21-697DCK-26-R-00040-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 6

0002 10/27/2025

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-26-R-00040

1 copies to the issuing office.

10/27/2025

(x)

Eugene, OR ATCT Janitorial Services

Amendment 0002 - The purpose of this amendment is to incorporate the updated Frequency

Chart, the Questions & Answers document, and the Site Visit Sign-In Sheet into this solicitation. There will be no changes to the terms and/or conditions as a result of this amendment.

Period of Performance: 01/01/2026 to 12/31/2030

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jennifer J. Davis

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

X

Name & Ident of Facility: EUG ATCT & Base Building w/TRACON *All counts and Sq. Ft. provided are estimates for planning purposes only* Address: 28833 Douglas Drive, Eugene, OR 97402 Facility Operating Hours: 6:00 AM - 11:30 PM/17.5x7 Timeframe to clean Operational Area(s): 11:30 PM - 5:30 AM

General Frequency Non-24/7 Facilities

Occupancy 25+

Es t.

Ca rp et ed

Sq . F t.* Es t.

Un ca rp et ed

S q.

Ft

Es t.

To ta l S qu ar e

Fo ot ag e*

(C um ul at ive

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C ou nt

W as te /R ec yc le R ec ep ta cle s Po lic in g G ro un ds

Sm ok in g

Re ce pt ac le s

Su rfa ce D us tin g & C le an in g

Hi gh

Su rfa ce D us tin g & C le an in g

Va cu um /P ol ish

Fu rn itu re

W in do w s

W in do w

C ov er s

Va cu um C ar pe te d

Flo or s, Ru gs

M at s Sh am po o/ St ea m

C le an C ar pe ts

Ru gs

M at s

Cl ea n/ M op U nc ar pe te d Flo or s

Cl ea n/ St rip /W ax /B uf f

Un ca rp et ed Fl oo rs

Re pl en ish

Su pp ly Di sp en se rs

Cl ea n/ Di sin fe ct Cl ea n

Gl as s, M irr or s, an d Fix tu re s

3.1 3.2 3.3

Operational Areas (nonoperational equipment/fixtures) 675 0 675 2D7 - - D7 W M - - D7 Q SA D7 D7 D7 Shared Office Space 545 235 780 D7 - - D5 W Q W Q D5 Q SA D5 SA - D5 W Single Occupancy Office Space 400 0 400 D7 - - W W Q W Q W Q SA W SA - W W Conference Rooms 650 0 650 D7 - - D5 W Q D5 Q SA - D5 W Reception Areas/Lobbies 240 30 270 D7 - - D7 W Q D7 D7 Q SA D7 Q SA D7 D7 Corridors, Hallways 250 565 815 D7 - - D7 W - W D7 Q SA D7 Q SA - D7 W All Breakrooms/Kitchens/Queue Lines 245 80 325 2D7 - - 2D7 W M W Q 2D7 Q SA 2D7 Q SA 2D7 2D7 D7 Locker Rooms 62 65 127 D7 - - D7 W Q W D7 Q SA D7 Q SA D7 D7 All Mechanical Rooms 0 630 630 D7 - - - - - - - Q - - - - All Equipment Rooms 0 750 750 D7 - - - - - - Q - - - Janitor Closets/Areas/Rooms 0 60 60 2D7 - - W - - W Q SA W Q SA W W W All Restrooms 0 275 275 2D7 - - 2D7 W - - - 2D7 Q SA 2D7 2D7 2D7 Elevator 32 0 32 1 - - - D7 M - - - D7 Q SA - D7 D7 High-Use Stairwells (Frequent/Daily Use) - # of Levels 3 - - - D7 M - D7 - D7 D7 Low-Use Stairwells (Infrequent Use) - # of Levels 5 - - - W M - - - - W - - W - Appliances 7 - - - D7 - - - - - - - - - D7 D7 Refrigerators Interior 3 - - - - - - - - - - - - - M - Drinking Fountains/Bottle Fill Stations 3 - - - - - - - - - - - - - 2D7 2D7 HVAC air registers/grilles/diffusers - - - M Q - - - - - - - - Q - Dumpster Area - D7 - - - - - - - - - - - - - Sidewalks/Grounds 2D7 D7 D7 - - - - - - - - - - - - Rugs and Mats - - - - - - - - D7 Q SA - - - - - Estimated Sq. Ft. Totals 3,099 2,690 5,789

