6786.pdf

Quality Life through Good Roads “We Care”

Bottled Water Service Request for Quote No. 6786 Annual Estimated Quantities, June 1, 2025 through May 31, 2026 with two one-year option extensions

Please print legibly. Illegible submissions will be determined to be non-responsive. Return all pages with quote.

Company Street address City, State, Zip

Phone Fax Email

Due: Wednesday, May 14, 2025, 10:00 a.m. Submitted quotes are firm for 30 business days from due date.

Completed RFQ document and pricing must be submitted through the Michigan Inter-governmental Trade Network (MITN) website https://www.bidnetdirect.com/. Please print legibly. Illegible submissions will be determined to be non-responsive.

This RFQ is for one-year firm-fixed price, with two one-year option extensions, for purified bottled water service. All bidders shall include the unit price for racks of five-gallon containers of purified bottled water and the deposit for each container, delivered as required. The vendor shall deliver full and pick up all empty containers on a weekly basis.

Deliveries will be to restock racks only, vendor supplied racks to be included in cost of water. No bottles are to be left on the ground. All empties must be picked up at the time of each delivery.

Please submit a quote for firm-fixed pricing for one year.

NOTE: All water supplied shall comply with “FDA Standards of Quality” as set forth in 21 CFR Section 165.110(b) as well as with all other federal, state, and local standards, rules, and regulations governing bottled water within the County of Oakland, State of Michigan at quote submittal time.

All goods must be inside delivered to the designated locations as listed below. Delivery shall be Monday through Friday from 8:00 a.m. to 2:30 p.m., with exception of RCOC observed holidays and will be coordinated with each location. Additional freight charges and/or fuel surcharges will not be allowed.

DELIVERY LOCATIONS

10275 Dixie Highway Davisburg, MI 48350 248-625-3638

4353 Duck Lake Road Milford, MI 48381 248-684-6930

1100 S. Lapeer Road Lake Orion, MI 48360 248-693-6490

2420 Pontiac Lake Road Waterford, MI 48328 248-858-4768

1200 N Telegraph, West 49 Pontiac, MI 48341 248-858-7250

1930 Stephenson Hwy Troy, MI 48083 248-524-4939

27900 Franklin Road Southfield, MI 248-358-2351 http://www.bidnetdirect.com/

Upon delivery a signature of an RCOC employee must be obtained on the service ticket that states the quantity of bottles delivered and quantity of empties picked up. The signature delivery copy must be included with invoicing. RCOC will not be responsible for payment of any discrepancies not reported in writing within 30 days of occurrence.

All invoices to be sent to:

Road Commission for Oakland County Central Operations Department 2420 Pontiac Lake Road Waterford MI 48328

RCOC blanket purchase order number must be on all packing slips and invoices.

MSDS must be provided with quote and with first delivery, where applicable.

All suppliers submitting quotes are subject to RCOC Terms and Conditions. RCOC Terms and Conditions supersede supplier’s terms and conditions.

All awards will be to the offer most advantageous to RCOC with price and other factors considered.

The following evaluation criteria are listed in the order of their relative importance: the low dollar amount, and the best delivery time. Unit price will prevail. Bidder must be responsive and responsible and conform in all material aspects to the requirements of the RFQ.

Notification of award and acceptance of the offer will be made through the issuance of a blanket purchase order.

The successful bidder shall provide a W-9 by email to acctspay@rcoc.org within ten (10) calendar days of award.

RCOC reserves the right to accept or reject any or all quotes or portions thereof or to waive any minor irregularities. The undersigned hereby offers to furnish all materials/services at the prices quoted, in conformance with all stated requirements. Signing and submitting this offer incorporates all pages, including attachments.

Provide all manufacturers’ warranties applicable to all equipment included in this scope. If there is no indication to length of warranty in this section, the warranty period will be for one (1) year from date of delivery.

If suppliers offer an environmentally friendly product, please provide an alternate quote with the specifications and a sample of the product. RCOC is interested in pursuing a greater awareness of environmentally friendly procurement programs.

INSURANCE

Successful bidders shall file with the Road Commission for Oakland County Board, copies of completed certificates of insurance as evidence that adequate insurance is carried and continuously maintain such insurance during the life of the contract. Insurance coverage shall be provided in accordance with the following:

A. Comprehensive General Liability and Auto Liability Including coverage for owned, hired, and non-owned vehicles and Michigan no-fault coverage (PIP)

B. Bodily Injury and Property Damage:

The minimum limits of bodily injury liability and property damage liability shall be:

$1,000,000/per person or occurrence/aggregate mailto:acctspay@rcoc.org

OR

Combined single limit: Bodily injury and property damage liability shall be $1,000,000 per occurrence/aggregate.

Such insurance shall include broad form contractual liability.

C. Products Liability/Completed Operation $1,000,000/occurrence/aggregate

D. Worker’s Compensation Insurance – Bodily Injury – Statutory Employer’s Liability -- $500,000 / person

E. The successful bidders shall not cancel, reduce, or non-renew the coverage of any insurance required by this section without 30 days prior written notice to the Board. All insurance provided in accordance with this section shall include an endorsement whereby the insurer shall agree to notify the Board immediately of non-renewal or any reduction or cancellation of any coverage.

F. The successful Proposer agrees to save harmless, indemnify, represent and defend the Board, its officers, agents and employees against any and all claims for personal injury, property damage, or any other claims of whatsoever nature arising out of or related to the performance or non-performance of the work by the Proposer, the Proposer’s employees, agents and subcontractors.

