69056719Q000056.pdf

REQUEST FOR QUOTATION

Solicitation No. 69056719Q000056

This is a Sole Source Procurement

This combined synopsis/solicitation is prepared in accordance with FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part13, Simplified Acquisition Procedures. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

This is a FIRM FIXED PRICE Request for Quotation (RFQ) being issued by the Federal Highway Administration (FHWA) Western Federal Lands Highway Division (WFLHD) for Geocortex Essentials Enterprise Edition Tier 3 software with annual maintenance, implementation and customization.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-03.

The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source, Latitude Geographics Group LTD, 1117 Wharf Street Ste 200, Victoria, BC V8W 1T7 CAN, under the authority of FAR 13.106-1(b)(1)(i). Latitude Geographics Group LTD is the only company that provides the necessary software with implementation/customization services that WFLHD requires. All responsible offerors may submit a quote that will be reviewed by the Government. However, a determination by the Government not to compete with this proposed contract based upon responses to this solicitation is solely within the discretion of the Government. Information received will normally be considered for the sole purpose of determining whether to conduct a competitive procurement.

The North American Industry Classification System (NAICS) code for this solicitation is 511210 with an industry size standard of $38.5 million and the Product Service Code (PSC) is D399. A responsible quoter is one whose offer conforms to the solicitation and will be most advantageous to the Government.

FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/browse/index/far.

All contractors are reminded that, in accordance with FAR 52.204-7, System for Award Management (SAM), they must be registered and active in the www.SAM.gov database PRIOR to submission of a quote or offer.

https://www.acquisition.gov/browse/index/far http://www.sam.gov/

69056719Q000056 August 2, 2019

TABLE OF CONTENTS

SECTION A – SCHEDULE OF ITEMS

SECTION B – STATEMENT OF WORK/DESCRIPTION/SPECIFICATIONS

SECTION C – LIST OF ATTACHMENTS

SECTION D – SOLICITATION PROVISIONS

SECTION E – CONTRACT CLAUSES

SECTION A – SCHEDULE OF ITEMS

Page A-1

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

Item # SPB-GCXESSENT-T3 – Geocortex Essentials Enterprise Edition Tier 3 Perpetual Upgrade

1 EA $ $

Geocortex Essentials Enterprise Edition Tier 3 Annual Maintenance for the period 9/29/2019 – 9/28/2020

1 YR $ $

0003 Implementation and Customization 1 LS $

GRAND TOTAL $

Company Name:

Company Address:

Unique Entity Identifier (DUNS):

SECTION B – STATEMENT OF WORK

Page B-1

I. INTRODUCTION

A. Project Summary

The Western Federal Lands Highway Division (WFLHD) of the Federal Highway Administration (FHWA) is contracting to migrate Geographic Information System (GIS) services from local servers to the USDOT Enterprise ArcGIS Portal, which is hosted in the Azure Cloud.

B. Project Location

This project location is at Federal Lands offices in Vancouver, WA. The contractor will also work with FHWA and DOT Office of the Chief Information Officer (OCIO) staff in Washington, DC.

C. Project Overview and Major Phases

This project will assist Office of Federal Lands in migrating GIS services to a Azure Cloud Portal to visualize and analyze data related to transportation assets. The scope of work (SOW) includes eight tasks with well-defined deliverables for performing this work. These tasks include.

Task 1: Project Administration and Coordination Task 2: Business Analysis Task 3: System Design and Architecture Task 4: System Installation Task 5: System Modifications Task 6: FME Support Services Task 7: Map Services/ Data Collection Support Task 8: Deployment Integration

II. WORK PERFORMANCE AND QUALITY STANDARDS

All deliverables are subject to review and acceptance by the FHWA. Contractor will not release or otherwise make public deliverables or make public presentations concerning this project without prior written permission of FHWA.

Contractor is responsible for the accuracy and completeness of documents and related exhibits, maps, tables, charts, etc. Document review by the FHWA is for conformity with FHWA procedures and compliance with the contract. Review by the FHWA does not imply a detailed review or checking of the accuracy of calculations or designs.

FHWA views Contractor’s work on this task order as support. Therefore, Contractor will not assume the role as primary contact for the public, media, or other agencies.

Document contacts with the media and requests for information on FHWA Form 1537 and

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69056719Q000056 August 2, 2019 submit immediately to the COR. Contacts with offices of elected officials shall be reported on the same or next business day to the COR.