Chart Key

D7 = 1x Day, 7 Days/Wk 2D7 = 2x Day, 7 Days/Wk 3D7 = 3X Day, 7 Days/Wk D5 = 1x Day, 5 Days/Wk W = Once Weekly M = Once Monthly Q = Quarterly SA = Semi-Annually (Twice a Year)

Total Restrooms* Quantity Toilets Urinals Avg. Per

Restroom Total Sq Ft

Single Use Restroom 1 1 0 25 25

Multi-Use Medium Restroom 2 2-3 0-2 125 250 Multi-Use Large Restroom 0 4 + 3 + 0

275Total Est. Sq. Ft.

3.5 3.6 3.7 MultiSOW Reference 3.4

Est. Square Feet

QuesƟons & Answers – 697DCK-26-R-00040

1. We are performing independent research on the Combined Synopsis/SolicitaƟon

(697DCK26R00040).

We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number?

- These services were previously procured under contract 697DCK-21-C-00222.

Could you please provide clarificaƟon on the following points:

2. Facility Size and LocaƟons Total square footage covered by the contract.

Square footage per building or area (offices, hallways, restrooms, breakrooms, etc.).

Any available floor plans or drawings, and the number of restrooms/sinks.

- Square footage is listed out in the Frequency Chart. It is separated in each area for Carpeted and Uncarpeted and then totaled on the yellow column Ɵtled Es. Total Square Footage (CumulaƟve). EsƟmated total square footage for the facility is 5,789.

- Restroom sizes are also broken out on the Frequency Chart in the pink box at the boƩom of the page. 3 restrooms total, 1 single use and 2 medium size mulƟ-use.

- Floor plans and drawings are not available.

3. Scope and Frequency Number of cleaning days per week and expected working hours.

Daily and weekly cleaning tasks expected (trash removal, mopping, restroom cleaning, vacuuming, etc.).

Any periodic or deep cleaning tasks (floor stripping/waxing, window cleaning, carpet extracƟon, etc.) and their frequency.

- This informaƟon is found in the Frequency Chart. The Standardized Janitorial SOW corresponds directly with the Frequency Chart. Each requirement has the SOW reference underneath it before it gets in the actual areas of the faciliƟes.

4. SpecificaƟons and Standards

The most recent version of the Performance Work Statement (PWS) or other relevant documents.

Performance or inspecƟon standards, if applicable (KPIs, reporƟng methods, response Ɵmes).

Any safety or compliance requirements such as background checks, PPE, or OSHA cerƟficaƟons.

- This informaƟon can be found in the Standardized Janitorial SOW document aƩached to the solicitaƟon.

5. Products and Consumables Whether specific product brands or cerƟficaƟons are required (EPA Safer Choice, USDA BioPreferred, etc.).

Responsibility for providing restroom consumables (paper, soap, liners, etc.).

Any restricƟons on chemicals, disinfectants, or fragrances.

- This informaƟon can be found in the Standardized Janitorial SOW document aƩached to the solicitaƟon in secƟon 5.2 Supplies.

6. Is there a required or a non-required walkthrough scheduled yet? If not, may we schedule one?

- A site visit was held on Thursday, November 13, 2025 at 9:00 am CT as posted on SAM.gov Contract OpportuniƟes for solicitaƟon 697DCK-26-R-00040.

7. Will background checks and various badging requirements be covered by your company or the customer? Or do I have to include these costs in our pricing? If so, what are the costs for these?

- Background checks for badging are paid for by the FAA. FingerprinƟng may be necessary but that should be done per the direcƟon of Personnel Security.

8. Does the customer have records of the past 3 months of consumable supplies ordered (i.e., 1 case of 2 ply toilet paper, 2 cases of mulƟfold paper towels, etc.… So that we can accurately esƟmate usage?