G. The successful bidder shall obtain owner’s protective liability insurance with the Road Commission for Oakland County as the named insured.

H. RCOC must be listed as additional insured on General Liability and Auto Liability

The successful bidder shall require subcontractors maintain insurance as stated above. All insurance shall be carried with insurance companies authorized to do business in the State of Michigan and acceptable to the RCOC. Alternate acceptable insurance may be approved by the RCOC.

Are prices firm for one year term June 1, 2025 through May 31, 2026? Yes ______ No ______

Are prices firm for option year term June 1, 2026 through May 31, 2027? Yes ______ No ______

Are prices firm for option year term June 1, 2027 through May 31, 2028? Yes ______ No ______

Indicate number of days for delivery to RCOC after order: ____________

State minimum delivery requirements: ________________________________________________________

Penalty for ordering less than minimum: _______________________________________________________

Bidders to include the company's return policy with their submittal___________________________________

Estimated yearly quantities per location.

Milford Davisburg Lake Orion Waterford TOC Southfield Troy

175 215 160 1130 115 115 90

Please provide the following contact information.

Order Desk Customer Service

Name ________________________________ Name _______________________________

Phone number ________________________ Phone number _________________________

Fax number __________________________ Fax number ___________________________

Email address ________________________ Email address _________________________

The undersigned is authorized to represent the persons, firms and corporations joining and participating in the submission of this quote, and commits to meeting all aspects of the quote, terms and conditions, and agrees to deliver goods for one year.

Authorized Signature Company

Print Name Date

ROAD COMMISSION FOR OAKLAND COUNTY

TERMS AND CONDITIONS

Specification Deviation: Any deviation from this specification MUST be noted in detail and submitted in writing. Completed specifications should be attached for any substitutions offered. The absence of a specification deviation statement and accompanying specification will hold the solicitor strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with bids or proposals, the solicitor’s name should be clearly shown on each document. The RCOC retains the right to determine the equivalency of any product or service.

Quantities: The RCOC requests purchase prices for the items identified in this solicitation, and in accordance with the specifications provided. The quantities provided may be given as a guideline only for the purpose of quote preparation.

These quantities shall not be construed as the total number of purchases for the contract. This estimated figure may increase and/or decrease throughout the term. No guarantee is expressed or implied as to the total quantity of items to be purchased under this contract. The RCOC reserves the right to add or delete like or related items at any time during the term of this contract. The additions or deletions shall be incorporated into the contract in the form of an addendum.

Unit Pricing: Unit price will prevail on all items.

Evaluation: It is RCOC's intent to award the contract to one supplier; however, RCOC reserves the right to award to multiple suppliers if RCOC, at its sole discretion, deems such action to be to the best interest of the public we serve.

Contract award will be made to the lowest responsive/responsible supplier meeting all specifications.

Fiscal Funding: Funding of this contract is dependent on budget appropriations set each fiscal year. If necessary funds to continue with the specified equipment and services are not allocated by RCOC's Board, this contract shall be terminated at the expiration of the appropriated funds.

Delivery and Receipt of Goods: Accessibility for delivery purposes shall be between the hours of 7:30 a.m. and 2:30 p.m.

Monday through Friday, with exception of RCOC observed holidays. All deliveries shall be received acceptance “subject to inspection”. All goods must be tailgate delivered.

F.O.B. Destination Freight Prepaid: Title passes to the RCOC when goods are delivered to an RCOC location. The supplier shall pay all freight charges, owns the goods during transit and files claims, if any.

Performance: The supplier agrees to deliver all items meeting specifications, brand, and part number in good condition, on the dates established. For blanket orders, failure to comply with the above performance standards in excess of 5% may result in the cancellation of the order.

Hold Harmless: The supplier agrees to save harmless, indemnify, represent, and defend the RCOC Board, its officers, agents, and employees against any and all claims of whatsoever nature arising out of, or related to, the performance or non-performance of the work by the supplier, the supplier’s employees, or agents.

MIOSHA Regulations: All equipment, machinery, tools and vehicles must meet all MIOSHA standards to be considered.

Compliance with Applicable Laws and Regulations: The supplier specifically agrees to comply with any and all applicable State, Federal, and Local statutes, ordinances, and regulations, and with RCOC regulations during performance of the services and will require compliance of all subcontractors. Additionally, the supplier shall comply with the following: In accordance with Michigan 1976 PA 453, the supplier hereto agrees not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, because of race, color, religion, national origin, age, sex, height, weight or marital status. Further, in accordance with Michigan 1976 PA No. 220, as amended, the parties hereby agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to employment, because of a disability that is unrelated to the individual's ability to perform the duties of a particular job or position. The supplier further agrees that it will require all subcontractors for this project comply with this provision.

Taxes: The RCOC, a government agency, is eligible for government pricing schedules and is tax exempt.

Payment: Payment shall be approximately 30 days after receipt of goods and correct invoice and all specifications herein being met, including the providing of a W-9 form to RCOC via email at acctspay@rcoc.org. The purchase order number must appear on all invoices.

Termination for Convenience :RCOC may terminate this contract at any time for any reason by giving at least thirty (30) days’ notice in writing to the supplier. If the agreement is terminated by RCOC, the supplier will be paid for all outstanding invoices as of the date of termination.