697DCK-22-R-00139-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 3

0001 02/14/2022

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-22-R-00139

1 copies to the issuing office.

02/14/2022

(x)

FLLI Training Space in Washington DC Area

Amendment 0001 - The purpose of this amendment is to incorporate the Questions & Answers received during this solicitation. There will be no changes to the terms and/or conditions as a result of this amendment.

Period of Performance: 07/01/2022 to 06/30/2027

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jennifer J. Davis

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Questions & Answers

1. The solicitation specifically calls out “Training Rooms” and “Breakout Rooms”. Are these different or are they the same? We noticed different requirements for those rooms, so we just wanted to double check.

- Training Rooms and Breakout Rooms are different. Training Rooms are used for the delivery of our classes and should be able to support twenty-four to thirty (24-30) learners and two

(2) instructors. Breakout Rooms are used to support learning activities of small groups consisting of six to eight adult learners and one facilitator. Three to six (3-6) breakout rooms should be available for use while classes are in session.

2. The document also references General Session on page 54, but we were unable to locate any mention of AV needs for a General Session. We just want to make sure we are not missing part of the document.

- AV requirements for general sessions and breakout rooms are in section 2.1 Task 1.

3. For your equipment hardware request of four monitors and laptop for the training room is that also in addition to the av equipment where it lists out a projector package?

- Yes

4. You are requesting a microphone in the Training Rooms. Is a podium microphone good?

- Yes

5. Under Wi-Fi/Internet Access on page 55, there is a mention of “Live links”. Are these just links to documents, or are they links to video playback with sound?

- Video playback with sound

6. Pricing for option years

Lodging fee will be based on the prevailing per diem at the time of the delivery | training. While the lodging per diem is currently available through 9/30/2022 – the per diem beyond FY ’22 is not available at this time. Will it be acceptable to provide pricing based on the current per diem and make a note on each item of any price adjustment (i.e., price increase of no more than 5% from previous year on AV | Equipment | Airport shuttle, etc.

Or, how would you like us to provide pricing for Year 2-5?

- You will not be actually providing a proposal for lodging costs, only the cost to block the rooms that are within the required per diem. The individuals attending the training will pay their own lodging costs.

7. Miscellaneous Training Support Room

Printer | copy machine must be accessible… will FAA need their own printer | copy machine? How big are the printing | copying jobs? How would FAA pay for this service or do we need to include this service in the pricing we’re providing in our proposal?

- No, just access to print class rosters and networking documents. Include the service in the pricing.

8. Schedule of Offering Is FAA expecting to hold sleeping rooms and meeting space for the dates provided? If so, until when will the venue be expected to hold the dates? How many offerings for each date so we know how much lodging and meeting space to hold?

- Yes. Two week prior to the start of class. Dates are identified in Section 5 of the SOW.

9. Meeting Space

Will Conference space & breakout rooms need to accommodate a set up with social distancing in mind? 3’ away from each other? 6’ away? Please specify preference | request | expectation

- Yes – must follow CDC guidelines.

10. Storage Room – will each program need their own storage room or could the venue provide (1) FAA storage space? IF acceptable to provide (1) FAA storage, what square footage would be needed?

- One storage space. We need enough space for our supplies like charts, books, easels, and possibly computer equipment.

11. References The contact information is the person who we worked with at the time of the delivery. Most, if not all has moved on and no longer the current contact. Which contact would you like us to provide?

- It would be in your best interest to provide a point of contact that has experience working with your company on the specific contract you are using as a past experience/performance reference.

12. We supported FAA ATO & FLLI programs for the past 5 years (2015-2019, SYFY | NMC | ATLDP |

TOLDP | ) however, their contracts only covered the training expenses and therefore, Purchase Orders were minimal. Lodging & Meals were paid by individual students. The value of the program could be over $1,000,000.00 if all were added together – will it be acceptable if I added the lodging and meal package even if the contract didn’t cover that cost?

- It would be in your best interest to provide a thorough breakdown of the requirements and description of how your company met those requirements.