III. PROJECT MANAGEMENT

FHWA is the lead agency for the project. While performing the work described under this task order, discussions with people from other agencies (i.e., BLM, USFS, NPS, BIA, and FWS) and the public, as well as other FHWA employees, will be required. Participate in these discussions, answer questions, and respond to requests for information. Do not accept any direction or take additional work that is beyond the scope of this order that has not been approved through the CO. During discussions with partner agencies, do not suggest performance of additional work that is beyond the scope of this order. The FHWA Contracting Officer (CO) is the only representative that has the authority to revise or add work under the requirements of this Task Order.

The Contractor will show PM activities associated with each phase of work and designate a single point of contact for all project communication with FHWA.

Project management will continue throughout the duration of the task order. It includes the work necessary to manage analysis and production efforts, coordinate with FHWA, administer the contract, monitor progress, and direct quality control activities for project development tasks.

IV. STATEMENT OF WORK TASKS

The Western Federal Lands Highway Division of the Federal Highway Administration is contracting to migrate Geographic Information System services from local servers to an Azure Cloud Hosted DOT ArcGIS Portal. The following tasks are required to complete this work successfully.

Task 1.0 – Project Administration and Coordination

This task will include coordination with FHWA and DOT OCIO staff. The consultant will work with COR to define a coordination strategy to be implemented throughout the life-cycle of this project. The contractor is required to:

• Manage the scope, schedule, budget, staffing, and progress for the work.

• Maintain regular contact with FHWA COR

• Conduct conference calls with the COR and team at decision points

• Coordinate with the project stakeholders

• Coordinate with DOT/OCIO to ensure that this migration is smooth and successful

• Develop plan to follow DOT/OCIO guidance for security and procedures

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Deliverables for Task 1.0

1. Monthly progress reports detailing activities and accomplishments with monthly invoices

Task 2.0 – Business Analysis

The contractor will work with the COR and other FHWA staff to develop a migration strategy to Azure Cloud Hosted ArcGIS Portal. The software included in this migration are ESRI ArcGIS Server, ESRI Portal, Safe Software FME Server, and GeoCortex. This effort is expected to include:

• Understand the workflow and business processes of FLH

• Meet with COR and FHWA IT/GIS staff to understand the available data and GIS needs

• The contractor and FHWA IT and DOT OCIO staff will work with DOT/OCIO to ensure that this migration is smooth and successful

Deliverables for Task 2.0

1. Migration Strategy

Task 3.0 – System Design and Architecture

Based on the approved migration strategy, the contractor will provide a system design and architecture report for moving GIS services to a hosted cloud platform. The contractor will make sure that the various software involved in this migration are capable of working seamlessly in a hosted cloud platform.

Deliverables for Task 3.0

1. System Design and Architecture Report

Task 4.0 – System Installation

Based on the approved system design, the contractor will install the necessary software components on the hosted cloud environment and perform the necessary testing with FHWA IT staff to make sure that they meet all IT security requirements.

Deliverables for Task 4.0

1. System Installation

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69056719Q000056 August 2, 2019

Task 5.0 – System Modifications

The contractor will perform the necessary systems modification and connection to various databases and other software components that are not being hosted in the cloud environment. These connections should be robust, efficient and should minimize network latency issues.

Deliverables for Task 5.0

1. System Modifications

Task 6.0 – FME Support Services

The contractor will provide support to migrate Safe Software FME Server to hosted cloud platform. The contractor will install FME Server, which is the processing engine for data transformation between CADD and GIS. The task includes the creation of a library of basic transformation services (i.e., FME models) to support the various workbench tools.

This initial library will provide the basic instructions that drive the FME Server engine and templates for the development of future data processing models. Since the CADD- GIS interchange should communicate and transform files between ProjectWise / MicroStation and GeoLibrary / GIS formats, this task depends on the basic infrastructure being in place and accessible to FME Server, ProjectWise and other GIS components.

Deliverables for Task 6.0

1. Functional CAD/GIS data interchange

Task 7.0 – Map Services/Data Collection Support The contractor will work with FLH staff to create necessary map services and offline data collection processes in a hosted cloud platform. The existing services are dependent on local servers.

Deliverables for Task 7.0

1. Data Collection Support

Task 8.0 – Deployment Integration

During this task, the contractor will visit FLH office in Vancouver, WA and FHWA HQ to test and validate the system integration with the hosted cloud platform. The contractor is responsible for seamless integration of various database and software platforms.

