7 - Water Treatment Statement of Work.pdf

STATEMENT OF WORK/SPECIFICATIONS

FCC Lompoc

Water Treatment for Steam Boilers, Heating Hot Water Boilers, and Heating Hot Water Loops

I. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Correctional Complex located at 3901 Klein Blvd., Lompoc, CA 93436 intends to make a single award to a responsible entity that will provide all necessary chemicals, equipment, labor, materials, and incidentals to honor a service agreement and to provide a qualified technician to perform monthly visits in order to monitor and provide reporting on nine (9) steam boilers, eight (8) heating hot water boilers and three (3) heating hot water loops. The contractor is responsible for providing testing, results and products to maintain steam and heating hot water infrastructure as outlined in section B. Scope of Work below.

B. SCOPE OF WORK

1. Provide 1 (one) onsite service visit each month and provide a detailed service report within 24 hours of the service visit.

2. Furnish and apply products to retard scale and corrosion in the steam boiler systems.

3. Furnish chemical inhibitor (phosphate), sulfite oxygen scavenger, and amine condensate treatment (DEAE) as needed.

This will be an all-in-one product.

4. Remove empty containers from the premises if provided by contractor.

5. Test all systems while on site, including all water softeners.

6. Check water treatment control equipment, i.e. controllers, pumps, tanks, etc.

7. Provide laboratory analyses for backup support as required.

8. Provide safety training for on-site FCC Lompoc staff. Log books and testing parameters will also be supplied.

9. Control of inventory in all chemical tanks will be managed by FCC Lompoc staff.

10. Provide service reviews at the request of onsite personnel.

11. Provide access to online service reporting, data trending, and operator logs.

12. Provide products that are authorized by the U.S.D.A. for treating boilers where the steam produced may contact edible food products.

13. Provide recommendations to improve the efficiency of the water treatment program and facility equipment.

14. Provide all necessary testing reagents for the operators and/or engineers for the boiler system(s).

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

All technicians shall be qualified and certified in the field of water treatment technology. Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards.

D. UTILITIES

The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools. The contractor will provide all other equipment, supplies and materials needed to complete testing and treatment.

E. TESTING AND ACCEPTANCE

The Contractor shall notify the COR two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the Contracting officers representative (COR) in advance for final check out and testing of the complete system.

F. HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible to remove all debris, scrap, and rubbish from the work area daily.

Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. These items must be disposed of in accordance with all Federal, State, and local laws.

G. SUBMITTALS & TRAINING

Submittals:

1. The Contractor shall provide to the COR three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the course of testing and treatment. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

2. For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to any system must be given to the Contracting Officer and COR.

3. The contractor shall provide an Installation Certification of the completed and tested systems that contains an affidavit signed by the contractor and manufacturer’s representative, notarized, certifying that the complete systems meet the contract requirements and is fully operational per the manufacturer's recommendations.

4. Any deviations from this Statement Of Work will be considered an Change Order Request and must be authorized through the institution’s Contracting Officer prior to the implementation of the requested change.

5. It is the Contractor’s responsibility to repair and/or replace any Government property damaged by contractors/subcontractors employees. Damage will be corrected and restored to previous condition at no cost to the Government.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 8:00AM to 3:00PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime that would affect the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour work day. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any contract related deliveries which are directly shipped to the contractor can be received between the hours of 8:00 a.m.

to 2:00 p.m., Monday through Friday, excluding Federal Holidays.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion

D. Security Clearance/Contractor Badges:

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within 14 days of receiving the Notice to Proceed, as stated above. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor’s responsibility to review security clearance submissions to ensure they are complete.

(1) National Crime Information Center (NCIC) check;

(2) Name Check

(3) FD-258 (fingerprint check);

(4) Completed Contractor Pre-employment Questionnaire;

(6) Release of Information;

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

All contractors/subcontractors working at FCC Lompoc will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment.

Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCC Lompoc locks on the isolation point to prevent a hazardous condition. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

F. Additional Considerations:

1. Contractors will NOT be allowed to bring cell phones, cameras or two way pagers into FCC Lompoc. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, shorts, hazard-orange, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.

5. The service is a contractual arrangement and not a personnel appointment;

6. Payment is based on an end product or the accomplishment of a specific result;

7. The service does not constitute an employer/employee relationship; and

8. The contractor will not be subject to Government supervision, except for security-related matters. However, contractor performance shall be monitored.