Statement of Work.pdf

STATEMENT OF WORK

Department of Homeland Security Customs and Border Protection

Office of Field Operations San Juan Veterinary and Kennel Services Mayaguez Port

PR 20116997

1.0 BACKGROUND

The Office of Field Operations San Juan Field needs Veterinary and Kennel services for canines servicing the Mayaguez Area Port.

1.1 OBJECTIVE

The purpose of this procurement is to acquire Veterinary and Kennel services for two (2) canines and any visiting canines according to the agency’s needs at the Mayaguez Area Port in Mayaguez, PR 00680.

2.0 SCOPE OF WORK

To ensure CBP provides quality housing for two detector dogs and any visiting canines according to the agency’s needs, the below canine kennel requirements have been created. These are the basis to evaluate the present kennel situations in the ports. If new kennels are needed these standards should be used to evaluate the potential of the new site. Requirements are based on Animal Welfare Regulations, Title 7, Chapter 54, and Subpart A-Specifications of the Humane Handling, Care, Treatment and Transportation of Dogs and Cats.

2.1 General Requirements - The following are mandatory requirements, which commercial and government kennels that house CBP canines must follow:

The kennels should be located as close to the work as possible.

Kennels must be structurally sound.

Kennels must be kept in good repair, and they must protect the animals from injury, contain the animals securely and restrict other animals from entering.

The kennel must have 24/7 access with a key or key card, which ensures unauthorized access after hours.

There must be secure parking for the Canine Enforcement Officer Government

Official Vehicles at night and personal owned vehicles during the day for those ports that require this provision.

Grounds must be free of tall grasses, overgrown shrubbery and fallen leaves and debris.

Mosquito control measures are necessary in areas, as needed (netting or other measures).

The facility must have reliable electric power adequate for heating, cooling, ventilation, and lighting.

Kennels must meet state, federal and local construction guidelines.

Grooming area to include a bathing facility for canines.

2.2 Veterinary Services - The contractor shall provide basic care and veterinary services as needed to include, but not limited to the following:

Heartworm tests, physical exams, immunizations, sick call diagnosis/treatment, radiology, grooming, dental care (including anesthesia), flea/tick treatment, surgery, laboratory services, necropsy and medical records administration.

Non-routine services shall be provided as directed by the technically qualified canine officer.

Anesthesia: During all dental cleanings and general anesthesia, all canines will be intubated to protect the airway from debris or regurgitation.

Flea treatment: All CBP canines will be treated monthly with Frontline Plus to prevent fleas and ticks. In areas with high numbers of ticks, Frontline Plus can be applied as often as every 21 days. In addition, a Preventic collar may be useful in these areas.

2.3 Kennel Building Requirements

The kennel building should be constructed with a concrete foundation and floor.

All runs will be constructed of concrete.

Kennel run floors will be sealed hard surface (i.e. concrete or tile is acceptable).

All concrete surfaces will be sloped and constructed to allow for adequate drainage for flushing stools and urine from the kennel run.

Gutters should be provided to remove the urine once flushed from the kennel run to a central sewage disposal system.

Pooling of liquid is not permitted.

Other floors and pathways should be of a non-skid surface.

There should be a fenced in exercise yard available for the canine to run off leash during the handler’s absence while on extended leave or TDY.

2.4 Lighting Requirements

The kennel compound and kennel runs will be sufficiently lighted to provide security and to allow for safe nighttime activity in removing or returning canines to their kennel runs.

All accessible areas will be lighted, either by motion sensors or by permanent lighting.

2.5 Kennel Inspection Requirements

Supervisors or a canine training will conduct periodic kennel safety inspections to ensure compliance; this must be done a minimum of twice a year.

Kennel Inspection teams should be equipped with a digital camera, a tape measure or a measuring wheel, temperature sensor.

2.6 Indoor/Outdoor Run Requirements

The kennel should have an indoor-outdoor run that allows the canine access to adequate shade, fresh air, exercise and protection from inclement weather.

CBP canine must be segregated from the general canine population as well as unhealthy dogs.

The smaller breed OFO canine (Beagles) should be kenneled next to each other.

A separate quarantine area is necessary to quarantine unhealthy dogs.

The outside portion of each kennel will have a minimum of 4' feet in height solid walls between adjacent runs and the kennel run will be at least 6'feet long and 4' feet wide (24 square feet).

The sleeping area will be large enough to allow the animal to turn freely and be at least 2 inches taller than, the animal at the head when standing erect.

The sleeping area will be equipped with a raised sleeping platform.

Access doors to the inside sleeping area will be sufficient size to allow the dogs to enter without scraping their sides or back.

A guillotine-drop door type is permissible.

2.7 Outside Run Requirements

Outside Kennel, runs should be provided.