Deliverables for Task 8.0

1. System Deployment

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VI. DELIVERABLES AND SCHEDULES

Tasks Deliverable Due Date Task 1: Project Administration and Coordination

Progress Report Monthly

Task 2: Business Analysis Migration Strategy 09/15/2019 Task 3: System Design and Architecture Design Report 11/30/2019 Task 4: System Installation Installation 1/31/2020 Task 5: System Modifications System Modifications 3/31/2020 Task 6: FME Support Services CAD/GIS interchange 3/31/2020 Task 7: Map Services/Data Collection Support Data Collection Support 5/31/2020 Task 8: Deployment Integration System Deployment 06/30/2020

VII. GOVERNMENT PROVIDED ITEMS

FHWA will provide the following to facilitate successful completion of the project:

• Azure Cloud Hosted ArcGIS Portal

VIII. SCHEDULE OF PERFORMANCE

The completion date for all work on this task order is July 31, 2020.

IX. REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS

The following applies to all FHWA Contracts issued on or after January 18, 2018 containing Information and Communication Technology (ICT) as a deliverable. In addition to the work requirements specified in this statement of work, vendors must ensure that all ICT that they prepare will meet the requirements of Section 508 of the Rehabilitation Act and the Information and Communication Technology (ICT) Final Standards and Guidelines (508 Refresh) at 36 CFR Part 1194.

As defined in the 508 Refresh, at 36 CFR Part 1194, Appendix A, E103.4, ICT is “Information technology and other equipment, systems, technologies, or processes, for which the principal function is the creation, manipulation, storage, display, receipt, or transmission of electronic data and information, as well as any associated content. Examples of ICT include, but are not limited to: computers and peripheral equipment; information kiosks and transaction machines;

telecommunications equipment; customer premises equipment; multifunction office machines;

software; applications; Web sites; videos; and, electronic documents.”

Section 508 requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments.

Applicable Standards:

• Appendix A to Part 1194 – Section 508 of the Rehabilitation Act: Application and Scoping Requirements https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines#appendix-a https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines#appendix-a

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• Appendix B to Part 1194 – Section 255 of the Communications Act: Application and

Scoping Requirements

• Appendix C to Part 1194 – Functional Performance Criteria and Technical Requirements

Section 508 Refresh standards are available at https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh.

Before final acceptance of any ICT item, including updates and replacements, if the contractor claims its products or services satisfy the applicable Revised 508 Standards specified in the statement of work, and the contracting officer’s representative, in coordination with the contracting officer, determines that any furnished ICT item is not in compliance with such requirements, the contracting officer will promptly inform the contractor in writing of the noncompliance. The contractor shall, at no cost to the agency, repair or replace the non-compliant products or services within the period specified by the contracting officer.

V. AUTHORITY TO OBLIGATE THE GOVERNMENT

The Contracting Officer is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed task order can be incurred before receipt of a fully executed task order or specific authorization from the Contracting Officer.

VI. PAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies and/or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

VII. PAYMENT AND PROPER SUBMISSION OF INVOICE(S)

E. Payment

Payment for the purchase order shall be provided under the lump sum quote amount.

Compensation is full payment for performing all contract work in a complete and acceptable manner. All risk, loss, damage, or expense arising out of the nature or prosecution of the work is included in the compensation provided by the lump sum quote amount.

F. Proper Submission of Invoice(s)

All invoices shall reference the Purchase Order Number and shall be sent to one of the following addresses:

https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines#appendix-b https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines#appendix-b https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines#appendix-c https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh

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US MAIL FedEx/UPS Western Federal Lands A/P Branch AMZ-150 Western Federal Lands A/P Branch AMZ-150 Attn: Ryan Wisniewski Attn: Ryan Wisniewski (405) 954-8252 PO Box 268865 6500 MacArthur Blvd Oklahoma City, OK 73125 Oklahoma City, OK 73169

Invoices may also be sent in Adobe PDF format by electronic mail message to 9-AMC-AMZ- WFLInvoices@faa.gov. The subject line of the message must include the Purchase Order Number, invoice number and Net Terms (if other than Net 30).

mailto:9-AMC-AMZ-WFLInvoices@faa.gov mailto:9-AMC-AMZ-WFLInvoices@faa.gov

SECTION C – LIST OF ATTACHMENTS

Page C-1

The following attachments are incorporated in this solicitation and the resulting contract:

Attachment Description # of Pages C.001 Enter as appropriate or NONE REQUIRED 5

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69056719Q000056 August 2, 2019