- This informaƟon is not available.

9. It appears that the only hours available to clean are 11:30 pm – 5:30 am (Graveyard) is this accurate?

- 11:30 pm to 5:30 am are the hours available to clean the operaƟonal areas of the facility. It is also the preference of the facility management team that all janitorial services be provided during this Ɵmeframe. Services required to be provided 2 Ɵmes 7 days per week can be scheduled with COR.

10. I want to confirm that the proposal should be for the frequency of service as stated in the SOW included in the documentaƟon. It is for 7 days a week service. The individual we walked with menƟoned it was for 5 days a week.

- As listed in the frequency chart and idenƟfied in the Scope of Work, services are required to be provided 7 days per week. Tasks are idenƟfied in the Chart Key on the Frequency Chart.

11. There are three items listed for cleaning 2x per day, restrooms, breakroom, & drinking fountains.

Is this required? Or is it under the same Ɵmeframe to clean all areas?

- These items have been idenƟfied as requiring addiƟonal saniƟzaƟon and are notated within the frequency chart as 2D7 (2x Day, 7 Days/Wk). Scheduling tasks listed as 2D7 can be coordinated with COR. Floor care (shampoo/steam clean & clean, strip, wax, buff) has been updated from Quarterly (Q) to Semi-Annually (SA) per floor care guidelines.

12. Do we submit the proposal to you?

- Per the solicitaƟon:

3.2.2.3-20 OFFERS (JAN 2018)

(a) The offeror (you) must submit responses to this SIR by the following electronic means email only to jennifer.j.davis@faa.gov Your offer must arrive at the place and by the Ɵme specified in the SIR.

(b) Such offers must refer to this SIR and include, as applicable, the item or sub-items, quanƟƟes, unit prices, Ɵme and place of delivery, all representaƟons and other informaƟon required and a statement specifying the extent of your agreement with all the FAA's (we) terms, condiƟons, and provisions.

(c) We may decline to consider offers that do not include required informaƟon, or that reject any of the terms, condiƟons and provisions of the SIR.

(d) Send your offer to jennifer.j.davis@faa.gov.

(e) We will not be responsible for any failure aƩributable to transmiƫng or receiving the offer, unless it falls under secƟon (a) of AMS provision 3.2.2.3-14 "Late Submissions, ModificaƟons, and Withdrawals of SubmiƩals".

(End of provision)

13. Is the solicitaƟon a new requirement set by the government or is this a contract currently being performed that the government is renewing. If this is a renewal, do you have the contract number associated with the old contract?

- These services were previously procured under contract 697DCK-21-C-00222.

14. While looking through the task list, there are several of the tasks that are listed at a 2 x per day, 7 x per week (2D7). This would imply the need for a Day Porter to take care of these tasks during the day. Is a Day Porter being requested?

- The expectaƟon is that services are completed as required in the Frequency Chart and

Standardized Janitorial SOW.

15. How much is the current monthly contract value for the EUG SSC - EUG TOWB buildings?

- Monthly pricing is not available.

16. What is the current amount for the base year and all of the opƟon years for the EUG SSC - EUG TOWB buildings?

- The total contract value for the previous contract was $317,446.73.

17. Has the previous scope of work remained the same, decreased, or increased compared to the new solicitaƟon for each building?

- The SOW has been updated to the new Standardized Janitorial SOW and Frequency Chart which is not the same as the previous contract.

18. What is the current contract's janitorial staff number along with years worked for each employee?

- This informaƟon is unknown as the previous contract ended on July 31, 2025.

19. If this contract ended early, what were the circumstances surrounding the previous company's early departure?

- The FAA did not exercise the opƟon year of the previous contract.

20. Could you please confirm whether this is a new requirement or a recompete of an existing contract?

If this is a recompete, at your convenience, could you please provide the following information:

The name of the incumbent contractor (the company currently or most recently performing these services).

The awarded amount for the previous contract.

- These services were previously procured under contract 697DCK-21-C-00222. The total contract value for the previous contract was $317,446.73.