSC, Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) and Contracting Officer's Representative(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.clod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(l) of https://dibnet.clod.mil/ this clause (i)Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii)Within 10 business days of submitting the information in paragraph(d)(2)(i) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e)Subcontracts. The Contractor shall insert the substance of this clause,…