D.1 Incorporated by Reference

D.1.1 Federal Acquisitions Regulation (FAR)

52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at https://www.acquisition.gov/?q=browsefar

52.204-7 -- System for Award Management (Oct 2018) 52.204-16 -- Commercial and Government Entity Code Reporting (Oct 2018) 52.204-22 -- Alternative Line Item Proposal (Jan 2017) 52.212-1 -- Instructions to Offerors—Commercial Items (Oct 2018)

ADDENDUM TO 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS (Jan 2017)

1. Submission Instructions

a. Solicitation Questions

Questions regarding this requirement shall be submitted no later than Friday, 8/09/2019, at 4:00 pm Pacific Time to Doug Taylor at WFL.Purchasing@dot.gov.

b. Quote Submission

Quotes may be submitted electronically via email or hard copy/paper by commercial carrier (USPS, UPS, FedEx, etc.) to be received no later than Wednesday, 8/14/2019, at 2:00 pm Pacific Time.

• Electronic submission: All submissions shall be in PDF format and shall be submitted via email to WFL.Purchasing@dot.gov. Electronic quotes received in any other format shall not be accepted or reviewed.

• Commercial Carrier submission: Quotes submitted by commercial carrier shall be addressed to:

Western Federal Lands Highway Division Attn: Simplified Acquisition (Mailroom – DO NOT OPEN) 610 East Fifth Street https://www.acquisition.gov/?q=browsefar mailto:WFL.Purchasing@dot.gov mailto:WFL.Purchasing@dot.gov

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Vancouver, WA 98661-3801

c. The Government reserves the right to request such additional information as may be necessary to determine the offeror’s qualifications for award or to clarify any aspects of the technical and/or cost/price submissions. Such information shall be furnished promptly upon the Government’s request.

d. Offerors shall not be reimbursed the costs of developing a quote for this RFQ.

2. Technical and Quote Requirements

a. The Contractor shall address an understanding of logistics, schedule, and any other miscellaneous issues of which the Government should be aware. The Contractor shall indicate if any technical assumptions have been made, conditions have been stipulated or exceptions have been taken with the Government Description of Requirement as written. If technical assumptions are not noted, it will be assumed that the vendor’s quote reflects no technical assumptions for award and agrees to comply with all of the terms and conditions set forth herein.

b. The quote MUST include the following information:

(1) A completed copy of the Schedule of Items (Section A); and

(2) A completed copy of the representations and certifications at FAR 52.212-3 (see page D-9)

a. Vendors are encouraged to check paragraph (b) of the provision for applicability and complete as appropriate

b. If paragraph (b)(2) applies, enter a statement as such within Section A; and

(3) Expressed warranty information; and

(4) Acknowledgement of all amendments, if any

The Contractor agrees to hold the price in its quotation firm for no less than sixty (60) calendar days from the date specified for receipt of quotes or as requested in any subsequent amendment.

D.2 Full Text Provisions

D.2.1 Federal Acquisitions Regulation (FAR)

52.203-98 -- Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation (Feb 2015) (DEVIATION 2015-02)

(a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting

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69056719Q000056 August 2, 2019 or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

52.209-11 -- Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

52.212-1 -- Instructions to Offerors – Commercial Items (Oct 2018) (DEVIATION 2018-02)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

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(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see

FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179194 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179194 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

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Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item

Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

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69056719Q000056 August 2, 2019

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600

EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. ((Applies to all offers exceeding $3,500 [$10,000], and offers of

$3,500 [$10,000] or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror’s name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_11.html#wp1043964 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_11.html#wp1043964 https://www.acquisition.gov/sites/default/files/current/far/html/www.sam.gov https://www.acquisition.gov/sites/default/files/current/far/html/www.sam.gov

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(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Oct 2018)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision— “Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following:

ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation”, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is http://uscode.house.gov/

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69056719Q000056 August 2, 2019 to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education;

or

(6) Have been voluntarily suspended.

“Sensitive technology”—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that— http://uscode.house.gov/ http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101(2)&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101(16)&num=0&edition=prelim

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(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States;

and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2);

and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38

U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.sam.gov/

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69056719Q000056 August 2, 2019 electronically at FAR 52.212–3, Offeror Representations and Certifications— Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs .

[Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it □ is, □ is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, that it

□ is, □ is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it

□ is, □ is not a women-owned small business concern.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that—

(i) It □ is,□ is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: __________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern.

[Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that—

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(i) It □ is, □ is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(…