If the kennel runs uses a common barrier to separate adjacent runs, the impervious barrier should be a solid wall at least 4 feet in height to prevent physical contact with other dogs and prevent cross contamination.

Each kennel run will be at least 6 feet long by 4 feet wide and 6 feet high (24 square feet), not including the sleeping area.

Outside kennel, runs will be equipped with a raised sleeping platform or doghouse.

The platform shall be adequate size to accommodate the dog.

Outside kennel, runs shall have the dog's bedding area enclosed. The doghouse shall have three solid sides and a top.

The doghouse and kennel run should be covered and shaded at all times.

The doghouse should be sized to allow the dog to turn freely and provide at least two

(2) inches clearance about the animal's head while in the standing position.

If the enclosed bedding area (doghouse) is attached to the kennel run, it will have two solid walls between the adjacent kennel runs with chain link ends.

Dog beds shall be of non-porous materials (i.e. stainless steel, fiberglass) Runs must have slopped flooring to allow drainage (no standing water or puddles).

The kennel runs door should have a double positive latch to prevent escape.

2.8 Air Ventilation Requirements

Ventilation must meet or exceed all requirements for indoor runs in accordance with all local, state, and federal regulations (Animal Welfare Act) regarding kennels.

Ventilation recommended is at least 12-15 air exchanges per hour.

Fresh air must come through windows, doors, vents or air conditioning.

Auxiliary ventilation (air conditioning or exhaust fans) is required where the ambient Temperature can reach 85 °F or higher.

The minimum indoor air temperature shall not be less than 50° F.

The maximum indoor temperature shall not be more than 85° F.

2.9 Sanitation Requirements

The kennel must be clean and sanitized daily.

Floors should be squeegee after cleaning and dried.

Disinfection must be done at least every 4-calendar days by using products suggested by the local veterinarian.

Some examples are Rocal® Parvalsol®, bleach (5.25 percent solution available chlorine).

Before using a disinfectant, labels should be checked to ensure proper use against dog-related diseases and viruses.

There should be no evidence of rodent droppings.

The facility must be free of poison baits or toxic materials accessible to animals.

Pesticides must be approved by local and federal law for use around animals.

Only licensed Pesticide applicators are authorized to apply pesticides at the kennel facility.

Prior to pesticide applications at the kennel facility, CEO's should be notified 24 hours in advance.

2.10 Emergency Requirements

In emergencies, the kennel must provide emergency care or will transport the canine to an emergency clinic.

There should be smoke detectors in the facility.

An emergency generator should be available if the power goes off.

The canine should wear its ID collar with the emergency contact info 24/7.

2.11 Feeding Requirements

Maintain feeding and medication, schedules as directed by the Veterinarian or

Supervisor.

Food should be stored in a dry, clean area away from the non-government dogs.

Hands should be washed before canine food is prepared.

Water must be changed daily and bowls should be washed with soap.

2.12 Grooming Requirements

Provide in-house grooming service or an area where the CEO can groom the dog, which includes a bath apparatus.

2.13 Enclosed Indoor Kennel Run Requirements (only if there are no other options available) Enclosed Indoor Kennel Runs that are totally enclosed in a building will meet the same size requirements for indoor/outdoor runs or outdoor runs.

Access doors to the inside sleeping area will be sufficient size to allow the dogs to enter without scraping their sides or back.

A guillotine type door is permissible.

Runs shall have an air condition/ventilation system that maintains the inside ambient air temperature within 10 degrees above or below the outside ambient air temperature.

The kennel facility must have fresh air through either windows, doors, vents or air conditioning.

Auxiliary ventilation (i.e. air conditioning or exhaust fans) is required where the ambient temperatures can reach 85° F.

Each indoor run shall be separated by a partition constructed of concrete, fiberglass, or stainless Steel at least 48 inches high to prevent cross contamination between the kennels.

The sleeping area will be equipped with a raised sleeping platform.

2.14 Physical Security Requirements

The kennel runs shall have secured chain-link tops to prevent dogs from jumping out or climbing over fences.

Security fencing, 6'-8' high with 11-gauge material, shall surround all outside, runs and be in good repair.

The outside area should have security lights.

3.0 PERIOD OF PERFORMANCE

The estimated period of performance of the Blanket Purchase Agreement shall be 02/01/2020 – 12/31/2025.

4.0 TECHNICAL POINT OF CONTACT

To be provided at award.

5.0 INVOICE PROCESSING

Invoices need to be sent through the IPP Collector Module. Vendor can download the module accessing https://www.ipp.gov/Content/downloads/Collector-Quick-Reference-Guide.pdf and can obtain training via https://www.ipp.gov/ipp-first-time-login https://www.ipp.gov/Content/downloads/Collector-Quick-Reference-Guide.pdf https://www.ipp.gov/ipp-first-time-login